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State Rad o Project

October 2013 Monthly Progress Report

State RadiO PROject

cover photo: crews install a new roof on Sept. 12 on the refurbished building at the euchre Mountain site in Lincoln county.

PROject GOaLSinfRaStRuctuReRepair or replace critical components of Oregon’s deteriorating state radio network and extend the useful life of the existing Oregon department of transportation and Oregon State Police wireless communications systems.

naRROwbandinGcomply with the approved federal communications commission waiver deadline to transition state radios from wideband to narrowband transmission by nov. 1, 2013, and position for future narrowbanding requirements.

cOnSOLidatiOnconsolidate the OdOt and OSP wireless communications systems into a single unit and allow for shared efficiencies and integration between the four existing state systems.

inteROPeRabiLityProvide limited, local interoperability for public safety agencies and lay the foundation for expanded and improved interoperability in the future.

State Radio Project

MONTHLY PROGRESS REPORT

Page i October 2013 - No. 37

Project information through Sept. 30, 2013

Project Map ii

Project update 1

Project Success 3

Project Progress by wbS 5

wbS 1.0 – Project Management Summary 6

wbS 2.0 – narrowbanding 9

wbS 3.0 – Microwave Modernization 11

wbS 4.0 – trunked Radio System 14

wbS 5.0 – interoperability 16

wbS 6.0 – Partnerships 17

wbS 7.0 – Planning and engineering 21

wbS 8.0 – System testing 23

Staffing & Vendor Summary 24

Sites by county 28

Project cost Summary 34

estimated Project cash flow 35

cOntentS

State Radio Project


Page ii October 2013 - No. 37


Visit ODOT’s Radio Project website at www.oregon.gov/ODOT/HWY/StateRadioProject.See previous progress reports and an interactive map at www.OregonRadioProject.com.

PROject MaP

State Radio Project


Page 1 October 2013 - No. 37


Our site development efforts last spring to reorganize, build the milestone schedule and assign components to the responsible disciplines are paying off,” said dick upton, State Radio Project manager.

the State Radio Project is now accomplishing three times the number of site reviews through the Site Review committee, a huge acceleration of site scoping.

“earlier this year, we recognized that sites were not getting delivered at the rate we expected,” upton said. “we restructured and reorganized the schedule, which provided clearer guidance on what needed to be done and when to do it. with this added clarity, we are now much more efficient. in the first two years we scoped approximately one-third of the sites, and within a four-month period this year we will have scoped the remaining two-thirds.”

as of the end of September, scoping is complete at the majority of sites, and we are currently addressing the remainder.

the radio project is now tracking progress against its officially revised budget, which is reflected in this month’s progress report. the new budget includes the $20 million increase appropriated by the Legislature last session and several adjustments to project component costs based on more detailed designs.

the project team continues to monitor service and coverage areas since cutover from wideband operations was completed in august.

“we are getting no complaints about coverage from users,” upton said. the radios are working so well that the Oregon State Police has asked if the radio project can improve coverage in historically problematic coverage areas.

“we are reviewing our budget and compiling a contingency list,” upton said. “if we have funding to address those issues, we will.”

in September the project issued notices to proceed to aviat, the microwave supplier. aviat will begin the engineering required to support installations and do path surveys. Project staff is focused on scheduling site installations for the trunked radio and microwave sites in 2014 so that testing of the system can begin in early 2015.

as the project moves toward the trunked radio detailed design review, managers have identified a need for more detailed integration planning. the challenge is complex: integrating a conventional radio system with a trunked radio system, on top of a microwave system with third-party consoles, coordinated by a network management system. Requests for proposals for the network management system are due mid-October.

“it is more complicated than we first thought,” upton said. “before we can complete the detailed design review, we need to resolve multiple integration issues. consequently, the design review is delayed, but we’ll have a more robust and comprehensive design with less risk for rework.”

in September the team came together for a projectwide risk workshop and identified opportunities for process and culture improvements. the project holds these workshops periodically with its quality assurance vendor, Public Knowledge, and each time the takeaways are applied and results are measurable.

PROject uPdate

“we restructured and reorganized the schedule [and] we are now much more efficient. in the first two years we scoped approximately one-third of the sites, and within a four-month period this year we will have scoped the remaining two-thirds.”

— dick upton, State Radio Project manager

State Radio Project




infRaStRuctuRe

narrowband and infill antenna installations were completed in September at Harness Mountain in Douglas County, at Robinson Butte and Halls Point in Jackson County, and at Saddlebag in

Lincoln county. notices to proceed were issued for installations at 14 additional sites. jackson county’s Starveout Mountain received ntP on Sept. 19.

One site is active in the bid process in each of Grant, jefferson, Klamath, Polk, wasco and washington counties, and two sites are in process in Klickitat county, wash.

building permits were submitted and bid walks were completed at aldrich Mountain in Grant county and at juniper in Klickitat county, wash. Permits were also submitted for table Mountain, in Lincoln county, and at wasco county’s Kaser site. a bid walk was completed at applegate butte in Klamath county.

naRROwbandinG

the radio project has completed the mobile and portable radio installations for OdOt Maintenance and OSP vehicles. Staff is working on the closeout of this project phase, including

reconciliation of installation documentation.

due to the volume of work associated with the transition to narrowband operation, the project opted for a phased implementation to address the base radio and remote updates needed in OdOt and OSP offices statewide. wireless communication Section staff will continue into early 2014 to complete the remaining updates, including replacing existing analog antennas for digital antennas.

infill antenna installations continued in September. antennas have been installed at 85 sites to date; an additional 43 sites are being prepared for installation.

cOnSOLidatiOn

the State Radio user Group did not meet in September; work products that will lead to SRuG decision making are in process, focused primarily on system sharing with potential partners.

the Oct. 18 SRuG meeting will cover potential system sharing with the city of Portland.

the enterprise operations plan for the wireless communications Section is moving forward. Processes are continually being developed, and a draft is targeted for completion by late 2013.

inteROPeRabiLity

the firstnet in Oregon team initiated outreach and education efforts in September, participating in three events. the Oregon Police chiefs and Sheriffs conference drew approximately 100

attendees to the Oregon department of Public Safety Standards and training in Salem on Sept. 4.

