[START OF TENDER DOCUMENT]

TENDER NOTICE NO.ZRTI/SINI/INFRASTRUCTURE DEV./10/MESS

Dated 29.03.2012

Name of work

Messing facility (Vegetarian & Non-Vegetarian), as per the menu fixed

by the “Mess Management Committee” for about 350 Trainees/day

including cleaning & maintenance of the Mess & its surroundings

for a period of twenty four (24) months.

MESS MANAGEMENT COMMITTEE

ZONAL RAILWAY TRAINING INSTITUTE

SOUTH EASTERN RAILWAY, SINI

TENDER FORM

MESSING FACILITY (Veg. & Non-Veg.) AT THE ZONAL RAILWAY TRAINING INSTITUTE, SINI

ZRTI,Sini is located near SINI Railway Station on TATA-Chakradharpur Section of South Eastern Railway, District- Saraikela-Kharsawan, State-Jharkhand, PIN -833 220,

Tele & Fax No.06597-244311 1.Tender Notice No.

ZRTI/SINI/INFRASTRUCTURE DEV./10/MESS dated 29.03.2012

2.Name of the work Messing facility (Vegetarian & Non-Vegetarian), as per the menu fixed by the “Mess Management Committee for about 350 Trainees/day incldg. cleaning & maintenance of the Mess & its surroundings for a period of 24 (twenty four) months.

3.Duration of Work Twenty four (24) months.

4. Approx. Cost Rs 3,47,76,000/-

(Rupees Three crores forty seven lakhs seventy six thousand) only.

5. Earnest Money Rs 3,23,880/-

(Rupees three lakhs twenty three thousand eight hundred eighty) only.

6. Sale of Tender Form

On any working day from 9-00 hrs to 14-00 hrs from 10.04.2012 to 10.05.2012 from the Office of the Principal, ZRTI, SINI.

7. Cost of Form Rs 10,000/- (Rupees Ten thousand) only.

8. Date, Time & Place of Closing

The Tenders may be dropped in the special box available in the office of the Principal, ZRTI,Sini , SMR/TATA & SMR/CKP during Office hrs from 08.05.12 to 15.00 hrs of 11.05.2012.

9. Date,Time & Place of Opening

On 11.05.12 at 15.30 hrs. simultaneously at the office of the Principal ZRTI,Sini, SMR/TATA & SMR/CKP.

Form Sr. No………………………………,…………… M.R.No.

___________________Dated__________

for Rs. 10,000/-

Issued to M/S ………………………………………………………………………………Dated…………………………

Signature of the Issuer…………….

Down Loaded from Website on .................................Enclosed DDno...............................

date.........................for Rs 10,000/-of………………………………………….Bank,………………………..

,………………………....Branch, infavour of The FA & CAO, S.E.Railway, GRC, payable at Kolkata.

Signature of the Tenderer

INDEX

TENDER NOTICE

OPEN TENDER NOTICE No. ZRTI/SINI/INFRASTRUCTURE DEV./10/MESS

Description Page No.

Cover Page and Start of the TENDER Documents 1

Tender Form Issued/Downloaded particulars 2

Index - TENDER NOTICE NO. ZRTI/SINI/INFRASTRUCTURE DEV./10/MESS dtd.2 9.03.12. 3

Open Tender Notice Name of the Work, eligibility, Value, EMD, Closing & Opening 4

Note for Tenderers,Terms and Conditions, Scope of Work & EMD 5-10

General Conditions of Contract,Security Deposit, Performance Guarantee , Billing, Price

variation clause, Laws Governing the Contract & Communication,

11-15

Indemnity Bond, Penalty ,Termination, Disputes, Notice, Arbitration etc. 16-18

Special Conditions of Contract, Mess Menu,Quality, Equipment & facility available,

Estimated Cost & Quantity, Negotiations.

19-24

Performance Certificate Annex.-I 25

Works on hand & Personnel on Hand, Staff to be engaged for this work Annex.-II & III 26-27

Mess Menu , Brands of Consumables permitted Annex.-IV &-V 28-29

Area of the Mess at ZRTI ,Sini Annex.--VI 30

Indemnity Bond Annex.-VII 31

Periodical Medical Examination of Mess Staff Annex. –VIII 32

Tenderers Postal Address Annex. –IX 33

Kitchen Equipments & Utensils available at the Mess ZRTI,Sini – Annex.-X 34

Documents to be submitted by the Tenderer (Check List) --- Annex.-XI 35

Packet “B” (Financial Bid) Cover Page, Instructions 36-39

Quotation (Financial Bid) 40

Declaration by the Tenderer Annex.-XII 41

Bank Guarantee Bond Form (Revised) & Mandate Form for Payment Annex.-XIII,XIV 42-43 &

44

Contractor’s Agreement 45

Dated – 29.03.2012

Chairman, Mess Management Committee, Zonal Railway Training Institute, S.E. Railway, Sini for and on behalf of the President of India, invites Open Tender in sealed cover in this Tender Form from reputed and reliable companies/agencies/institutions/firms/clients. Name of the Work:

Messing facility (Vegetarian & Non-Vegetarian) as per the menu fixed by the Mess Management Committee, for about 350 Trainees/day including cleaning & maintenance of the Mess and its surroundings for a period of twenty four (24) months.

Eligibility: (1) The tenderer must be Registered/Incorporated in India, with minimum 3 (three) years or above experience in the field of Catering Business/similar activities in reputed establishments of comparable Service levels. (2) Tenderer must have successfully completed/ongoing at least one Catering/similar single work for an amount of not less than 35 % of the advertised tender value during the last three years (2008-09,2009-10, 2010-11) and current financial year (2011-12). (3) Tenderer should have received a total amount of not less than 150 % of the advertised tender value of this tender during the last three years and the current financial year. (4) Tenderer should have valid PAN & Service Tax Registration from Income Tax and Service Tax departments to run the service. (5) Tenderer should have EPF, ESI and other Statutory Registrations.

Form: Rs.10,000/-Approx.Cost: Rs 3,47,76,000/- EMD: Rs 3,23,880/- Completion Period : 24 months. Closing & Opening: On 11.05.2012 at 15.00 & 15.30 hrs respectively. Validity of Offer : 90 days. Sale T/Documents: From 10.04.12 to 10.05.2012 between 9 hrs to 14 hrs on any working day from the Office of Principal ZRTI, Sini /can be downloaded from www.ckpser.railnet.gov.in/www.tenders.gov.in (from 17.04.12). The document is Non-Transferable and cost is Non-Refundable. T/ Documents shall not be sent by Post. Forms downloaded from Websites should be submitted along with a Demand Draft for cost of the form of Rs 10,000/- from any Nationalised Bank/Scheduled Commercial Banks approved by Reserve Bank of India, in favour of “FA & CAO, S.E.Railway, Garden Reach, Kolkata”, payable at Kolkata (Allocation No. Z-650), failing which the tender form will be summarily rejected. Tenders without Earnest Money Deposit will also be summarily rejected.

Chairman, Mess Management Committee, Zonal Railway Training Institute,Sini

NOTE FOR THE TENDERERS

1. The Tender is an OPEN Tender in two Packet System. The tenderer are requested to read the

Tender Form carefully, particularly General Conditions & Special Conditions of Contract before

filling up the form and then fill up with utmost care. In case of any clarification is required may

contact with the office of the Principal, ZRTI,SINI during working hours. If any difference is found

in the tender notice of Hindi & English version, English Version will prevail. The Tender, submitted

by the tenderer will consist of Financial Bid (Packet-B) duly sealed in an envelope superscribed as

Tender for Messing Services incldg. Cleaning & maintenance of the Mess & its surroundings,

addressed to the Chairman, Mess Management Committee, ZRTI, Sini, and further sealed in a

larger envelope superscribing the Name of the work Technical (Packet–A) and addressed to the

“Chairman, Mess Management Committee, ZRTI, Sini” and should be dropped in the Tender Box

allotted for the purpose in the office of the Principal, Zonal Railway Training Institute,Sini,

SMR/TATA & SMR/CKP, during Office hrs from 08.05.12 to 15.00hrs of 11.05.2012. Filled in

Tender documents can be sent by Registered Post/Speed Post/Courier Services to reach the

office of the Principal, ZRTI, Sini on or before 15.00 hrs on 11.05.2012. However, Railways will not

be responsible for non receipt/delay of such tender.

2. Eligibility Criteria: It is desirable that the tenderer should have the following minimum

criteria:

(1) The tenderer must be Registered/Incorporated in India, with minimum

3 (three) years or above experience in the field of Catering Business/similar

activities in reputed establishments of comparable Service level.

(2) Tenderer must have successfully completed/ongoing at least one

Catering/similar single work for an amount of not less than 35% of the

advertised tender value during the last three years (2008-09,2009-10,2010-11)

and current financial year (2011-12).

(3) Tenderer should have received total contract amount during the last three

financial years and in the current financial year should be a minimum of 150% of

advertised tender value of work.

(4) Tenderer should have valid PAN & Service Tax Registration from Income Tax

and Service Tax departments to run the service.

(5) Tenderer should have EPF, ESI and other Statutory Registrations.

3. It is strongly recommended and expected that the intending Tenderer should visit the

Mess at ZRTI,Sini before submission of his bid.

4. Tender Form should be collected from the Office of the Principal, ZRTI, Sini, submitting an

Authority Letter from the Firm in its letter head along with the Money Receipt for Rs

10,000/- (Cost of the Form). Tenderer while downloading the Tender form from Website

should take care that they have printed the whole document from Start to End. The

document should be printed on good quality A-4 size paper of 75 GSM or above and to

ensure that the prints are clear, legible, correct and complete in all respect. The

documents shall be properly bound in serial order. The cost of downloading the Form

should be borne by the Tenderer.

5. Tenderer shall not make any change/addition/deletion/tampering in the downloaded

Form. In case, if any such modification is noticed, the Tender/Contract shall be

rejected/terminated on Tenderer’s/Contractor’s fault. Tender Committee reserves the

right to take action against the Firm as deemed fit under the Law.

6. Similar Services is defined as,Providing Messing (Procuring of raw materials, Cooking &

Serving of Food)Including those functional services ancillary to Messing along with clean-

ing,maintenance and security of the Mess in Public/Commercial/Industrial/ Institutions’

Mess/Canteen/Hostel owned by Semi Govt./Govt./PSUs/Educational Institutions/

Renowned organisations of comparable Service levels.

The Tenderer shall submit:-

(i) List of similar nature of works completed in last 3 years, with Performance Certificates

from Clients. (Annex.-I)

(II) List of works on hand indicating description of work, contract value & date of award.

(Annex.-II)

(ii) List of Personnel available on hand and proposed to be engaged for the work

(Annex.-III)

7. Number of Trainees is 350 on an average, Payment will be made on the basis of actual

number of Trainees, which varies as per the courses and the number of trainees will be

intimated one day in advance by the Secretary of the Mess Management Committee.

