STACSystem to Track and Account for Children (STAC)  

STAC, Special Aids and Medicaid Unit is the unit within the NYS Education Department responsible for processing requests for Commissioner's approval for reimbursement. This includes reimbursement approval for the costs of providing services to preschool and school-age students placed in special education programs at public and SED-approved private schools, special-act school districts, BOCES, and at state-supported and state-operated schools for the deaf and blind. It also includes reimbursement approval for students who have been determined to be homeless or runaway youth and for education services provided to incarcerated youth. This year STAC will process over 225,000 requests for reimbursement to school districts and municipalities.

February 2012

BASIC STAC PROCESSBASIC STAC PROCESSDISTRICT

STAC & SPECIAL AIDSINITIAL APPROVALSTAC Approval Application (STAC-1) completed online STAC Approval Listing

(STAC-3 listing) mailed monthlySTAC Approval List (STAC-3)

listing received and checked for accuracy OR

Use reapplication screenFor continuing placements

STAC Approval Listing (STAC-3 listing) mailed monthlySTAC Approval Listing (STAC-3)

listing receivedand checked for accuracy

AMENDMENT PROCESS

STACS amended through theonline system adding/changing/ withdrawing

STAC Approval Listing (STAC-3 listing) generated

STAC Approval Listing (Stac-3) listing receivedand checked for accuracy

CLAIMING AIDAutomated verification listing AVL- Verify online or complete paper AVL

Verify online screen or verify and return paper AVL Approved payment report

(APR) mailed for 4408. PUB updated by HSCAR or PRI updated by online AVL

District checks APR (or PUB or PRI- For AVL/HSCAR updates

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Summary of Key Interactions in STAC and Aid Claim ProcessSummary of Key Interactions in STAC and Aid Claim Process

STAC-1 or STAC reapplication listing requires two district offices to work together because:

CSE/CPSE knows-● School of placement● Program option and related services● Period of enrollment

Business Office knows- ● Amount billed by provider ● Amount district paid provider ● Aid received from SED

State sets STAC Rates For10-Mo. Section 4405 Private School Education

July and August Sec. 4408 EducationJuly and August Sec. 4408 Maintenance

STAC-3 Approvals and STAC-3 Approval InformationApproved services

Period of service approvedApproved program rates

Approved costs

Automated Verification Listings (AVL's) ShowSTAC-3 approved services eligible for aid and not claimed on a prior AVL

District verifies or corrects the dates of service and costs listed Returns to STAC and Special Aids

Approved Payment Report (APR) ShowsAVL verified period of enrollment

Approved rates ( when rates are set by SED)AVL verified rates for other services

Aidable cost- Aid paid to date- Aid due to district

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STAC ACRONYMS AND COMMON TERMS

• ADA - Average Daily Balance• AOE - Approved Operating Expense• APR - Approved Payment Report• ATT - Attendance Output Report• AVL - Automated Verification Report• CCI - Child Care Institution• CPSE - Committee on Preschool Special Education• CSE - Committee on Special Education• FTE - Full Time Equivalent• GEN - General Formula Aid Output Report• HCSAR- High Cost STAC-3 Amendment Report• ICF - Intermediate Care Facility• IEP - Individualized Education Program• IRA - Individualized Residential Alternatives• IY - Incarcerated Youth• LEA - Local Educational Agency• PRI - Private Excess Cost Output Report• PUB - Public Excess Cost Output Report• P-12 - Special Education Office • RTF - Residential Treatment Facility• STAC - System to Track and Account for Children• TAPU - Total Aidable Pupil Units• OPWDD – Office of People with Development Disabilities (formerly OMRDD)• OCFS – Office of Children and Family Services• OMH – Office of Mental Health

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FOSTERFOSTER CARECARE

District of Location: Bills the district of origin for cost of education: except where the student is residing

In a home affiliated with a Special Act School District, SED provides current year reimbursement

Claims all appropriate State Aid and claims transportation costs.Counts student with disability for purpose of federal aid, except if student attends a

private approved school.

District of Origin: District where student resided at the time of placement in the care and custody of DSS.

Reimburses district of location for cost of education less State Aid collected by district of location. If the student

Resides in a facility affiliated with a Special Act School District, SED provides payment to district of location

And deducts cost of education from district of origin.