More than 200 attendees were on hand Sept. 24, when the team presented at the criminal justice information Systems conference in Seaside. On Sept. 30, our team presented at the Klickitat–Skamania Local technology Planning team meeting in Stevenson, wash., attended by several public safety officials and emergency managers from Hood River County and the city of The Dalles.

in late September, the Statewide interoperability coordinator participated in an overview of the AT&T Disaster and Recovery Team exercise in Portland.

crews removed the existing tower foundation at Saddlebag in preparation to install a new larger foundation.

State Radio Project




now that the State Radio Project has updated emergency radios for the Oregon department of transportation and Oregon State Police to standard narrowband operations, emergency communications between the two agencies are easier statewide.

the project is now turning its attention to OSP and OdOt dispatchers whose job it is to coordinate the communications and information flowing among agencies during fast-moving emergencies to quickly send the right responders to the right place at the right time.

but that challenging job should get a little easier next year, after the project installs 67 state-of-the-art integrated consoles for OSP dispatchers in Salem and Medford, and OdOt dispatchers in bend, Medford, Salem and Portland.

in an emergency, the new consoles have the capacity to bring together voice communications between OdOt and OSP on a single screen at each dispatcher’s work station. it will fundamentally advance how dispatchers handle a blizzard of radio and phone calls to and from different agencies.

“we’re not combining operations,” said Lisa Strader, project manager for the project. “we’re integrating all the different components in our emergency communications systems — old and new — to better communicate and respond to emergencies.”

OdOt dispatcher jeremy Mitchell looks forward to the changes a new integrated radio and phone console system would bring.

“i think this is a move in a good direction,” said Mitchell, as he scanned three desktop monitors and a wall of 11 big-screen TVs showing highways and intersections at the ODOT Region 2 dispatch center in Salem. He said the integrated system would offer dispatchers a big advantage and save precious time during emergency response operations.

“it would save a lot of phone calls,” Mitchell said. “when it’s busy in here, the thing that slows me down the most is making phone calls to other agencies and dispatch centers to get current information. anything that can help all these agencies talk together and better share information and status updates would be great.”

Strader and her team will soon release a formal request for proposals for the design and installation of 67 consoles that will integrate and seamlessly operate the new narrowband and legacy radio systems and existing telephones. the new consoles will be designed so dispatchers can see and coordinate emergency operations information on a single, on-screen system when dispatching responders.

during the past several months the project and OSP teams met regularly with design consultant aecOM to develop detailed RfP specifications and an evaluation and selection process.

PROject SucceSSInTegRATeD COnSOleS WIll STReAMlIne InfO fOR ODOT, OSP DISPATCHeRS

jeremy Mitchell, OdOt Region 2 dispatcher, handles a blizzard of information on three different screens during transportation emergencies. a new integrated radio and phone communications console would replace the center screen and call box at his station.

State Radio Project




because the integrated consoles will be installed in secure command centers, this procurement involves a fairly uncommon step: criminal background checks for all interested proposers, including fingerprinting of key team members.

before firms can submit an RfP response, they must attend a mandatory pre-proposal meeting in the anderson Readiness center in Salem, a secure military emergency operations facility that houses both the OdOt and OSP dispatch centers. all proposers and state project staff attending the meeting must submit background information, be fingerprinted and pass a thorough security check before they can enter the building.

no pass, no entry, no exceptions.

“in order to participate, interested proposers need to pass the background check,” Strader said.

the pre-proposal meeting is scheduled in mid-november. RfP responses are due later that month.

“after the proposals are evaluated and scored, we will invite the top firms to interviews in early january to demonstrate their products,” she said. they will also outline their qualifications and their approach to the project.

although SRP has developed strong technical specifications, the consoles will still require final system design by the selected firm and detailed design review by OdOt before being built and installed, Strader added.

the integrated dispatch console system will be installed in 2014, as most other elements of the State Radio Project are being assembled.

“the new consoles will then integrate all of the different emergency system elements together for viewing by the dispatch operators, whose work is essential to getting state police, OdOt road crews and wireless technicians the information they need,” Strader said.

“we’re integrating all the different components in our emergency communications systems — old and new — to better communicate and respond to emergencies.”

— Lisa Strader, State Radio Project

State Radio Project




PROject PROGReSS by wbS

$0$20$40$60$80

$100$120$140$160$180

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Plannedin M

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the total budget for the radio project is $229,991,920. Less expenditures from the previous biennia, including those expended by the Owin program, the remaining budget is $174.4 million.

the work components necessary to launch the revised State Radio Project include project management, narrowbanding, microwave modernization, trunking, tactical interoperability and partner obligations. the budget and schedule for the project’s active components are provided in the following pages of this report, which are based upon the work breakdown structure detailed in the State Radio Project’s Project Management Plan.

current expenditures

OWIN expenditures account for $55.5 million of expenditures to date.

total Project budget $229,991,920 actual expenditures $132,858,291 58%forecast expenditures $129,432,269 56%total budget Remaining $97,133,629 42%

$97,133,62942%

$132,858,29158%

Overall Project

engineering

narrowbanding

Microwave

trunking

Partnerships

2009 2010 2011 2012 2013 2014

Sept. 30, 2013

2015

State Radio Project




$0$2$4$6$8

$10$12$14$16

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Planned

wbS 1.0 – PROject ManaGeMent SuMMaRy

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Project management consists of those elements that are projectwide and affect all other wbS sections.

budGet exPendituReSfor wbS 1.0 Project Management, 51 percent of the total budget has been expended to date.

ACTIVITIeS AnD PROgReSS

aSSet ManaGeMent

narrowband antennas continue to be deployed for installation. in September, the project released equipment for 18 sites for installation by third-party contractors.

the radio project’s interns continue to visit, photograph and collect inventories of project sites in support of OdOt’s annual inventory review.

Staff began work to refurbish a used shelter; once complete, the shelter will be relocated to a new site.

total Section budget $15,069,054 actual expenditures $7,678,911 51%forecast expenditures $7,678,911 51%Section budget Remaining $7,390,143 49%


$7,390,14349%

$7,678,91151%

State Radio Project




CHAnge MAnAgeMenT

there are two types of change requests, administrative and formal. administrative changes are those that do not affect the project’s baseline scope, schedule or budget. formal changes are those that affect those project baselines.

during September, 39 change requests were processed and approved. to date, 311 changes have been approved: 58 were administrative and 253 were formal.

August 2013

September 2013 Total to date

administrative 3 3 58formal 19 36 253total 22 39 311

the following chart represents the value of the project’s contingency budget at the end of the two most recent months. the change noted is due to approval of formal budget changes executed in September.

August 2013

September 2013 Total Change

contingency budget, end-of-month value $2,396,183 $3,852,259 $1,456,076

cOMMunicatiOnS ManaGeMent

Communications staff provided the following project information/materials during September:• Produced September 2013 Monthly Progress Report• Produced September 2013 Project dashboard• Produced September 2013 Key Project facts sheet• Produced September 2013 Legislative Report• Produced State Radio Project section for OdOt’s 2013 Government to Government Report• updated communications messaging plan and timeline• updated project website on Oregon.gov• distributed project information notices via Govdelivery• Produced and published project feature story in Inside ODOT • Reported on radio project activities to OdOt public affairs staffProject management and staff also conducted the following outreach activities:• Participation in and facilitation of the monthly State Radio users Group meeting• Participation in and facilitation of the monthly delivery team meeting• Participation in the monthly Oregon broadband advisory council meeting• Participation in the weekly Oregon Public Safety broadband network conference call• Participation in the weekly emergency Response Interoperability Center/Public Safety Advisory

committee conference call

State Radio Project




QuaLity ManaGeMent

Public Knowledge delivered its Quarterly Project Status and improvement Report detailing activities from july 1 through Sept. 30, 2013.

August 2013

September 2013

total findings reported by Public Knowledge 8 7active – recommendations provided 8 7closed – no further action required 0 0watch list items 3 0

the following table is a snapshot of the issues, categorized by wbS section, managed by the project during September. Project management develops planned actions and target dates for resolving these issues. until an issue has a target resolution date, it is not included in the planned for resolution count.

Number of active issues

Number planned for resolution

Total resolved

1.0 Project Management 1 1 02.0 narrowbanding 0 0 03.0 Microwave Modernization 0 0 04.0 trunked Radio 1 1 15.0 interoperability 2 2 06.0 Partnerships 0 0 07.0 Planning and engineering 1 1 1total 5 5 2

State Radio Project




wbS 2.0 – naRROwbandinG

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narrowbanding includes work at mountaintop tower sites and at OdOt and OSP office sites. to meet the new federal narrowbanding deadine of nov. 1, 2013, the radio project must install repeaters and make site improvements at the mountaintop tower sites and, at emergency communication offices statewide, install office controllers as well as deploy portable radios and mobile radios.

Site Improvements

Radio Deployments

Office Deployments

Repeaters

Narrowbanding

Sept. 30, 2013

budGet exPendituReSfor wbS 2.0 narrowbanding, 94 percent of the total budget has been expended to date.



$2,021,9636%

$30,552,36794%

2012 2013 2014SCHeDule SuMMARY

State Radio Project





2.1 naRROwband RePeateRS

September 2013 Total to dateForecast Actual Forecast Actual

Repeaters installed – 170 sites 0 0 154 154antennas installed – 319 units 5 5 85 85

2.2 Office ReMOteS


Radios transitioned to narrowband mode – 157 5 4 51 50Sites completed – 135 sites 5 4 44 42

2.3 RadiO dePLOyMent

this section of work consists of two primary elements: training and deployment of mobile radio equipment, and training and deployment of handheld, portable radio units. Recipients of this equipment include OdOt and OSP employees, along with select groups with the Oregon department of corrections and the Oregon Office of emergency Management, as identified by the agency.

the radio deployment effort is complete; the following table shows the number of units deployed. the project’s effort to complete closeout work for the radio deployment, including final reconciliation of all work, is ongoing; actual totals to date may change as reconciliations are completed.

September 2013 Total to dateODOT Forecast ActualAgency locations/crews completed

cOMPLete

102 102Mobile radios deployed 2,491 2,290Portable radios deployed 1,059 1,291employees trained na 966OSPAgency locations/crews completed

cOMPLete

42 42Mobile radios deployed 688 688Portable radios deployed 648 648employees trained na 370Other AgenciesAgency locations/crews completed

cOMPLete

7 7Mobile radios deployed 0 0Portable radios deployed 159 159employees trained na 0

2.4 CuT-OVeR TeSTIng

September 2013 Total to dateForecast Actual

Region cutovers completed – 10 zones cOMPLete 10 10

State Radio Project




WBS 3.0 – MICROWAVe MODeRnIzATIOn the microwave component of the radio project involves replacing old and outdated OdOt and OSP analog microwave with digital microwave and making associated site improvements.

Microwave installation includes the acquisition, installation, implementation and optimization of the new digital microwave radios, antenna dishes, wave guide, routers and ancillary equipment to support both conventional and trunked radio systems.

network implementation consists of integrating routing, switching and monitoring equipment into the microwave system to move both voice and data messages over the digital microwave system.

improvements to towers, shelters, power supplies and other facilities required by the upgraded microwave and trunked radio systems are anticipated at most sites. new leases, permits and agreements will be obtained as needed.

the budget for this project component, totaling $50 million, is comprised of $17.6 million for installation, $5.5 million for network implementation, $25.1 million for site work, $1.4 million for network management system implementation and $500,000 for training, for a total of $50.1 million.

Microwave Implementation

Site Improvements

Microwave Modernization

Sept. 30, 2013


budGet exPendituReSfor wbS 3.0 Microwave Modernization, 15 percent of the total budget has been expended to date


$42,548,57585%

$7,555,45015%

2011 2015

State Radio Project





3.1 MICROWAVe InSTAllATIOn AnD 3.2 neTWORk IMPleMenTATIOn

the project is tracking the implementation of the microwave network in two ways: by individual sites and by individual “hops.” a microwave hop connects two sites to each other. in most cases, a single site will require equipment sets to support multiple hops. the microwave network is established by connecting the hops together.

the radio project will report a site as “microwave installation complete” when all equipment needed to support all hops has been installed at the site. no sites in the project’s microwave network have yet received the entire equipment set needed for all hops connected to the site.

the project will report a “microwave hop complete” when equipment connecting two sites has been installed. the following hop report includes those completed to date.


