Status Report on City Lighting Policy 04-01-14

8/12/2019 Status Report on City Lighting Policy 04-01-14

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iscal Impact:

removed in compliance with the policy. This requires a fairly substantialeffort by City staff to achieve full compliance.In past years, the City coordinated the illumination of string lights in theOcean Avenue median with the prescribed dates set forth in Policy C95-08; however, more recently, the City has illuminated the median lightsyear-round. The Council implemented this new policy by motion andvote at the Council's meeting of April 3 2012. Attachment B includes thestaff report and pertinent excerpt of the minutes of the April 3 2012 CityCouncil meeting.

t the City Council meeting of March 4, 2014, Council Member Hillyardrequested that the City Council reconsider the decision to illuminate themedian string lights on a year-round basis. Staff has brought this statusreport to the City Council for discussion and possible action.This is a discussion item, and as such, the Council can take any one ofseveral courses of action. City staff have already expressed an intentionto review the existing Holiday Lighting Policy with the PlanningCommission and either a new subcommittee of the Commission orthrough the Sign Subcommittee. It is staff s goal to have a revised policyconsidered by the Planning Commission and forwarded to the CityCouncil prior to the commencement of this year's holiday season. TheCouncil may want to await that process before providing direct ion on theexisting practice of illuminating the Ocean Avenue median year-round.The Council could also direct an interim change to this practice. Finally,the Council could take no action, in which case the City would continueto ill uminate the City median on a year-round basis in compliance withthe vote at the April 3 2012 City Council meeting.Staff work to process any proposed changes to the lighting policy wouldbe a part of the Community Planning and Building Department'soperations and budget, which is supported by the General Fund.

Previous CouncilAction Decision History:

The City Council adopted Policy C95-08 on November 9 1995. The CityCouncil voted to explicitly exempt the City's Ocean Avenue median fromth is policy on April 3, 2012.


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Attachments

Attachment Policy C95-08 Attachment B Staff report and minutes pert inent excerpt of the April 3, 2012 City

Council meeting

eviewed byCity Administrator ' City Attorney r Administrative Services DAsst. City Admin. D Dir of CP Dir of Public Svcs DPub lic Safety Dir D Library Dir D Other D


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CITY OF CARMEL BY THE SEAPOLICY ND PROCEDURE D T SHEET

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Pol icy/Procedure No.: C95-08 of Origin: Fores t Parks and BeachEffect ive Date: 9 November 1995 Author i ty: Resolution No. 95-150Revision Date{s):

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RESPONSIBLE PARTY Direc tor o f Forest Parks nd Beach

PURPOSE: To allow and regula te the ins ta l l a t ion ofl i gh t s in the publ ic r ight-of-way and thosedisplayed on commercial property vis ib lefrom publ ic property .

POLICY/PROCEDURE: As fu l ly se t for th in the pol icy document,at tached

RESCINDED: Date) CITY ADMINISTRATOR APPROVAL OFDEPARTMENTAL POLICIES:Date:________ Ini t ial :

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CITY O CARMEL-BY-THE-SEAPOLICY NO C95-08

BOLIDAY LI GJITS

The City of Carmel-by-the-Sea allows the placement of l ights ont rees in the public right-of-way and n or on commercial proper ty on a temporary basis during the holiday season. The hol i day s e s o n ~ i s defined as the period beginning with the th i rdWednesday in November and continuing unt i l the second Wednesdayin January.This Policy applies to the public r ights-of-way and pr iva te prope r t i e s in the cc and sc zones and to commercial enterpr i ses inthe res ident i a l di s t r i c t .The following guidel ines sha l l be followed:

1. As of the second Wednesday in January, a l l holiday l igh t ing must be removed from businesses and from City-ownedt rees .

2. All l ights and extension cords used outdoors sha l l beuexter ior type UL l i s ted .3. Lighting sha l l be secured, not loose or dangling, andwell' out of the publ ic s way. Elec tr ica l cords sha l lbe ins ta l l ed a t a minimum of eight (8) fee t above thepublic r igh t -of- way.4. Lights are not permitted on t rees which have a t runkdiameter of less than three (3) inches 1 measured fourand one-half (4 1/2) fee t above the ground.5. Lights must be hung in a manner tha t wil l not damage at ree or other public proper ty. Nothing tha t wil l causeholes in t rees - - such as nai ls , pushpins, or staples- - may be used.6. Lights sha l l be removed i f , in the opinion of the For

e s t ~ Parks and Beach Director , they are damaging a t ree .7. Tracer or f lashing l ights are not permit ted.8. Permanent exter ior l ight ing changes are permissible onlythrough Planning Commiosion approval of an exter ior des ign c h n g e ~ applicat ion for which may be made a t theCommunity Planning and Building Department.9. Only l ights may be insta l led on public t rees . No otherform of decoration - - such as ornaments, r ibbons, t insel ,a r t i f i c i a l snow or coloring - - sha l l be permitted .

