STA October 2014 Newsletter

26
STA Continues Advocacy Efforts with School Construction Authority SUBCONTRACTORS NEWS Bringing New York’s Union Subcontractors Together to Build a Stronger Construction Industry October 2014 2 President’s Message By Robert J. Ansbro 3 STA Continues Advocacy Efforts with School Construction Authority By Hank Kita 7 Managing the 2014-15 Changes in NY Workers’ Compensation By John Frizalone 11 New Guidance on Revenue Recognition – Is Percentage of Completion As We Know It Gone Forever? By Anthony J. Campolo 15 Bidding Controversies – Bid Mistakes and Bid Protests Part II – Bid Protests By Henry L. Goldberg 21 STA Member Spotlight: JD Traditional Industries By Samantha Sweeney 23 STA & BTEA Hold Presentation by NYC Department of Buildings By Samantha Sweeney 25 STA Construction Insurance General Membership Meeting Review By Samantha Sweeney IN THIS ISSUE If you would like to receive a hard copy of Subcontractors News in the mail each month, please email your full mailing address to [email protected] with the subject line “Subcontractors News Hard Copy Request”

description

 

Transcript of STA October 2014 Newsletter

Page 1: STA October 2014 Newsletter

1October 2014

STA Continues Advocacy Efforts with School Construction Authority

SUBCONTRACTORS NEWSBringing New York’s Union Subcontractors Together to Build a Stronger Construction Industry

October 2014

2 President’s Message By Robert J. Ansbro

3 STA Continues Advocacy Efforts with School Construction Authority By Hank Kita

7 Managing the 2014-15 Changes in NY Workers’ Compensation By John Frizalone

11 New Guidance on Revenue Recognition – Is Percentage of Completion As We Know It Gone Forever? By Anthony J. Campolo

15 Bidding Controversies – Bid Mistakes and Bid Protests Part II – Bid Protests By Henry L. Goldberg

21 STA Member Spotlight: JD Traditional Industries By Samantha Sweeney

23 STA & BTEA Hold Presentation by NYC Department of Buildings By Samantha Sweeney

25 STA Construction Insurance General Membership Meeting Review By Samantha Sweeney

IN THIS ISSUE

If you would like to receive a hard copy of Subcontractors News in the mail

each month, please email your full mailing address to [email protected]

with the subject line “Subcontractors News Hard Copy Request”

Page 2: STA October 2014 Newsletter

Email Feedback to the STA Office

P R E S I D E N T ’ S M E S S AG E

STA Subcontractors News2

As we head into the fall, the STA continues to work on new and ongoing projects,

focusing particularly on our legislative agenda. Our legislative committee continues

to work on Public Authorities Law reform dealing with the SCA claims, No Damages

for Delay, retainage and insurance reform.

This month’s Subcontractors News features a piece that brings us up to date on the

advocacy efforts of the STA with the New York City School Construction Authority

(SCA). Several years ago the STA established a committee to apprise and coordinate with the SCA

to solve problems that arise in terms of STA members getting paid in a timely manner, speeding up

the issuance of change orders and creating a more cooperative means of working together. Since the

inception of the committee, there have been procedures developed to ensure that the goals of both

organizations are reached. The STA continues to work with the SCA to resolve our members’ issues.

The STA recently held two successful events. On September 23, the STA and the BTEA together held a

special seminar on the Chapter 33 Building Code changes which was attended by over 100 professionals

in the field. On October 1, the STA held a General Membership Meeting with over 80 attendees that

focused on construction insurance practices in New York City and New York State that featured a

panel of experts in the field. However, we could have seen at this General member Meeting more

subcontractors who are the ones affected by this cost. I thank all those who participated and attended

these recent programs.

The AGC and STA have a Breakfast Meeting with The SCA at the Downtown Association on October 24th

to discuss common concerns. We are meeting with Loraine Grillo, President of the SCA, and Jason

Ocharsky, Director of Construction Inspection Division (CID). We are looking for a strong attendance by

STA Membership and will report to you on this meeting in our November newsletter.

The next STA General Membership Meeting will be held on Wednesday, November 12th and will

feature NYC General Contractor Hunter Roberts Construction Group. Project executives, project

managers, purchasing agents and estimators from Hunter Roberts will be in attendance to discuss their

work on-hand, upcoming projects and other industry issues. Please look out for more information

on this General Membership Meeting in the coming weeks. I look forward to seeing everyone on

November 12!

Sincerely,

Robert J. Ansbro

President

Page 3: STA October 2014 Newsletter

Email Feedback to the STA Office

3

The STA has a long and outstanding record of advocacy on behalf of its members with one of the most significant of the public agencies employing construction subcontractors locally—the New York City School Construction Authority (SCA). The STA formed a committee several years ago to inform the SCA of problems encountered by its members and to collaborate with the SCA in order to assist STA members in cutting through “red tape” and bureaucracy and getting paid in a timely manner.

The efforts of the STA’s SCA Committee led by Immediate Past President Jerry Liss, paid off last year with the implementation of a new initiative for change order procedures at the SCA. The goals of this initiative were to streamline and standardize the SCA change order process to better define the change, shorten the processing time, assure fair compensation to general contractors and subcontractors, tie cash flow to the general contractors and subcontractors as closely as possible to the period when the work is done, and increase the number of change orders settled prior to the initiation of the change work.

