THE SCHOOL

2008

STAFF DIARY

and

HANDBOOK

Name: ....................................................... .

Department: .............................................. .

DOC.0006.002.0010_R

CONTENTS

SECTION A : ...................................................................................................................................................................6

SENIOR SCHOOL EMERGENCY PROCEDURES..................................................................................................6

Emergency Assembly A r e a .................................................................................................................................... 7Bomb T hreat.............................................................................................................................................................. 7Fire or Other Danger .............................................................................................................................................7Emergency Pa c k .......................................................................................................................................................7

EMERGENCY EVACUATION PROCEDURE - DETAILS......................................................................................8

Emergency Warden 's Duties ................................................................................................................................. 9Emergency Officer's Duties................................................................................................................................ 10Emergency: Lockdown..........................................................................................................................................10Emergency Procedure: Lockdown.................................................................................................................... 10Emergency Procedure: Halls of Residence.................................................................................................... 11

Emergency Procedure: Evacuation............................................................................................................. 11Emergency Procedure: Lockdown.............................................................................................................. 12

A ppendices.............................................................................................................................................................. 13A ppendix 1 - Emergency Procedure.................................................................................................................. 13A ppendix 2 - Bomb Threat Check Lis t ................................................................................................................14A ppendix 3 - House Personnel Status Report................................................................................................16A ppendix 4 - Building Status Repo r t ................................................................................................................17A ppendix 5 - Staff Reporting to the Chaplain in the Emergency Assembly A rea ................................... 18A ppendix 6 - Emergency Officer Check List.................................................................................................... 19A ppendix 7 - Personnel Groups......................................................................................................................... 21

SECTION B : ................................................................................................................................................................ 22

ADMINISTRATIVE ARRANGEMENTS................................................................................................................... 22

TIMETABLES...........................................................................................................................................................23TEACHING STAFF LISTS...................................................................................................................................... 24

SENIOR SCHOOL..........................................................................................................................................24PREPARATORY SCHOOL................................................................................................................................ 25

DAILY ROUTINES.................................................................................................................................................. 26Staff Briefing:....................................................................................................................................................... 26House Parades:................................................................................................................................................... 26Chapel/Congo/Mentor Group/Assembly:..............................................................................................................26

WHO TO SEE ABOUT WHAT - T he FIRST point of contact (alpha - by event) ........................................ 27HOUSE MENTOR GROUPS 2008....................................................................................................................... 31HALLS OF RESIDENCE STAFF/DUTY STAFF...................................................................................................31STAFF COMMITTEES............................................................................................................................................33

SECTION C :................................................................................................................................................................ 34

STAFF DIARY............................................................................................................................................................. 34

SECTION D :................................................................................................................................................................ 79

SCHOOL ROUTINES AND REQUIREMENTS....................................................................................................... 79

School Marshal:................................................................................................................................................... 80Staff:....................................................................................................................................................................80

House Du t y ............................................................................................................................................................. 81Halls of Residence - Day Duty and Weekend Duty.............................................................................................81

Reliefs..............................................................................................................................................................81Excursion/Camps Policy ...................................................................................................................................... 82

Planning.......................................................................................................................................................... 82Timing..............................................................................................................................................................82Weekends....................................................................................................................................................... 82Transport........................................................................................................................................................ 82Bus Booking................................................................................................................................................... 82Parental Approval...........................................................................................................................................83Uniform............................................................................................................................................................83Behaviour....................................................................................................................................................... 83School Diary................................................................................................................................................... 83

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DOC.0006.002.0011_R

Variations .................................................................................................................................................. 83 LOCK UP AND SECURITY ........ .. .... ..... .. .... ..... ..... .. .... ..... .. .... ..... ...... ..... ..... .. .... ..... .. .... ......... ..... .. .... ..... .. ..... 83

Entry Gate Security: ................................................................................................................................. 84 Holiday Security Arrangements ................................................................................................................ 84

During Office Hours 8.30am to 4.30pm Monday -Friday ....................................................................................... 84 After hours/weekends/Administration holidays etc ................................................................................................ 84

PROFESSIONAL DEVELOPMENT ................................................................................................................ 85

Aim ........................................................................................................................................................................ 85 ~ITT~ ................................................................................................................................................................... ~

Evalutation ............................................................................................................................................................ 85 Records .................................................................................................................................. 85

ITHE SCHOOL !Performance Review and Appraisal Model .................................................. 86 REFERRING TO THE SCHOOL COUNSELLOR .................................................. .. .... ......... .. .... ..... ...... ...... 87

Staff Referring to School Counsellor ........................................................................................................ 87 Senior School ........................................................................................................................................................ 87

INFORMATION TECHNOLOGY ...... ..... .. .... ..... ..... .. .... ..... .. .... ..... ...... ..... ..... .. .... ..... .. .... ......... ..... .. .... ..... .. ..... 88 Student Policy ........................................................................................................................................... 88 IT Staff Policy ........................................................................................................................................... 89