8. Rates quoted in the Financial Bid Form should be for twenty (24) months and both in

figure and words and inclusive of all Government levies, taxes, service tax and cost for

consumables,cleaning materials for Utensils,furniture,equipments & fittings, Mess Buldg.

(Ground Floor) & its surroundings etc.

9. Validity of rates offered should be for minimum 90 days from the date of opening of the

tender for acceptance and thereafter the rates would remain firm during the currency of

the Contract & till completion of the work.

10. Any alternation of or addition to, these conditions of tender will render the offer null &

void.

11. No alteration/eraser/overwriting/use of white ink in rates shall be permitted, unless it has

been initialled by the tenderer.

12. If a tenderer deliberately gives wrong information in his tender, Chairman, Mess

Management Committee,ZRTI/Sini, reserves the right to reject such tender at any stage

and the tenderer is liable to be prosecuted as per Law.

13. Tenderer is not allowed to submit Conditional tender.

14. No subletting of Contract is permitted.

15. It is the responsibility of the Tenderer to keep them up dated about any modification in

tender notice and documents, issued through News Paper, electronic media, Website, e-

mail, SMS or through any other means of communication and shall act accordingly. In the

Financial Bid, Rates should be quoted both in figures and words and inclusive of all

Government Levies, taxes, service tax and cost of cleaning, of the Mess Building (G.Floor)

and its surroundings etc. for twenty four (24) months.

16. Make sure that tender is complete in all respect & documents viz. Certificates, affidavits,

registration certificates, permissions, Money Receipt/Demand Draft, Annexure etc. as asked

for are enclosed and is dropped at the scheduled places & date,before the time of Closing.

17. Tender Form must be Signed with Date and Stamp at all pages and where required.

18. The tenderer should keep all their original documents in readiness, as they may be verified

and checked by the Railway Authority before finalization of the Tender.

19. In case of any unusual occurrence viz., Strike, Bundh, Holidays etc., Dropping and Opening

of tender could not be done, then on the next working day this will be arranged at the

scheduled time & venues.

20. Representatives of the Tenderers may remain present during the time of opening of the

tender on 11.05.2012 at 15.30 hrs. at the respective places ,where they have dropped their

tender forms. They should bring authorization letter & ID Card with them. They should

Report well before 15.00 hrs on 11.05.2012.

21. Railway reserves the right to assess the capacity, capability & financial power of the

intending bidders on the overall performance of the work.

TERMS AND CONDITIONS

1.0 MEANING OF TERMS

1.1 Mess Management Committee ZRTI, SINI hereinafter referred to as Mess

Committee formed for the purpose of Messing & Selected Services to the Trainees

& Guests who come to ZRTI,SINI for their training/study tour/Inspection/delivering

Lectures etc.

1.2 ZRTI stands for Zonal Railway Training Institute at Sini, South Eastern Railway,

under the Ministry of Railways, Government of India.

1.3 Chairman : The Principal, ZRTI, Sini, S.E.Railway shall be the ex-officio Chairman of

the Mess Management Committee during the period of his posting at ZRTI, Sini.

1.4 Vice Chairman : Vice Principal, ZRTI, Sini shall be the ex-officio Vice Chairman of

Mess Management Committee during the period of his posting at ZRTI,Sini.

1.5 Secretary : Secretary of the Mess Management Committee will be the official,

looking after the affairs of the Mess Management Committee under this Contract.

In his absence other official as nominated by the Chairman will act on his behalf.

ACM,ZRTI or any other official nominated by the Chairman to render his services

during the period of his posting at ZRTI, SINI.

1.6 Joint Secretary : will be a nominated Commercial Instructor in charge of Mess Activities.

1.7 Treasurer: The Accounts Instructor of ZRTI will be the Treasurer.

1.8 Members: The Chief Instructor and two other Faculty Members, eight nominated class representatives, four from Probationers and four from Refresher batches shall

be the member of the Mess Management Committee. members from trainees will be on continuous rotational basis as per their courses at ZRTI,Sini.

1.9 Trainee : shall mean the trainee who are undergoing training at ZRTI,Sini.

1.10 Mess Monitor: shall mean Mess Management Committee’s Representative who is directed to oversee the smooth functioning of the Mess. 1.11 Tenderer:shall mean the companies/agencies/institutions/firms/clients, who

tenders for the work with a view to execute the work on contract with the Mess Management Committee and shall include their personnel representatives, successors and permitted assignees.

1.12 Contractor : shall mean the tenderer, who has been awarded the work of providing the services in the Mess by the Mess Management Committee, ZRTI,Sini.

1.13 Supervisor: shall mean the competent (Diploma Holder in Nutrition/Hotel Management) and authorised person of the Contractor who will do day to day Supervision of the work in the Mess.

1.14 “Completion Certificate”-The Competent Authority for issuance of Completion

Certificate shall normally be the Authority who is competent to sign the contract/ the officer concerned with the work and not below a Junior Administrative Grade (JAG) rank.

2.0 SCOPE OF WORK :

2.1 The contract is for the purpose of providing catering and other services to trainees

staying at ZRTI,Sini. The Contract shall be valid for a period of 24 months from the date of commencement of work.

2.2 The Mess shall operate 360 days in a year. The average strength of Trainees would be around 350 per day on weekdays with reduction in strength at the weekends (Sundays & Holidays) and the number may increase during Special Courses.

2.3 Scope of Work for this tender includes :

(i) Purchase of Groceries, Spices, Cereals, Vegetables, Meat, Fish, Egg, Milk, Curd, Tea, Biscuits & Fruits etc., and proper storing and stacking by the Contractor.

(ii) Serving Good Morning Tea in Rooms between 5.00 to 6.00 AM by Contactor’s server. Cooking and serving fresh,tasty & hot Breakfast (6.30-7.30 hrs), Lunch (11.30 -14.00 hrs.), Evening Snacks (16.30-17.30 hrs) & Dinner (20.00 -22.00 hrs) as per Standard Menu (Annexure-IV) & Brands of Consumables permitted by the Mess Management Committee at ZRTI, Sini (Annexure-V) to 350 trainees per day at the Dining Hall in time. The Service in the Dining Hall will be self Service. Food items to be kept covered & all the time the Mess area should be kept free from flies/ insects/ pests/ cockroaches /dogs/cats etc. and in hygienic condition.

(iii) Cleaning of Kitchen, Utensils, Crockeries, Plates/Thalies, Glasses, Dining Hall, Tables,

Chairs, Dish Washing area, Wash-basins, Water Cooler/Kiosks,Doors,Windows,Glasses, Walls, Roofs & Electrical Fittings, cleaning Supervisor’s Rooms and other service rooms, urinals, toilets in the Ground Floor of Mess Buildings & surroundings of the Mess

Building (Annexure-VI) & Drains, Corridors and approach area. The term “CLEANING” here would imply washing, mopping up with acceptable cleaning agents and disinfects, etc four times a day, spraying of Refreshner and Keeping the area dry, neat & clean and sweeping as and when required.

(iv) The Contractor shall engage a Competent Supervisor (Diploma Holder in

Nutrition/Hotel Management) to Supervise the said work under the Contract. The Contractor’s Supervisor shall remain personally present in the Mess premises to supervise all activities.

(v) One Diploma Holder in Nutrition/Hotel Management shall be engaged by the

Contractor to supervise and ensure day to day preparation of Food,else, Rs 2000/- per month to be recovered from the running bills of the Contractor.

(vi) For Trainees, who are sick and unable to take their food in the Dining Hall, Room

service should be arranged by the Contractor on written request from the Warden/Mess Monitor. Sometimes, a few trainees observe fast for half-day or full day, they require some light Fast Food and Fruits etc. to be served to them. Contractor shall provide such service at no extra cost, other than at the normal rate.

(vii) Provision and maintenance of some Decorative & Flowering plants in the Dining Hall.

(viii) All refuges/wastes should be deposited at nominated places & regular cleaning of that area should be done. Garbage dumping in Vats/trolleys/garbage-bins provided by the Cleaning Contractor/Warden of the Hostel at nominated places within the campus and putting perishable garbage and non-perishable garbage in two separate paper bags. No plastic material which chokes the drainage system should be used by the Contractor, instead biodegradable materials should be used.

(ix) Consumables & Tools used for Washing, Cleaning and Beautification is to be provided

by the Contractor.

(x) Any other related jobs assigned by Mess Management Committee or its representatives should be executed.

(xi) Fixed Infrastructure, the plant and machinery & equipments wherever required by the

Mess shall be provided by the Railway Administration. While petty repairs and contingencies costing up to Rs 500/-should be met from the Mess Fund, expenditure on repairs and contingencies costing above Rs 500/-on each occasion per item, provided by the Railway Administration should be undertaken by the Administration.

(xii) The Mess at ZRTI,Sini has got full pipe line distribution system for cooking gas from

Cylinder to Oven, Contractor is to arrange for Commercial connection of the same and procure LPG Cylinders from the distributor/retailer at his cost. Necessary permission shall be granted, on application from the Contractor for the same. Cost for maintenance of Gas pipeline should be borne by the Contractor.

(xiii) A separate Electric Meter shall be provided by the Railway Administration for

Electrical Appliances used by the Contractor, if used, as Fuel purpose. Cost of Electrical charges as well as Electric Meter to be borne by the Contractor. The cost of Electric charges to be paid by 10th of next month positively.

2.4 Earnest Money: The Tenderer shall be required to deposit Earnest Money of

Rs.3,23,880/-(Rupees three lakhs twenty three thousand eight hundred eighty) only in

Cash to the Divisional Cashier, Chakradharpur or in the form of Demand Draft/Pay Order from SBI/any Nationalised Bank in favour of “FA & CAO, S.E.Railway, GRC, Kolkata, payable at Kolkata”. The Money Receipt / Demand Draft/Pay Order must be enclosed with the tender form for due performance of the stipulations & to keep the offer open till such date as specified in the tender. It shall be understood that the tender documents have been sold/issued to the tenderer, who is permitted to tender in consideration of the stipulations on his part, that after submitting the tender he will not rescind from his offer or modify the terms and conditions thereof, in a manner not acceptable to the Chairman of Mess Management Committee. In case, the Tenderer withdraws his offer to undertake the contract after acceptance of his tender, the full Earnest Money shall be liable to be forfeited.

3.0 GENERAL CONDITIONS OF CONTRACT

3.1 Care in submission of tender: Before submitting a tender, the tenderer is deemed to have satisfied himself by inspection of the Mess premises about infrastructure and facilities available, the nature of work to be performed and quality/standard of services expected to be maintained.

3.2 Execution of Contract documents: The Tenderer whose tender is accepted shall be required to appear in person at ZRTI,SINI or if the tenderer is a firm or companies/agencies/institutions, a duly authorised representative shall appear in person and execute the Contract within seven (7) days of issue of notice that Contract document is ready. Contract document will be made ready within a fortnight of award of the Contract. Failure to do so shall constitute a breach of agreement accepted by the acceptance of the tender, in which case, full value of EMD accompanying the tender shall stand forfeited without prejudice to any other rights or remedies. Similarly, the Contractor will have to start work as early as possible, but, in no case, latter than 15 days from the date of issue of letter of acceptance. In the event of any tenderer whose tender is accepted, fails/refuses to execute the contract document/ fails to commence the work, Tender Committee may determine that such tenderer has abandoned the contract and thereupon his tender & acceptance thereof shall be treated as cancelled and Chairman, Mess Management Committee shall be entitled to forfeit the full amount of Earnest Money. The Contract documents shall be made in 4 copies and shall be signed by the Contractor and one copy given to the Contractor.