Microwave installation complete, by site 3 0 10 0Microwave hops complete 0 0 46 46

MICROWAVe InSTAllATIOn COMPleTe

$0

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current expendituresbudGet exPendituReS (cont.)

0

20

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60

80

100

120

140

baseline cumulative actual cumulative

State Radio Project




3.3 MICROWAVe SITe IMPROVeMenTS

the site improvement process includes three phases: pre-design, design and construction.

• Pre-design phase: tasks completed from inception to approval by the Site Review committee, the project’s change review board.

• Design phase: tasks completed from site planning through acquisition of the site building permit.

• Construction phase: tasks completed from the acquisition of the building permit to the completion of site construction.

September 2013 Total to dateSite improvements Forecast Actual Forecast ActualPre-design complete 21 29 150 134design complete 7 6 42 31construction complete 5 1 43 22

cOnStRuctiOn cOMPLete

020406080

100120140160180

baseline cumulative actual cumulative

State Radio Project




wbS 4.0 – tRunKed RadiO SySteM a trunked radio system is used to maximize available capacity in a two-way radio system. because not everyone in a group talks at once and radio transmissions are usually short, a trunked computer can assign talk frequencies in a manner that allows multiple groups of users to share a small set of frequencies without hearing each other’s conversations. this effectively compresses the voice signals and enhances the capacity of the system.

the trunked system will allow local radio communications between public safety personnel; microwave will distribute those signals over a larger area, enabling distance and interagency communications.

the $26.8 million budget for the trunked radio system includes five primary work efforts: procurement and installation of trunked radio repeaters for $14.8 million, switches for $2.4 million, dispatch consoles for $3.9 million, testing and training for $4.2 million and gateway equipment for $1.5 million.

Switch Installations

Repeater Installations

Trunking

Sept. 30, 2013

SCHeDule SuMMARY

budGet exPendituReSfor wbS 4.0 trunked Radio System, 18 percent of the total budget has been expended to date.


$21,898,02482%

$4,943,90118%

2012 2013 2014

State Radio Project




$0

$5

$10

$15

$20

$25actual

Planned

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budGet exPendituReS (cont.)

ACTIVITIeS AnD PROgReSSdevelopment of the trunked radio system includes three categories of work: repeater and site control equipment, central trunking switches and dispatch consoles. Section 7.0 Planning and engineering also includes progress on the design efforts related to the trunked radio system.

4.1 tRunKed RadiO RePeateRS


Repeaters installed – 41 units 0 0 5 4Sites completed – 41 sites 0 0 5 4

4.2 TRunkeD RADIO SWITCHeS


Switches installed – 2 units 0 0 0 0Sites completed – 2 sites 0 0 0 0

the unit reported last month as installed has been removed in anticipation of receiving an upgraded switch. the new installation is targeted for late 2013.

4.3 DISPATCH COnSOleS


consoles installed – 67 units 0 0 0 0Sites completed – 4 sites 0 0 0 0

with the dedicated efforts of the wireless communications Section and representatives of OSP, the radio project is on target to release the invitation to bid in October. the procurement process, which will include a mandatory pre-proposal meeting and planned demonstrations by the bidding pool, will continue through mid-january 2014.

the project is targeting the fourth quarter of 2014 for completion of all console installations and updates.

State Radio Project




wbS 5.0 – inteROPeRabiLity improvements to state interoperability will be captured in this section. the State interoperability executive council is currently heading statewide planning efforts to develop the overarching plan for interoperability in Oregon. Once the Siec has finalized its plan, the project will initiate work on this effort. the project budget for this section is $2.3 million.

no schedule information is currently available. See 7.5 interoperability design for progress related to other interoperability activities.

budGet exPendituReSno expenditures have been made related to interoperability to date.

ACTIVITIeS AnD PROgReSSno procurement, installation or implementation has been initiated for this work section.

State Radio Project




WBS 6.0 – PARTneRSHIPS

$0

$2

$4

$6

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Partnerships were developed between the former Owin program and local jurisdictions with the intent to reduce costs to both parties. these agreements created interdependency among participants for a functional system. the radio project has identified the partnership groups listed below as including sites that require work to meet the needs associated with these agreements.

Klamath County

Southwest Seven

North Vally

North Coast

Lincoln County

CSEPP

All Partnerships

Sept. 30, 2013

budGet exPendituReSfor wbS 6.0 Partnerships, 71 percent of the total budget has been expended to date.



$3,012,59729%

$7,457,20571%

2011 2012 2013 20142010SCHeDule SuMMARY

2009

State Radio Project





6.1 Owin ObLiGatiOnS

for each partnership cluster, forecast and actual progress is reported for the month and for the project cumulatively through September. the following correspond to all tables in this section:

• Agreements: umbrella and supplemental agreements executed in a given region.


• Construction phase: tasks completed from the acquisition of the building permit to the completion of site construction.

• Microwave installation phase: all tasks involved in the installation of microwave equipment, from initiation to completion. Microwave installations may occur during a site’s construction phase or after it has been completed.

• Obligation complete: all work has been completed and associated quality reviews have been conducted and work approved. Quality reviews include those conducted by the partner(s), wireless communications Section technicians and by representatives of OeM.

6.1.1 CHeMICAl STOCkPIle eMeRgenCY PRePAReDneSS PROgRAM

September 2013 Total to dateCSEPP Forecast Actual Forecast Actualagreements complete – 9 agreements cOMPLete 9 9design phase complete – 1 site cOMPLete 1 1construction phase complete – 4 sites cOMPLete 4 4Microwave installation phase complete – 3 sites 0 0 1 1Obligations complete – 11 obligations 0 0 9 9

the remaining obligation for this section of work is installation of microwave equipment and connecting two sites. due to the condition of one site, the project has initiated efforts outside of the existing partnership obligation to construct a new tower during the 2014 build season. the expected completion date of wbS section 6.1.1 is august 2014.

6.1.2 LincOLn cOunty

September 2013 Total to dateLincoln County Forecast Actualagreements complete – 6 agreements

cOMPLete

6 6design phase complete – 4 sites 4 4construction phase complete – 3 sites 3 3Microwave installation phase complete – 4 sites 4 4Obligations complete – 4 obligations 4 4

all work included in wbS section 6.1.2 is complete.

