STAFF PRIVACY AND NON-DISCLOSURE AGREEMENT · STAFF PRIVACY AND NON-DISCLOSURE AGREEMENT Name:...
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Staff Privacy and Non-Disclosure Agreement – Reviewed January 2018 – Page 1 of 2 Copyright Hardi Nursing Home Management Pty Ltd – Created 01/02/2008 STAFF PRIVACY AND NON-DISCLOSURE AGREEMENT Name: Position: Facility: Date: YOUR OBLIGATIONS TO OUR RESIDENTS – MAINTAINING PRIVACY 1. As a member of the staff of the Hardi Aged Care Group, you may, in the course of your duties, become aware of personal and sensitive information regarding residents and their care. Such information is strictly confidential and unless formally authorised by the Facility Management Team, is not to be discussed with anyone. 2. During your employment with the Hardi Aged Care Group and subsequent to any such employment, it is absolutely essential to treat any personal details of medical, social or family history of a resident as strictly confidential. Any use of such information for personal gain, either directly or indirectly, or passed on to unauthorised parties, may warrant legal action against you. 3. Information which may come into your possession by virtue of your position, is not to be divulged to unauthorised persons and you are to be particularly careful that you do not, even innocently, raise matters relating to any resident’s care, diagnosis, medical condition, financial situation, or other such personal details in general conversation, or with other residents, relatives or visitors. This extends to communicating personal and sensitive information for any reason, via computer, electronically, social media, text, email or to the media in general. 4. Where necessary, authorised staff may discuss only matters relevant to their own function and responsibility, with other authorised staff in the facility or with other entitled persons, only to the extent necessary in the delivery of resident care or other official business. 5. Only staff who are directly involved with the clinical care of the resident may read medical/nursing care files and, even then, they must confine themselves only to the part of the record which is relevant to their responsibility with the resident. 6. A copy of the Privacy Policy concerning how Hardi Aged Care collects, holds, uses and discloses personal information is contained on the Management System and should be read by all staff. YOUR OBLIGATIONS TO THE FACILITY AND TO HARDI AGED CARE GROUP – MAINTAINING PRIVACY As an employee, in the course of employment, you may become aware of confidential information relating to the operations of the Hardi Aged Care Group’s business which could be as follows: • Financial status, • Electronic records, • Plans for expansion or restructure, • Both current and future, designs, • Accounting records, business information, • Information related to marketing plans and strategies, • Lists of suppliers, • Credit histories, • Staff contacts, • Past, present and future requirements,
Transcript of STAFF PRIVACY AND NON-DISCLOSURE AGREEMENT · STAFF PRIVACY AND NON-DISCLOSURE AGREEMENT Name:...
Staff Privacy and Non-Disclosure Agreement – Reviewed January 2018 – Page 1 of 2 Copyright Hardi Nursing Home Management Pty Ltd – Created 01/02/2008
STAFF PRIVACY AND NON-DISCLOSURE AGREEMENT
Name: Position:
Facility: Date:
YOUR OBLIGATIONS TO OUR RESIDENTS – MAINTAINING PRIVACY
1. As a member of the staff of the Hardi Aged Care Group, you may, in the course of your duties, become aware of personal and sensitive information regarding residents and their care. Such information is strictly confidential and unless formally authorised by the Facility Management Team, is not to be discussed with anyone.
2. During your employment with the Hardi Aged Care Group and subsequent to any such employment, it is absolutely essential to treat any personal details of medical, social or family history of a resident as strictly confidential. Any use of such information for personal gain, either directly or indirectly, or passed on to unauthorised parties, may warrant legal action against you.
3. Information which may come into your possession by virtue of your position, is not to be divulged to unauthorised persons and you are to be particularly careful that you do not, even innocently, raise matters relating to any resident’s care, diagnosis, medical condition, financial situation, or other such personal details in general conversation, or with other residents, relatives or visitors. This extends to communicating personal and sensitive information for any reason, via computer, electronically, social media, text, email or to the media in general.
4. Where necessary, authorised staff may discuss only matters relevant to their own function and responsibility, with other authorised staff in the facility or with other entitled persons, only to the extent necessary in the delivery of resident care or other official business.
5. Only staff who are directly involved with the clinical care of the resident may read medical/nursing care files and, even then, they must confine themselves only to the part of the record which is relevant to their responsibility with the resident.
6. A copy of the Privacy Policy concerning how Hardi Aged Care collects, holds, uses and discloses personal information is contained on the Management System and should be read by all staff.
YOUR OBLIGATIONS TO THE FACILITY AND TO HARDI AGED CARE GROUP – MAINTAINING PRIVACY
As an employee, in the course of employment, you may become aware of confidential information relating to the operations of the Hardi Aged Care Group’s business which could be as follows:
• Financial status, • Electronic records, • Plans for expansion or restructure, • Both current and future, designs, • Accounting records, business information, • Information related to marketing plans and strategies, • Lists of suppliers, • Credit histories, • Staff contacts, • Past, present and future requirements,
Staff Privacy and Non-Disclosure Agreement – Reviewed January 2018 – Page 2 of 2 Copyright Hardi Nursing Home Management Pty Ltd – Created 01/02/2008
• Supplier details and product information, • Intellectual property relating to electronic data and emailed communication,
Presentation of information in electronic form And other information concerning the Hardi Aged Care Group and its associated businesses or companies and their respective customers including other staff members.
This is all to be classed as “personal and sensitive information”. 1. Such “personal and sensitive information” must not be disclosed without authorisation from the
Chief Executive Officer of the Hardi Aged Care Group. Further, such personal and sensitive information cannot be used for personal gain, payment, or assignment, either during the term of employment or subsequent to the term of employment. This extends to communicating confidential information for any reason, via computers, electronically, social media, text, email or to the media in general.
2. The Hardi Aged Care Group takes a very serious view of the failure of any employee to observe these lawful instructions. Such failure may breach our obligation of privacy to the individual resident and shall also constitute a breach in your employment obligations to us. This could place the organisation, the nursing home and the employee concerned at risk of legal action. Such a breach may constitute grounds for dismissal.
3. Privacy of “personal and sensitive information” must be maintained after leaving employment with the nursing home and Hardi Aged Care.
YOUR PERSONAL INFORMATION – MAINTAINING PRIVACY
1. Your privacy is important to us. We will only collect, hold, use or disclose your personal information in accordance with the Privacy Act 1988 (Cth) – amended by the Privacy Amendment (Enhancing Privacy Protection) Act 2012 and the Australian Privacy Principles (APP). If Hardi Aged Care does not collect personal information from you for the purpose of employment, we may not be able to provide you with suitable workplace employment.
CONSENT STATEMENT
I, the undersigned, shall abide by all lawful and reasonable instructions as contained within this Agreement, both during and subsequent to any term of employment with the Hardi Aged Care Group. Breaches of the above will result in disciplinary action and possible termination from employment.
I consent to the collection, holding, usage and disclosure of my personal information for the purposes of employment. Name of Employee:
Signature: Date:
Name of Facility Manager:
Signature: Date:
