Status of implementation of the Re-engineered IFMIS - Ministry of Finance - Anne Waiguru

Status of implementation of the Re-engineered IFMIS

Ms. Anne Waiguru, D.IFMIS/HGU

Ministry of Finance

1

IFMIS Progress Report

Component

Initiative Key Accomplishments Next Milestones

Re-engineering for Business Results

IFMIS Business ReadinessThis component’s objective is to re-engineer business processes for improved financial management.

•Business Process Reviews Finalized. Over 700 Finance, Procurement officers, Accountants trained.

•Taskforce of Policies, Legislation and Regulations report finalized.

•Draft e-procurement regulations developed.

•Consultations with CCK and Ministry of Information on digital signatures ongoing.

•Review of the Code of Regulations ongoing.

•Approval received from Government Printer to publish accountable documents from IFMIS in the interim.

•Revised BPR framework document in view of implementation

•Framework for digital signature certification developed.

•Publication of Legal Notice(s) amending key legislation.


Component


Re-engineering for Business Results

IFMIS Department Organizational Structure

• IFMIS department vacancies under review for advertisement.

• Recruitment of additional 32 staff through PSC

Emerging Issues

• Support for District Vote Book System

• Design for roll out of IFMIS to District Headquarters


Component


Plan to Budget

This component’s objective is to develop a fully integrated system that links planning, policy objectives and budget allocation

• Launch and “Go Live” on 1st February 2012. Tested supplementary budget process, now testing with annual budget 2012/13.

•Phase 2 Go Live for all counties – June 30, 2012

• Solution design for Capital Asset and Workforce Planning

•Integration with financial modules


Component


Procure to Pay

This component’s objective is to develop an automated procurement process from requisition, tendering, evaluation, contract award and payment

•ToRs completed.•Procurement process of systems integrator being finalized.

• Project Kick Off – May 5, 2012

• Project Go Live – August 30, 2012

Revenue to Cash/Record to Report

This component’s objective is to have auto-reconciliation of revenue and payments with automatic file generation. This component further envisions a secure interface for accurate up to date information on the government’s financial position and the production of statutory reports real time.

• Implemented FA/CM/AR modules

• Resolved seven (7) system malfunction issues.

• “Go Live” for 10 pilot ministries launched on 24th October 2011

•Approval hierarchy inbuilt into IFMIS

• Finalize CBK, KRA integration

IFMIS Progress ReportComponent


Revenue to Cash/Record to Report

•SCOA Finalized • Inbuilt SCOA into the IFMIS system.

Full IFMIS Deployment IFMIS roll out to 14 national ministries and 47 counties and improved infrastructure support. Full systems review and integration with Plan to Budget, Procure to Pay and External Systems.

• Terms of Reference finalized.

•Procurement process of systems integrator being finalized.

• Project Kick-off – May 2012

• Project Go Live – August 30, 2012

IFMIS Progress ReportComponent


ICT to Support

IFMIS Application/Hardware SupportThis component’s objective is to have a dedicated IFMIS support function for software, hardware and infrastructure.

• Professional support for IFMIS Servers, Applications and Database secured.

• IFMIS Help Desk solution designed and implemented.

• Dashboard system developed to track indicators including budget execution, system access and performance.

•Software licenses reviewed and updated.

•Review of end user computers for compatibility to IFMIS undertaken.

•IFMIS Security Architecture review and upgrade ongoing.•Sub-committee of SCI established and operational

• IFMIS Security Architecture implemented.

•Secure and reliable infrastructure connection of all IFMIS end usersin national ministries and counties toIFMIS by June 2012.

IFMIS Progress ReportComponent Initiative Key Accomplishments Next Milestones

Communicate to Change

This component’s objective is to have an IFMIS Academy for capacity building and continuous learning.

• Training Needs Assessment deployed to MDAs

•IFMIS Academy curricula framework under development

•Help Desk guides developed and disseminated.

•Information, Communication, Education material developed and distributed.

• End User manuals developed

• Launch of IFMIS Academy classroom and online classes.

Technology

People & Processes

ERD

DMD

CBK

HR

Performance MgtTime & Expenses

IFMIS Department

Business Intelligence

INFRASTRUCTURE

As of February,

2011

KRA

Gaps

Organisational Structure

IFMIS Academy

End to End Process Integration

Capability Blueprint

Degree of Implementation

Technology

People & Processes

ERD

DMD

CBK

HR


IFMIS Department


INFRASTRUCTURE

As of February

2012

KRA

Gaps


IFMIS Academy




Technology

People & Processes

ERD

DMD

CBK

HR


IFMIS DepartmentAs of

June, 2012

KRA

Gaps


INFRASTRUCTURE


IFMIS Academy




Technology

People & Processes

ERD

DMD

HR

IFMIS DepartmentAs of

June 2013

CBK

KRA


INFRASTRUCTURE


IFMIS Academy




Gaps

Hyperion

PO

FAAP

GL

AR

CM

Oracle Modules

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• Passing of PFM Law without radical amendments• Final definition of 24 National Ministries• Connection of MDAs/Commissions/Independent offices to

GCCN• LAN/WAN connectivity within

MDAs/Commissions/Independent offices• Identification of County Headquarters: Political disagreements

mean that not all County headquarters are agreed upon.• County connection to GCCN through NOFBI

Dependencies

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Thank You

Status of implementation of the Re-engineered IFMIS - Ministry of Finance - Anne Waiguru

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