Acceptable use of Information Technology Form .................................................................................................. 89 Procedures For Reporting IT Problems .................................................................................................... 89

MAINTENANCE ........................................................................................................................................... 90 Procedure for Reporting Maintenance Problems ..................................................................................... 90

CATERING .................................................................................................................. .. ........ ..... .. .... ..... ....... 91 Procedure for catering requests and function bookings within the School .............................................. 91 Access to kitchen, requests, complaints .................................................................................................. 91

SCHOOL CLOTHING SHOP ............................................................................................................................... 91

SECTION E: .................................................................................................................................................... 92

ACADEMIC, PASTORAL POLICIES AND PRACTICES ............................................................................... 92

HOUSES ......................... .. .... ..... .. .... ..... ...... ..... ..... .. .... ..... .. .... ..... ..... .. .... ..... .. .... ..... ..... .. ........ ..... .. .... ..... ....... 93 The Mentor System .................................................................................................................................. 93 The Mentor Role ....................................................................................................................................... 94

TAILORED EDUCATION PROGRAMS ...... ..... .. .... ..... ..... .. .... ..... .. .... ..... ..... .. .... ..... .. .... ......... .. .... ..... ..... .. ..... 94 THE HOMEWORK 'DIARY' .......................................................................................................................... 95

Teachers ................................................................................................................................................... 95 Mentors ..................................................................................................................................................... 95

STUDENT ABSENCES ................................................................................................................................ 95 REPORTING PROTOCOLS ........................................................................................................................ 96

Function and Purpose of Reporting .......................................................................................................... 96 Guidelines for Subject Report Writing ...................................................................................................... 96 Guidelines for Mentor and Head of House Report Writing ....................................................................... 97

Academic Work ..................................................................................................................................................... 97 Pastoral ................................................................................................................................................................. 97

Protocols in reporting ................................................................................................................................ 97 ~e ...................................................................................................................................................................... ITT

Consistency of presentation ..................................................................................................................... 98 Common Errors (to be avoided!) .............................................................................................................. 98 Academic Reporting ................................................................................................................................. 99

Adding a Comment to the Comment Bank ............................................................................................................ 99 SEMESTER REPORTS - THE PROCESS .......................................................................................................... 100

Subject Teachers .................................................................................................................................... 100 Mentors................................................................................................................................................... 100 Heads of Houses.................................................................................................................................... 100 Headmaster............................................................................................................................................ 100 Office Staff.............................................................................................................................................. 100

ASSESSMENT POLICY (STUDENT ABSENCES) .................................................................................... 100 Tests ....................................................................................................................................................... 100 Non-Test Assessments .......................................................................................................................... 100 Assessment Policy (Topic Tests and Examinations) ............................................................................. 101

Start Of Term 4 .................................................................................................................................................... 101 End Of Term 4, Year 8-11 Full Reports ............................................................................................................... 101

Student Assessment Policy .................................................................................................................... 101 Assessment Guidelines ....................................................................................................................................... 101 Student Responsibilities ...................................................................................................................................... 101 Teacher Responsibilities ..................................................................................................................................... 101 Absence from Class/Missed Work ....................................................................................................................... 101

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DOC.0006.002.0012_R

Changing Subject ................................................................................................................................................ 102 Late Work ............................................................................................................................................................ 102 Cheating, Collusion and Plagiarism in Assessment other than Examination ....................................................... 102 Examinations ....................................................................................................................................................... 102 Students with Special Needs ............................................................................................................................... 103 Additional Opportunity to Complete a Task ......................................................................................................... 103 Reporting ............................................................................................................................................................. 103

Policy on Disclosure Of Grades and Marks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . 103 PROGRESSREPORTS ...................................................................................................................................... 103 End Of Term 2, Year 8-12 Full Reports: .............................................................................................................. 103 Start Of Term 4, Year 12 Full Reports: ................................................................................................................ 103 End Of Term 4, Year 8-11 Full Reports: .............................................................................................................. 103

PREFECTS ......................................................... ..... .. .... ..... ...... ..... ..... .. .... ..... .. .... ..... ..... .. ........ ..... .. .... ..... ..... 104 SPORT AND ACTIVITY CAPT Al NS .......................................................................................................... 104

SECTION F: .................................................................................................................................................. 105

SPECIALIST AREAS WITHIN THE SCHOOL ............................................................................................. 105

THE!jia1f4'llj1!1BRARY ........................................................................................................................ 106 Library Hours.......................................................................................................................................... 106 Library Staff & Their Major Roles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . 106 The Physical Environment- Booking a Class into the Library .............................................................. 106 Finding Resources .................................................................................................................................. 106 Borrowing Resources............................................................................................................................. 106 Unaccompanied Students from Classes in the Library .......................................................................... 106 Managing Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . 106