State Radio Project




6.1.3 nORTH COAST

September 2013 Total to dateNorth Coast Forecast Actual Forecast Actualagreements complete – 12 agreements cOMPLete 12 12design phase complete – 3 sites cOMPLete 3 3construction phase complete – 3 sites 0 0 2 2Microwave installation phase complete – 9 sites 0 0 8 8Obligations complete – 13 obligations 0 0 12 12

Site documentation for the remaining site in this section was approved by project partners. the second review phase has been initiated and is expected to be complete by the end of november. if approved, construction is anticipated to be complete by the end of january 2014, with microwave installation to follow. the expected completion date for wbS section 6.1.3 is March 2014.

6.1.4 nORTH VAlleY

September 2013 Total to dateNorth Valley Forecast Actualagreements complete – 1 agreements

cOMPLete

1 1design phase complete – 2 sites 2 2construction phase complete – 2 sites 2 2Microwave installation phase complete – 2 sites 2 2Obligations complete – 2 obligations 2 2

all work included in wbS section 6.1.4 is complete.

6.1.5 SOuTHWeST SeVen

September 2013 Total to dateSouthwest Seven Forecast Actual Forecast Actualagreements complete – 6 agreements 0 0 4 4design phase complete – 3 sites cOMPLete 3 3construction phase complete – 5 sites 0 0 4 4Microwave installation phase complete – 4 sites 0 0 2 2Obligations complete – 6 obligations 0 0 4 4

the remaining construction obligation was initiated during September. Microwave installations at this and one additional site will follow. the expected completion date for wbS section 6.1.5 has been revised to november 2013.

6.1.6 klAMATH COunTY

September 2013 Total to dateKlamath County Forecast Actual Forecast Actualagreements complete – 7 agreements 0 0 5 5design phase complete – 3 sites cOMPLete 3 3construction phase complete – 2 sites 0 0 1 1Microwave installation phase complete – 4 sites 0 0 0 0Obligations complete – 5 obligations 0 0 1 1

Once leases have been established, the two remaining agreements will be executed. during September, radio project staff revised the schedule for microwave equipment installations, adjusting the expected completion date of this wbS section from October 2015 to december 2014.

State Radio Project




6.1.7 ADDITIOnAl PARTneRSHIPS

September 2013 Total to dateAdditional Partnerships Forecast Actual Forecast Actualagreements complete – 1 agreement 0 0 0 0design phase complete – 1 site 0 0 0 0construction phase complete – 1 site 0 0 0 0Microwave installation phase complete – 1 site 0 0 0 0Obligations complete – 1 obligation 0 0 0 0

the expected completion date for wbS section 6.1.7 is august 2014.

6.2 – 6.4 fuTuRe PARTneRSHIPS

These sections have been reserved for future partnership-related activities, should the need arise.

6.5 STRATegIC TeCHnOlOgY ReSeRVe

activities related to the deployment of the Strategic technology Reserve have been completed. Operations of the reserve have been transferred to the wireless communications Section.

State Radio Project




wbS 7.0 – PLanninG and enGineeRinG

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the planning and engineering section of the work breakdown includes design and development activities associated with the previous wbS sections.

Partnership development

interoperability Planning and engineering

trunked Radio System engineering

Microwave Modernization engineering

narrowband Planning and engineering

Statewide Planning

engineering

Sept. 30, 2013

budGet exPendituReSfor wbS 7.0 Planning and engineering, 61 percent of the total budget has been expended.



$13,610,06942%

$19,165,89358%


2014

State Radio Project





7.1 Statewide PLanninG

these activities are captured under 7.5 interoperability design and 7.6 Partnership development.

7.2 naRROwband PLanninG and enGineeRinG

the project has completed all narrowband planning efforts and has transitioned OdOt and OSP radios to operate in narrowband mode.

7.3 MICROWAVe MODeRnIzATIOn engIneeRIng

eight site-to-site microwave design proposals and 16 site-to-site microwave design submittals were completed in September, furthering the progress toward a final microwave design.

7.4 tRunKed RadiO SySteM enGineeRinG

development on the radio project’s trunked radio system design is ongoing.

7.5 inteROPeRabiLity deSiGn

the project has no update to report on the development of an interoperability design. Planning and development of the interoperability design continues to be in the hands of the Siec. Once the Siec has established a plan, the project will begin work to develop its implementation strategy.

7.6 PARTneRSHIP DeVelOPMenT

also see 6.0 Partnerships for progress on site-specific work related to previous Owin obligations. the following bullets correspond to the table below:

• Agreements: umbrella and supplemental agreements executed.


September 2013 Total to dateAll OWIN Obligations Forecast Actual Forecast Actualagreements complete – 42 agreements 0 0 37 37design phase complete – 17 sites 0 0 16 16

State Radio Project




wbS 8.0 – SySteM teStinG the system testing section of the work breakdown includes quality assurance activities developed to ensure that project components perform and interact as intended.

this section of work was developed and incorporated into the project budget during february 2013.

budGet exPendituReSthe budget established for this section of work is $500,000. no expenditures have been made related to system testing to date.

ACTIVITIeS AnD PROgReSSno procurement, installation or implementation has been initiated for this work section.

SCHeDule SuMMARYactivities related to system testing are anticipated to begin near the end of 2014.

State Radio Project




STAffIng & VenDOR SuMMARY

cOntRact SuMMaRy

including historic values of the previous Owin program, the State Radio Project has spent $92,494,872 of the $147,685,797 currently available across the project’s 15 contracts. this represents an overall expenditure of approximately 63 percent.

to date in the 2013-2015 biennium, $10,615,408 has been spent. this represents 7 percent of the total contract amount available and approximately 16 percent of the contract amount available for the biennium.

full-time state employees and contractors are working on the radio project throughout Oregon. in September, the project employed 22 full-time equivalent state positions.

Staffing Summary

Percentage of the total contract value expended to the total value

of work available

$92,494,872 63%

$55,190,92537%

State Radio Project




abn enGineeRinG

abn engineering provides supplemental architecture and engineering design services.

activities and Progress

Deliverables submitted Planned Actualtower structural analysis report 6 7Geotechnical report 1 1Site boundary and topographic survey 3 3

COnTRACT SuMMARY BY VenDOR$1

80

,50

5

$4

,99

9,9

31

$2

5,3

12

,96

5

$2

0,8

74,6

79

$9

51,1

75

$10

,016

,83

8

$11

,01

0,2

31

$5

6,5

43

,96

9

$3

,26

0,3

47

$7

0,1

24

$5

,24

8,0

28

$2

,73

5,0

71

$14

5,8

20

$2

,86

3,5

82

$3

,45

4,1

85

State Radio Project




aecOM

aecOM provides consulting services to the project in the selection and engagement of the radio system contractor (Harris) and provides project and quality management of the radio system.


