Stampeding Towards a More Sustainable Future

Calgary Regional Telework ProjectTDM Summit

November 18th, 2009

Think Outside The Office

What can you do that simultaneously reduces your footprint and increases your

quality of life?

Virtualization Telework Flexible Work Changing

Work Styles ROWE Peak-Shifting e-commuting, e-work, working from home

WORK?

What we are NOT talking about

We are not telling Calgary businesses to send their staff home to work in their

bunny slippers 5 days a week!

The ideal model is 1-2 days per week

What is it? A one-stop shop for “all things” telework including

tools and resources that remove the barriers

Pilot program- technology and training included

The largest and most comprehensive telework initiative undertaken in Canada

Three-year initiative in partnership with the City of Calgary

A template for other Municipalities and regions across Canada

Key Elements of Programming

Education, awareness & promotion of telework as a business strategy

Tools and resources for business and teleworker Website Courses, templates, best-practices, quick-start kit Track and report

Measurement tools

Distributed work centre development

Policy influence

•

1

conductANALYSIS

2

trackCHOICES

3

reportRESULTS

4

manageOPERATIONS

ANALYTICS & REPORTING

Use WORKshift Reporting System to aggregate and manage the extensive range of triple bottom line benefits associated with adoption of WORKshift

POLICIES, PROCEDURE AND TRAINING

Use Telework Management System to guide the decision process and manage the workforce transition to the new work environment. Includes eWORK training module

DAILY WORK CHOICES TRACKING

Use Tracking System to record and measure the daily choices employees make regarding work location, modes of transportation and communication preferences

ORGANIZATIONAL SET-UP

INITIATE PROGRAM: Gain a clear understanding of the work practices, preferences, and requirements of today’s knowledge based workforce.

The Triple Bottom-Line

Telework has benefits for:

BusinessEmployeeEnvironment

Did you know…?

42% of Canadian employees could be lured away from their existing employers if given the option to telework

Source: Ekos Research

Key Business Benefits

Business continuity/productivity plan (i.e. snow day,

H1N1 flu)

Increased productivity (proven: by up to 40%)

Reduce operational expenditures and costs

Employer of choice- attract and retain top talent

Did you know…?

A 20-minute commute to the office (40-minute round trip) consumes four40-hour work weeks a year!

This equates to being in your car for over 6 days a year just for your commute!

Key Employee Benefits

Improved productivity, effectiveness

Work/Life Balance

Free Parking!

Key Environmental Benefits

Improve Calgary’s environmental image

Showcase Calgary as a leaders in fossil fuel demand management.

Get cars off the roads

Reduce pressure on road and transit infrastructure

Telework programs are measurable and reportable

Did you know…?

The City of Calgary tracked the emission savings for a group of just 111 part-time teleworking team members from Nov 1 ‘08- Sept 30th ‘09.

Almost 2,500 days avoided commutes

Participating employees saved over $500 per in fuel /car

maintenance costs

27,000 kg green house gas (CO2) avoided

1859 kg pollutants avoided

Results are measurable and reportable

Now What?

• Identify thought leaders in the Calgary business community

– Low-hanging fruit– Key partners who can effect change in the city by

providing leadership, embracing innovation, changing nature of work

• Secure an anchor energy company• Document the outcomes ($, cultural,

environmental)• Report the findings

Thank You

www.workshiftcalgary.com