One of the major areas of concern raised by the STA with the SCA was that at the negotiations of change orders, there is often a disagreement between the subcontractor and the SCA on the scope of work. As a result of those concerns, the SCA worked to reengineer the front end of the change order process to improve response, reduce rework and reduce overall time, when possible upfront on the scope of work. Consequently, the SCA altered their process to require all requests for changes or

RFI’s from the General Contractor to be submitted to the Architect of Record (AOR) with a copy to the SCA Project Officer. Any general condition, IEH or non-technical issues were now to be redirected to the Project Officer or the SCA’s Environmental group.

As a result of the STA Committee’s work, the SCA also agreed to issue bulletins when the RFI response or a simple sketch was not sufficient to define the scope and/or the changes. In addition, any work done using contract allowances is to be done by bulletins and NOD’s and all work done under the contract provision must be ordered in writing by the AOR. The SCA Project Officer is to maintain all records for payments and/or future change orders.

Another major concern raised by the STA Committee dealt with specific conflicts that might occur in SCA versus contractor estimates. As a result, the SCA agreed to a standard estimating format. The SCA contract, Article 7 of the general conditions, was revised to include a standard estimating format to be used by all subcontractors and general contractors. The SCA also contracted with an estimating software development company to develop estimating software. The goal was to eliminate most disagreements on quantities, reduce the time for Change Order Unit reviews and the number of meetings to resolve change orders.

Another issue pressed by the STA’s SCA Committee was that general contractors have little or no incentive to resolve change orders. In response to this, the SCA agreed that the general contractor

BY HANK KITA, EXECUTIVE DIRECTOR, STA

continued on page 5

STA Continues Advocacy Efforts with School Construction Authority

October 2014 3

Page 4: STA October 2014 Newsletter

4 STA Subcontractors News

333 Westchester Avenue | White Plains, NY 10604 | 333 Earle Ovington Blvd. | Uniondale, NY 11553

www.usi.biz | 800.447.3586

CONSTRUCTION INSURANCE

LEADERSSURETY BONDING

EXPERTS

ADVERTISEMENT

Page 5: STA October 2014 Newsletter

Email Feedback to the STA Office

mark up on all subcontractor work is to be 10, 5, and 3% on each subcontractor’s work instead of 10, 5, and 3% on the total change order. The SCA also agreed to allow mark up on overtime that is ordered by the SCA.

As a result of the STA Committee’s initiatives, the changes agreed upon by the SCA will result in a higher compensation for the general contractors and subcontractors.

The STA SCA Committee continues to work on behalf of its members in order to reduce needless costs and frustration and improve profits and the work environment with the SCA. The STA meets regularly with the SCA to address ongoing subcontractor issues

with this agency. Most recently, the Committee along with the Associated General Contractors met with the leadership of the SCA regarding ongoing issues with the agency’s Construction Inspection Division (CID). A seminar for STA members was to be held on October 24, featuring top administrators of the SCA to discuss this issue. Members should continue to look for advisories from the STA on SCA issues as we continue to work to resolve issues vital to your work with this public agency.

continued from page 3

October 2014 5

ADVERTISEMENT

Page 6: STA October 2014 Newsletter

6 STA Subcontractors News

ADVERTISEMENT

STA GENERAL MEMBERSHIP MEETINGFEATURING A PRESENTATION BY GENERAL CONTRACTOR HUNTER ROBERTS

NOVEMBER 12, 2014

When: Wednesday, November 12, 20145:15 – 6:00 p.m. Cocktail Hour6:00 – 6:30 p.m. Dinner6:30 – 7:30 p.m. Presentation & Panel

Where: The Automotive Center for Education and Training 15-30 Petracca Place Whitestone, NY 11357

$75 for Members ($80 at the door) $85 for Non-Members

Call or Print & Fax the Form Below

REGISTRATION FORM – GENERAL MEMBERSHIP MEETING – NOVEMBER 12, 2014

Subcontractors Trade Association 1430 Broadway, Suite 1600 • New York, NY 10018 Tel: (212) 398-6220 • Fax: (212) 398-6224 • [email protected]

Name(s) Company Tel: Fax: Email:

$75 for Members ($80 at the door) $85 for Non-Members Check Enclosed: $ for reservations

SAVE THE DATE

Please join the STA for our upcoming General Membership Meeting featuring a construction panel and seminar. The panel will feature professionals from New York City General Contractor Hunter Roberts. They will be providing information about their company, upcoming projects, advice and tips for working with General Contractors among other industry topics. There will be a Q&A session at the end of the presentation. Please look out for more information in the coming weeks!

To Pay by Credit Card Please contact Samantha Sweeney at [email protected] or 212-398-6220

Page 7: STA October 2014 Newsletter

7

Managing the 2014-15 Changes in NY Workers’ Compensation

October 2014 7

As the fall season begins, we again want to take this

opportunity to remind the STA and safety group

members of important changes affecting New York

Workers’ Compensation. Earlier in the year, the New

York Rating Board requested a rate loss cost increase

of 6.8%; the good news for employers is that it was

rejected by the Department of Financial Services and

this October loss cost will remain the same with no

change. As a reminder, loss costs are the “base rates”

which carriers then add their individual multipliers.

We caution members that carriers are still free to

increase their loss cost multipliers. Members should

also see a reduction in the New York assessment to

13.8% from last year’s 18.8%. Our State Fund Safety

Group participants will continue to receive a further

reduction, in effect, bringing the assessment to a net

of 9.8%. Taking a moment to move across the river

for contractors having operations in New Jersey,

their rates as of January 1, 2014 have increased an

average of 3.6%.

Help reduce premium!

