ST Student Guidelines

JaganNath Institute of Management Sciences, Rohini Placement Department

GUIDELINES FOR SUMMER TRAINING & PROJECT REPORT

FOR BBA and BCAM (Semester IV) Students Only Summer Training is a major part of the Course Curriculum of BBA and BCAM at JIMS. The project report & presentation

prepared on the basis of your Summer Training carries 100 marks as a part of University criteria in the final semester.

If any student fails to undergo Summer Training and do not submit project report they will not be able to clear their

papers in Final Year University Exams.

INSTRUCTIONS TO STUDENTS:

1. It is compulsory for each and every student to undergo Summer Training.

2. Summer Training takes place at the end of Semester IV.

3. The duration of Summer Training is 6-8 weeks (2 months) between May to July.

4. The organization for Summer Training should be a recognized f i rm (Private Ltd. Or Publ ic Ltd.).

5. A Summer Training Certi f icate is issued at the end of the training period by the organization.

6. Students wi l l ing to undergo Summer Training in an organization with their own effort are required to submit a photocopy of their appointment letter on the Company’s Letterhead before Apri l 15, 2009 to the placement department.

7. If a student is once selected in an organization through the Insti tute, he/ she should join the f irm. They wi l l not be al lowed to undergo further interviews.

8. If a student is not interested to join an organizat ion, once selected through the Insti tute, they should have to join an organization on their own.

9. Please do not take up IRDA examination (if any) conducted by the organization . If a student is interested to undergo IRDA examination through the organization; the Insti tute wi l l not be responsible for any consequential disorders.

10. If a student is facing any problem during their Summer Training in the organizat ion arranged by the Placement Department, he/ she is required to submit a written appl ication letter to the Placement Department regarding the same. Verbal notations

wil l not be entertained.

11. Formal dress code has to be maintained during the entire period of Summer Training in an organization.

12. All the students are required to report to their respect ive Training Supervisor in the organizat ion appointed to them on t ime.

13. Instructions/ Assignments given by company off ic ials should be str ict ly adhered. Any non-compliance would amount suspension of the candidate from the Institute t i l l further notice.

14. 100% attendance should be maintained during the Summer Training. Cert if icates wil l

not be issued to non- serious candidates and consequently they wil l not be able to submit their Project Report .

15. Students wi l l be divided into groups and each group wi l l be assigned a faculty incharge for support & guidance. Each student is required to:

a. Keep continuous interactions with Faculty Incharge regarding the Project proceedings.

b. Report once in a week to your Faculty Incharge personal ly.

……….continued



FOR BBA and BCAM (Semester IV) Students Only INSTRUCTIONS TO STUDENTS: (continued)

16. The project t i t le can be conf irmed with your Training Supervisor or Faculty Incharge. Proper data is to be col lected according to your report during the training period itsel f.

17. Students are required to prepare their project report during the training period i tself . Compile and draft the project report and get i t approved by your faculty incharge before binding.

18. Your project report should be unique with respect to t it le, project content and project layout. No two project report of any students should be identical , in any case, as this may lead to the cancel lat ion of your project report by the Universi ty.

19. A presentation related with your Summer Training & Project Report is to be prepared.

20. The Project Report after the last date of submission wi l l not be accepted.

21. Please check the website regular ly for updations.

Last Date to submit Project Report (GJU Batch): November 30, 2009

Last Date to submit Project Report (GNDU Batch): September 20, 2009

SUMMER TRAINING CERTIFICATE

1. Summer Training Cert i f icate has to be on an original letterhead. Scanned certi f icates wi l l

be rejected.

2. The letterhead should bear the name of the Company, Logo, Address and Contact Detai ls

and should be on executive bond paper with good thickness.

3. The training certificate should be signed by the Training Supervisor with his/her stamp/ company’s stamp and

not by any other person e.g., HR Head or any HOD of the company.

4. Signature should be original and not scanned.

5. The Training certificate should have the name and designation of the Training Supervisor and not merely

Authorized Signatory.

6. The certificate should carry the title “To whomsoever it may concern” or should be addressed to the “The

Suptd, Name of University, Place”.

7. The duration to be mentioned on the Summer Training certificate should be between July 20 – September 14,

09 [Minimum 6 weeks / Maximum 8 weeks] - Only for GJU students



FOR BBA and BCAM (Semester IV) Students Only GENERAL INFORMATION TO BE COLLECTED BY STUDENTS DURING SUMMER TARINING

Along with the data regarding the topic, following general information is to be collected by students undergoing in–company or in–plant training irrespective of their functional areas / topic, etc.

1. Sales performance for last five years ( Product wise if possible )

a) In Units b) In Rupees

2. Number of Employees, different section-wise with due classification like skilled, semi – skilled, unskilled

worker, officers, managers, etc.

3. Photograph (s) in the organization, while discussing with officer of the company if possible.

4. Organizational charts ( with Explanation )

5. Annual Reports for last 5 years.

6. Historical background of the company.

7. Future plans of the company.

8. Product, literature, photographs of the products, technical details, etc.

9. List of competitors.

10. Other relevant information such as future plans, export strategy, market share of comparative area of operation, etc.

Students are also advised to buy a book on the industry under study, for example, if a student is undergoing summer training in a textile industry, he/she can refer books on topics related to “Textile Industry in India”. Such book may help the students to have deep insight of the industry and its problems.