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SCREENSSCREENS

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SHOWS STACS ON SYSTEM

FIND/CREATE STAC ID NUMBER

VIEW OR AMEND STACS ALREADY ON

VIEW STAC 3 APPROVAL

VIEW AN EXISTING PRE-APPROVAL (DOSES)

CREATE A PRE-APPROVAL (DOSES)

ADD/WITHDRAW A STAC TO OR FROM THE SYSTEM

ONLINE REAPPLICATION FOR CONTINUING PLACEMENTS

ONLINE AVL SCREENS

FIND PROGRAMS FOR PROVIDERS

PROGRAM DATE CHANGE SCREEN FOR FOLLOWING YEAR

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Screens to add a STAC

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DVPRVON-LINE

PRIVATE AVL

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On-Line STAC Verification Status

Enrollment Year Programs Verifiable On-Line as of September 2011

2009-10 and 2010-11 10-Mo. School Year Private Section 4405 Program(Verify after year ends on 6/30 using DVPRV)

2009-10 and 2010-11 10-Mo. Nonresident & Runaway Homeless Program(Verify after year ends on 6/30 using DVHOM)

2010-11 Incarcerated Youth 12-Mo. Program (Verify after 3 Periods: 7/1-11/30, 7/1-3/31, and 7/1-6/30 using

DVINC)

2008 to 2011 Summer Sec. 4408 (After 8/31 verify Educ & Main using DVSUM and verify Summer Trans. Costs using

DVSTR) 2008 to 2011 Summer Sec. 4201 Transportation Cost use DVST3

2008 to 2011 Summer Ch. 47, 66, & 721 Education Only use DVCSM On-Line Verification Screens to be Added in Next Year 2008 Summer 9015 Programs (1/2 Hour Unit Reporting)2008 - 2011 Summer Ch. 47 and 721 Transportation Costs

10-MONTH10-MONTHHIGH COST PUBLICHIGH COST PUBLIC

PLACEMENTSPLACEMENTS

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HIGH COST PUBLIC REIMBURSEMENT SCHEDULEHIGH COST PUBLIC REIMBURSEMENT SCHEDULE

Districts file STACs on their special education students who exceed their district threshold.

(This is found on line 5 on the Public Excess Cost Aid Output Report)

Aid is based for current year on prior year’s enrollment.Example: For the 10/11 school year aid is received on

the 09/10 enrollment.

Payments are made as follows:

DECEMBER-up to 25%MARCH- next 45%

JUNE- next 15%AUGUST- up to 15%

SEPTEMBER – Any remaining balance

These dates are approximate16

HTTP://STATEAID.NYSED.GOV/

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Resources for Calculating High Cost STACs

Calculating 10-Month “Annualized Cost” Education Rates forStudents with Disabilities Educated in a District-Operated Program http://www.oms.nysed.gov/stac/schoolage/avl-payment_reports_and_chargebacks/annualized_cost_calculation.html

Draft Worksheet for Calculating 10-Month Annualized Costs for an In-District High Cost Public Placement Student with Disabilitieshttp://www.oms.nysed.gov/stac/schoolage/avl-payment_reports_and_chargebacks/annualized_cost_worksheet.htm

Instructions on how to find your School District’s Thresholdhttp://www.oms.nysed.gov/stac/schoolage/schoolage_placement_summary/public_excess_cost/how_to_find_threshold.pdf

HIGH COSTPUBLIC

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HIGH COST STAC-3 amendment reports

HCSARStill verified on paper

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BASED ON STATUTE OF LIMITATIONS UNDER SECTION 3604(5)

*CURRENT **PRIOR

1ST YR ADDITIONAL YEAR AID YEAR AID

I. SCHOOL-AGED PROGRAMS AIDED STAC AID YEARS TO AVL/ ON-LINE AVL/ ON-LINE

IN FOLLOWING SCHOOL YEAR YEAR PAYABLE CLAIM AID VERIFYING VERIFYING

DEADLINE DEADLINE

PUBLIC HIGH COST - 10 MO. (DSPUB) 2008-09 2009-10 1 YEAR 06/30/10 06/30/11

&

PRIVATE IN & OUT-OF-STATE (DSPRV) 2009-10 2010-11 1 YEAR 06/30/11 06/30/12

&

10-Mo. STATE OPERATED 4201 (DSSSS) 2010-11 2011-12 1 YEAR 06/30/12 06/30/13

- Rome & Batavia

2011-12 2012-13 1 YEAR 06/30/13 06/30/14

* "CURRENT YEAR CLAIMS" RECEIVE TIMELY AID.