Be sure to take advantage of capping your

payroll. Earlier Aon bulletins contained important

information about the July 1, 2014 increase to the

payroll limitation cap from $1,204.81 per week to

$1,212.98 for policies with effective dates on and

after July 1, 2014. Don’t forget to file your Workers’

Compensation Construction Classification Credit

(CCPAP) program, aka “PAP “application. The

average hourly wage requirement is now $23.25,

effective for new and renewal policies. If you

have NOT yet filed your application, you may still

qualify but you will need to follow late filing rules.

Contractors have received premium credits of over

15% on properly filed applications. New Jersey also

provides a contractor “PAP” credit with similar filing

requirement. Taking advantage of these relatively

simple credit programs has helped reduce premium.

We cannot stress enough the importance of job

site safety and staying involved in getting injured

employees back to work. Each year, starting in July,

the injured workers weekly benefit increases.

This year, the benefit for injured workers increased

from $803.21 to $808.65. Injured workers earning

$1,212.98 per week can be eligible for this maximum

weekly non taxed benefit. New Jersey continues

to maintain a slightly higher benefit of $843. For

contractors engaged in “wet work,” the January

2014 surcharge has been increased to 53.7% from

48.2%. Lost wage benefits are currently at $1,346.68

per week and are also expected to increase after

October.

Protect your company!

Be sure to obtain Certificates of Insurance (COI’s)

on all contractors and vendors you hire. Carriers

are required to follow Rating Board rules on issues

regarding the proper payroll classification to be

applied to uninsured subcontractors. The language

stipulates that subcontractors and other individuals

in construction be classified under the appropriate

labor classification. In the absence of payroll, a

percentage of the contract will be the basis for

premium. Be extra cautious when hiring out of

state contractors or vendors, a COI which does not

contain specific and full New York coverage may not

BY JOHN FRIZALONE, DIRECTOR OF WORKERS’ COMPENSATION, AON RISK SOLUTIONS

Email Feedback to the STA Office

continued on page 9

Page 8: STA October 2014 Newsletter

8 STA Subcontractors News

ADVERTISEMENT

Constructing Your Wealth Providing builders and contractors with

a wealth of exceptional services

ROSEN SEYMOUR SHAPSS MARTIN & COMPANY LLP

Construction Services Group

757 Third Avenue • New York, New York 10017Telephone (212) 303-1800Facsimile (212) 755-5600

Frank A. Petitto, CPA Dov Klein, CPA Michael Hochman, CPA, CCIFP William Hughes, CPA

E-mail [email protected] • www.rssmcpa.com

Additional Offices in Garden City and White Plains, NY

• Cash Flow Management• Estate Planning• Contract Cost Accounting

• Litigation Support• Financing & Bonding• Taxation Services

• Accounting & Auditing• Succession Planning• Budgeting & Forecasting

10 Esquire Road, Suite 4 • New City, New York 10956Telephone (845) 634-5300Facsimile (845) 634-5409

C

M

Y

CM

MY

CY

CMY

K

Construction half page-Color.pdf 1 10/16/12 8:54 AM

Page 9: STA October 2014 Newsletter

9 October 2014 9

Email Feedback to the STA Office

qualify as acceptable for New York insurers. When

you are doing work out of state, make certain your

employees are covered—rules within the tri-state

area can be tricky. We urge you to avoid these often

unanticipated costs and liability by requiring that

all your subs provide valid Certificates of Insurance

(COI’s). A good practice is to require your contractors

and vendors to provide COI’s prior to payment.

With all the efforts put forth to persuade Albany

to repeal or at least create a negligence standard in

the 120-year-old “Scaffold Law,” we will enter yet

another year as the only state to abide by its dictates.

It is more important for owners and managers to

take a more active role in protecting their Worker’s

Comp and General Liability exposure. Become a

more active participant in preventing accidents,

managing claims and taking care as to how your

company is transferring risk. Be extra cautious about

unwanted liabilities others are passing on to you!

We need to stay on the cutting-edge of the landscape.

When it comes to managing risk, “expect the

unexpected” is most likely the best advice. Workers’

Comp, a 100-year-old social insurance program

fully funded by employers, is facing a challenge to

its very core. Recently, Florida’s Miami-Dade 3rd

District Court of Appeals has declared “Exclusive

Remedy” unconstitutional. Briefly, the judge noted

that because workers’ compensation benefits have

been repealed or reduced in Florida especially as

occurred in 2003, workers’ compensation is no

longer a reasonable alternative to the injured

employee’s ability to pursue a remedy by filing a

civil action. Although this case does not establish

any precedence outside of the court that issued

the ruling, it does point to the fact that we should

remain in touch with the changing landscape of

Workers’ Comp throughout the jurisdictions of the

U.S. Rulings such as this will make both employers

and carriers jittery about pricing and offering

coverage. Aon will continue to stay alert to changes

affecting our clients. We also urge all members

to take advantage of association membership by

requesting a quote for the Subcontractors Trade

Association (STA) and Northeastern Subcontractors

Association (NESCA) sponsored Aon managed

Safety Group. As an association member you are

eligible to apply and receive up to a 20% advance

discount along with a generous history of dividends.

Safety Group coverage is a guaranteed cost plan

providing full New York State statutory coverage.

We offer expert advice on lowering your EMR and

assistance with filing for credits. We also offer to all

association members a free analysis of your entire

insurance program including premium and coverage

options.

For more information on how the changes in

Workers’ Compensation are affecting your cost

please contact John Frizalone | Director of Workers’

Compensation; [email protected] or call 516-

396-4401.

The information contained in this bulletin is

subject to change without notice and is intended

as general information only. Your individual policy

and premium should always be reviewed with your

insurance representative.

continued from page 7

Page 10: STA October 2014 Newsletter

10 STA Subcontractors News

ADVERTISEMENT

2120 Atlantic Avenue, Brooklyn, NY 11233 | Tel (718) 403-0100 | Fax (718) 596-5085 | www.parkavebuilding.com

Your Vision – Overhead

YOUR FULL SERVICE USG CEILING SYSTEMS DISTRIBUTOR

YOUR CERTIFIED MBE SUPPLIER

Specialty Solutions Integrated Ceiling Systems

Acoustical Suspension Systems

Acoustical Panels

Drywall Suspension Systems

Page 11: STA October 2014 Newsletter

Email Feedback to the STA Office

11

The wait is over. On May 28, 2014, the Financial

Accounting Standards Board (FASB) and the

International Accounting Standards Board (IASB)

issued the long-anticipated converged guidance on

recognizing revenue in contracts with customers

in Accounting Standards Update No. 2014-09,

Revenue from Contracts with Customers – Topic

606 (ASU 2014-09). The new guidance affects all

entities that enter into contracts with customers to

transfer goods or services, including construction

companies, leading many to ask, “Is percentage

of completion, as we know it, gone forever?”

CohnReznick addresses the new guidance and the

ways in which it can impact construction companies

in the forthcoming discussion.

Current accounting guidance for long-term

construction contracts is prescriptive and includes

specific terminology and guidance for the

construction industry. The new revenue standard

was written to create consistent revenue recognition

across multiple industries and transactions. The

FASB and IASB’s goal with this new standard is to

establish a consistent set of principles to report

useful information to users of financial statements

about the nature, timing, and uncertainty of revenue

from contracts with customers. This new guidance

replaces all existing GAAP revenue recognition

requirements, including all construction industry

specific revenue and cost requirements.

Because the new standard eliminates the construction

industry-specific guidance under GAAP, ASU 2014-09

represents a major accounting change.

However, the standard’s impact to most contractors

is not as severe as was feared when it was announced.

Specifically, while the standard introduces

new definitions, terminology, and disclosure

requirements, most contractors will still be able

to use percentage of completion accounting as an

approach to recognizing revenue from construction

contracts over time. The new standard allows for the

use of input and output methods such as cost-to-

cost to determine percentage complete on contracts

in progress.

The FASB and IASB have established the following

core principle with respect to this new standard:

“Recognize revenue to depict the transfer of

promised goods or services to customers in an

amount that reflects the consideration to which the

entity expects to be entitled in exchange for those

goods or services.”

In order to achieve this core principle, the following

five-step model has been developed:

Step 1: Identify the contract with the customer.

Step 2: Identify the performance obligations

(promises) in the contract.

Step 3: Determine the transaction price.

Step 4: Allocate the transaction price to the

performance obligations in the contract.

Step 5: Recognize revenue when (or as) the

reporting organization satisfies a performance

obligation. How do the steps impact the

construction industry?

New Guidance on Revenue Recognition – Is Percentage of Completion As We Know It Gone Forever?

BY ANTHONY J. CAMPOLO, CPA, PARTNER, COHNREZNICK CONSTRUCTION INDUSTRY PRACTICE

continued on page 13

October 2014 11

Page 12: STA October 2014 Newsletter

12 STA Subcontractors News

ADVERTISEMENT

Construction, Real Estate & Labor Law • Public/Private Bids and Contracts • Claims • Surety Law • Mechanic’s Liens

• Environmental Law • Commercial Litigation • Real Estate Development • Offering Plans • Labor Law • OSHA Violations • Arbitration • Mediation

Tri State Lien, Inc.

11 Martine Avenue, White Plains, New York 10606

Phone: (877) 543-6488 • Fax: (914) 686-4493 • www.tristatelien.com

NEW YORK • NEW JERSEY • CONNECTICUT

Providing lien filing andbond claim notices for construction projects

throughout the tri-state region

Goudy Old Style

LIEN, INC.

TRISTATE

C O L L E C T I O N S E R V I C E S

www.tristatelien.com

11 Martine Avenue, 15th Floor, White Plains, New York 10606 • Phone: (914) 428-2100 • Fax: (914) 428-2172 • www.wbgllp.com

Goudy Old Style

A T T O R N E Y S A T L A W

A T T O R N E Y S A T L A W

GREENBLATT, LLP

WELBY,BRADY &

W BG&

Page 13: STA October 2014 Newsletter

Email Feedback to the STA Office

13

Step 1: Identify the contract with the customer.

There is no major difference between the current

standard and the new standard regarding how

contractors identify contracts. The new revenue

standard will require entities to combine two or

more contracts with the same customer into a single

contract if the contracts are entered into at or near

the same time and if they meet one or more of the

following requirements:

• The contracts are negotiated with a single

commercial objective

• The amount of consideration to be paid in one

contract depends on the price or performance

of the other contract

• The goods or services promised in the contracts

are a single performance obligation

The requirement to combine contracts is generally

consistent with the underlying principles in

current accounting guidance. As a result, the

assessment of combining contracts is not expected

to change significantly. While the new standard

is silent regarding segmenting contracts, entities

segmenting contracts under current guidance

may not be impacted due to the new standard’s

requirement to account for separate performance

obligations. As a result, entities may reach similar

conclusions about segmenting contracts as they do

under today’s guidance.

Step 2: Identify Separate Performance Obligations

(promises) in the contract.

Construction companies will need to identify, and

separately account for each “distinct performance

obligation” within a contact. A performance

obligation is defined as a promise in a contract

with a customer to transfer a good or service to the

customer under the terms of the respective contract.

A contractor must account for each performance

obligation separately if the performance obligation

is distinct. A performance obligation is considered

distinct if the customer can benefit from that good

or service on its own on a “standalone” basis and

that a good or service is separate from the other

goods and services provided in the contract.

Although contractors have to evaluate each contract

for distinct performance obligations and document

their conclusions, CohnReznick’s expectation is

that most construction contracts will have one

performance obligation. Under a typical construction

contract, all of the goods and services provided are

highly interrelated and interdependent on each

other. Consider a general contractor constructing

a building: all of the components and building

trades required in construction are interrelated and

interdependent on the project as a whole. Since the

general contractor integrates these components

and services into a completed building, this contract

would only have one performance obligation.

In an effort to make this article as comprehensive as

possible, it was decided to split it into three separate

sections. In the next two issues we will discuss the

process of determining the transition price, as well

as how to allocate the transaction price to the

performance obligations in the contract and ways

to recognize revenue when (or as) the reporting

organization satisfies a performance obligation.

Please feel free to reach out to Anthony J. Campolo,

CPA at CohnReznick, LLP. He can be reached at

[email protected] or 914-922-

2126 or visit www.cohnreznick.com for more

information on revenue recognition.

continued from page 11

October 2014 13

Page 14: STA October 2014 Newsletter

14 STA Subcontractors News

ADVERTISEMENT

Comprehensive Legal Services for the Construction and Real Estate Industries

• ConstructionContracts&Claims• Litigation,Mediation&Arbitration• Private&GovernmentProjects• Partnering,JointVentures&Closely

HeldCorporationandLimitedLiabilityCompanies

• CommercialRealEstate

• Labor&EmploymentDisputes• SecuredCreditorTransactions• Wills,Trusts&Estates• BusinessSuccessionPlanning• IntellectualProperty,Copyright&Trademark

MattersandDisputes• Bankruptcy&Debtor/CreditorRights

ONE PENNSYLVANIA PLAZANew York, New York 10119-0196

(212) 695-8100, ext. 312Donald J. Carbone

OneNorthBroadway,Suite800WhitePlains,NewYork10601

55HarristownRoadGlenRock,NewJersey07452

7600JerichoTurnpikeWoodbury,NewYork11797

www.goetzfitz.com

Goetz Fitzpatrick llp

Law Offices

C. Jaye Berger

110 East 59th Street, 22nd FloorNew York, New York 10022

TEL: (212) 753-2080

• Real Estate and Corporate Law

• Renovation and Construction Law

• Mechanic’s Liens

• Contract Drafting and Review

• Litigation in State and Federal Courts

Page 15: STA October 2014 Newsletter

Email Feedback to the STA Office

15

In the first part of this two-part series concerning procurement disputes, we addressed the misuse of “bid mistakes.” In this second article, we discuss bid protests, aided by a recent Goldberg & Connolly victory which resulted in a significant multi-million dollar award to our client, the second-lowest bidder.

Bid Protest StandardsIn a bid protest, the protesting bidder is often frustrated by the fact that public owners have a fair amount of room to waive “minor irregularities” in a contractor’s bid. That is, a public owner may exercise its discretion to waive technical noncompliance with a bid specification if the defect is a “mere irregularity” where such waiver would not give the low bidder a substantial competitive advantage over other bidders.

On the other hand, if a bidder fails to comply with a “material” bid requirement, the public owner will reject its bid as non-conforming.

As you may suspect, whether a defect is “material” or a waivable “mere irregularity,” it’s often open to subjective interpretation. What a losing bidder might consider “material,” an owner or a judge, might consider minor and waivable.

Another major issue confronting any bid protest in New York is that the standard of review that a protestor must satisfy is formidable. In order to win a special proceeding under Article 78 of the New York State’s rules of court procedure, the protestor must show that the public owner’s decision was made in “violation of lawful procedure, or was affected by an error of law, or was arbitrary and capricious or an abuse of discretion.”

While “any rational basis” is a very low bar for an agency to meet, in the right circumstances, where the agency’s determination undermines the competitive bidding system, the courts of New York will intervene. Goldberg & Connolly’s Bid Protest VictoryIn a recent case that we successfully “defended” (i.e., supported the agency’s action awarding the project to our client), the court denied the low bidder’s court challenge seeking to annul a contract award to our client, the second-lowest bidder, for a public school construction project in the City of Binghamton. In this case, the bid package required all bidders to provide aDun and Bradstreet (D-U-N-S) number and clearly advised that bid submissions without a D-U-N-S number would not be considered.

While the petitioner submitted a “winning” low bid, it failed to include a D-U-N-S number with its bid, as expressly required. Due to the petitioner’s omission, the Board of Education threw out all of the bids and sought to solicit new bids, rather than award the contract to our client, the second-lowest bidder.

In response to the owner’s rejection of all bids, we promptly submitted a bid protest to the Board of Education on behalf of the second-lowest bidder stating, among other reasons, that the contract should be awarded to the second-lowest bidder because the lowest bid contained a material defect and the rejection of all bids had no rational basis. The Board of Education agreed with our position on behalf of the second-lowest bidder and awarded the contract to our client.

Bidding Controversies – Bid Mistakes and Bid Protests Part II – Bid Protests

BY HENRY L. GOLDBERG, MANAGING PARTNER, GOLDBERG & CONNOLLY AND STA LEGAL COUNSEL

continued on page 17

October 2014 15

Page 16: STA October 2014 Newsletter

16 STA Subcontractors News

ADVERTISEMENT

CONSTRUCTION LAWSOLUTIONS

CONTACT: HENRY L. GOLDBERG MANAGING [email protected]

www.goldbergconnolly.com | 516.764.2800

LEGAL COUNSEL TO THE STA

Contract Claims & Disputes | Bid Protests Labor Law/Prevailing Wage | M/W/DBE

Mechanics Lien/Payment Bond Claims Insurance Coverage

Page 17: STA October 2014 Newsletter

Email Feedback to the STA Office

The losing lowest bidder then commenced a court proceeding, seeking to annul the award of the contract to the second-lowest bidder. In applying the standards addressed above, the court denied the low bidder’s application, determining that the Board of Education clearly made the D-U-N-S number a “material” requirement and, therefore, the Board of Education had a rational basis for refusing to waive the defect in the protesting, low bidder’s submission.

Public Owner’s Right to Reject All BidsIt is conventional wisdom that a public owner, like the Board of Education in this case, has the unfettered right to reject all bids; in effect to declare a “do-over.” However, the right for the public owner to throw out all bids is not without limitation. [See, Goldberg & Connolly’s Construction Law Alert, April 11, 2011, “Limitations on Owner’s Rights to Reject All Bids”] Courts have held that owners cannot exercise their right to reject all bids “arbitrarily, or for the purpose of thwarting the public benefit intended to be served by the competitive bidding process.” Therefore, if an owner arbitrarily rejects all bids, courts may overturn the owner’s decision to do so.

G & C CommentaryIf the lowest responsive bid fails to comply with a “material” bid requirement, the public owner has a rational basis to reject a low bid and award the contract to the second-lowest responsive and responsible bidder.

Given the size of many public works projects, bid protests, from a cost perspective, are often a worthwhile undertaking. Before commencing a lawsuit, however, a careful analysis must be undertaken with knowledgeable counsel. One of the reasons we have a successful track record with bid protests is that we tend to handicap them conservatively. However, when the facts support the effort, the financial risk, as compared to the project’s size, is often worthwhile.

Finally, note that time is of the essence for bid protests. It is important to stop the project from proceeding, first to award, then contract signing, and, eventually, mobilization. Contractors are best served by seeking

advice on assessing their situation on a case-by-case basis, and, where appropriate, to mobilize a formal protest quickly. This will almost always involve seeking a court order staying the procurement until the protest can be resolved. Once a “spade is in the ground,” costs are incurred. Who is to pay for this and under what contract? Does the public agency have to “terminate for convenience” a contract signed with the wrongfully awarded bidder; doesn’t that bidder not have contractual rights? All such considerations should and can be avoided. Always treat the bid protest as an emergency. Your counsel will know when and under what circumstances an injunction staying the procurement can be obtained. As indicated, this will provide you with a full opportunity to have your protest independently aired in court. Henry L. Goldberg may be reached at (516) 764-2800 or via email [email protected]

Jeffrey I. Scott, an associate with Goldberg & Connolly, assisted in the preparation of this article. ©Goldberg & Connolly 2014

This article has been prepared for informational purposes only. It is not a substitute for legal advice addressed to particular circumstances. You should not take or refrain from taking any legal action based upon the information contained herein without first seeking professional, individualized counsel based upon your own circumstances. The hiring of a lawyer is an important decision that should not be based solely upon advertisements. Before you decide, ask us to send you written information about our qualifications and experience.

continued from page 15

October 2014 17

Page 18: STA October 2014 Newsletter

18 STA Subcontractors News

ADVERTISEMENT

Our firm knows the business needs of subcontractors. Our Construction Law Practice applies a unique, cost-effective and innovative approach to problem solving. Our experience in representing not only subcontractors, but also owners, contractors, construction managers and sureties, enables us to better serve you. Because we lack traditional separation by departments, you tap into the combined mind power of our entire firm: more than 55 experienced attorneys with diverse skills and insight, all coming together to deliver big picture solutions for your business.

Discover our combined strength in partnership with your business.

STRENGTH IN PARTNERSHIPGarden City | 516.873.2000

New York City | 212.239.2000

www.moritthock.com

Great things get built when we put our heads together.

Gary Y. Wirth

William P. Laino

Lee J. Mendelson

2014_MH&H_headtogether_Ad.indd 1 10/15/14 1:31 PM

Page 19: STA October 2014 Newsletter

19October 2014

ADVERTISEMENT

YOUR BUSINESSNEEDS A GAMECHANGERINSIGHT IN CONSTRUCTION CAN CREATE IT.Turn to CohnReznick for proactive financial insight to improve profitability, fortify working capital and strengthen banking and surety programs. Find out what CohnReznick thinks at CohnReznick.com/construction. Forward Thinking Creates Results.

CohnReznick is an independent member of Nexia International

cohnreznick.com/construction

Joe Torre2014 National Baseball Hall of Fame Inductee

Page 20: STA October 2014 Newsletter

20 STA Subcontractors News

ADVERTISEMENT

Putting The Pieces Of

Building And Business

Together

Beyond Protection. Partnership.

When it comes to creating new contacts andconnections, we create the perfect fit. Fromenhancing market relationships and creatingalternative risk financing to forming jointventures and acquisition opportunities, ourteam of experts can put it all together for you.