3.3 Rights of Tender Accepting Authority to deal with the Tender: The authority for acceptance/rejection of the tender will rest with the Tender Accepting Authority. It shall not be obligatory on the said authority to accept the lowest tender or any other tender and no tenderer shall demand neither any explanation for the cause of rejection of his tender nor the Tender Accepting Authority undertakes to assign reasons for declining to consider or reject any particular tender or tenderer.

3.4 Partnership Deeds, Power of Attorney etc.: The tenderer shall clearly specify whether the tender is submitted on his own or on behalf of a Partnership concern. If the tender is submitted on behalf of a partnership firm, he should submit the certified copy of partnership deed along with the tender and power of attorney signed by other members of the firm to sign the tender documents on behalf of partnership firm. This would also be required for operation of the contract. Similar action ,as required by law,is to be taken in case of Limited or Corporate body.

3.5 Security Deposit: The successful Tenderer shall have to deposit five (5) % of the Contract Value as Security Deposit. The amount of EMD of the successful tenderer will be retained by the Railways as part of the Security Deposit for due and faithful completion of the contract by the Contractor. The Balance amount of Security Deposit will be recovered from Contractor’s running bills @ 10% till full amount is recovered. No other

mode of payment like Bank Guarantee, Fixed Deposit shall be accepted towards Security Deposit. This Security Deposit will be retained till contractor completes the work to the full satisfaction of Mess Management Committee. No interest will be payable on this Security Deposit. In case of failure of the Contractor to execute the work as per terms and conditions of contract, the Security deposit shall stand forfeited. Contractor will have no claim of whatsoever in this regard. Security Deposit shall be returned to the contractor after physical completion of the work and as certified by the Chairman (JAG officer) should issue the Certificate. The Certificate, inter alia, should mention that the work has been completed in all respect and that all contractual obligations have been fulfilled by the Contractor and that there is no due from the contractor to Railways against the contract concerned. Before releasing the Security Deposit, an unconditional and unequivocal No Claim Certificate from the Contractor concerned to be obtained.

3.6 Performance Guarantee : The procedure for obtaining Performance Guarantee is outlined below: (a) The successful bidder shall have to submit a Performance Guarantee (PG), amounting to

five (5) % of the Contract Value, within 30 days from the date of issue of the Letter Of Acceptance (LOA). Extension of time for submission of PG beyond 30 (thirty) days and up to 60 (sixty) days from the date of issue of LOA maybe given by the Authority who is competent to sign the Contract Agreement. However, a penal interest of 15 % per annum shall be charged for the delay beyond 30 (thirty) days, i.e. from 31st day after the date of issue of LOA. In case the Contractor fails to submit the requisite PG even after 60 days from the date of issue of LOA ,the Contract shall be terminated duly forfeiting EMD and other dues ,if any, payable against that Contract. The failed contractor shall be debarred from participating in re-tender for that work.

(b) The PG may be submitted in any of the following forms-

i) A deposit of Cash, ii) Irrevocable Bank Guarantee, iii) Govt. Securities –including State Loan Bonds at 5 % below the market value, iv) Deposit receipts, Pay Orders, Demand Draft & Guarantee Bonds. These forms of PG could be either of the SBI or Nationalised Banks. v) Guarantee Bonds executed /Deposit Receipts tendered by all Scheduled Banks, vi) A Deposit in the Post Office saving Bank, vii) A Deposit in the National Saving Certificate, viii) Twelve Years National Defence Certificates, ix) Ten Years Defence Deposit, x) National Defence Bonds, xi) Unit Trust Certificates at 5 % below market value or at the Face Value whichever is less. Also, FDR in favour of FA & CAO,SER,GRC (Free from any encumbrance) may be accepted.

(c) The PG shall be submitted by the successful bidder after the LOA has been issued, but

before signing of the Agreement. The PG shall be initially valid up to the stipulated date of completion plus 60 days beyond that. In case, the time for completion of work gets extended, the contractor shall get the validity of PG extended to cover such extended time for completion of work plus 60 days.

(d) The value of PG to be submitted by the contractor will not change for variation up to 25

% (either increase /decrease). In case during the course of execution ,value of the Contract increases by more than 25 % of the Original Contract Value, an additional PG amounting to 5 % (five percent) for the excess value over the original contract value shall be deposited by the contractor.

(e) The Performance Guarantee shall be released after physical completion of the work

based on the “Completion Certificate” issued by the Competent Authority stating that the Contractor has completed the work in all respect satisfactorily. The Security Deposit shall, however, be released only after the expiry of the maintenance period and after passing the final bill based on “No Claim Certificate” from the Contractor.

(f) Whenever, the Contractor is rescinded, the Security Deposit shall be forfeited and the

Performance Guarantee shall be en-cashed and the balance work shall be got done independently without risk and cost of the failed Contractor. The failed Contractor shall be debarred from participating in the Tender for executing the balance work. If the failed contractor is a Joint Venture or a Partnership firm, then every member /partner of such a firm shall be debarred from participating in the tender for the balance work either in his individual capacity or as a partner of any other Joint Venture/Partnership firm. (Reference –GCC item no. 3 of Annexure to BD’s letter no. 2007/CE-1/CT/18/PT-XII dtd 31.12.10).

(g) The Chairman, Mess Management Committee shall not make a claim under the

Performance Guarantee except for amount to which the President of India is entitled under the contract (not withstanding and/or without prejudice to any other provisions in the contract agreement) in the event of

i) Failure by the contractor to extend the validity of the Performance Guarantee as detailed herein above, in which event, the Chairman, Mess Management Committee may claim the full amount of the Performance Guarantee. ii) Failure by the Contractor to pay the President of India any amount due, either as agreed

by the Contractor or determined under any of the Clauses/Conditions of the agreement, within 30 days of the service of notice to this effect by the Chairman, Mess Management Committee.

iii) The Contract being determined or rescinded under provisionof the GCC, the Performance Guarantee shall be forfeited in full and shall be absolutely at the disposal of the President of India.The procedure detailed below shall be adopted for dealing with variation in quantities during execution of works contract:

1. Individual Non Stock items in contracts shall be operated with variation of plus or minus

25 % and payment would be made as per the agreement rate. For this,no Finance Concurrence would be required.

2. In case an increase in quantity of an individual item by more than 25 % of the agreement

quantity is considered unavoidable, the same shall be got executed by floating a fresh tender. If floating a fresh tender for operating that item is considered not practicable , quantity of that item may be operated in excess of 125% of the agreement quantity subject to the following conditions:

a) Operation of an item by more than 125 % of the agreement quantity needs the approval

of an Officer of the rank not less than S.A. Grade; i) Quantities operated in excess of 125 % but up to 140 % of the agreement quantity of

the concerned item ,shall be paid at 98 % of the rate awarded for that item in that particular tender;

ii) Quantities operated in excess of 140 % but up to 150 % of the agreement quantity of the concerned item shall be paid at the 96 % of the rate awarded for that item in that particular tender;

iii) Variation in quantities of individual items beyond 150 % will be prohibited and would be permitted only in exceptional unavoidable circumstances with the concurrence of Associate Finance and shall be paid at 96 % of the rate awarded for that item in that particular tender.

b) The variation in quantities as per the above formula will apply only to the individual items of the contract and not on the overall contract value.

c) Execution of quantities beyond 150 % of the overall agreemental value should not be

permitted and, if found necessary, should be only through fresh tenders or by negotiating with existing contractor, with prior personal concurrence of FA & CAO/FA & CAO (C) & approval of General Manager.

3. In cases where decrease is involved during execution of contract:

a) The Contract signing authority can decrease the items up to 25 % of individual item

without Finance concurrence. b) For decrease beyond 25 % for individual items or 25 % of contract agreement value,

the approval of an Officer not less than rank of S.A. Grade may be taken, after obtaining “ No Claim Certificate” from the Contractor and with Finance Concurrence, giving detailed reasons for each such decrease in the quantities.

c) It should be certified that the works proposed to be reduced will not be required in

the same work.

4. The limit for varying quantities for minor value items shall be 100 % (as against 25 % prescribed for other items) . A minor value item for this purpose if defined as an item whose original agreement value is less than 1 % of the total original agreement value.

5. No such quantity variation limit shall apply for foundation items. 6. As far as Schedule of Rates (SOR) items are concerned, the limit of 25 % would apply to

the value of SOR schedule as a whole and not on individual SOR items. However, in case of Non-Stock items,the limit of 25 % would apply on the individual items irrespective of the manner of quoting the rate (single percentage rate or individual item rate).

7. For the Tenders accepted at Zonal Railways level, variations in the quantities will be Approved by the authority in whose powers revised value of the agreement lies. 8. For tenders accepted by the General Manager, variations up to 125 % of the original

agreement value may be accepted by the General Manager. 9. For Tenders accepted by Board Members and Railway Ministers, variations up to 110 %

of the original agreement value may be accepted by the General Manager. 10. The aspect of vitiation of tender with respect to variation in quantities should be

checked and avoided. In case of vitiation of the tender ( both for increase as well as decrease of value of contract agreement), sanction of the Competent Authority as per Single Tender should be obtained.

3.7 Billing: The bills should be submitted on monthly basis, in the first week of next month in duplicate to the Secretary, Mess Management Committee, ZRTI, Sini. After certification of quantity etc. from the Log Book, by the Secretary, Mess Management Committee, same will be passed by the Treasurer, Mess Management Committee, ZRTI,Sini and will be put up to the Divisional Accounts Office/CKP for passing and arranging payment which will be made through cheque/through RTGS/NEFT. (Mandate Form is at Annexure-XIV). Service Taxes shall be deducted as in force & notified from time to time, from the Bills

3.8 Price Variation Clause: Validity of Rates offered should be minimum for 90 days from the date of Opening of the tender for acceptance and thereafter the rates will remain firm during the currency of the contract & till completion of the work and four(4) months beyond that.

3.9 Laws Governing the Contract: This contract shall be governed by the laws of the Union

of India, being in force. The tenderer shall be solely responsible for compliance to the provisions of various Labour and Industrial laws, such as, wages, allowance etc. relating to personnel deployed by the contractor or for any accident caused to them and the Mess Management Committee shall not be liable to bear any expense in this regard. The Agency shall make payment of wages to workers engaged by it by the stipulated date irrespective of any delay in settlement of its bill by the Mess Management Committee for whatever reason. The contractor shall specifically ensure compliance of various Laws /Acts,including but not limited to with the following and their re-enactments /amendments /modifications.