** "PRIO R YEAR" CLAIMS MAY NO T BE PAID FO R SEVERAL YEARS.

1ST YR ADDITIONAL AVL/ ON-LINE

II. SCHOOL-AGED PROGRAMS AIDED STAC AID YEARS TO VERIFYING

IN CURRENT SCHOOL YEAR YEAR PAYABLE CLAIM AID DEADLINE

10-Mo.CH 47,66,721 (DSCHP) 2009-10 2009-10 1 YEAR 06/30/10

&

HOMELESS (DSHOM) 2010-11 2010-11 1 YEAR 06/30/11

&

10-Mo STATE SUPPORTED 4201 (DSSSS) 2011-12 2011-12 1 YEAR 06/30/12

JULY & AUGUST SECTION 4408 (DSUMR) 2007-08 2007-08 3 YEARS 06/30/11

& 2008-09 2008-09 3 YEARS 06/30/12

JULY & AUGUST SECTION 4201 (DSSOS) 2009-10 2009-10 3 YEARS 06/30/13

& 2010-11 2010-11 3 YEARS 06/30/14

2-Mo.CH 47,66,721 (DSCSM) 2011-12 2011-12 3 YEARS 06/30/15

1ST YR ADDITIONAL AVL/ ON-LINE

III. PRESCHOOL PROGRAMS AIDED STAC AID YEARS TO VERIFYING

IN CURRENT SCHOOL YEAR YEAR PAYABLE CLAIM AID DEADLINE

PRESCHOOL EVALUATIONS 4410 2007-08 2007-08 3 YEARS 06/30/11

(DQEVL & DSEVL) 2008-09 2008-09 3 YEARS 06/30/12

& 2009-10 2009-10 3 YEARS 06/30/13

PRESCHOOL SERVICES 4410 2010-11 2010-11 ` 3 YEARS 06/30/14

(DSPRE & DSSEI) 2011-12 2011-12 3 YEARS 06/30/15

AUTOMATED VERIFICATION LISTING (AVL) (OR ON-LINE VERIFYING) DEADLINES

BASED ON STATUTE OF LIMITATIONS UNDER SECTION 4410

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High Cost Verification

10-MONTH10-MONTHPRIVATEPRIVATE

PLACEMENTSPLACEMENTS

In State, Out of State, and Emergency Interim Placements

(EIP’s)

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10-MONTH10-MONTHPRIVATE EXCESS COSTPRIVATE EXCESS COSTREIMBURSEMENT AIDREIMBURSEMENT AID

Districts file STACs for all in state and out of state private placements

Aid ratio is found on line 8 of the Private Excess Cost Aid Output Report

Minimum aid is 50%

Current year aid payments are based on prior year enrollment and education costs

Payment Procedures: up to 25% in Decemberadditional 45% in Marchadditional 15% in Juneadditional 15% in Augustremaining balance if any in September

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PRIVATE PLACEMENTS

Submit Documentation for initial placementsand

when there is a change in:

• CSE

• Day to Residential

• Residential to Day

• A change to another private school

• A change from preschool to school age

• A change from In State to Out Of State

• A change from Out of State to In State

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DOSES(PRE-APPROVAL FORPRIVATE PLACEMENT)

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Increase in School Districts’ Share of Maintenance CostsChapter 58 of the Laws of 2011 amended

section 4405 of the Education Law:

Increase school districts’ share of ten-month school year maintenance costs from 20 %to 38.424 %.

Effective for services provided on or after January 1, 2011

The social services district pays the residential school for maintenance costs based on the OCFS ten-month maintenance rate for the residential

school, and Bills child’s school district of residence for 38.424 % of that maintenance

cost. The school district of residence is required to reimburse the social services

district within 60 days from the date of the voucher.

There is no change to the funding shares for maintenance costs for two-month summer programs. SED will continue to pay 70 % of summer

maintenance costs while school districts and counties will continue to pay 20% and 10 % respectively.