Deliverables submitted Planned Actualdelivered microwave design proposals, site-to-site 8 8delivered microwave design submittals, site-to-site 16 16document reviews and recommendations completed 5 5deliverables submitted for review 2 2State Radio Project meetings attendedRadio Vendor Progress update meeting 3 3trunked Radio System Planning meeting 3 3Microwave update meeting 2 2technology collaboration meeting 4 4

BlACk & VeATCH

Black & Veatch provides professional services in connection with the planning, design, engineering and administration for all phases of the project.


Deliverables submitted Planned Actualconstruction oversight visits completed 15 20Land use surveys completed 3 8nePa surveys completed 3 3certificates of substantial completed submitted 2 1Geotechnical reports completed 2 1environmental reports completed 1 1Quality review items discovered 0 2

HARRIS CORP.

Harris provides services, software and equipment for the design, installation and implementation of the project’s radio system. work products generated from these efforts are reported in sections 2.0 narrowbanding and 4.0 trunked Radio System.


State Radio Project meetings attended Planned ActualRadio Vendor Progress update meeting 3 3trunked Radio System Planning meeting 3 3technology collaboration meeting 4 4

State Radio Project




HDR engIneeRIng

HDR engineering provides contract management and coordination support services and information systems development support for the project.


Work products generated from these efforts are reported elsewhere in this report. HDR employees provided support in project schedule management, project mapping, environmental analysis and project delivery improvement.

State Radio Project meetings attended Planned ActualSite Review committee meeting 4 4trunked Radio System Planning meeting 3 3technology collaboration meeting 4 4

LeGacy wiReLeSS

Legacy wireless provides personnel resources capable of providing ongoing project management services for the project. Personnel acquired through this contract must have experience with design and construction of telecommunications sites, the implementation of a public safety radio system and the operations of a complex network of microwave systems to transport information.


work products generated from these efforts are reported elsewhere in this report. Legacy employees provided support in the following areas:

• Site project management – design through construction

• design team coordination

State Radio Project meetings attended Planned Actual Site Review committee meeting 4 4Increment zero Status meeting 3 3technology collaboration meeting 4 4

PubLic KnOwLedGe

Public Knowledge provides independent quality management services for the project.


Deliverables submitted Planned ActualQuarterly Project Status and improvement Report 1 1Risk workshop Summary Report 1 1

Saic

Saic inc. provides personnel resources similar to those provided by Legacy wireless. Saic personnel must have experience with design and construction of telecommunications sites, the implementation of public safety radio systems and the operations of a complex network of microwave systems to transport information.


work products generated from these efforts are reported elsewhere in this report.

State Radio Project




SiteS by cOunty

BAKERbaker city Maintenancebaker city Patrol Officebaker ScaleBeaver Mountain M/Wbeaver Ridge OSPelkhorn Mountain M/WHalfway Hilllime Hill M/Wlone Pine M/WRichland MaintenanceSummit Pointwhitney Sand Shed

BENTONCorvallis Maintenance M/WMarys Peak M/WOSu Patrol OfficeVineyard Hill

CLACKAMASbrightwoodcoffee creek, dOc - willsonvilleestacada MaintenanceGoat MountainGovernment camp MaintenanceGovernment camp Patrol Officelawnfield District Maintenance M/WLinhart butteMilwaukie Maintenance M/WMount Hood (Timberline)Mount Scott M/W (District 2B)Pcc Patrol OfficePetes MountainPortland Patrol OfficeSand Shed (district 2c)Sandy MaintenanceSuncrest M/W

CLATSOPastoria area Manager PMastoria district Office 1Astoria M/Wastoria Patrol Officecamp Rileadistrict 1 bridge crewdouble PeakHumbug Maintenance

nicolai Mountain M/W OSPSeaside 911Tillamook HeadWarrenton M/Wwarrenton MaintenanceWickiup Mountain M/W

COLuMBIAclatskanie Maintenanceclatskanie MountainRainier M/WSt Helens Patrol Office

COOSbaldy butte (coos bay)bandon bPaBennett Butte M/Wblue Ridge northCoos Bay Maintenance M/Wcoos bay Patrol OfficeCoquille Maintenance M/Wdavis Slough Maintenance (coos bay)four Milenoah butte Signal tree (Ram cell)Signal Tree M/W

CROOKbarnes buttegrizzly Mountain M/W (Crook)Powell buttePrineville MaintenancePrineville Patrol Office

CuRRyblack Moundbosley buttecape blancocape blanco (curry)carpentervillecurry co courthouseedson buttegold Beach Maintenance (Hunters Creek)Gold beach Patrol OfficeGrizzly butte (curry)Harbor Hilliron MountainPort Orford MaintenanceStone butte

For site-specific scope, schedule and budget, see the interactive map at www.OregonRadioProject.com.

State Radio Project




DESChuTESawbrey buttebend district Office 10Bend Maintenance M/Wbend Patrol Officebrothers MaintenanceHampton ButteLa Pine MaintenanceLong butteLong butte OdOtMount bachelorOSP east HeadquartersPine Mountain M/WRegion 4 tOc (bend)Sisters MaintenanceSugar Pinewampus buttewanoga buttewanoga Sand Shed

DOugLASboswell Springs Maintenancecanyonville Maintenancechilcoot Mountaincinnamon buttecougar Passdean MountainDebris Hwy 38 Dean Mountain RdDebris Hwy 38 ScottsburgDodson Butte M/Welkton RidgeHarness Mountain (lCSO)Harness Mountain M/WLemolo Sand ShedMount neboRed butteReedsport MaintenanceRoman noseRose HillRoseburg Maintenance (Shady) M/WRoseburg Patrol OfficeRoseburg Region 3 OfficeScott Mountain (douglas)Steamboat Maintenanceyellow butte

gILLIAMarlington Maintenancearlington Patrol Office

condoncondon Maintenance

gRANTaldrich Mountainaustin Maintenancedixie buttefall Mountain M/WJohn Day M/W AirportJohn Day Maintenance/Canyon Cityjohn day Patrol Officejohn day Scaletamarack Mountain

hARNEybeatys buttebest LaneBurns Butte M/Wburns Maintenanceburns Patrol OfficeDevine Ridge M/Wjack MountainKing MountainSteens MountainStinkingwater Pass Sand Shedwagontire Mountain

hOOD RIVERcascade Locks Maintenancecascade Locks POeDebris I-84 M/W Cascade locksHood River (CRITfC)Hood River 911Middle Mountain (uS cellular)Parkdale Maintenance