1.The Payment of Wages Act 1936 2.Minimum Wages Act 1950 & (Minimum Wages in Jharkhand last modified on April 29, 2011 Jharkhand: Minimum Wages w.e.f. April 1, 2011). 3.The Factory Act, 1948 4.The Contract Labour (Regulation) Act, 1970 5.The Child labour (prohibition & regulation) Act, 1986 And any other law applicable for this contract from time to time will also be applicable. 3.10 Communications to be in writing: All notices, communications, references and

complaints made by the Mess Management Committee or it’s Representative or the Contractor interse concerning the Work shall be in writing notices, communications, references and complaints not in writing shall not be given cognizance. The remarks for actions by the Mess Management Committee, on the entries in the Feed Back Register (kept in the Hostel/Mess/Office) shall have the same meaning and purpose of a notice/complaint as outlined above. But there will be routine daily verbal communications.

3.11 Representation on Works: The Contractor shall, when he is not personally present at

the Site/Mess, depute a responsible Supervisor to supervise all the activities who shall on receiving notice, present himself to the Mess Management Committee’s representative and orders given to the Supervisor shall be deemed to have the same force as if they had been given to the contractor.

3.12 Indemnity Bond (On Judicial Stamp Paper of Rs 20/-) by Contractors: The Contractor shall indemnify and render the Mess Management Committee harmless from and against all actions, suit, proceedings, losses, costs, damages, charges, claims and demands of any and every nature and description brought or recovered against the Mess Management Committee by reason of any act or omission of the Contractor, his agents or employees, in the execution of the works or in his guarding of the same. All sums payable by way of penalty/compensation under any of these conditions shall be considered as reasonable compensation to be applied to the actual loss or damage sustained. (Annexure-VII)

3.13 Preservation of Peace: The Contractor shall take requisite precautions and take his best endeavours to prevent

any unethical or unlawful behaviour by or amongst the workmen.

3.14 Non-employment of Labourer below the age of 15 : The Contractor shall not employ Children below the age of 15 as labourers for execution of work and abide by other provisions of Child Labourer (Prohibition & Abolition ) Act.1986.

3.15 Penalty Clause: For bad supply of food and other cases of unsatisfactory performance, improper behaviour etc. the Chairman, Mess Management Committee, ZRTI, Sini, may impose a fine up to Rs 2,000/- on each occasion depending up on gravity of the case. However, repeated unsatisfactory instances/performance may invite actions under para 3.18 to 3.19 (Termination clause).

3.16 Determination of Contract owing to default of Contractor : If the Contractor

(i) become Bankrupt or Insolvent or (ii) being a Company or Corporation , go into liquidation (other than a voluntary liquidation for the purposes of amalgamation or reconstruction) or (iii) abandon the Contract, or (iv) persistently disregard the instructions of the Mess Management Committee or contravene any provision of the Contract or (v) fail to take steps to employ competent or additional Staff and labourer as required under the agreement .The Mess Management Committee reserves the right to rescind the Contract owing to default of Contractor.

3.17 In the event of any or several of the courses, referred to in Sub-Clause of clause 3.16

being adopted: –

(i) The Contractor shall have no claim of compensation for any loss sustained by him by reason of his having purchased or procured any materials or entered into any commitments or made any advances on account of or with a view to the execution of the works or the performance of the contract and Contractor shall not be entitled to recover or be paid any sum for any work thereto for actually performed under the contract unless and until the Mess Management Committee shall have certified the performance of such work and the value payable in respect thereof and the Contractor shall only be entitled to be paid the value so certified.

(ii) In the present case, ZRTI/SINI’s equipments, materials, furniture etc. would be available in mess & dining hall. In the event of rescission of contract, Mess Management committee will quickly access the cost of any damage or loss of material due to contractor. The amount as decided by committee shall be deducted from the pending contractor’s dues if not paid by contractor. Decision of Mess Management Committee in this regard will be final & binding on contractor.

3.18 Termination of Contract :- The contract may be terminated at any time by giving 15

days advance notice in writing to the contractor of the intension so to do by leaving the same at the last known address of the contractor or upon the premises, the subject of this agreement at the option of the Administration and neither the contractor nor any other person shall be entitled to any damages or compensation on account thereof not withstanding that the contractor acting upon the contract may have executed any work of a permanent character and incurred expenses in the execution thereof and notwithstanding that the contractor is evicted whether through his own default or not before having fully enjoyed under this contract, the privileges hereby granted. The Tenderer are also advised that in case, there is any default with reference to the stipulations in the tender documents or they withdraw their offer within the period indicated in the Acceptance letter issued to them, the amount of EMD deposited along with tender application is liable to be forfeited.

3.19 Summarily Termination of Contract : Up on breach, by the contractor of all or any

terms hereof and/ or if in the opinion of the Chairman, the Contractor or his staff is not

discharging his obligations under the contract in a satisfactory manner and/or if in the opinion of the Chairman or other Officers duly authorized on his behalf on a complaint made by staff of the Zonal Railway Training Institute, Sini, including the trainees attending Institute be substantiate, the Chairman may at his discretion may summarily and without notice or compensation at any time during the period of this agreement and without prejudice to any other rights or remedies to which the Executor may be entitled under this agreement or by Law, cancel forthwith those presents and forfeit all license fees and other sums (Security Deposit) that has been paid by the contractor hereunder. Upon the cancellation of these presents in the manner aforesaid the contractor shall forthwith vacate the premises of the Executor and remove all his property there from.

3.20 Disputes – All disputes and differences of any kind whatsoever arising out of or in

connection with the contract, whether during the progress of the work or after its completion and whether before or after the determination of the contract, shall be referred by the contractor to the Chairman, Mess Management Committee through the Secretary, Mess Management Committee, after receipt of contractor’s representation, shall make and notify decisions on all matters referred to by the Contractor in writing provided for these matters provision has been made in Conditions of Contract. In the event of, the Contractor not being satisfied with the disposal of issues raised by him shall request the Chairman for appointment of Arbitrators. Chairman, Mess Management Committee, ZRTI,SINI may either himself Arbitrate the disputes in the capacity of the sole Arbitrator or will appoint a sole arbitrator from among the faculty members of ZRTI,SINI within 90 days of the receipt of the request for appointment of Arbitrator. The Arbitration proceedings shall be assumed to have commenced from the day, a written and valid demand for arbitration is received by the Chairman, Mess Management Committee.

(i) The claimant shall submit his claim stating the facts supporting the claims along with all the relevant documents and the relief or remedy sought for against each claim within a period of 30 days from the date of appointment to the Sole Arbitrator.

(ii) The Mess Management committee shall submit its defence statement and counter claim(s), if any, within a period of 60 days of receipt of copy of claims from the contractor/sole Arbitrator thereafter, unless otherwise extension has been granted by Arbitrator.

3.21 Notice : Any notice required to be served by the Chairman up on the contractor shall be

deemed to be served sufficiently, if signed by the Chairman, Mess Management Committee/Zonal Railway Training Institute, South Eastern Railway, SINI and delivered, left or sent by Registered post addressed to the contractor at his last known place or business. Any notice to be served by the contractor upon the administration shall be deemed to be sufficiently served if signed by him and delivered, left or sent by the Registered Post addressed to the Chairman Mess Management Committee / Zonal Railway Training Institute, South Eastern Railway, SINI.

3.22 ARBITRATION : Save as otherwise provided, if any question, difference or dispute arises

at any time between the Executor and the Contractor in these prese fits or as to any,

contract, or concerning the rights, duties or obligations of any persons under this

contract or as to any other matter in any manner arising out of this contract, the same

shall be referred to, settled and decided by the sole Arbitrator appointed by the General

Manager, South Eastern Railway, Kolkata and his decision shall be final and conclusive

and the reference of such questions, difference or dispute shall be deemed to be a

submission under the Indian Arbitration Act 1940 or any statutory modification thereof

in force. The Arbitrator/Arbitrators/ Umpires so appointed as the case may be, shall give

the awards on all matter referred to Arbitrator indicating therein break-up of the sums

awarded separately on each individual items of dispute.

3.23 Obligation during pendency of Arbitration: – Work under the contract shall, unless otherwise directed by the Mess Management Committee, continue during the arbitration proceedings, and no payment due or payable by the Mess Management Committee shall be withheld on account of such proceedings, provided, however, it shall be open for Arbitrator to consider and decide whether or not such work should continue during arbitration proceedings.

3.24 If Arbitrator appointed as above refuses to act as Arbitrator, withdraws from his office as Arbitrator, or vacates his/their office/offices or is /are unable or unwilling to perform his functions as Arbitrator for any reason whatsoever or dies or in the opinion of the Chairman Mess Management Committee, fails to act without undue delay, the Chairman shall appoint new Arbitrator/Arbitrators to act in his/their place.

3.25 Where the Arbitral Award is for the payment of money, no interest shall be payable on whole or part of the money for any period till the date on which the award is made.

3.26 JURISDICTION OF COURTS: The Bidding process and contract shall be governed by and construed in accordance with, the laws of India and the Courts in Kolkata, HQ, of South Eastern Railway, shall have exclusive jurisdiction over all disputes arising under, pursuant to and / in connection with the tender and the contract.

3.27 Railway reserves the right to assess the capacity, capability and financial power of

indenting bidders on the overall performance of the work.

4. SPECIAL CONDITIONS OF THE CONTRACT

4.1 (i) Company profile (back ground) including Contact details (address, telephone no. mobile no. and Fax No., e-mail, details of branch, if any) Annexure-IX . (ii) The status of the Firm, Proprietary/Partnership/Registered Company/Co-Operative Society etc. In case of firm, registered under the Partnership Act, 1932 –Please enclose details of Partners along with Certificate of Registration, details of their business and partnership deed etc. duly attested by the Notary. 4.2 Financial Standing of the bidder- Should have positive Net worth, certificate issued by a practicing Chartered Accountant/reputed Chartered Firm. 4.3 Copy of the Audited Profit & Loss Account and Balance sheet of last three (3) Years to

be submitted. 4.4 (i) The tenderer must submit an “Affidavit” stating that no criminal case or conviction

is there against the Firm/ Company or its Proprietor/Partner/Director/Employees.

(ii) The tenderer must submit an “Undertaking” that there is no outstanding of License Fees or other dues pending for payment for a period more than 6 (six) months, in any other contract with the Railways, on the date of dropping this tender.

(iii) The tenderer have to submit a “Certificate of Ethical Practices” as under :

I. I/We assure the Railways that neither I/We nor any of my/our workers will do any act/acts, which are improper/illegal during the execution of the contract.

II. Neither I/we nor anybody on my/our behalf will indulge in any corrupt

activities/practices in my/our dealing with the Railways. III. I/We will have no conflict of interest in any of our work/contract at the Railways.

4.5 Contractor’s Employee: (i) For the purpose of conducting this Messing, Cleaning of the mess & other services etc.,

the Contractor shall engage sufficient number of employees and in no case less than the

number, as committed by him, who shall be of good health, good personal hygiene,

character, well behaved, obedient and skilful in their work. The contractor shall ensure

that they observe cleanliness and are properly dressed in clean uniform with display of

ID Card. For rendering efficient service, timely, Contractor shall at all times keep and

make available sufficient number of employees including standby.

