Staff Session 3

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www.unigames.com.au GET YOUR GAME FACE ON NATIONAL PERTH WA AUG Team Phone Link September 6 2010

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Staff Training 3

Transcript of Staff Session 3

Page 1: Staff Session 3

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GET YOUR GAME FACE ON NATIONALPERTH WA

AUG Team Phone LinkSeptember 6 2010

Page 2: Staff Session 3

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Hello!

14 days…

As Usher once said ……“Oh my god…”

14..13..12..11..10..9..8..7..6..5..4..3..2..1

Righto….lets get into it…

Page 3: Staff Session 3

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OverviewA number of key areas have progressed in the past few weeks and items of note are:

• Softball is out

• Baseball has moved to UWA Sports Park

• Netball is all in one venue at Lords

• Tennis is all in one venue at UWA Tennis Centre

• Paul retains tennis and baseball as part of his SLO role

• Ben looses Softball

• Volunteer recruitment continues, we are still chasing sport volunteers

• Workforce training has been progressing well

Page 4: Staff Session 3

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Human Resource Management – VolunteersOverview

• As mentioned we are making a final push to fill vacant sport roles

• All staff who have a volunteer team have been provided the information on rosters and the need for the specific training session needed pre games

• Uniform distribution to 90% of workforce will have happened before you all arrive

• We have, as all events do, some great volunteers.

• Keep in mind a Humphry, Beech and Fitzpatrick will all be part of our volunteer team……

Page 5: Staff Session 3

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Administration and AccreditationOverview

• All WA Unis are booked in between 9am and 2pm on Thursday to collect accreditation…which leaves Friday as an empty day for final accreditation work.

• Accreditation and lanyard extra supplies are on their way and should arrive today

• Accreditations have all be printed and the packing has commenced

• UTM’s of teams under the size of 120 will be collecting their welcome bags at accreditation collection.

• UTM’s with teams above 120 athletes will have their welcome bags delivered to their accommodation by the Ops team

• Welcome bag packing commences mid to end of this week

Page 6: Staff Session 3

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Human Resource Management – General InformationWhat We Need From You• Drivers license – please scan and send this to Catherine ASAP• Mobile phone details – please confirm your number and what type of plan you are on• We need your plan so we can well…plan….the costs for the communications at event time

Food Selection• Wildspice catering choices, your apartment desirables and so on are all available for you to select here.

Bag and Tag• All head office staff will soon be sent a label sheet proforma document• Please produce the required labels for your laptop, power cable and laptop bag • Please attach these when you pack it for the trip and this will save it being done on this end• By each of you doing it once, someone will not need to do it 20 times over • Your laptop will then be ready for handover when you arrive in Perth

On Arrival• We will be confirming your airport to accommodation arrangements with you shortly

Monday Afternoon 20 September• Can we please ask you all to wear a polo of your home organisation for that avo/evening• Please also wear jeans/pants and a closed in shoes• Ladies (and gents) no heels please as this will not work with the planned activity

Page 7: Staff Session 3

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Human Resource Management – General InformationYour Role Pre Games Week

Pre Games Week Resource AllocationsDraws

Chris Beech Draws Team LeaderDan Tackenberg DrawsPaul Sutcliffe DrawsRob Sheekey DrawsBen King Draws

OperationsCatherine Pacholke Ops Team LeaderWes Grant Operations (back up for draw work)Andrew Tam OperationsBryn Ng Operations

SportKaren Spencer Sport and Ops Team LeaderMelissa Kay Sports Specific MeetingsAmritpal Singh Sidhu Sports Specific Meetings

Admin and WorkforceNarelle Humphry Admin & Workforce Team LeaderHayley Prestinall AccreditationRochelle McKee Admin & Accred support

Media, PR and Special EventsSarah Wandsworth Media, PR & PatronsElecia Douglas Special Events and StakeholdersAdam Abbott PR and Special Events support (back up for draw work)Donna Spethman Social Program

General SupportIan Fitzpatrick Staff WelfareTony Jermyn -

Page 8: Staff Session 3

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Sporty Stuff

Draws and Draw ProductionAllocations have been completed and sent to everyone involved

The completed draws are required by 17 September and questions and concerns all go to Chris.