David W. MarinoRegional Executive Vice President

[email protected] | www.aon.com

Page 21: STA October 2014 Newsletter

Email Feedback to the STA Office

21

STA member JD Traditional Industries is a Union WBE certified subcontractor that specializes in carpentry, drywall, taping, lath, plaster, and acoustical & specialty ceilings.

Donaldson Traditional Interiors was founded in December of 1996 by James C. Donaldson Jr. after he sold his prior ownership in Donaldson Acoustics. He began doing SCA schools, small renovations and plaster work.

Christina Donaldson Boccia, the current Executive Manager, took over in 2007 and a year later, applied for JD Traditional’s first WBE certification and became certified with all agencies as a Women’s Business Enterprise. She has grown the business over three times the size and now employs over 85 union workers in the field. Recently they changed their name to JD Traditional Industries to lessen any confusion in the construction industry between them and the Donaldson Organization.

They are currently working on six SCA schools and continue to do work with many of the NY State & City agencies such as, SUNY, CUNY, DASNY, the MTA, DDC and DEP. Ongoing projects include the New York Presbyterian Allen Hospital, the New York Aquarium’s Shark Exhibit, Huntington Hospital and renovations at JFK and LaGuardia Airports.

JD Traditional Industries has completed work on high-profile jobs in the New York territory including AECOM offices, Ted Baker London’s Flagship Manhattan store and Saks Fifth Avenue. They have

also received awards for their work on Carnegie Hall (Arthur Zenkel Hall), the MTA Operations Center and the Chaminade High School gymnasium.

JD Traditional Industries has been a member of the STA since 2008. Donaldson Boccia started on the STA Executive Advisory Committee in 2009 and was then voted to the Board of Directors in 2010. She has been the chair of the STA MWBE Committee since it was developed in 2011 and continues to co-chair with Linda Christenson after the STA and the Building Trades Employers’ Association (BTEA) came together to create a joint committee.

Donaldson Boccia also sits on the Board of Governors of the BTEA and Board of Directors of the Wall Ceiling & Carpentry Industries Association, where she was the first female in 93 years to be elected to the Board. She is also a member of the Women’s Builders Council.

When Donaldson Boccia is not running the company, she finds time to golf, cook and garden. She is very involved with her church, sitting on the Board of Governors and is the treasurer of the Women’s Charity Group.

You can contact Donaldson Boccia at [email protected].

JD Traditional Industries199 BroadwayHuntington Station, NY 11746T: 631-549-1338F: 631-549-1309

BY SAMANTHA SWEENEY, SUBCONTRACTORS TRADE ASSOCIATION

STA Member Spotlight: JD Traditional Industries

October 2014 21

Page 22: STA October 2014 Newsletter

22 STA Subcontractors News

ADVERTISEMENT

135 Crossways Park Drive, Suite 201, Woodbury, New York 11797 | Tel: 516.681.1100 | Fax: 516.681.1101 | www.kdvlaw.com

Jason LangeAssociate

Muhammad IkhlasAssociate

Matthew MineroPartner

Andrew RichardsPartner

Chair of KDV’s Construction Practice

Kaufman Dolowich & Voluck Is A Full-Service Litigation Firm That Understands Your Business Needs

In today’s business climate, companies face risks on a variety of fronts when a dispute arises. Our attorneys are proactive, pragmatic and result-oriented. We always act in the best interests of our clients and strive to achieve favorable results whether

by litigation or through settlement whenever alternate resolution is possible.

Construction Law

▪ Contract Drafting and Negotiation ▪ Construction Defect Litigation ▪ Claims, Litigation, Arbitration and Mediation

- Breach of Contract - Extra Work - Wrongful Termination - Performance and Payment Bond - Non-Payment - Defective Work - Mechanic’s Lien - Delay Claims

Commercial Litigation

▪ Real Estate Claims and Disputes ▪ Fidelity and Surety

Labor & Employment Law on Behalf of Management

▪ Wage and Hour Litigation and Compliance ▪ Collective Bargaining and Negotiations ▪ Human Resources Counseling and Training ▪ Employment Agreements ▪ Risk Management ▪ Union Arbitrations and Grievances ▪ Whistleblower and Retaliation Claims

Jeffery A. MeyerPartner

Page 23: STA October 2014 Newsletter

23

STA & BTEA Hold Presentation by NYC Department of Buildings

October 2014 23

On September 23, the STA and the BTEA partnered up

to hold a special seminar presented by the New York

City Department of Buildings on the Chapter 33 NYC

Safety Code Changes. The program was held at the

McGraw-Hill Gallery in Manhattan and was attended

by over 85 professionals in the construction field.

The presentation was given by Robert D’Alessio, Senior

Executive Director of Construction Safety, and Michael

Alacha, Assistant Commissioner of Engineering and

Safety Operations from the NYC Department of

Buildings. Chapter 33 governs all types of construction

including new buildings, alterations, demolitions,

repairs and temporary construction equipment. It

also covers many categories of buildings including

residential, commercial, industrial, high rise, low rise

and private dwellings for multiple-sized families.

The seminar addressed the key changes to the Chapter

33 of the NYC Construction Codes. The goals of the

Code Revision are to add requirements to enhance

construction safety, incorporate new technologies

and industry practices, clarify ambiguities in code

language and consolidate safety-related regulations.

The Construction Code revisions were reviewed

by 27 committee members from the industry and

nine committee members from the Department of

Buildings. The analysis took place over a period of 24

months.