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Children’s Residential Project (CRP)10 Instate §4405 Private School Operating CRP Programs:

130801996542 - ANDERSON CENTER FOR AUTISM 131701999086 - DEVEREUX IN NY 342800999245 - SCO FAMILY OF SERVICES/T PAPLIN SCHOOL 412300999379 – UPSTATE CEREBRAL PALSY 800000055533 – EASTER SEALS NY 342500998065 – BIRCH FAMILY SERVICE 800000064752 – HEARTSHARE HUMAN SERVICE 580206175613 - MARYHAVEN CENTER OF HOPE 580410997795 - UCP-ASSOC GREATER SUFFOLK INC 580801997261 - DEVELOPMENTAL DISABILITIES INSTITUTE 591401997802 - THE CENTER FOR DISCOVERY, INC 620600998101 - UCP OF ULSTER COUNTY 800000056822 - BROOKVILLE CENTER F/ CHILDREN'S SERVICES

Submit initial applications (STAC-1) to the SED’s Special Ed Policy Unit for approval.

CRP students are residential placements where the maintenance costs are paid by Medicaid. Indicate an Education line only (CRP programs #9020 or 9021.)

District of residence is reimbursed 100% of approved costs in March.The basic contribution chargeback amount is deducted in next year GEN report.

Out of State and EIP(Emergency Interim Placement)

Requires submission of out of state packet each yearContact the Special Ed Policy (P-12) office.(518) 486-6260http://www.p12.nysed.gov/Provides information about the forms to submit and specificPlacements.

For additional information regarding the processing of these applications, you mayContact Cleo Whitney of the STAC and Special Aids Unit at (518) 474-7116 orVisit our website:

http://www.oms.nysed.gov/stac/stac_online_system/online_instructions/home.html

CONTACTS:Kathy Rivers – All Out-Of-State PlacementsBeth Karalak – 853 ProvidersArlene Kowalski – EIP Providers

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Private Placement

REAPP SCREEN

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PRIVATE AVL

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DVPRVON-LINE

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SUMMERSUMMERPLACEMENTSPLACEMENTS

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SUMMER PLACEMENTSJULY/AUGUST SPECIAL CLASS

DSUMR

• DSUMR- No minimum expense to generate STAC aid. File a STAC for all section 4408 students

• AID RATIO-80% of education, maintenance and transportation costs

• BASED ON ENROLLMENT AND COSTS

CURRENT YEAR PLACEMENTS—Not aided until the following State Fiscal Year

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July/August Extended School Year DescriptionsJuly/August Extended School Year Descriptionsforfor

9000 thru 9011 Special Class Programs9000 thru 9011 Special Class ProgramsDSUMRDSUMR

9000-9009 Full-day Special Class Program- Shall operate for six weeks (Monday through Friday) and Shall be funded for thirty consecutive days of services, provided, however, that the observance of the

Legal holiday for Independence Day may constitute a day of services (Section 4408 Article 89).A full-day program must not run less than 5 hours a day on instruction for students whose

Chronological ages are equivalent to those students in grades K through 6 and not less than 5.5 hours A day in instruction for students whose chronological ages are equivalent to those students

In grades 7 through 12. (Part 200 of the Regulations of the Commissioner)

9010 AND 9011 Half-day Special Class Program- Shall operate for six weeks (Monday through Friday)And shall be funded for thirty consecutive days of services provided, however, that the observance of the

Legal holiday for Independence Day may constitute a day of services (Section 4408 Article 89). A half-day sessionIs a morning or afternoon session with not less than 2.5 hours of instruction for students whose chronological ages

Are equivalent to those of students in grade K-6 and not less than 3.0 hours of instruction for students whoseChronological ages are equivalent to those students in grades 7-12.

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July/August Extended Year Descriptions forJuly/August Extended Year Descriptions for9015 Non-Special Class Program Descriptions9015 Non-Special Class Program Descriptions

DSSRLDSSRL

9015-A: Related Services Only (RSO)- developmental, corrective, and other supportive services.

Includes speech-language pathology, audiology services, psychologicalservices, physical therapy, occupational therapy, counseling services, including rehabilitation counseling services, orientation and mobility services, medical services, parent counseling and training, school health services, school social work, assistive technology services, other appropriate developmental or corrective support services, appropriate access to recreation and other appropriate support services. Usually only 2-3 times per week.

9015-B: Specialized Instruction Only (SIO)- delivery of instruction by a certified teacher to address the unique needs that result from the student’s disability and to ensure access of the student to the general curriculum. Students receive specialized instruction in core subject areas (math, social studies, reading, etc.)Usually 1:1 or in small groups and 2-3 times per week.

9015-C: Specialized Instruction with Related Services (SI w/RS)- Is a combination of both related services and specialized instruction.

