Staff Training OHS

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Staff Training OHS

Transcript of Staff Training OHS

  • Swinburne University is committed to creating and maintaining a safe environment for all employees, students, contractors and visitors. Through a process of continuous improvement, safety will be developed into all Swinburne operations and activities. To achieve this Swinburne is committed to increasing management and employee awareness and involvement in health and safety.

    To achieve best practice requires the collaborative effort of all persons and so every individual is responsible for ensuring their actions do not place themselves or others at risk.

    In recognition of this every employee is required to undertake as part of the induction process this OHS module. In undertaking this module you will be reminded of the responsibilities you have to yourself and others.



    All personnel within Swinburne University have both a moral and a legal responsibility under the OHS Act 1994 and the Swinburne OHS Policy for ensuring their actions or inaction does not place the health and safety of others at risk. Responsibilities for employees and students include:

    Undertaking the appropriate safety orientation, induction or training provided to them; Complying with all OHS instructions, policies and procedures including departmental safety

    manuals; Seeking information or advice where necessary before carrying out new or unfamiliar work; Maintaining dress standards appropriate to the work/study activity; wearing the appropriate

    protective clothing and footwear required at all times; Reporting all hazards, near misses and injuries to their line manager/teacher; and Being familiar with emergency and evacuation procedures including the location of emergency


  • In this context, supervisors are those who are responsible for the allocation of tasks to other staff and for the overseeing of students.

    Responsibilities include:

    Complying with all OHS policies and procedures and ensuring the persons they supervise have the knowledge and competencies to perform their roles safely;

    Identifying and controlling the risks associated with the work that they supervise using a documented risk management process;


    The OHS Act 1994 requires that employers consult with their employees about matters that may affect their health, safety or welfare.


    Hazard Identification, Risk Assessment, Control and Evaluation (HIRACE)

    An essential part of any health and safety management system is a systematic approach to:

    Hazard identification - identify all possible situations in the workplace where people may be exposed to injury or illness.

    Risk assessment - determine the likelihood that people may be exposed to injury, illness or disease in the workplace arising from any situation in the workplace.

    Risk control - identify all reasonably practicable actions for eliminating or reducing the likelihood of injury, illness in the workplace.

    And finally Evaluation - implement actions and monitor and review them in order to ensure effectiveness.

  • HAZARDS & RISKS What is a hazard and a risk? See below for the model used to assess OHS risks within Swinburne.

    HAZARD Hazard is condition or situation with the potential to cause injury or illness to people or damage to property and the environment.

    RISK OHS risk is the likelihood that exposure to a hazard or condition will result in injury or illness to people or damage property and the environment.


    If you see a hazard, you have a responsibility to do something about it:

    If the hazard can be easily removed without risk to the health and safety of yourself or others, take the appropriate action immediately (See Example 1); Example 1 : Slipping hazard - Clean up a spill in the kitchen (even if you didnt spill it) - If there is a chair blocking a fire exit, move it to a nearby room

    If the cause of the hazard is not easily controlled you should report it to your manager and the local HSR (see Example 2); Example 2 : Blocked hallway - Inappropriate storage - Inappropriate or non-existent manual handling aids

    If the hazard represents a serious and immediate risk to health and safety, you should notify your manager and the local HSR in person, at once (see Example 3); Example 3 : Gas leak - The smell of gas is prevalent

    Hazards that could be a security risk should be reported to Security (see Example 4); Example 4 : Threatening person - A violent or threatening person - A suspect package

    Building related issues should be reported to your manager or to Facilities and Services unit (see Example 5). Example 5 : Fire door - A fire door not closed


    Event or sequence of events resulting in loss of control over a hazard, which may result in injury to a person or damage to property.

    Incident or event which has the potential to cause personal injury or damage to equipment, machinery, property or facilities.

    Work related injury/illness requiring first aid or medical intervention and/or time off work.

    Generally refers to death or serious injury as well as situations or events which have the potential to cause these outcomes.

    For all serious incidents or dangerous occurrences contact Security at 3333.

    What is a Near Miss?

    What is Injury/Illness?

    What is a Serious Incident/Dangerous Occurrence?

    What is an Incident?


    All Swinburne staff are responsible for reporting all hazards, incidents and injuries to their direct supervisor immediately. If their supervisor is not available the incident should be reported to the next line manager.

    Staff should complete an Incident Hazard Report Form for:

    Any hazards observed in the workplace; Any work related injury or illness; Any near miss; Vehicle, plant or property damage; Environmental incidents; and Serious Incident/Dangerous occurrence.

    All Incident/Hazard Report forms are to be given to the Health and Safety within 24 hours.

    It is important that any injury/illness requiring more than first aid intervention be reported immediately to both your supervisor and Health and Safety Executive.


    In any emergency situation the most important thing is being prepared. You should be aware of your responsibilities in an emergency, as well as of those around you who can provide help and guidance in such situations.

    You are also strongly encouraged to refer to your work location's emergency evacuation poster, and familiarise yourself with the local emergency procedures in your area.

    This includes being aware of the location of:

    Emergency exits; Portable fire fighting equipment; Evacuation assembly points;

    For detailed information about emergency procedures at Swinburne University, please see the Emergency Management Policy.


    The role of a warden is to check the designated area around them and inform building occupants if they need to evacuate. They then facilitate a safe and orderly evacuation of the premises to the designated evacuation assembly location.

    In the event of an emergency, you must ALWAYS follow the direction of the wardens / security personnel.

    You should make an effort to get to know the warden for your work location.


    When evacuating the building, follow the directions of wardens, security and emergency services personnel.


    The role of a building warden may be undertaken by either a designated building warden or by security personnel.


    You should identify the emergency EXIT closest to your workspace and an alternative exit route. Evacuation signs are posted throughout the University indicating nearest evacuation routes and evacuation assembly areas. If your site has an emergency alarm system you should evacuate if you hear the evacuation alarm / voice-over or if instructed by a warden / security personnel.


    Follow all instructions given by your wardens:

    - Exit the building via the emergency exits and proceed to the evacuation assembly area;

    - When exiting keep to the left of the stairs; - DO NOT use lifts; - Wait for instruction from wardens / security personnel at the assembly area; - DO NOT re-enter until authorised by warden / security personnel.



    (In front of HL Building)

    A Chancellery B IT/Science Building D Outdoor Dining

    R Multi - Purpose hall E Engineering Building C Cafeteria

    P Multi Car Park L Lecture Theater HL Hostel

    G Main Building H Female Hostel

    HM Male Hostel

    L1 Lecture Block 1

    L2 Lecture Block 2

    Assembly Point 3

    Assembly Point 1

    Assembly Point 2


    Fire Fighting Equipment (FFE) is located throughout Swinburne buildings. You should familiarise yourself with the location of these devices and ensure that they remain unobstructed. It is important to always know the location of your closest fire extinguisher.

    Only attempt to extinguish a fire if you can do so SAFELY. Regardless of how small, the best thing to do upon discovering fire or smoke is to:

    Move persons in danger to safety; Close all doors, windows and hatches to