(ii) The Employees of contractor shall be approved by Mess Management Committee

through nominated officials by personal interview & no unapproved employee shall be

allowed to work in Mess. Medical Fitness Certificate should be obtained from recognised

and reputed Hospitals, which shall be a part of the approval process. The contractor

shall not change approved staff without approval of the Mess Management Committee

to ensure consistency in service. The Contractor shall remove any employee who in the

opinion of the Mess Management Committee is guilty of misconduct, or is in any

manner unfit or unsuitable for service. The Contractor shall be solely responsible for the

remuneration and other dues of his employees as also for Omissions/Commissions done

by them.

(iii) The Contractor shall also notify one of his staff as Mess Supervisor & with whom, all

communications/correspondences on day to day and other issues will be done by the

Mess Management Committee. The said Supervisor should also hold a Mobile, the

number of which shall be advised to the Mess Management Committee.

4.6 Periodical Medical check up of staff at yearly intervals shall be the responsibility of the

Contractor to ensure that they are fit & free from any communicable disease. The tests to

be done are listed in (Annexure-VIII). These tests should be conducted at a recognized

reputed hospital as approved by the Mess Management Committee. The cost of the tests

should be borne by the contractor and certificates will be submitted to the Mess

Management Committee.

4.7 Identity Card: Proper Identity card will be issued by the contractor to his staff, which

should be displayed prominently over uniform at all time.

4.8 Uniform: Contractor shall supply Uniform to his staff as approved by the Mess Management Committee. The Staff shall wear properly cleaned and ironed uniform, with display of ID Card, which should be displayed prominently over uniform at all time.

4.9 Personal Hygiene – The mess is primarily for the Trainees and it is important that the

service personnel are well mannered, courteous, presentable and with neat and clean. It

should be ensured that all the staff have short nails and short hair (except ladies). Should have regular bath and wear clean uniform and rubber shoes/leather shoes/sandals. The uniform should be clean without stains. The socks, which they will be wearing, should be washed on regular basis. Staff should wear headgear and apron while working in kitchen and cooking area. Should not sneeze in kitchen or serving area, if required should quickly move away to a corner area with nose covered with personal handkerchief and immediately wash hands with soap. After going to the toilet, wash hand with Soap. No Staff should eat in dining hall. Staff should have food after the guests have finished in the area near the Kitchen. In case of spread of any disease they should wear necessary protection such as masks, covers or any other protection measures advised by Doctors.

4.10 Safety – The safety of men, material and equipment at all places including kitchen and

dining hall shall be the responsibility of the contractor. Mess Management Committee shall not be held responsible for any claims/ compensation due to any accident.

4.11 Menu – A list of menu items is given in Annexure –IV The list is for general guidance, the

contractor may be asked to cook variation of these items as directed by the Mess Management Committee. Contractor shall not be eligible for any compensation in this regard. Contractor should bring cooks capable of preparing such items with good quality and taste.

(a) However, Special Dishes to be served on Special Days and Occasions, the Menu is to be prepared in consultation with the Mess Management Committee. No extra cost shall be paid for this.

(b) Normally the selection of Special Menu is fixed in advance for each month. (i) For the Trainees’ staying in hostel, mess services will be compulsory. Mess services

shall also be provided for the Visiting Lecturer/Guests, who come to deliver lectures on official invitation from ZRTI and may/may not stay in the Hostel.

(ii) Normally on the last day of the training or while going for outstation tour, trainees will have to be given packed food in lieu of the normal meals as per the menu given in the Annexure- IV.

(iii) The preparation of veg. & non-veg. food will be isolated including the usage of vessels, serving plates and depositing of used plates.

(iv) Necessary shifting and setting and re-setting of furniture will be done by the contractor at no extra cost.

(v) The VIPs may be required to be served in the rooms to respect their privacy and personalized Service requirement and some extra dishes may be required. Such occasions will not be many. No extra payment for the same shall be made..

(vi) It is also possible that Trainees opting for Non-veg may also take vegetarian preparations. This fact may also be kept in mind by contractor.

4.11.1 Mess Timings : On all days of the week (Timely serving of food is a must)

SN Items to be served From To Duration Service

1 Good Morning Tea 5.00 6.00 60 min Room Service

2 Break Fast 6.30 7.30 60 min Self Service at Dining Hall

3 Lunch 11.30 14.00 2 hrs.30 min Self Service at Dining Hall

4 Evening Snacks & Tea 16.30 17.30 60 min Service at Dining Hall

5 Dinner 20.00 22.00 2 hrs. Self Service at Dining Hall

4.12 Quality of Food – Quality of the food is of utmost importance. Good taste, Nutritious, right

temperature, Variety in preparation, presentation, timely service. It needs no emphasis that

the contractor shall engage experienced and trained staff for coking as well as service.

Cooks should have rich experience of cooking variety quality food covering popular and

common Indian dishes. They should also be skilled in cooking common and popular

continental dishes. In case preparation of food is not found satisfactory as per opinion of

Mess Supervisor/Mess Management Committee, contractor should promptly replace such

staff without any delay. Changes in the ingredients (oil & mainly spices) for the particular

dish to suit to the taste shall be made as decided in consultation with Mess Management

Committee’s representatives as and when required. In every month Health Inspector /Food

Inspector should inspect the Quality of the Food and a certificate in this regard should be

issued by the Health Inspector/Food Inspector.

4.13 Equipments and facilities provided by the Railway Administration to the Contractor

(i) Kitchen Equipments - Equipments available in the mess as per Annexure-X would be

handed over to the contractor. These are to be maintained by the contractor including minor

and running repairs. For Major repairs the contractor will take prior approval of the Mess

Management Committee. Necessary repair charges would be reimbursed by the Mess

Management Committee in case of Major Repair. If any repair is necessitated due to

negligent working of the contractor’s staff, the cost will be borne by the contractor. Decision

of Mess Management Committee will be final in this regard.

(ii) Electric Equipments – The Mess Building is fitted with lights, fans, exhaust system and

Insect Catchers, which should be operated by contractor as per requirement.

(iii)Electric Power – The charges for electricity consumed for lights and fans and the kitchen equipments will be free of cost to the contractor but proper care shall be taken by Contractor to ensure that the fans, lights & equipments are used with due economy and are switched off whenever not required or used only to the minimum extent necessary, so as to avoid wasteful consumption of electricity. A separate Electric Meter shall be provided by the Railway Administration, in case, Electrical Power is used for Fuel purpose to run Heaters, Oven, Hot Plates etc.the Cost of Electrical charges to be borne by the Contractor. (iv)Water Supply – The supply of water for the use of the services will be free of cost to the contractor but proper care shall be exercised by the Contractor to ensure that water is used with utmost economy.

(v)Furniture – Dining tables and chairs are provided by the Mess Management Committee

and are kept for use in the dining hall. The part Table & Chairs to be cleaned regularly to

maintain high standard of cleanliness.

4.14 Damage to the premises, fittings and fixtures – The contractor shall be responsible for

safety to the Dining Hall/Kitchen/ Rooms etc. of the Mess Building during the course of work

or to the fittings, fixtures, furniture, or other equipments. When such damage is in the

opinion of the Mess Management Committee, caused due to negligence or carelessness or

any fault on contractor’s part or that of his employees and he shall be liable to pay to the

Mess Management Committee such amount in respect of such damage as may be assessed

by the Mess Management Committee. Mess Management Committee will have right to

deduct such amounts from the contractor’s bills duly informing the contractor about it.

4.15 A.Trainees’ Feed Back Register :-A register for the feedback shall be kept in the dining hall at a prominent place. The entries made in the same shall be noted by contractor regularly. The contractor shall carry out such improvements as may be necessary, for ensuring satisfactory service and shall take due notice of complaints made by the trainees either directly to him or through representatives of Mess Management Committee.

i) In case the services including the quality of food are found to be unsatisfactory based on the regular feedback of the Trainees, Mess Management Committee will have the right to impose suitable penalty for each such lapses. The penalty amount will be deducted from the running bills.In case of any failure by contractor to prepare & serve food in time, Mess Management Committee has full powers to engage labour from outside or even arrange readymade food from outside and contractor will have to pay a penalty up to Rs.20,000/- (Twenty thousand only) per service not prepared. The penalty will be in addition to deduction of the rate for the quantity of food/serving not supplied. The food will be served in the hostel mess and contractor will be responsible for the serving the food and washing the utensils. In case of readymade food from outside is supplied, the whole cost along with the penalty will be recovered from the Contractor. Decision whether contractor would be able to serve in time will be taken by Mess Management Committee keeping in view situation the situation.

ii) In case the staff deployed is less than the committed number, penalty of Rs.500/-per person per day will be imposed.

B. Attendance Register: -An Attendance Register to be maintained for the Mess Staff working in shifts on each day. C. A Register showing the daily supply of Good morning Tea,B.Fast, BF Tea ,Lunch,Evening

Snacks ,Eve. Tea & Dinner to be maintained by the Contractor.

5. Inspection: The Members of the Mess Management Committee are authorized to inspect

the Mess, Kitchen, Stores and its surroundings at any time. They will bring any irregularity to

the notice of the Tenderer as well as to the Chairman, Mess Management Committee, for

immediate actions.

6. Estimated Cost and Quantity : The requirement of meals will be as per the tender schedule for the contract period. The estimated number of meals is for 350 trainees per day. However, the quantity shown in the schedule may vary according to actual requirement. For this purpose, daily indents will be placed to the contractor one day in advance. Number of Meal is purely approximate and may vary according to the requirement depending upon the number of trainees attending at the Mess on a day.

7. Payment of Wages Act. Workers Compensation Act & EPF etc. to be complied with. Certified copy of Pay Bill & PF deposit proof of Pension need to be submitted along with the bill of next month.

8. Mess Management Committee may witness payment of Salary /Wages to Workers.

9. Negotiations:- In case, the Mess Management Committee/the Contractor decides to

Negotiate on any issue for any reason, they may do so on one (1) day notice and can

amicably settle the issue, without deviating/modifying from any rule/rate/terms and

condition/liability prescribed in the original offer.

10. Railways reserve the right to inspect the Tenderer’s Office and other Establishments before

finalization of the Contract and during the period of contract.

Annexure-I

List of similar nature of Works (of Comparable Level) completed in last 3 years, with Performance Certificates from Clients.

SN Year Name of the Client & Address

Value (in Rs)

Contract Period

Avg. no. of Meals served/day

Performance Certificate *

*PERFORMANCE CERTIFICATE TO WHOMSOEVER IT MAY CONCERN (On Official Pad)

The performance of M/s……………………… on the important parameters are furnished below:

This is to certify that M/s Address has been

operating the Catering services/Mess in this organisation since…………………

The approximate amounts of year wise payments made for the Catering work are given

below:

The above facts are true to the best of my knowledge.

The certificate is issued without any prejudice at the specific request of

M/s ………………….............................