FOR BBA and BCAM (Semester IV) Students Only

NUMBER OF PAGES:

o Minimum 60 pages

o Maximum 100 pages

TYPING INSTRUCTIONS:

o Border Indents

Top, Bottom & Right – 1 Inch

Left – 1.5 Inch

o Page Numbering – Bottom centered

o Font Type – T imes New Roman / Century Goth ic on ly

o Font Color – B lack on ly

o Font Size – Uni form & Cons istent throughout the report

Chapter Heading – 16 (Bo ld)

Tit les – 14 (Bo ld)

Normal Text – 12 (Regular)

o Line Spacing – 1.5

o Graphical Presentation – Co lor / B lack & White

o Reference Number - Each and every Table / Exhib i t / F igure must be ass igned i ts reference

number. E.g. – Table 1.1, Fig 1.1, etc.

PRINTING INSTRUCTIONS:

o Paper – Execut ive Bond, 100 gsm (Thickness)

o First Copy - Or ig ina l in a l l respects. (Or ig ina l ly typed with or ig ina l cert i f i cate)

o Second & Third Copies – Or ig ina l ly pr inted / photocopy of the FIRST copy.

BINDING INSTRUCTIONS:

FOR GJU BATCH:

o First Copy – Or ig ina l Project Report – RED BINDING (Please Avoid maroon or brown colour)

o Second Copy – Photocopy of Or ig ina l – RED BINDING (Please Avoid maroon or brown colour)

o Third Copy – Photocopy of Or ig ina l – Spira l B inding

FOR GNDU BATCH:

o First Copy – Or ig ina l Project Report – BLACK BINDING

o Second Copy – Photocopy of Or ig ina l – BLACK BINDING

o Third Copy – Photocopy of Or ig ina l – Spira l B inding

SUBMITTING PROJECT REPORT:

Project Report is to be submitted to your Programme Incharge/ Coord inator af ter gett ing approved by your

facul ty incharge.

o First Copy – Or ig ina l Project Report + 1 CD Format : Wi l l be submitted to the Univers i ty

o Second Copy – For L ibrary (To be submitted a long with or ig ina l copy)

o Third Copy – Student ’s Copy




TENTATIVE FORMAT OF PROJECT REPORT

Copy of Cover Page

Student Undertaking / Declaration

JIMS certifying letter by Director/ Joint Director

Summer Training Certificate

Preface

Acknowledgement

List of Tables / Exhibits / Figures (if desired)

CONTENTS Page Number

Chapter 1 - Introduction

1.1. Overview of Industry as a whole - # -

1.2. Profile of the Organization - # -

1.3. Problems of the Organization - # -

1.4. Competition Information - # -

1.5. S.W.O.T Analysis of the Organization - # -

Chapter 2 - Objective & Methodology

2.1. Significance - # -

2.2. Managerial usefulness of the study - # -

2.3. Objectives - # -

2.4. Scope of the study - # -

2.5. Methodology - # -

Chapter 3 – Conceptual Discussion (Theoretical Backdrop & Literature Review) - # -

A brief theoretical backdrop and literature review about the project is required to be given like referring to some

standard text books, journals, magazines, newspaper, etc. Attempt should be made to collect latest information by

scanning latest articles published in periodicals, journals, etc. Please note that latest authentic data adds to the quality

of project and gives good impression to Viva committee as well as the organization, where in student is placed for

Summer Training and he / she has done extensive review and survey pertaining to project.

Chapter 4 - Data Analysis - # -

In this chapter primary data is collected through Questionnaires, Observation, Inspection of records, Interviews

conducted and / or secondary data collected from published records be systematically analyzed and tables, graphs,

diagrams also are used wherever necessary to present the data. Every table / data should be followed by suitable

interpretation.




Chapter 5 - Findings and Recommendations - # -

Based on data analysis presented in earlier chapters, relevant observations inference to be made / drawn. And in

second part of this chapter, practical suggestion / recommendations are to be given to the organization.

ANNEXURES : Include the following details in this section

o Sample Questionnaires

o Analytical Master Charts

o Financial Statements and

o Any other relevant documents

BIBLIOGRAPHY

Reference Books, Journals, Newspapers, Websites, Reports, etc are to be listed out here.

Examples as how to write are given below:

[ For any queries please contact your Faculty Incharge ]

Books: Kotler Philips, Marketing Management : Analysis, Planning Implementation & Control 9th Edition 1998, Prentice Hall of India Ltd., New Delhi Magazines, Journals & Newspapers: Name of article - Business Today, 15 – 22 May, 2007 Name of article - The Times of India, Mumbai, 21st May, 2007 Internet: www.webindia.com www.crm.com/papers/php.html




FORMAT OF COVER PAGE

SUMMER TRAINING PROJECT REPORT

FULL NAME OF ORGANIZATION

Submitted in partial fulfillment of the requirement of Bachelors of Business Administration (BBA)

NAME OF UNIVERSITY, PLACE

TOPIC OF SUMMER TRAINING

Training Supervisor :(As in Certificate) Submitted By: Name Name of Student Designation Batch University Enrollment No.

SESSION 2007 – 2010 NAME OF UNIVERSITY DISTRICT – PIN CODE




FORMAT OF SUMMER TRAINING CERTIFICATE (This letter has to be on the company’s off icial letterhead)

Date

TO WHOMSOEVER IT MAY CONCERN

This is to cert i fy that Mr. / Ms. …………………………………… of …………… (Name of course),

Final Year has successful ly completed Summer Training Programme for a period of

……………… weeks with ………………………………………. (Name of organizat ion) from

…………………………. To ………………………………. (Exact Date has to mentioned)

As per our measurements and report ing structure he is hard working and has been excel lent

during the training programme.

We wish him al l the success for his future.

Signature

(Name of Concerned Person)

Designation

ST Student Guidelines

Documents

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