Standar

Multimedia BasicsMultimedia can be defined as the use of two or more media elements, such as text, graphics, sound, animation and video. Although a book containing text and graphics would be considered multimedia by this definition, most people consider television and computers typical multimedia environments. The term hypermedia is often used as a synonym for multimedia.

Common multimedia applications include Microsoft PowerPoint XP/2003, HyperStudio (by Knowledge Adventure) and Director (by Macromedia). For younger children, Kid Pix Studio Deluxe (by Broderbund) and Storybook Weaver Deluxe (by The Learning Company) are appropriate. Other common multimedia applications are encyclopedias on CD-ROM including Microsoft Encarta, Grolier Multimedia Encyclopedia, Britannica CD and World Book Multimedia Encyclopedia.

Many different media elements may be used when creating a multimedia presentation. The following is a list of file extensions and file formats.

*.AVI (Audio Visual Interleave, a common Windows format for audio/video files)

*.MOV (a Macintosh-based audio/video file)

*.WAV (a Windows sound file)

*.JPG (Joint Photographic EXP/2003erts Group, a graphics format often found on the World Wide Web)

*.GIF (Graphics Interchange Format, a graphics format often found on the World Wide Web)

*.BMP (Bitmap, a common format for Windows bitmap graphics)

*.WMF (Windows Metafile, a Windows object-oriented graphic)

Copyright © 2004 FUTUREKIDS, Inc.

Multimedia Basics [continued]

Related Terms:

animation: a series of still images displayed in rapid succession to create the illusion of movement

branching slide: a slide that is linked to another slide in a presentation, providing users with a choice of which slide to view next

digitalization: the process of transferring a film or video image to a format that a computer can use

hot spot: an area on the screen that can be selected to trigger an action, such as playing a sound, animating a graphic or displaying a different slide

medium: a single method used to communicate a message to an audience, including video, sound, text and graphics

multimedia: a computer-based method of presenting information by using more than one medium of communication, such as text, graphics, sound and video

slide: a screen in a PowerPoint presentation resembling an index card, on which users may arrange media elements

Slide Master: a special slide that can be used to determine the layout and formatting of all slides in a presentation

slide show: in presentation programs, several screens of information organized in a particular sequence

stereo: sound that is recorded and played back on two or more channels

storyboard: a series of panels on which a set of sketches is arranged for planning purposes

transition: the special effect that occurs when one slide advances to the next in a presentation

Copyright © 2004 FUTUREKIDS, Inc. [continued]

Using Microsoft PowerPoint XP/2003


Standar

NEW

OPEN

SAVE

E-MAIL

PRIN

T

SPELLIN

G

CUT

COPY

PASTE

FORMAT

PAINTER

UNDO

REDO

INSERT HYPERLINK

INSERT

TABLE

INSERT

CHART

NEW

SLIDE

EXP/2003AN

D

SHOW

FORMATTING

GRAYSCALE

PREVIEW

ZOOM

MICROSOFT

POWERPOINT

HELP

Formatting toolbar

FONT

FONT SIZE

BOLD

ITALIC

UNDERLINE

TEXTSHADOWWWW

WCENTER

ALIGN

LEFT

ALIGNRIGHT

NUMBERS

BULLETS

INCREASE FONT SIZE

DECREASE FONT SIZE

ANIMATION

EFFECTS

COMMON TASKS

PROMOTE

DEMOTE

TABLES AND

BORDERS

Using Microsoft PowerPoint XP/2003 [continued]


INSERTCLIP ART

DRAW

MENU

SELECT OBJECTS

FREE ROTAT

E

AUTOSHAPES MENU

LINE

ARROW

RECTANGLE

OVAL

TEXT BOX

INSERT WORDAR

T

FILL COLO

R

LINE STYL

E

DASH STYL

E

ARROW

STYLE3-D

SHADOW

LINE COLO

R

FONT COLO

R

Using Microsoft PowerPoint XP/2003:

Getting Started

To create a new presentation:

Select FILE → NEW.