Date :

Place: Signature Name of issuing official Designation Sjgnature of the Tenderer Name of organization

Contact No.

Annexure -II

List of works on hand indicating description of Work, Contract Value, Period of Contract & date of award.

SN Parameters Remarks

1 Numbers of Catering staff employed

2 Average number meals served/day

3 The taste and presentation of the preparation

4 Variety in preparation

5 Maintenance of hygienic conditions

6 Over all behaviour and amenability to discipline

7 Has the contractor failed to prepare the food at any time or day

8 If yes, the reason thereof.

Year Amount (in Lakhs of Rs ) Daily Average No. of persons served

S.N. Name of the Client

Description of Work

Contract Value (in Lakhs of Rs )

Period of Contract

Date of Award

Signature of the Tenderer

Date

Annex.-III List of Personnel available on hand and proposed to be engaged for the work

a) PRESENT STRENGTH IN SIMILAR WORKS:

b) Name of Work :

c) Location with address :

d) Clients Name :

e) Average number of persons taking Meals in the Mess/day :

SN Type of staff No. of Staff per 100

Meals

* Separate statement should be given for each individual work.

STAFF STRENGTH PROPOSED TO BE EMPLOYED FOR THIS CONTRACT

Signature of the Tenderer

Annexure –IV

MENU Final in word file in CD

1 Supervisor

2 Cook

3 Assistant Cook

4 Helper in Kitchen

5 Dish Washers

6 Service Staff

7 Safaiwala

8 Others (add rows as required)

SN Category of staff No. of Staff per 100 person eating in the mess

1 Supervisor

2 Cook

3 Assistant Cook

4 Helper in Kitchen

5 Dish Washers

6 Service staff

7 Safaiwala

8 Others ( add rows as required)

Annexure - V

Brands of consumables permitted by the Mess Management Committee at ZRTI Mess/ Sini Items Brand

Salt Tata, Annapurna, Nature fresh Spices M.D.H., Badshah, Everest Ketchup Maggi, Kissan (undiluted) Oil (Sunflower) Sundrop, Godrej, Saffola, Fortune, Dhara (use of Hydrogenated (Vanaspati) oil is prohibited) Pickle Mother's / Pravin / Priya /Nilon Atta Ashirvad, Pillsbury, Annapurna Papad Lijjat/Shriram/Ruchi Butter Amul, Brittania, Mother Dairy Bread Modern, Kwality, Wibs Jam Kisan or Maggi

Cow Milk Sudha, Amul, Mother Dairy (Without Water)

Paneer Amul /Sudha Tea Brooke Bond, Lipton, Tata, Taaza Ice Cream Vadilal, Amul, Mother Dairy, Kwality Curd Sudha/Nestle/Mother Dairy

The caterer may use any other FPO approved brands only if permitted by the Mess

Management Committee in writing.

Approved by the Chairman,Mess Management Committee,ZRTI,Sini

Signature…………………………………………

Date-

Annexure –VI

Area of the Mess at ZRTI/Sini

S.N. Room Length Breadth Area in Sq.mts

1. Store Room 3.90 m 2.85 m 11.10

2. Vegetable Store Room 2.75 m 1.85 m 5.08

3. Food Serving Platform 4.0 m 6.50 m 26.00

4. Non- Veg Kitchen 5.0 m 3.50 m 17.50

5. Veg Kitchen 5.60 m 8.50 m 19.60

6. Chapati Preparing Level Place 4.80 m 2.85 m 13.60

7. Hand Wash Basin Room 2.90 m 1.90 m 5.50

8. Utensil Washing Shed 7.60 m 5.90 m 44.84

9. Passage between Store room & Dining room

17.30 m 1.40 m 24.20

10. Dining Hall 17.20 m 15.45 m 265.70

11. Manager’s Office 3.90 m 2.80 m 10.90

Total 444.02

Principal

ZRTI,Sini

Date

Annexure– VII

INDEMNITY BOND

This deed of Indemnity made this __________day of ____________year_______by

M/s_________________ a company registered under Indian Companies Act of 1956/Registered with

Directorate of Industries concern/small (Address)_________________________herein after referred

to as the Indemnifiers (which expression shall unless repugnant to the context meaning thereof be

deeded to include their successors/ executors and assigns) in favour of the President of India as

owner of the South Eastern Railway Administration herein after referred to as the Administration

(which expression shall unless repugnant to the context of meaning thereof include his successors

and assigns in office).

Where as the indemnifier have entered into a contract with the President of India representing the

South Eastern Railway Administration ___________according to details given by the indemnifiers in

their offer issued by the South Eastern Railway Administration for and on behalf of the President of

India and which together with the documents mentioned therein constitute and said contract is that

the Administration in the manner and under the circumstances hereinafter provided.

I. The indemnifiers hereby agree and undertake that they will be indemnify the said messing arrangement and cleaning of its surroundings on behalf of the administration in trust for the purpose of undergoing and completing the work and returning the same to the Administration and strictly according to the terms of the contract in the respect.

II. The indemnifiers hereby agree and undertake that they will be responsible for the safe custody and protection of the equipments, premises, accessories and also for any loss or damage to the fittings or other parts of the equipment, premise, accessories while in their custody arising from whatever cause will they are returned to the Administration after repairs according to the terms of the contract in that respect.

III. The indemnifiers hereby agree and undertake that they shall indemnify the Administration against all loss or damage referred to in item No.II above, reimburse to the Administration the cost of the equipments etc. to the_______and also make good any loss or damage caused as a result thereof.

IV. The indemnifiers further agree that if any amount become payable by the indemnifiers to the Administration under this Indemnity Bond then without prejudice to any other remedies available to the Administration the said Administration shall be entitled to recover the same by way of deductions from any sum due to or any sum which at any time hereinafter may become due to referred or any other contract.

V. This indemnity Bond is executed by the undersigned for Rs.______against the articles covered in agreement.

In witness thereof, we__________there to set our hands and seal today on the ________of

________year_______

For and on behalf of

M/S....................................................

Name & Desgn.

Date-

Name and address of witness

Accepted for and on behalf of The President of India

Annexure-VIII

PERIODICAL MEDICAL EXAMINATION TO BE DONE FOR THE STAFF OF THE MESS

Chairman, Mess Management Committee

SN Medical Tests

1. Routine Blood Test

2. Routine Urine Test

3. Chest X-Ray

4. Examination by Physician with remarks on fitness for Mess Service.

Annexure –IX

This Annexure is to be attached with Company profile

Tenderer’s Postal address (To be filled up by the contractor)

Date…………………………………… Place ………………………………………….. Name………………………………………………………………………………………………………………. Mohalla/Ward……………………………………………………………………………………………………… Town/Village………………………………………………………………………………………………………… Post Office…………………………………………………………………………………………………………… District…………………………………………………………………………………………………………………. State………………………………………………………………………………………………………………….. Pin Code……………………………………………………………………………………………………………. Telephone No………………………………………………………………………………………………………

Fax No……………………………………………………………………………………………………………….

e-mail no…………………………………………………………………………………………………………….

Mobile no. ………………………………………………………………………………………………………….,

Signature of the Tenderer

Annex.–X

Kitchen Equipments & Utensils at ZRTI,Sini, Mess as on 14.11.2011

SN Items Available

1 S.S.Round Thali 151

2 S.S.Thali (06 Compart) 300

3 S.S.Glass 150

4 S.S.Katora 118

5 S.S.Big Spoon 7

6 Aluminium Mug 1

7 Aluminium Jug 10

8 S.S.Gamla + Iron Tub 1 + 2

9 S.S.Dekchi Medium Size 8

10 Aluminium Dekchi With Cover Big Size 1

11 Aluminium Dekchi with Cover Big Size 8

12 Aluminium Dekchi Medium Size 2

13 Small Galvanized Bucket 1

14 S.S.Bucket 4

15 Iron Jhanjhra + Iron Khunti 3+3

16 Iron Vegetable Cutter 4

17 Sil-noda 1

18 Mixer Grinder 1

19 Water Cooler 2

20 Kenstar Water Purifier 3

21 Hawkins Pressure Cooker 10Ltr 1

22 Iron Piston Motor 2

23 Deep Fridge 1

24 Fridge (300 Ltr.) 1

25 Inverter 1

26 Geyser 1

27 Gas Oven 6

28 Gas Cylinder LPG 20

29 Milton Hot Pot Big 1

30 Wooden Chair With Iron Arm 105

31 Steel Table 30

32 Wooden Table With Stone Top 3

33 Steel Almirah 3

34 Wooden Office Table 1

35 Wooden Rack 1

36 Office Chai 1

37 Wooden Bench 2

38 Pad Lock and Key 4

39 Fire Extinguisher 2

40 Wall Clock 2

41 Telephone 1

42 Iron Weighing Scale 1

43 Iron Weight 50Kg 1

44 Iron Weight 10Kg,5kg,2 kg,1kg 1+2+1+1

Total 977

Annex.-XI

TENDERER SHOULD SUBMIT THE FOLLOWING DOCUMENTS WITH TENDER (Check List)

SN Items/description YES NO

1 Company Registration/Incorporation Certificate

2 Valid PAN (Xerox Copy)

3 Service Tax Registration Certificate

4 EPF Registration Certificate

5 ESI Registration Certificate

6 Company profile (Back Ground)

7 The status of the Firm, Proprietary/Partenership/Registered Company/Co-Operative Society etc. In case of

Firm, registered under the Partnership Act, 1932, details of Partners along with Certificate of Registration,

details of their business and partnership deed etc. duly attested by the Notary.

8 Financial Standing of the bidder- Should have Positive Net Worth, Certificate issued by a practicing

Chartered Accountant/reputed Charted Firm.

9 Audited Profit & Loss Account and Balance sheet of last three (3) Years (2008-09, 2009-10 & 2010-11).

10 “Performance Certificate”-- The tenderer should have minimum 3 (three) years or experience in the field

of Catering Business/Similar activities in reputed establishments. Annex.-I

11 List of On Hand Works & Personnel on Hand, STAFF to be engaged for this Work Annex.-II & III

( Work, Contract Value & Date of Award )

12 “Affidavit” stating that no criminal case or conviction is there against the Firm/ Company or its Proprietor

/ Partner/Director/Employees. Page-17

13 Undertaking” that there is no outstanding of License Fees or other dues pending for payment for a period

more than 6 (six) months, in any other contract with the Railways, on the date of dropping this tender.