JACKSONashland Maintenanceashland POecentral Point MaintenanceHalls PointLincoln Maintenance Sand ShedMedford ODOT M/WMount ashlandMount isabelleOSP SW HeadquartersProspect MaintenanceRegion 3 tOc (central Point)Robinson butteRoxy Ann Mountain M/W

SiteS by cOunty (continued)

State Radio Project




SCC/Central Point Dispatch/SW HQSiskiyou Summit fillSiskiyou Summit Sand ShedSoda Mountain M/WStarveout Mountain M/Wtable Mountain (jackson)table Mountain bLM (jackson)White City Maintenance District M/W

JEFFERSONagency Plainsdeer Ridge, dOc - MadrasGray butteMadras MaintenanceMadras Patrol OfficeStephenson

JOSEPhINEcave junction Maintenancedebris uS 199 Road closureeight dollarfiddler MountainGrants Pass MaintenanceGrants Pass Patrol OfficeOnion MountainSexton Mountain M/W

KLAMAThapplegate buttechemult Maintenancechiloquin MaintenanceGilchrist Patrol OfficeHamaker Mountain (kCSO)Hamaker Mountain ODOTHogback Mountainklamath falls M/WKlamath falls MaintenanceKlamath falls Patrol OfficeKlamath falls POeLake of the woods MaintenanceMedicine Mountain M/WOdell butteOdell Lake MaintenancePelican butteSwan Lake PointWalker Mountain M/W (klamath)

LAKEadel Maintenanceadel Remote (fish Rim)

Alkalai lake Maintenance M/Wblack capGlass butte bPa glass Butte M/Wgrizzly Peak M/W (lake)lakeview Maintenance M/WLakeview Patrol OfficePicture Rock (DI) M/WRound PassSilver Lake Maintenance

LANEbear MountainBlanton HeightsBuck Mountain M/Wdead Mountainflorence Maintenanceflorence Patrol OfficeGlenada RidgeGlenwood MaintenanceGoodwin PeakHerman PeakMcKenzie bridge MaintenanceMount HaganOakridge MaintenanceOakridge Patrol OfficePrairie Peak M/WSpringfield District Office M/WSpringfield Patrol Officetable Rock (Lane)Veneta MaintenanceVida walker Point (Lane)wallace buttewolf Mountain (att)wolf Mountain

LINCOLNcape Perpetuacape Perpetua (Lincoln)euchre MountainLincoln countynewport Patrol OfficeOna beach MaintenanceRose Lodge MaintenanceSaddlebagtable Mountain (Lincoln)Yaquina Head M/W


State Radio Project




LINNalbany Maintenancealbany Patrol OfficecascadiaGreen PeterGreen Peter OdOtHoodoo Butte ATCHoodoo Butte M/WMccully MountainSantiam junction Maintenance Scott Mountain Lookout (Linn)Snow PeakSweet Home Maintenancewashburn butte

MALhEuRbasque Maintenanceblack butte (juntura)blue MountainCottonwood Mountain M/Wcoyne Ridgefarewell bend POeJordan Valley MaintenanceJordan Valley Patrol Officejuntura MaintenanceMahogany MountainOdOt district 14 OfficeOntario district Office 14Ontario Maintenance M/WOntario Patrol OfficePharmacy HillSnake River, dOc - OntarioSuccor creek Summit fillVale Butte M/WVale MaintenanceVale, District 14 Bridge Crew

MARIONaRc (anderson Readiness center)capitol Mall Patrol Officedetroit MaintenanceHalls RidgeODOT T-Building M/WOregon department of forestryOregon emergency ManagementOregon Motor Carrier HQOregon State fire MarshallProspect, lower (Hill) M/WProspect, Main M/W

Region 2 tOc (Salem)Salem, battery RoomSalem, District 3 HQSalem, district Office 3Salem, facilitiesSalem, MaintenanceSalem, Material LabSalem, OSP Office M/WSalem, Patrol OfficeSalem, PM & Sign ShopSalem, Radio, building dSalem, Region 2 electrical building tSalem, Region 2 StrippingSalem, Region eOC/ HQ, Building BSalem, Repair Shop, building MSalem, State Radio ProjectSalem, transport Services building KSalem, wireless building cState fairgroundsState Penitentiary, dOc - SalemWipper M/Wwoodburn Maintenancewoodburn POe

MORROWblack Mountain (OSP)Black Mountain M/WboardmanGleason PeakHeppner MaintenanceHeppner Patrol Officejordan butteWilkinson Hill

MuLTNOMAh200 MarketAshforth Building (CRITfC HQ)baldock MaintenanceBarlow Maintenance M/Wcouncil crestDebris I-84 M/W Troutdaleeast Portland Maintenancefremont Bridge M/WInterstate Bridge/Jantzen BeachMultnomah M/W Systemnorth Portland, Parkrose MaintenancePortland bridge OfficePortland Region 1 officeRegion 1 tOc (Portland)Sylvan District Office Maintenance M/W


State Radio Project




troutdale district OfficeTroutdale Maintenance M/Wwillatin tank

POLKbald Mountain (Polk)doane creekeagle crestGrand Rhonde Maintenance

ShERMANMoro Maintenance

TILLAMOOKcape Lookout (L190)cape MearesDebris field Hwy 6 Tillamookneahkahnietillamook clatsop connectionTillamook DMV Maintenance M/Wtillamook Patrol OfficeWilson River M/W

uMATILLAbone PointCabbage Hill (CTuIR)Cabbage Hill (uS Cell)Cabbage Hill M/Wcold Springs Scalehousecoombs canyonHermiston Maintenance Hermiston Patrol OfficeLorenzen Rd (exit 198)Meacham MaintenanceMilton freewater Patrol OfficeMount westonMount weston (broadcast building)Pendleton eastPendleton justice centerPendleton Maintenance M/W (IH)Pendleton Patrol Officetwo Rivers, dOc - umatillaukiah Maintenanceumatilla POeumatilla Ridgewhitmore Rd

uNIONelgin Maintenancela grande Maintenance M/W

La Grande Patrol OfficeLa Grande ScalesLadd canyonMount emily M/WMount fannySpout Springs fill