9015-D: Home/Hospital Instruction (HHI)- special education provided on an individual basis for a student with a disability confined to the home, hospital or other institution because of a disability.

ALL SERVICES PROVIDED ARE BASED ON A STUDENT’S IEP

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DSSRL SCREENCONTACT SPECIAL ED POLICYFOR PROGRAM QUESTIONS

http://www.p12.nysed.gov/

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REAPPLICATIONSCREEN

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DSUMR ON-LINE

AVL SCREEN

Please view the Gold Star report on the STAC homepagehttp://www.oms.nysed.gov/stac/

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APR REPORT

1:1 AIDES1:1 AIDES

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Education Aides-Requires paper formOnly for:

Partial Aides

Nurses (LPN or RN)

Shared Aides

Out of State

Maintenance Aides-Requires paper form

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42014201PLACEMENTSPLACEMENTS

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STATE SUPPORTED SCHOOLS—4201 SCHOOLS

• Schools designated for children who are deaf , blind or multiply disabled. The initial CSE 4201 application along with the STAC 1 are submitted directly to Special Education Policy Unit for approval

• The school district at the time of placement remains the District of origin for the student UNLESS there is a change in placement (school year placements)

• In the summer, the responsible district is the district of current location in which the parents reside at the inception of the summer program.

• Transportation for State Supported is claimed on your summer transportation online verification screen (DVST3).

• Approved initial STACs are entered by the STAC, Special Aids and

Medicaid Unit. Subsequent years are based on reapplication screens completed by the State-supported schools.

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List of 4201 schools

Cleary School for the Deaf Henry Viscardi School

Lavelle School for the Blind

Lexington School for the Deaf

Mill Neck Manor School for Deaf New York Institute for Special Education

New York School for the Deaf

Rochester School for the Deaf St. Francis de Sales School for the Deaf

St. Joseph’s School for the Deaf

St. Mary’s School for the Deaf

Section 4201 State-Supported

School Year Program Responsibility

District of Origin is the district where the parents reside when the initial 4201 school appointment is made. This district remains responsible for the 10-month program as long as the child is continuously enrolled at the 4201 school.

July and August Program Responsibility

District of Current Location is the district where the parents reside at the inception of each summer 4201 program. Unlike the 10-month program, the district is fiscally responsible for the 2-month 4201 program changes if the parents move.

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State-Supported 4201 Schools11 Schools Serving Deaf, Blind and

Multiple-Disabled Students

Monica Short - Regional Associate in P-12 in charge of State-Supported School monitoring. Maureen Fuller – Approves 2-Step PHC-10 Applications (518) 473-1172 Step 1) referral for evaluation Step 2) application for appointment

Step 1 Application site – www.p12.nysed.gov/specialed/applications/4201appoint

Step 2 Application site – www.p12.nysed.gov/specialed/applications/4201appoint More of referrals are from CSE’s and less are directly from parents. Parents must sign all PHC-10 Applications. Initial STACs submitted to and approved by VESID. Following year STACs submitted by State-Supported Schools.

District of Origin is assessed a Local Share Deduct Chargeback on the following year’s General Aid Output Report based on the product of (student school year FTE x district tax levy/student).

District of Current Location receives a 20% summer 4408 chargeback for 2-month Sate-Supported School education and maintenance costs.

District claims 80% aid for summer 4201 transportation costs on an on-line AVL (DVST3 Screen) 47

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Prior to 2011-12 - State directly pays the State-supported schools for blind and deaf students (4201 schools) for allowable costs,

Beginning with the 2011-12 school year, school district at time of admission pays tuition for the ten-month school year based on a per pupil charge to the 4201 schools

The school district that is responsible for paying tuition is the student’s district of residence at the time the student is admitted to the 4201 school.

SED will reimburse school district for the positive difference between its tuition payments and basic contribution amount

SED will reimburse a school district during the last quarter of the 2011-12 school year for tuition incurred through December 31, 2011 provided the school district submits a claim on or before June 1, 2012.

SED will continue to pay the 4201 school directly for their deaf infant program costs and ten-month school year maintenance (room and board) costs.

SED will also continue to pay the Dormitory Authority for the debt service costs of the 4201 schools.

The funding structure for the summer school special education programs of the 4201 schools remains the same.