14 “Certificate of Ethical Practices”

12 Money Receipt /DD for the Form for Rs 10,000/-

13 Money Receipt /DD for the EMD for Rs 3,28,850/-

14 Indemnity Bond Annex.-VII

15 Medical Fit Certification of Staff to be engaged for the Mess Annex.-VIII

16 Tenderes Postal Address including Contact details

(address, telephone no. mobile no. and Fax No., e-mail, details of branch, if any) Annex.-IX

17 Declaration by the Tenderer Annex.-XII

18 Bank Guarantee Bond (Revised Form) Annex.-XIII

19 Packet –B , Financial Bid at Page no 33

20 Check List Annex. –XI

21 Declaration & Revsd, Bank Guarantee Annex. –XII & XIII

22 Mandate Form for Payment through RGTS/NEFT Annex.-XIV

Packet -B

FINANCIAL BID

Financial Bid (Packet-B) duly sealed in an envelope super scribed as Tender

for Messing Services, Cleaning of the Mess etc., addressed to the Chairman,

Mess Management Committee, ZRTI, Sini, and further sealed in a larger

envelope super scribing the Name of the work Technical (Packet–A)

Addressed to the “Chairman, Mess Management Committee, ZRTI, Sini”

PACKET –“B” FINANCIAL BID

INSTRUCTIONS

1. The Tenderer shall quote his rates in the tender form (Financial Bid, page no. - 34) giving the rates both in figures and words per unit (per plate) is inclusive of all Government Levies, taxes, service tax etc., as per details specified therein.

2. Tender containing erasures and alterations of the tender documents are liable to be rejected. Any correction made by the tenderer in his entries must be initialled by him/them.

3. The work is required to be completed within 24 months. 4. The Tender must be accompanied by sum of Rs. 3,23,880/- (Three lakhs twenty three thousand eight

hundred eighty) only as Earnest Money Deposited in any of the forms mentioned in the tender notice, failing which the tender will not be considered.

The Tenderer shall hold the offer open till such date as may be specified in the tender. It is understood

that the tender documents have been sold/issued to the tenderer and the tenderer is being permitted

to tender in consideration of the stipulation on his part that, after submitting his tender, he will not

rescind from his offer or modify the terms and conditions thereof in a manner not acceptable to the

Chairman, Mess Management Committee, ZRTI, South Eastern Railway, Sini. Should the Tenderer fail to

observe or comply with the foregoing stipulations, the amount deposited as security deposit for the

due performance of the above stipulation shall be forfeited to the Railway. If the tender is accepted,

the amount of earnest money will be held as security deposit for the due and faithful fulfilment of the

contract. The earnest money of the unsuccessful tenderer will have as herein before provided be

returned to the unsuccessful tenderer but the Railway shall not be responsible for any loss or

depreciation that may happen to the security for the due performance of the stipulation to keep the

offer open for the period specified in the tender documents or to the earnest money while in their

possession, nor be liable to pay interest thereon.

5. It shall not be obligatory on the said authority to accept the lowest tender and no tenderer shall demand any explanation for the cause of rejection of his tender.

6. If the tenderer deliberately gives/tenders wrong information in his/her/their tender or creates/create circumstances for the acceptance of his/her/their tender, the Railway reserves the right to reject such tender at any stage.

7. If, the Tenderer expires after the submission of his tender or after the acceptance of his tender, the Railway shall deem such tender as cancelled. If, partner of a firm expires after, the submission of their tender or after the acceptance of their tender, the Railway shall deem such tender as cancelled unless the firm retains its character. In the case of contract is awarded to Labour Contract Co-operative Societies deduction of security deposit through bill at the rate of 5% from each bill shall be made.

8. It is to be clearly understood that this is only a rough assessment. The Railway Administration reserves the right either not to award an or all the works to the Contractor or to increase or decrease the volume of works without assigning any reasons for any such curtailment or increase in the work and contractor will not be entitled to any compensation whatsoever.

9. The authority for the acceptance of the Tender will rest with the GM/AGM/COM/ CPTM or Chairman,

Mess Management Committee, Zonal Railway Training Institute, Sini, South Eastern Railway, who does

not bind himself to accept the lowest or any other tender nor does he undertake to sign reasons for

declining to consider any particular tender or tenders. The Railway also reserves the right to accept

tender either full quantity of work or part thereof or divide the works amongst more than one tenderer

without assigning any reasons for any such action.

10.The successful tenderer shall be required to execute an agreement with the President of India acting

through the GM/AGM/COM/CPTM or Chairman, Mess Management Committee, ZRTI, Sini for

carrying out the work according to the General Condition of Contract and Standard Specifications for

works and materials as given in the parts II, III & IV of the General Conditions of contract and

standard specifications-2001 of S.E.Railway with up to date correction slips.

11.The tenderer shall keep the offer open for a minimum period of 90 (Ninety) days from the date of

opening of the tender within which period the tenderer can not withdraw his offer subject to the

period being extended further if required, by mutual agreement from time to time. Any

contravention of the above condition will make the tender liable for forfeiture of his security deposit

for due performance of the foregoing stipulation.

12.Should a tenderer be retired employee or the Gazetted Officer working before his retirement,

whether in the Executive or Administrative capacity, or whether holding a pensionable post or not,

in any department of the railways owned and administered by the President of India for the time

being, or should a Tenderer being partnership firm have as one of its partners a retired employee or

a retired Gazetted Officer as aforesaid or should a Tenderer being an incorporated company have

any such retired employee or retired Officer as one of its directors, or should a tenderer have in his

employment any retired employee or retired Gazetted Officer as aforesaid, the full information as to

the date of retirement of such employee, Gazetted Officer from the said service and in case where

such employee or Gazetted Officer from the said service and in case where such employee or Officer

has not retired from Govt. Service at least two years prior to the date of submission of the tender as

to whether permission for taking such contract, or if the contractor be a partnership firm or a

incorporated company, to become a partner or Director as the case may be or to take employment

under Contractor, has been obtained by the tenderer or the employee or the Officer stated in

writing at the time of submitting the tender. Tender without the information above referred to, or a

statement to the effect that no such retired employee or retired Gazetted Officer is so associated

with the tenderer, as the case may be, shall be rejected.

13.Should a tenderer or contractor being an individual on the list of approved contractors, have a

relative employed in gazetted capacity in the Operating department of the S.E.Railway or in case of a

partnership Firm or company incorporated under the Indian Company Law should a partner or a

relative of the partner or a share holder or a relative of a share holder be employed in Gazetted

Capacity in the Operating department of the S.E.Railway, the auithority inviting tenders shall be

informed or the fact at the time of submission of tenders, falling which the tender may be rejected

or if such fact subsequently comes to light, the contract may be rescinded in accordance with the

provision of clause 64 of the General conditions of Contract.

14. When the tender is received by the Administration, it will be understood that the tenderer has gone

through carefully in details all the instructions, conditions, general and special conditions of the

contract and all general and special instructions for execution of the works and that the tenderer has

got himself/themselves clarified in all points and doubts and interpretations by the proper

authorities of the Railway Administration.

15.The submission of a tender by the contractor implies that he has read, abides by the conditions

stated herein, and in the notice of tender accompanying the tender forms. The tenderer shall quote

their rates inclusive of all charges including all taxes levied by the union of India or State Govt.

including Sales Tax, Royalty, and Taxes stipulated under VAT Act/Rules notified Service Tax etc as per

existing Rules.

16. When work is tendered for by a Firm or Company or Contractors the tender shall be signed by the

individuals legally authorized to enter into commitments on their behalf.

17. (i) The Railway will not be bound by any power of attorney granted by the Tenderer or by changes

in the composition of the Firm made subsequent to the execution of the contract, it may however,

recognize such power of attorney and changes after obtaining proper legal advice the cost of which

will be chargeable to the Contractors:

a) For initial vetting - Rs. 100/-

b) For subsequent vetting - Rs. 50/-

(ii) Tenderer should specially and fully disclose their respective constitution and submit along with

tenders attested copies of documents like partnership deed, articles and memorandum of

association etc; if any, in support of such disclosure. If a tenderer is a firm i.e. partnership business it

should be stated whether the same is registered under the Indian Partnership Act. And the name

and address of all the partners of the firm should be fully disclosed. The Railway administration shall

always have liberty to require production of the originals of the said documents and also to make

such further and other requisitions regarding the constitution as may be considered necessary from

time to time.

18. A sum of Rs 3,23,880 /- as earnest money of the tender for the works if tendered in cash should be

deposited with Divisional Cashier, S.E.Railway, Chakradharpur and the receipt for the deposit

should accompany the tender. In making such deposit the name of the work for which the money is

deposited must be clearly stated in writing. On no account the tenderer send the amount in Govt.

currency notes, under insurance of Register cover.

19. Should the tenderer find discrepancies or omission from the drawing or any of the tender forms or

should he in doubt as to their meanings he should at once notify the authority inviting tender who

may send written instructions to all tenderers

20. 1. It shall be understood that every endeavour has been made to avoid any error which can

materially affect the basis of the tender and the successful tenderer shall take upon himself and

provided for the risk of any error which may subsequently be discovered and shall make no

subsequent claim on account thereof.

2. Before submitting a tender, the tenderer will be deemed to have satisfied himself by actual

inspection of the site and location of the work that all conditions liable to be encountered during

the execution of works are taken into account and that the rates he enter. If the tender forms are

adequate in all respects and are all inclusive to accord with the provision of clause 37.

…………………………………………………………………………………..

FINANCIAL BID

SN Item Description of the Work

Rate/item (incldg.all Cost) (Rs.)

Total deptt. Value for 24 months. (Rs).

Total Rate to be quoted by the Contractor for 24 months in figures as well as in words (Rs)

1. Good Morning Tea

Supply of 252000 Cups of Daily Bed Tea (350X360X2)

2.50

19.50

2.00

65.00

6,30,000/- 49,14,000/- 5,04,000/- 1,63,80,000/-

2. Breakfast

Supply of 252000 plates of Break Fast (350X360X2)

3. Tea

Supply of 252000 Cups of Tea with Break Fast (350X360X2)

4. Lunch

Supply of 252000 plates of Lunch (350X360X2)

A mess contract in definition is a SERVICE CONTRACT for supply of Good Morning Tea,

Breakfast Lunch, Evening Snacks and Dinner.

