New York State Office of Alcoholism & Substance Abuse Services Addiction Services for Prevention, Treatment, Recovery

Request for Proposal

Statewide Youth Development Survey: Assessing Risk and Protective Factors

Among Secondary School Students

OASAS Project No. 14001YDS

May 14, 2014

Request for Proposal Statewide Youth Development Survey

OASAS Project No. 14001YDS

Expected Timetable for Key Events:

Release Date: ..............................................................................................................................5/14/2014 Closing Date for Submission of Bidder Inquiries................................................. 5:00 PM 5/24/2014

Answers to Bidders Inquiries on or about ............................................................................ 6/2/2014

Closing Date for Receipt of Bidders Proposals ........................................... 5:00 PM EST 6/9/2014 Anticipated Evaluation and Selection .................................................................................. 6/17/2014

Anticipated Contractors to Sign Contract .......................................................................... 7/23/2014

Anticipated Contract Approval by Office of the State Comptroller.................................... 8/23/2014

Contract Term Begins.......................................................................................................... 9/01/2014

All Inquiries to:

OASAS Project No. 14001YDS procurements@oasas.ny.gov Bureau of Financial Management- Contracts & Procurements Office of Alcoholism and Substance Abuse Services

Submission of Proposal to:

OASAS Project No. 14001YDS Bureau of Financial Management- Contracts & Procurements New York State Office of Alcoholism and Substance Abuse Services 1450 Western Avenue, 4th floor Albany NY 12203

Please be aware that any expenses your firm incurs in the preparation and submission of the proposal(s) will not be reimbursed by the State. Your firms continued interest in providing

service to the State of New York is appreciated.

OASAS Project No. 14001YDS Date TBD Page 1

mailto:procurements@oasas.ny.gov

Table of Contents Page #

Checklist of Submission Requirements......................................................................................................................

........................................................................................................................................................................................................................................................................

.......................................................................................................................................... ................................................................................................................................

............................................................................................................................................ ....................................................................................................

.............................................................................................................................................................................................................................................................

4

SECTION 1 INTRODUCTION 5

1.1 Purpose 5

1.2 Background 6

1.3 General Overview 6

1.4 References 6

1.5 Designated Staff for Bidder Contact 7

SECTION 2 SCOPE OF PROJECT 8

2.1 Overview 8

2.2 Instrument Development and Printing of Survey Forms .....................................................................

....................................................................................................................................................................................................................................................................................................................................................

..................................................................................................................................... ...........................................................................

..................................................................................................................................................

.....................................................................................................................................................

..........................................

9

2.3 Sample Design and Recruitment 10

2.4 Survey Administration 10

2.5 Data Entry or Scanning 11

2.6 Data Analysis 11

2.7 Production of a State, County and School Reports 12

2.8 Production and Acceptance of OASAS Data File 13

2.9 Maintenance and Use of Data and Paper Survey Forms 14

2.10 Timeframe for Conduct of the Survey 15

2.11 Minimum and Maximum Survey Participation and Sample Size 15

2.12 Participation by School Districts and Schools Not Sampled by OASAS 16

SECTION 3 MINIMUM QUALIFICATIONS OF BIDDER ...............................................................................................................................................................................................................

.................................................................................................................................. ................................................................................................................

..................................................................................................................................................................................................................................................

....................................................................................................................................

..................................................................................................................................................................................................................................

.......................................................................................................................................................................................................

.........................................................................................................................

17

3.1 Experience 17

3.2 Quality Control 17

3.3 Qualifications of Personnel 17

SECTION 4 PROPOSAL SUBMISSION 17

4.1 Inquiries 17

4.2 Clarifications or Modifications to the RFP 17

4.3 Bidders Acceptance of Request for Proposal and Contract Provisions 18

4.4 Proposal Format and Content 18

4.4.1 Administrative Proposal 18

4.4.2 Technical Proposal 19

4.5 Deadline and Instructions for Proposal Submission 24

4.6 Status of Information 25

SECTION 5 PROPOSAL EVALUATION AND SELECTION .............................................................................................................................................

.................................................................................................................................................................................................

.......................................................................................................................................................................................................................................................

.......................................................................................................................................... ..................................................................................................................................

.......................................................................................................................................................................................................................

.............................................................................................................................................. ...................................................................................................................................

25

5.1 Completeness Review/Non-Responsive Proposals 25

5.2 Negotiations During the Bidding Process 26

5.3 Evaluation Methodology/Process 26

5.4 Method of Award 27

5.5 Notification of Award 28

5.6 Debriefing 28

5.7 Contract Period 28

SECTION 6 ADMINISTRATIVE INFORMATION 28

6.1 Issuing Office 28

6.2 Funding 28

6.3 Subcontracting 28

OASAS Project No. 14001YDS Date TBD Page 2

Page #

6.4 Method of Payment..............................................................................................................................................................................................................................

..............................................................................................................................................................................................................

................................................................................................................................ ...................................................................