State-Supported Schools for Blind and Deaf Students (4201)

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STATE OPERATED SCHOOLS

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STATE OPERATED SCHOOLS

1. NYS School for the Deaf at Rome

2. NYS School for the Blind at Batavia

Approved initial STACs are entered by the STAC, Special Aids and Medicaid Unit. Subsequent years (continuing placements) are based on reapplication screens completed by the State-Operated schools.

State-Operated SchoolsNYS School for the Deaf at Rome & NYS School for the Blind at Batavia

Monica Short - Regional Associate in VESID – in charge of applications for referrals and

monitoring (518) 473-1185 .

Maureen Fuller – STAC Approvals (518-473-1172)

1-Step PHC-10 application usually initiated by parents. Parents must sign all PHC-10 applications.

1-Step Application site – http://www.p12.nysed.gov/specialed/applications/4201appoint.htm

Initial STACs are submitted to and approved by P-12. Following year STACs submitted by Rome & Batavia.

District of Origin – Rome & Batavia 10-month education cost is deducted from June General State Aid payment to the District of Origin.

District files a STAC to generate Private Excess Cost Aid in following aid year.

District of Current Location – Receives a 20% summer 4408 chargeback for 2-month Rome & Batavia education and maintenance costs.

District claims 80% aid for summer transportation costs on an on-line AVL (DVST3).

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HOMELESSHOMELESSPLACEMENTSPLACEMENTS

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HOMELESS - The STAC and Special Aids Unit requires application for each school year that the student is homeless. While the eligibility may extend across school years, the reimbursement is specific to a school year

The school-age homeless student may:

▪ Be a student with or without a disability ▪ Attend a public school district program, an approved BOCES program or an approved

private school program, if a student has a disability ▪ Please note: Only nonresident homeless students who move into your district from another district within New York State are eligible for State reimbursement. Students from out side NYS are not eligible for State Aid reimbursement.

Please contact www.nysteachs.org for information regarding federal funding for students not eligible for funding with New York State.

Homeless preschoolers with a disability are paid from special education funds to the county responsible for those students.

There is no Homeless Aid for foster care students.

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Homeless Reimbursement Schedule

No minimum expense required. (Not subject to district threshold)

Aid is paid at 100% of approved tuition costs.

Payment based on current year enrollment and costs.

Education services are reimbursed at the SED-approved rate for the 10-month program only.

Transportation costs, if any, are reported to State Aid as part of the ST-3 report along with any other 10-month transportation you are claiming.

• Payment requirements:

– Eligibility Form (STAC 202)– Reimbursement application and approval (STAC4)– Verification of Services (Online—DVHOM Screen)– Payment will be made sometime after school year ends

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STAC 202

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STAC 4

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INCARCERATEDINCARCERATEDYOUTHYOUTH

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Incarcerated Youth Reimbursement Guidelines

No minimum expense required to generate aid.

Minimum aid is $15,000. If the actual cost and IY FTE x 150% of AOE/Pupil both exceed $15,000- actual aid is the lesser of the 2 amounts.

Aid is paid on current year enrollment and costs.

Paid in 3 installments:

1st payment up to 41.7% before April 1st2nd payment up to 75% in following summer

3rd payment in December

Provider can claim up to 5% administrative costs.

Summer program can run from July 1st through August 31st- Must be a 5 day program with a 3 hour minimum.

If the student remains incarcerated a school year STAC must be entered. School year runs from September 1st through June 30th.

SCHOOL YEAR PROGRAM 40 WEEKS WITH AN FTE 0F .833SUMMER PROGRAM UP TO 8 WEEKS WITH AN FTE OF .166

STAC 3’S MAILED INDIVIDUALLY

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IMPORTANT INFORMATION TO REMEMBERIMPORTANT INFORMATION TO REMEMBERABOUT INCARCERATED YOUTHABOUT INCARCERATED YOUTH

Youths aged 16 to 21 years are eligible. An Incarcerated Youth who turns 21 while attending the program, may complete the July/August program if turning 21 during

the summer, and the 10-month program if the birth date is on or after September 1st .

A student who has received a GED or an IEP Diploma, remains eligible while incarcerated if working towards a

general diploma.

The responsible district receives a basic contribution amount chargeback.

The responsible district is the district in which the youth resided at the time of arrest based on the address

provided when he/she requested educational services. The district is identified on a yellow approval information copy and receives the chargeback in the following year.