Signature of the Tenderer

Date :

Annex. – XII

DECLARATION

To The President of India, Acting through the President, Mess Management Committee/Zonal Railway Training Institute/Sini

/South Eastern Railway.

a. I/We……………………………………………..have read the various conditions of tender attached hereto and hereby agreed to abide by the said conditions. I/We also agree to keep this tender open for acceptance for a period of 90 (Ninety) days from the date fixed for opening the same and in default thereof. I/We offer to do the work Messing facility and House keeping of the Mess at Zonal Railway Training Institute, Sini, South Eastern Railway, or approximately 350 trainees per day for a period of 24 months (Twenty four) at the rate quoted in the attached schedule and hereby agree to abide by the general and special conditions of contract and to carry out the work according to the Standard Specifications for materials and works laid down by the Railway for the present contract.

b. A sum of Rs. ……......................................(Rupees........................... ………………………..) is hereby forwarded as above, the full value of the Earnest Money shall stand forfeited without prejudice to any other rights or remedies if:

a. I/We do not execute the contract documents within three days after receipt of notice issued by the Railways that such documents are ready or,

5. Eveng.Snacks

Supply of 252000 plates of Snacks (350X360X2)

12.00

2.00

35.00

30,24,000/- 5,04,000/- 88,20,000/-

6. Tea Supply of 252000 Cups of Tea (350X360X2)

7. Dinner Supply of 252000 plates of Dinner (350X360X2)

8. TOTAL

138/- 3,47,76,000/-

b. I/We do not commence the work within seven days after receipt of orders to the effect. c. Untill a formal agreement is prepared and executed, acceptance of this tender shall constitute a

binding contract between us subject to modifications, as may be mutually agreed to between us and indicated in the letter of acceptance of my/our offer for this work. Condition of the Tender and instruction to the tenderers for Messing facility including cleaning & maintenance of the Mess & its surrounding at ZRTI,Sini for approximately 350 trainees per day for a period of 24 (twenty four) months

Signature of the Tenderer

(To be signed by the Tenderer and submitted along with the Tender Form)

Annexure – XIII

REVISED FORM OF BANK GUARANTEE BOND

In consideration of the President of India (hereinafter called the Government) having agreed

to exempt ………………..herein after called the said contractor(s) from the demand, under the terms

and conditions of an Agreement dated………made between ……………………………. And ……………. For

…………………..(herein after called the said Agreement) of security deposit for the due fulfillment by

the said Contractor(s) of the terms and condition contained in the said Agreement, on production of

Bank Guarantee for Rs.-------------------

(Rupees__________________________________________________________only

we_________________________________________________________(indicate name of the Bank

at the request of_________________________________Contractor(s) do hereby undertake to pay

the Government an amount of not exceeding Rupees___________________ against any loss or

damage caused to or suffered or would be caused to or suffered by the Govt be reason of nay

breach by the said Contractor(s) of any of the terms and condition contained in the said agreement.

1) We__________________________do hereby undertake to pay (indicate the Name of the Bank)

the amounts due and payble under this guarantee without any demur merely on a demand from the

Govt stating that the amount claimed is due by way of loss or damage caused to or would be caused

to or suffered by the Govt by reason of breach by the said Contractor(s) of any of the terms and

condition contained in the said Agreement or by reason of the Contractor(s) failure to perform the

said agreement. Any such demand due and payble by the Bank under this guarantee. However, our

liability under this guarantee shall be restricted to an amount not exceeding

Rs.______________________________

2) We undertake to pay to the Government any money so demanded notwithstanding any dispute

or disputes raised by the Contractor(s)/Supplier(s) in any suit or proceeding pending before any

court or tribunal relating thereto out liability under present being absolute and unequivocal.

3) The payment so made by us under this bond shall be a valid discharging of our liability for

payment there under and the Contractor(s)/Supplier(s) shall have no claim against us for making

such payment.

4) We_____________________further agree that the (indicate the name of Bank) guarantee

herein contained shall remain in full force and effect during the period that would be taken for the

performance of the said agreement and that it shall continue to be enforceable till all the dues of the

Government under or by virtue of the said Agreement have been fully paid and its claim satisfied or

discharged or till_______________________ Office/Department Ministry of

______________certified that the terms and conditions of the said Agreement have been fully and

properly carried out by the said Contractor(s) and accordingly discharges this guarantee unless a

demand or claim under this guarantee is made on us in writing on or before the_________ we shall

be discharged from all liability under this guarantee thereafter.

5) We_____________________________ (indicate the name of Bank) further agree with the

Government that the Government shall have the fullest liberty without or consent and without

affecting in any manner our obligations hereunder to vary any of the terms and conditions of the

said Contractor(s) from time to time or to postpone for any time or from time to time any of the

powers exercisable by the Government against the said Contractor(s) and to forbear or enforce any

of the terms and conditions relating to the said agreement and we shall not be relieved from our

liability by reason of any such variation, or extension being granted to the said contractor(s) or for

any forbearance, act or commission on the part to the said Contractor(s) or any such matter or thing

whatsoever which under the law relating to sureties would, but for this provision, have effect of so

relieving us.

6) The guarantee will not be discharged due to the change in the constitution of the bank or the

Contractor(s)/Supplier(s).

7) We________________________lastly undertake not to revoke this guarantee during its

currency except with the previous consent of the Government in writing.

Date the __________________day of_______20

For_____________________________________

(indicate the name of the bank)

Annex.---XIV

MANDATE FORM

BY

VENDOR/CONTRACTOR/EMPLOYEE FOR

EFT/ECB/RTGS/NEFT PAYMENT

1. NAME OF THE FIRM/PERSON/PARTY :……………………..….……………………………………………….

2. ADDRESS :…………………………………………………………………….……………………………………………….

………………………………………………………………………………………………………………………

TELEPHONE NO. FAX:……………………………………………………………………………………………………..

CELL PHONE :………………………………………E-mail :…………………………………………………………….

3. P.A.N. No : …………………………………………………………………………………………………………………

4. PARTICULARS OF BANK ACCOUNT :…………………………………………………………………………..

(i) BANK NAME :……………………………………………………………………………………………….………

(ii) BRANCH NAME & ADDRESS :…………………………………………………………………..…………..

………………………………………………………………………………………………………………………………

(iii)BANK BRANCH TELEPHONE NO :……………………………………………………………………………

(iv)ACCOUNT TYPE (whether SB or Current):…………………………………………………….........

(v)ACCOUNT NO.:………………………………………………………………………………………………………

(vi) BANK’S MICR CODE: …………………………………………………………………………………………….

(vii) BANK’S IFS CODE: ………………………………………………………………………………………………

5. DECLARATION OF THE PARTY:

I hereby declare that the particulars given above are correct and complete. If the

transaction is delayed or not affected at all for reasons of incomplete and incorrect

information, the User Institution I.e., S.E.RAILWAY will not be held responsible. I have

understood the scheme and agree to discharge the responsibility for which I am liable as a

participant under the scheme.

Date : Signature of the Supplier/Party/Employee

N.B. One cancelled Cheque/photocopy of the Cheque is to be enclosed [where the Cheque

does not carry IFB Code, an attestation from Bank, attesting the IFS Code should be given].

------------------------------------------------

SIGNATURE OF BANK OFFICIAL

( where required)

Contractor’s Agreement

I offer to do the work at the rates entered in the schedule of rates on which I have signed.

I agree that no work under this contract shall be assigned are sublet without the previous

written approval of the Mess Management Committee.

I agree that my work may be stopped at any time by the Mess Management Committee

giving me or my Representative 7 days notice in writing. I shall have no further claim against

the Mess Management Committee and I agree that any dispute arises and matters

connected with this agreement, the same shall be referred to a person to be nominated in

this behalf by the Chairman Mess Management Committee whose decision in writing shall

be final and binding on both parties. I agree that any claim have to be met shall be made

within 7 days from the receipt of the notice. Any claims made after more than 7 days shall

be deemed to have waived by me.

I agree to indemnify the Mess Management Committee against any claims which may be

made under Workmen’s Compensation Act 1923, and other Acts as applicable to this work.

I agree to pay the rates as mentioned in the schedule attached with the contract

documents for the approved work.

Signature of the Contractor

Witnesses

Name : Name & Address:

Witnesses Name & Address:

[END OF TENDER DOCUMENT-Total 45 Pages]

DAYS A/N Snacks Dinner SUN Biscuit-4p, Tea 125 ml Rice 150 gms , Chapatis-4 , ( Dal, Mix Veg, Fried veg+Dhoka, Semui) -100 gms each MON Chop/Samosa/Piyaji/Nimki-2 p

(100 gms each),Tea 125 ml Rice 150 gms , Chapatis-4, (Dal, Mix Veg, Kabuli Chana, Semui) -100 gms each

TUE -do- Rice 150 gms , Chapatis-4 , (Dal, Mix Veg, Tarka, Semui) -100 gms each WED -do- Rice 150 gms , Chapatis-4 , (Dal, Mix Veg, Matar/Palak Paneer, Semui) -100 gms each THURS -do- Rice 150 gms , Chapatis-4 , (Dal, Mix Veg, Tarka, Semui) -100 gms each FRI -do- Rice 150 gms , Chapatis-4 , (Dal, Mix Veg, Nutrela, Semui) -100 gms each SAT Biscuit-4p, Tea 125 ml Rice 150 gms , Chapatis-4 , (Dal, Mix Veg, Spl Sabji, Semui) -100 gms each

DAYS Breakfast LUNCH Day COMMON VEG NON-

VEG COMMON (weight in gms.) VEG NON-VEG

SUN Puri/Kachori-6 p (120gms), Ghuguni/Chanadal (100 gms), Tea-125 ml

Sweets 30 gms OR Milk 175 ml and One Banana/ Apple/ Guava/ Naspati (125gms appx) every day

One Egg (Boiled)/Banana/Apple / Guava/ Naspati (125 gms appx) every day

Rice 150 gms , Chapatis-4 (100 gms) Dal-100 gms Mix veg-100 gms , Papad 1 pc, Pickle 10 gms

Sudha Curd 100gms Spl Sabji 100 gms

Egg-2 pcs Curry

MON Idly-4(80 gms)/Vada-2 (40 gms), Sambhar, Chatni Tea-125 ml

Rice 150 gms , Chapatis-4 (100 gms) Dal-100 gms Mix veg-100 gms , Papad 1 pc, Pickle 10 gms

Sudha Curd 100gms Spl Sabji 100 gms

Fish-1 pcs 70 gms Curry

TUE Puri/Kachori-6 p (120gms), Ghuguni/Chanadal (100 gms), Tea-125 ml

Rice 150 gms , Chapatis-4 (100 gms) Dal-100 gms Mix veg-100 gms , Papad 1 pc, Pickle 10 gms

Sudha Curd 100gms Spl Sabji 100 gms

Egg-2 pcs Curry

WED Idly-4(80 gms)/ Vada-2 (40 gms),Sambhar,Chatni Tea-125 ml

Rice 150 gms , Chapatis-4 (100 gms) Dal-100 gms Mix veg-100 gms , Papad 1 pc, Pickle 10 gms

Sudha Curd 100gms Sahi Paneer 100gms

Mutton- 100 gms Curry

THUR Upma(100gms), 2 vada (60 gms) Coconut Chatni, Tea-125 ml

Rice 150 gms , Chapatis-4 (100 gms) Dal-100 gms Mix veg-100 gms , Papad 1 p, Pickle 10 gms

Sudha Curd 100gms Spl Sabji 100 gms each

Fish-1p 70 gms Curry

FRI Bread-6 p with Butter/ Jam-20 gms

Rice 150 gms , Chapatis-4 (100 gms) Dal-100 gms Mix veg-100 gms , Papad 1 pc, Pickle 10 gms

Sudha Curd 100gms Paneer 100 gms

Chicken 120gms Curry

SAT Puri/Kachori-6 p (120 gms), Ghuguni/Chanadal (100 gms), Tea-125 ml

Rice 150 gms , Chapatis-4 (100 gms) Dal-100 gms Mix veg-100 gms ,Spl Sabji- 100gms Papad 1 pc, Pickle 10 gms

Sudha Curd 100gms Sudha Curd 100 gms

STANDARD MENU FOR MESS AT ZRTI,SINI Annexure- IV

Every day Good Morning Tea (125 ml) to be served in between 5.30- 6.30 hrs in Rooms.