The process in this first step is:

•Create the draw based on the schedule provided

•Check the draw as per AUS checking process

•Update draw status document supplied and email Chris that you have done that draw

• Please update Chris as you go through each sport. AUG Tiddlywinks Championship

8am UWA MQU

9am MON UQ

Page 9: Staff Session 3

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Operations

Transport Passes• We have sold just on 2200 passes

• We have refined the service to suite the specific needs we now have.

• Rowing is now serviced by a direct once out and once back shuttle.

• This will be delivered by Steve Beech in his role as SLA for that sport.

• Purple route is now being delivered by Adams Coachlines due to numbers

• AUG bus driver team are now delivering the Blue route during the games

Basic System Principles• First bus leaves Langley Park 90min prior to game one on that route.

• Athletes need to be on a bus, leaving the depot, 90min prior to their game time.

• Last bus leaves a venue 1hr after the end of the last match. • There are limited transport passes available for sale during the event for some who have forgotten to purchase……but these are limited.

Page 10: Staff Session 3

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Special Events, Media and PR• Games booklet is at the printers and due Wednesday this week

• We have gained a spike in media interest following the launch on 25 August

• A large amount of this interest has been university based media outlets

• Elecia will share with you any relevant updates in the area of special events

Page 11: Staff Session 3

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Useful Items• Games policies and procedures – please read and update yourself on the most

common event time documents.

• Note specifically regarding alcohol at venues• All AUG venues are dry venues • Sport is for sport• Social program is for social program

• Sport rules – they have all been updated so please consult them for your sports.

• Virtual Venue Tour and Google Maps which are on the event website and available to you all.

• Event Riders for your sports.

• SLO On The Up Take – next one due out this week.

• Event Circulars.

• Operations Memo.

• AUS Newsletter.

• Talk to the team – we are really nice……..we promise.

Page 12: Staff Session 3

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Questions

Hi and thank you for calling the 2010 Australian University Games Office.

Please dial the extension number of the person you are seeking now.

I am sorry you don’t seem to have dialed anything, please dial the desired persons extension now.

Hmmm you seem to be struggling with the concept of the telephone, one last try, please dial the extension you require.

We are sorry, if you can not help yourself we can not help you, please call back when you think you can dial a couple of numbers.

Page 13: Staff Session 3

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SLO Specific Session Starts Now!SPORT VENUE/S ASSIGNED TO: NO OF DAYS

AFL UWA Sports Park Ben 5Athletics State Athletics Centre - Venues West Ben 3

Badminton UWA Recreation Centre Andrew 5Baseball UWA Sports Park Paul 5Basketball State Basketball Centre - Venues West Ben 5

Beach Volleyball Scarborough Beach Rob 5Cycling Champion Lakes, Pickering Brook, Barbagallo, Perry Lakes Wes 4Fencing UWA International Martial Arts Centre Rochelle 4

Football/Soccer UWA Sports Park Ben 5Golf The Vines Golf and Country Club Wes 4

Handball Revolution Sports Shenton Park Adam 5Hockey Shenton Park Hockey Turf & UWA Sports Park Adam 5

Judo UWA International Martial Arts Centre Rochelle 1Kendo John X111 College Rochelle 2

Lawn Bowls Scarborough Sportsmen's Club Rob 5Netball Lords Rochelle 5Rowing Champions Lakes Wes 5

Rugby 7's UWA Sports Park Ben 4Sailing Royal Perth Andrew 6Squash Lords Sport Centre - City of Subiaco Adam 5Surfing Scarborough Beach Rob 3

Swimming Challenge Stadium Adam 3Table Tennis Scarborough PCYC Rob 5Taekwondo Challenge Stadium Arena 2 Wes 2

Ten Pin Bowling AMF Joondalup Rob 5Tennis UWA Sports Park Paul 5

Touch Football Langley Park Paul 5Ultimate Frisbee Alderbury Reserve Paul 5

Volleyball Loftus Recreational Centre Paul 5Water Polo Challenge Stadium Adam 5

Page 14: Staff Session 3

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2010 AUSTRALIAN UNIVERSITY GAMES

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