CHAPTER PLACEMENTSCHAPTER PLACEMENTS

OPWDD (Office of People with Developmental Disabilities)Formerly OMRDD

Chapter 47For students admitted to a family care home from a

Developmental Center

Chapter 66Developmental Centers

Chapter 721Intermediate Care Facility (ICF) or

Individualized Residential Alternative (IRA)

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10-Month School Year Local Share Deduct of Basic Contribution Amount Chargeback*

Type of Student Placement Collected from District of Origin

(AKA District at Time of Admission to Care)

Section 4201 State-Supported Schools for Blind/Deaf Yes

Chapter 47 OPWDD Group/Family Care Homes Yes

Chapter 66 OPWDD Developmental Center Yes

Chapter 721 Intermediate Care Facility (ICF) and Chapter 721 Individualized Residential Alternative (IRA) plusChildren's Residential Project (CRP)

Yes

Chapter 563 OCFS Child Care Institution (CCI) Yes

Chapter 947 OCFS Residential Treatment Facility (RTF) Yes

Chapter 947 OMH Residential Treatment Facility (RTF) Yes

Incarcerated Youth (12-month Program) Yes

Chapter 348 Homeless Yes

*Basic contribution chargeback= Local taxes raised per resident student*2011-12 Chargeback is based on 2010-11 Enrollment Year

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Type of Student Placement

10% County Chargeback* Withheld from County of Current Location as of

July 1st on the following services

20% District Chargeback** Withheld from District of Current Location as of

July 1st on the following services

Section 4201 State-Supported Schools for Blind/Deaf Educ, Main, Tran Educ and Main (No Tran)

Section 4201 State-Operated Schools at Rome and Batavia Educ, Main, Tran Educ and Main (No Tran)

Chapter 47 OPWDD Group/Family Care Homes Educ Educ

Chapter 66 OPWDD Developmental Center Educ Educ

Chapter 721 Intermediate Care Facility (ICF) and Chapter 721 Individualized Residential Project (IRA) plusChildren's Residential Alternative (CRP)

Educ, Tran Educ, Tran

Educ, Tran

Educ, TranEduc, Tran

Educ (No Tran)

Section 4408 Summer School Educ, Main, Tran No

2-Month Summer 10% County and 2-Month Summer 10% County and 20% District Chargebacks 20% District Chargebacks

*10% County Chargeback withheld against Section 4410 County Preschool payments**20% District of Current Location Chargeback for OPWDD Chapter 47, 66, 721 students and Section 4201 Educ and Main services where State covers 100% of CSE district costs. Summer 20% chargeback is recouped against Section 4408. 66

Preschool• Claims (AVL) - Jim DeMeo (jdemeo@mail.nysed.gov) • Preschool Reimbursement Approvals – Maureen McCarthy (mmccarth@mail.nysed.gov)

School Age • School Age Reimbursement Approval and Out-Of State Placements - Cleo Whitney (cwhitney@mail.nysed.gov) • School Age Private Placement Pre-approvals and Reimbursement - Donna Parslow (dparslow@mail.nysed.gov) • Children’s Residential Project (CRP) – Sheila Costa (scosta@mail.nysed.gov)• Chapter 47-66-721 Placements – Kelly Gicobbi (kgicobbi@mail.nysed.gov)• Section 4201 (Deaf and Blind Schools) Approvals –Paula Cooper (pcooper@mail.nysed.gov) • Incarcerated Youth Processing – Karen Andersen (kanderse@mail.nysed.gov) • Homeless / Runaway Youth Processing - Karen Andersen (kanderse@mail.nysed.gov) • Automated Verification Lists (AVL) - Edwin Truax (etruax@mail.nysed.gov) • OCFS/OMH Chapter 563 (CCI) & 947(RTF) Placements -) Donna Parslow (dparslow@mail.nysed.gov)      Training Requests • Preschool / School Age - Maureen McCarthy (mmccarth@mail.nysed.gov) • Medicaid - Sheila Costa (scosta@mail.nysed.gov)Electronic Transfer• Maureen McCarthy – (mmccarth@mail.nysed.gov)                STAC Access via the Web - send email to: omsstac@mail.nysed.gov STAC Website Questions - send email to: omsstac@mail.nysed.gov (indicate WEB on the subject line)

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CONTACT LISTCONTACT LISTSTAC, Special Aids & Medicaid Unit

89 Washington Avenue EB 514Albany, NY 12234

PH (518) 474-7116 FAX (518) 402-5047