In the NEW PRESENTATION Task Pane, select BLANK PRESENTATION.

In the SLIDE LAYOUT Task Pane, select a slide layout for the first slide, close the task pane.

Select FILE → NEW.

On the general tab, verify that blank presentation is selected and click OK.

In the New Slide window, select an AutoLayout for the first slide and click OK.

Tip: To apply a preformatted design to the entire presentation, select FROM DESIGN TEMPLATE in the NEW PRESENTATION Task Pane

To open an existing presentation:

Select FILE → OPEN.

Locate the file to be opened and click OPEN.

To create a new slide:

Select INSERT → NEW SLIDE.

Choose a slide layout in the SLIDE LAYOUT Task Pane and close the task pane.

or

Click the NEW SLIDE button on the Standard toolbar.

Choose a slide layout in the SLIDE LAYOUT Task Pane and close the task pane.

To change the slide layout:

Select FORMAT → SLIDE LAYOUT.

Choose a new master style in the SLIDE LAYOUT Task Pane and close the task pane.



Getting Started [continued]

To change the design of an entire presentation:

Select FORMAT → SLIDE DESIGN.

Choose a design from the SLIDE DESIGN Task Pane and close the task pane.

Inserting Text and Objects

To insert a text box:

Choose the TEXT BOX tool on the Drawing toolbar.

Hold down the mouse button and drag to create a text box.

To insert clipart:

Select INSERT → PICTURE → CLIP ART

Enter a keyword or keywords in the Search text box, then press the ENTER key.

Choose the desired clipart image.

Close the INSERT CLIPART Task Pane.

To insert a picture from a file:

Select INSERT → PICTURE → FROM FILE.

Navigate to the appropriate folder, select the file and click insert.

To insert WordArt:

Click the INSERT WORDART button on the Drawing toolbar.

Select a WordArt style and click OK.

Enter and format the text, then click OK.



Inserting Text and Objects [continued]

To insert a chart:

Select INSERT → CHART.

Edit the chart’s contents in the Datasheet window.

Click a blank space on the slide to return to the presentation.

To insert a header or a footer:

Choose VIEW → HEADER AND FOOTER.

Select the desired options and click APPLY TO ALL.

To insert the date and time:

Select the TEXT BOX button on the Drawing toolbar.

Create a text box where the date and time will be inserted.

Choose INSERT → DATE AND TIME, select an option from the Available Formats list and click OK.

To insert an action button:

Select SLIDE SHOW → ACTION BUTTONS and select a button style from the menu.

Drag to create an action button in the desired location on the slide.

Choose the appropriate options in the Action Settings window and click OK.

Tip: To create action buttons that display a linked slide when clicked, choose the HYPERLINK TO radio button on the MOUSE CLICK tab, choose the desired slide from the drop-down list below and click OK.

Editing

To cut text from a presentation:

Highlight the text to be cut.

Choose the CUT button on the Standard toolbar.

To copy text:

Highlight the text to be copied.

Select the COPY button on the Standard toolbar.



Editing [continued]

To paste the most recently copied or cut text:

Position the cursor where the text will be pasted.

Choose the PASTE button on the Standard toolbar.

To undo the last action:

Select the UNDO button on the Standard toolbar.

To redo the last undone action:

Select the REDO button on the Standard toolbar.

To delete a slide:

In Normal View, display the slide to be deleted.

Select EDIT → DELETE SLIDE.

To duplicate an object in the presentation:

Select the object to be duplicated.

Choose EDIT → DUPLICATE.

Tips: Because clicking a text box once only positions the cursor, text boxes need to be clicked twice before the DUPLICATE command becomes available. To select more than one object at a time to be duplicated, hold down the SHIFT key while selecting objects.

To find text in a presentation:

Select EDIT → FIND.

In the Find What box, enter the text to be located and click FIND NEXT.

