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SSG GROTE / SGT BENNSSG GROTE / SGT BENNSSG GROTE / SGT BENNSSG GROTE / SGT BENN

NCOER TIPS FOR NCOER TIPS FOR LEADERSLEADERS

AR 623-3 / DA PAM 623-3AR 623-3 / DA PAM 623-3

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WHY DO WE DO IT?????

To assess and advise NCOs on their performance

To guide and mentor NCOs for success in their career

The book answer:

Army evaluation reports are assessments on how well the rated Soldier met duty requirements and adhered to the professional standards of the noncommissioned officer corps.

The bottom line:

We take care of our own…..

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• Revised form: 2166-8 has changed; The format was enhanced to ease the complete process

• Rating period: The rating period for all NCO’s is now by YYYYMMDD not just month and year as it was in the past

• NO MILITARY FLIP: The policy has changed to make the front and back of the 2166-8 the same….no more flip

Various other changes are listed in both the reg and the DA PAM (see AR 623-3 and DA Pam 623-3)

NEW REG, NEW RULE, SAME SOLDIERS

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• Address strongest Values (in Part IVa) with substantive comments

• Clearly articulate failures (‘NO’ entries) - avoid vague comments

• Paint clear and accurate portrait of rated NCO

• Reflect significant accomplishments during rating period on report

• Render fair, accurate and unbiased reports

AMONG THE BEST = absolute top performers

FULLY CAPABLE = good performers but less than the best

MARGINAL = failed one or more standards

PLAN AHEAD Know your subordinates

Foster atmosphere for success

ROLE OF THE RATER

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“1” = cream of the crop promote immediately “2” = a solid soldier strong recommendation for promotion “3” = good performance promote if allocations allow “4” = weak performer do not promote “5” = poor performer consider for QMP

Be on same sheet of music as rater throughout rating period resolve differences early on to avoid discrepancies on NCOER

ROLE OF THE SENIOR RATER

It is the senior rater’s responsibility to ensure that bullets regarding schools and assignments are in order with the

soldier’s performance and over-all potential

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Overall caretaker of system

* Reviews reports to ensure consistency, accuracy, and fairness

* Resolves discrepancies between rater and senior rater

* If discrepancy can't be resolved after discussing with both rating officials, then reviewer nonconcurs and attaches memorandum

* If rater and senior rater agree on evaluation but reviewer does not, then reviewer ‘may’ nonconcur but must clearly articulate reason for non-concurrence IN MEMORANDUM FORMAT

The Army trusts the rater and senior rater to be fair and accurate in rendering reports - reviewer’s role is not to provide a 3rd

evaluation so………..DON’T DO IT!!!

ROLE OF THE REVIEWER

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NCOER BULLET COMMENTS

IAW AR 623-3, Chapter

• Be short, concise, to the point. Bullets will not be longer than two lines, preferably one; and no more than one bullet to a line.

• Start with action words (verbs) or possessive pronouns (his or her); Personal pronouns he or she may be used; should use 'past' tense when addressing NCO's performance and/or contributions.

• Be double-spaced between bullets

• Be preceded by a small letter 'o' to designate the start of the comment. Each bullet comment must start with a small letter unless it's a proper noun that is usually capitalized.

• A specific example can be used only once; therefore, the rater must decide under which responsibility the bullet fits best (or is most applicable).

*** SHORT AND SWEET***

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***BE FAIR TO YOUR SOLDIERS***

-- too many NCOERs have ‘unjustified’ excellence marks - if there are no quantifiable accomplishments then the board considers it only a ‘successful’ rating.

-- too many NCOs are receiving ‘Among the Best’ ratings by the rater -- boards have difficulty determining rater’s intent.

-- too many senior raters do not address potential in their bullets -- tell the board who they should promote, the type of assignments best suitable for the rated NCO, and the schooling the NCO should attend.

OVERALL PERFORMANCE

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SampleNCO-ER(page 1)

S-1 WILL COMPLETE ONLY THE

ADMIN PORTION

Brackets are ONLY

for FROCKED NCO’s

THE PMOS IS “O”,

NOT A ZERO

EX…31B3O

STATUS:

AC, AGR, or TPU

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SampleNCO-ER(page 2)

S/R focus onpromotion,

schools,assignments

Lead offwith yourstrongest

bullet

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• Ensure counseling is happening – Spot Check Rater’s checklist/record

• Best NCO receives 2 or 3 Excellence bullets, not 5-0 or 4-1 (success in PT)

• Justify Excellence Bullets - Tell the story …but DON’T OVER DO IT!!

• Validate a SUCCESS with a bullett comment, NEVER leave it blank

• Ensure Junior Officers and NCOs know system

• Create Excellence Opportunities - Tell NCOs how to achieve excellence

• NCOER Quality Control - suggest using CSM

EVALUATION TIPS

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EXCELLENCE: Exceeds Standards; demonstrated by specific examples and measurable results; special and unusual - achieved by only a few; clearly better than peers

SUCCESS: Meets all standards; majority of ratings in this category; NCO is fully competitive for promotion and schooling

NEEDS IMPROVEMENT: NCO missed meeting some standards

Panel members are briefed to carefully review bullets to confirm that each bullet comment justifies the rating in the checked box

PROMOTION BOARD INTERPRETATION OF

EVALUATION

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RATING CHAIN

NCO rating chains. These will consist of the rated NCO, the rater, the senior rater, and the reviewer. The reviewer will

be a commissioned officer, warrant officer, CSM, or sergeant major (SGM) in the direct line of supervision and

senior in pay grade or date of rank to the senior rater.

Our rating chain has changed. Please review and INITIAL the roster stating that you have received a

copy of the sheet. If you have questions, please address them to the CSM.

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COUNSELING CHECKLIST

IAW AR 623-3, Chapter 1-8(e)

Counseling will be conducted within 30 days after the beginning of the rating period and quarterly thereafter.

It develops a duty description for the Soldier and major performance objectives to accomplish during the rating period. It will also be used to guide the rated leader's performance during the early part of the rating period.

Furthermore…………

It is a BN requirement that the checklist is attached to the evaluation before we can complete the

process………

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Questions????

Please remember that the S-1 is here to ASSIST you in preparing the NCOER…not

to rate your soldiers