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TO:THROUGH:FROM:DATE:SUBJECT:

CITY OF CARMEL-BY-THE-SEASTAFF REPORT

MAYOR McCLOUD AND COUNCIL MEMBERSJASON STILWELL CITY ADMINISTRATORHEIDI BURCH ASST. CITY ADMINISTRATORAPRIL 3 2012RECEIVE REPORT AND PROVIDE DIRECTION ON YEARROUND ILLUMINATIONO THE OCEAN AVENUEMEDIAN LIGHTS

RECOMMENDED MOTIONConsider and provide direction on having the Ocean Avenue median lights remainilluminated on a year-round basis.BACKGROUNDAt the November 2, 2010 meeting, City Council unanimously approved having the holidaymedian lighting start at the beginning of Thanksgiving week and last until the start ofDaylightSaving Time in March. Since that time, the City has received many favorable comments aboutthe ambiance these lights bring to the community and appreciation that the median is lit well forthe AT&T tournament and Presidents' Day weekend.There is now interest from the public in extending the median lighting period even further, tomake it year-round. t has been noted that City special events such as the car events, the CarmelAuthors and Idea Festival, and the Carmel Art and Film Festival, all of which are held in thepresent off' season for the lights, would benefit from having the median lit as it would be anextra attraction for visitors and event attendees.FISCAL IMPACTIf the lighting period for the Ocean Avenue median were extended the additional sevenmonths, the PG&E bill would be approximately 490 more per year.SUMMARYProvide direction on the year-round lighting of the Ocean Avenue median.


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MINUTESREGULAR CITY COUNCIL MEETING

CITY OF CARMEL-BY-THE SEAApril 3 2012

I. CALL TO ORDERThe regular meeting of the City Council ofthe City of Carmel-by-the-Sea California washeld on the above date at the stated hour of4:34 p.m. Mayor McCloud called the meetingto order.

D . ROLLCALLPRESENT: Council Members Burnett Hazdovac Sharp Talmage

Mayor McCloudABSENT: NoneSTAFF PRESENT: Jason Stilwell City Administrator

Heidi urch Asst. City Administrator/City ClerkMike Calhoun Interim Police ChiefSean Conroy Planning and Building Services ManagerJanet Bombard Library Director

III . PLEDGE OF ALLEGIANCEMembers of the audience joined the Mayor and Council Members in the Pledge ofAllegiance.Mayor McCloud noted Item XI. E would not be heard. Mayor McCloud noted the passingofPeter Douglas Gail Wrassman and Joseph Chaffers and asked for a moment of silence.

IV . EXTRAORDINARY BUSINESSA Presentation of a certificate of appreciation to Jim Price in recognition of

outstanding service as Chairman of the Sunset Center Board ofDirectors.Mayor McCloud presented the certificate to Jim Price.

B. Presentation of the Police Support StaffEmployee of the Year Award to CommunityServices Officer Cindi Mitchell.Interim Police ChiefMike Calhoun presented the award to Officer Mitchell.

C . Presentation to Carmel High student Ailis Dooner first place winner of the 2012Monterey County Science and Engineering Fair.Mayor McCloud presented the award to Ailis Dooner.

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Council Member BURNETT moved to approve the deaccession of the designated artworkwith the exception of the 30 pieces that the Library Board said may be from the Harrisonbeguest seconded by Mayor McCLOUD and carried by the following roll call vote:

AYES:

NOES:ABSENT:ABSTAIN:

COUNCIL MEMBERS:

COUNCIL MEMBERS:COUNCIL MEMBERS:COUNCIL MEMBERS:

BURNETT; HAZDOVAC; SHARP;TALMAGE McCLOUDNONENONENONE

D . Receive report and provide direction on year-round illumination of the OceanA venue median lights.Assistant City Administrator Heidi Burch presented the staff report.

Mayor McCloud opened the meeting to public comment at 9:10p.m.Addressing Council were: Jonathan Sapp; Monta Potter; Carrie Theis; Cindy Lloyd;Allison Shelling; Barbara Livingston; Skip Lloyd and Carolyn Hardy.

Mayor McCloud closed the meeting to public comment at 9:27 p.m.Council Member SHARP moved to have the current median lights be illuminated year roundto come on at dusk and turn offat 11:00 p.m. seconded by Council Member HAZDOVAC.Council Member BURNETT offered a substitute motion to refer this issue to the PlanningCommission to have them look at options for other less bright median lights seconded byCouncil Member TALMAGE and failed on the following roll call vote:

AYES:NOES:ABSENT:ABSTAIN:

COUNCIL MEMBERS:COUNCIL MEMBERS:COUNCIL MEMBERS:COUNCIL MEMBERS:

HAZDOVAC; SHARP McCLOUDBURNETT TALMAGENONENONE

A vote of the earlier motion in which Council Member SHARP moved to have the currentmedian lights be illuminated year round to come on at dusk and turn off at 11:00 p.m.seconded by Council Member HAZDOVAC was carried by the following roll call vote:

AYES:NOES :ABSENT:ABSTAIN:

COUNCIL MEMBERS:COUNCIL MEMBERS:COUNCIL MEMBERS:COUNCIL MEMBERS:

HAZDOVAC; SHARP McCLOUDBURNETT TALMAGENONENONE

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Status Report on City Lighting Policy 04-01-14

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Transcript of Status Report on City Lighting Policy 04-01-14