After the text has been found, close the Find dialog box.

To replace text in a presentation:

Select EDIT → REPLACE.

In the Find What box, enter the text to be replaced.

Enter the replacement text in the Replace With box and click FIND NEXT or REPLACE ALL.

After the text has been replaced, close the Replace dialog box.



Formatting

To animate an object:

Select the object to be animated.

Choose SLIDE SHOW → ANIMATION SCHEMES and select the desired animation effect.

Tip: To add animation with sound effects or other customizations, choose SLIDE SHOW → CUSTOM ANIMATION.

To format the slide color scheme:

Select FORMAT → SLIDE DESIGN.

Select COLOR SCHEMES in the SLIDE DESIGN Task Pane.

Select the desired option and click APPLY TO ALL SLIDES.

To change the background color of the presentation:

Choose FORMAT → BACKGROUND.

Select a color from the drop-down menu in the Background Fill group and click APPLY TO ALL.

Tip: To add a gradient, texture or pattern fill, choose fill effects from the drop-down list and select the appropriate tab.

To reorder slides within a presentation:

Select VIEW → SLIDE SORTER.

Drag the slide to be reordered to the appropriate location.

Select VIEW → NORMAL after the slides have been properly ordered.

To resize a text box or a picture:

Select the object to be resized.

Drag one of the object’s handles until it is properly resized.


Formatting [continued]Copyright © 2004 FUTUREKIDS, Inc.

To bold text:

Select the text to be bolded.

Choose the BOLD button on the Formatting toolbar.

To italicize text:

Select the text to be italicized.

Choose the ITALIC button on the Formatting toolbar.

To underline text:

Select the text to be underlined.

Choose the UNDERLINE button on the Formatting toolbar.

To change the text font:

Highlight the text.

Select a new font from the Font drop-down list.

To change the text size:

Highlight the text.

Select a new font size from the Font Size drop-down list.

To change the text color:

Highlight the text

Select a color from the Font Color drop-down list .

To increase or decrease line or paragraph spacing:

Highlight the text.

Choose FORMAT → LINE SPACING.

Make the desired selections in the Line Spacing, Before Paragraph or After Paragraph groups, then click OK.



Formatting [continued]

To change text alignment:

Highlight the text.

Select FORMAT → ALIGNMENT and choose the desired alignment option.

or

Click the ALIGN LEFT button , the CENTER button or the ALIGN RIGHT button on the Formatting toolbar.

To add bullets to text:

Highlight the text to be bulleted.

Select the BULLETS button on the Formatting toolbar.

Tips: To apply custom bullets, or to change the appearance of existing bullets, choose FORMAT → BULLETS AND NUMBERS. A bullet is added each time the ENTER key is pressed.

Finishing Touches

To add a transition between two slides:

Choose SLIDE SHOW → SLIDE TRANSITION.

In the SLIDE TRANSITION Task Pane, select the appropriate options, including a sound effect if desired, and click APPLY.

Tip: Select APPLY TO ALL SLIDES to apply a transition to all of the slides in a presentation.

To check the spelling in the presentation:

Select the SPELLING button on the Standard toolbar

Follow the prompts to correct any misspelled words.

To preview slide animation:

With the slide displayed in Normal View, select SLIDE SHOW CUSTOM ANIMATION.

In the CUSTOM ANIMATION Task Pane, click the PLAY button.

When the preview is complete, close the CUSTOM ANIMATION Task Pane.



Finishing Touches [continued]

To view the slide show presentation:

Choose VIEW → SLIDE SHOW.

Tip: Press the ESCAPE key to end the slide show and to return to Normal View.

To set slide show options:

Choose SLIDE SHOW → SET UP SHOW.

Select the desired options and click OK.

To change the page setup of the presentation:

Select FILE → PAGE SETUP.

Make the appropriate changes and click OK.

To print a presentation:

Select FILE → PRINT.

Choose the appropriate options in the Print dialog box and click OK.


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