THE :ENTRE ................................................................................................ 107 Information for Teachers ........................................................................................................................ 107

Photocopier ......................................................................................................................................................... 107 Laminator ............................................................................................................................................................ 107 Coloured Printer in the Prep Library .................................................................................................................... 107 Reading Resources ............................................................................................................................................. 107 Library Resources ............................................................................................................................................... 108 Teacher Resources ............................................................................................................................................. 108 Multi Media Projector ........................................................................................................................................... 108 Library Lessons ................................................................................................................................................... 108 Information Technology Sessions ....................................................................................................................... 108 Buying New Resources ....................................................................................................................................... 109

MEDICAL CENTRE .......................................................... .. .... ..... ..... .. .... ..... .. .... ..... ...... ......... ..... .. .... ..... ..... 109 PRINTING, PHOTOCOPYING AND COPYRIGHT .................................................................................... 109

Offset Printing ......................................................................................................................................... 109 Large Quantities/Booklets ................................................................................................................................... 109

Photocopying .......................................................................................................................................... 110 Copyright Of Print Materials ................................................................................................................................ 110

Videos And Copyright............................................................................................................................. 110 Audio-Visual ........................................................................................................................................... 111

1~6f.~ts.1' ~ .;_~~~-~ ·;:~~iEATRE ANdil@li::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::: ~ ~ ~ ~MINOLOGY .................. .. .... ..... ..... .. .... ..... .. .... ..... ..... .. .... ..... .. .... ......... ...... ..... ..... ..... 112 REDACTED

APPENDIX A .......................................................................................................................................... 113 APPENDIX B .......................................................................................................................................... 115 APPENDIX C .......................................................................................................................................... 117 APPENDIX D .......................................................................................................................................... 119 APPENDIX E .......................................................................................................................................... 121 APPENDIX F .......................................................................................................................................... 122 APPENDIX G .......................................................................................................................................... 123

SECTION G: .................................................................................................................................................. 124

BEHAVIOUR MANAGEMENT POLICY ....................................................................................................... 124

Rationale . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . 126 Our Purpose .......................................................................................................................................... 126 Our Values ............................................................................................................................................. 126 Aims ........................................................................................................................................................ 126 Assumptions ........................................................................................................................................... 127 Beliefs..................................................................................................................................................... 127 Rights And Responsibilities .................................................................................................................... 127 Best Practice for Behaviour Management.............................................................................................. 128 Teacher Guidelines ................................................................................................................................ 129

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DOC.0006.002.0013_R

Classroom Rules........................................................................................................................................ 129Classroom Management............................................................................................................................ 129Competencies............................................................................................................................................. 129Classroom Hints......................................................................................................................................... 130Positive Correction Techniques................................................................................................................. 130

Tactical Ignoring of Behaviour:...........................................................................................................................130Non-Verbal Messages:...................................................................................................................................... 130Simple Directions:............................................................................................................................................. 131Rule Restatements and Rule Reminders:..........................................................................................................131Question and Feedback:....................................................................................................................................131Distraction and Diversion:................................................................................................................................. 131Simple Choices:................................................................................................................................................ 131

Praise and Rewards................................................................................................................................... 131Other Rewards to Encourage Appropriate Behaviour................................................................................132Strategies to Avoid Confrontation.............................................................................................................. 132Procedures for In Class Behaviour Management...................................................................................... 133Strategies For School Grounds................................................................................................................. 134Procedures For Informing Parents............................................................................................................ 134

Telephone Contact............................................................................................................................................ 134Letter of Concern/Letter of Positive Reinforcement............................................................................................135Late Work.......................................................................................................................................................... 135Notice/Failure to Complete Assignment.............................................................................................................135Positive Parent Contact..................................................................................................................................... 135E-mail Contact................................................................................................................................................... 135Face to Face Meeting........................................................................................................................................ 135

Guidelines For In School Communication (ROC)...................................................................................... 136Guidelines For Incident Report.................................................................................................................. 136Guidelines For Using The Tag-Out System................................................................................................137Guidelines For Parades.............................................................................................................................. 137Guidelines For Detentions.......................................................................................................................... 138

Headmaster's Detentions.................................................................................................................................. 138Guidelines for Administrative Time Out..................................................................................................... 138Guidelines For Student Report Card......................................................................................................... 139Guidelines For Student Contract............................................................................................................... 139Behaviour Management Guidelines.......................................................................................................... 140Appendix H .................................................................................................................................................. 141Appendix 1.................................................................................................................................................... 142Appendix J ................................................................................................................................................... 143Appendix K .................................................................................................................................................. 144Appendix L................................................................................................................................................... 145Appendix M.................................................................................................................................................. 146Appendix N .................................................................................................................................................. 147Appendix 0 .................................................................................................................................................. 148

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DOC.0006.002.0014_R

[The remainder of the document (Pages 6-148) excluded for relevance]

DOC.0006.002.0015_R