A 300+ page document that covers all of the Chapter

33 changes in detail as well as a full version of 2014

Construction Codes is available on their website:

www.nyc.gov/buildings.

BY SAMANTHA SWEENEY, SUBCONTRACTORS TRADE ASSOCIATION

Email Feedback to the STA Office

Page 24: STA October 2014 Newsletter

24 STA Subcontractors News

ADVERTISEMENT

313 West Old Country Road • Hicksville, NY 11801 | T: 516.937.9500 | www.castellanokorenberg.com

Castellano, Korenberg & Co.

Certified Public Accountants

G U I D A N C E Y O U C A N C O U N T O N

BUILD WITH

CONFIDENCE

Page 25: STA October 2014 Newsletter

25

STA Construction Insurance General Membership Meeting Review

October 2014 25

On Wednesday, October 1, the STA held a General

Membership Meeting on Construction Insurance.

Over 80 attendees heard a panel of experts in the

field of construction insurance discuss developments

and trends in this area.

Members of the panel included Mitchell B. Reiter,

partner at Goldberg & Connolly Attorneys at Law,

Kelly Bluhm, Head of Excess Casualty Energy and

Construction for USA, Canada and Bermuda at

AIG, Colleen Parmelee, Commercial Lines Territory

Manager for the Eastern NY Territory at Harleysville

Insurance, and Stephen Paier, Managing Director at

Travelers Construction. The panel was moderated

by David Marino, Regional Executive Vice President

of Aon Construction Services, who sits on the STA

Executive Advisory Committee.

The New York State Scaffold Law was once again

singled out by our panelists as the primary reason for

escalating subcontractor insurance rates in New York

State.

The panelists emphasized the need for strong safety

programs in addition.

“Look for formalized safety programs,” said Ms.

Parmelee. “It will help a subcontractor’s eligibility for

favorable rates in the future.”

Recording site conditions thoroughly and training

project managers to be vigilant regarding safety will

also help subcontractors with any insurance claims

they must eventually process.

In terms of documenting site conditions, Paier noted

the use of “tablets, software, instant notifications”

as just some of the tools contractors and owners can

use to stay on top of potential claims. “Documenting

everything you can about site conditions helps make

sure the right story is being told from the beginning,”

said Paier. “There is no reason why you can’t take

photos or videos with your phone now.”

The Subcontractors Trade Association would like to

thank all those who participated in the seminar and

all those who attended the dinner meeting. The next

STA General Membership Meeting will be held on

Wednesday, November 12 at the Center for Automotive

Education and Training in Queens, New York. The

seminar will feature representatives from New York

City general contractor Hunter Roberts Construction

Group. Please look out for more information in the

coming weeks. If you’d like to reserve a spot early,

contact the STA at [email protected] or 212-398-6220.

BY SAMANTHA SWEENEY, SUBCONTRACTORS TRADE ASSOCIATION

Email Feedback to the STA Office

Page 26: STA October 2014 Newsletter

26 STA Subcontractors News

Subcontractors Trade Association 1430 Broadway Suite 1600 New York, NY 10018T: 212.398.6220 F: 212.398.6224e-mail: [email protected] website: www.stanyc.com OfficersRobert J. Ansbro President The New York Roofing Company Robert Weiss 1st Vice President A.J. McNulty & Co. Inc. Peter Cafiero 2nd Vice President Island Painting John A. Finamore Treasurer Jordan Panel Systems Joseph Leo Secretary Atlantic Contracting & Specialties, LLC

Hank Kita Executive Director Subcontractors Trade Association Henry Goldberg Legal Counsel Goldberg & Connolly Active Past PresidentsGreg S. Fricke, Jr.Leonard Powers, Inc. Jerry LissA. Liss & Co. Inc. Alan Nathanson (Honorary)Forsythe Plumbing & Heating Corp. Lawrence RomanWDF, Inc. Arthur RubinsteinSkyline Steel Corp.

Robert SamelaA.C. Associates Gary Segal (Honorary)Five Star Electric Corp. Lawrence WeissA.J. McNulty & Co., Inc.

Scott RivesWoodworks Construction Co, Inc. Board of DirectorsJoseph Azara Jr. C.D.E. Air Conditioning Christine Boccia JD Traditional Industries Dan J. DeVita Penava Mechanical Corp. John Dierks Dierks Heating Company, Inc Andrew Drazic ATJ Electrical Brent Fleisher Environet Systems James Flynn Independent Temperature Control Patrick Gallagher BP Mechanical Corp. Stephen Gianotti Arcadia Electrical Co., Inc. Sandra Milad Gibson Milad Contracting Corporation

Craig Gilston Gilston Electrical Contracting Gloria Kemper Recon Construction Corp.

Randy Rifelli United Iron, Inc. Guy VandeVaarst Firecom Inc. John Villafane Eldor Electric Upcoming Events

General Membership Meeting Wednesday, November 12 5:30PM Board of Directors Meeting Tuesday, November 18 5:30PM

trengthen New York’s construction industry

each member firms to increase business opportunities

dvocate to preserve subcontractors’ rights

O U R M I S S I O N S TAT E M E N T

ADVERTISEMENT

Manhattan Long Island212-661-6166 516-256-3500www.grassicpas.com

find the balance to gain a competitive edge

For more than 30 years, Grassi & Co.’s Construction Practice has been assisting contractors, engineers, suppliers and distributors minimize their tax liability, uncover potential savings, and build a successful future.