WALLOWAdevil’s Ridgeenterprise Maintenanceenterprise Patrol Officeflora fill StationHoward ButteMount HowardWallowa Visitor Center

WASCOCriterion Summit M/Wforemans PointHulse Ranch M/WKaserMaupin MaintenanceShanikothe dalles east (uS cell)The Dalles Maintenance M/Wthe dalles Patrol Officetygh Ridgewarm Springs MaintenanceWasco Butte M/W

WAShINgTONbanks Patrol Officebeaverton area Manager PMBuxton Mountain M/WCedar HillsDebris field Hwy 6 BanksManning Maintenancenorth Plains Patrol OfficeRound toptualatin Patrol Office

WhEELERKeyes Mountain ftnKeyes Summit (Mitchell Remote)Mount PisgahRancharea RockSpray Maintenance


State Radio Project




yAMhILLboulder crestChehalem Mountain M/WHigh HeavenMcMinnville Maintenance StationMcMinnville Patrol OfficeMount Hebo M/WMount Hebo South Pointnewberg Maintenance

OuT-OF-OREgONAugspurger Mountain M/W (CRITfC)Augspurger Mountain M/W (uS Cell)biddle butteGolgotha butteGolgotha butte (bceS)Green MountainHaystack Butte M/Wjuniper (Klickitat)Megler (chinook)Megler bridge (astoria)Roosevelt Mountain M/WSheepy RidgeSillusi butte (bceS)Sillusi butte fillSkamania Mountain M/WStacker Butte M/Wunderwood


State Radio Project




Original Budget

9/07/2011

Rebaselined Budget

09/30/2013

Current Month Budget

Changes

Current Budget as of

09/30/13

Funds Spent through

09/30/13 Balance

NarrowbandingRepeaters 6,100,000 4,415,302 4,415,302 4,356,730 58,572 Office Remotes 2,000,000 2,116,600 2,116,600 1,180,553 936,047 Hand Helds/Portables 33,200,000 25,742,427 25,742,427 24,904,571 837,856 Cutover/Testing - 300,000 300,000 110,512 189,488

Narrowbanding Subtotal 41,300,000 32,574,329 - 32,574,329 30,552,367 2,021,963

Microwave ModernizationPurchase & Installation 29,300,000 17,568,049 17,568,049 279,189 17,288,860 network 5,498,992 5,498,992 4,216,322 1,282,670 Site improvements 45,550,000 25,150,000 25,150,000 3,059,938 22,090,062 network Management System 1,386,984 1,386,984 - 1,386,984 Training & equipment Acquisition 500,000 500,000 - 500,000

Microwave Modernization Subtotal 74,850,000 50,104,025 - 50,104,025 7,555,450 40,661,591

TrunkingReceivers 5,250,000 14,803,450 14,803,450 3,382,398 11,421,052 Switches 2,403,062 2,403,062 1,556,816 846,246 consoles 1,400,000 3,941,546 3,941,546 4,687 3,936,859 Testing & Training 4,193,867 4,193,867 - 4,193,867 Site Pros & gateways 1,500,000 1,500,000 - 1,500,000

Trunking Subtotal 6,650,000 26,841,925 - 26,841,925 4,943,901 21,898,024

InteroperabilityProcurement & Installation 2,300,000 2,300,000 2,300,000 - 2,300,000

Interoperability Subtotal 2,300,000 2,300,000 - 2,300,000 - 2,300,000

Partnershipsconstruction 10,400,000 10,469,802 10,469,802 7,457,205 3,012,597

Partnerships Subtotal 10,400,000 10,469,802 - 10,469,802 7,457,205 3,012,597

Engineeringnarrowbanding 1,300,000 1,532,772 1,532,772 1,455,190 77,582 Microwave Modernization 17,750,000 18,468,867 18,468,867 11,062,916 7,405,951 trunking 1,850,000 9,299,376 9,299,376 3,613,361 5,686,015 interoperability - 3,064,792 3,064,792 2,676,264 388,528 Partnerships 410,155 410,155 358,162 51,993

Engineering Subtotal 20,900,000 32,775,962 - 32,775,962 19,165,893 13,610,069

Integration Trainingintegration training 500,000 500,000 - 500,000

Integration Training Subtotal - 500,000 - 500,000 - 500,000

Totals by Phasenarrowbanding 42,600,000 34,107,101 34,107,101 32,007,557 2,099,544 Microwave Modernization 92,600,000 68,572,892 68,572,892 18,618,366 49,954,526 trunking 8,500,000 36,141,301 36,141,301 8,557,263 27,584,038 interoperability 2,300,000 5,364,792 5,364,792 2,676,264 2,688,528 Partnerships 10,400,000 10,879,957 10,879,957 7,815,367 3,064,590 integration training - 500,000 500,000 - 500,000

Phase Subtotal 156,400,000 155,566,043 - 155,566,043 69,674,816 85,891,227

Project Management - 15,069,054 15,069,054 7,678,911 7,390,143 Project Contingency Reserve - 3,852,259 3,852,259 - 3,852,259 harris Discount Loss - - -

Total State Radio Project 156,400,000 174,487,356 - 174,487,356 77,353,727 97,133,629

Old OWIN ProjectSpending 45,000,000 49,256,733 49,256,733 49,256,733 - treasury Loan 8,000,000 6,247,831 6,247,831 6,247,831 -

Total Old OWIN 53,000,000 55,504,564 - 55,504,564 55,504,564 -

grand Total 209,400,000 229,991,920 - 229,991,920 132,858,291 97,133,629

PROject cOSt SuMMaRy

State Radio Project




$0

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Dol

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Project Management engineering contingency narrowbanding

Microwave Modernization trunking interoperability Partnerships

eSTIMATeD PROJeCT CASH flOW

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