Spring Training March 2010 Title I, Part A/Learning Assistance Program.

Spring Training March 2010

Title I, Part A/Learning Assistance Program

UNIFORM ADMINISTRATIVE REQUIREMENTS

34 CFR Section 80

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Code of Federal Regulations34 CFR § 80

U.S. Department of Education’s (ED) Codification of Uniform Administrative

Requirements for Grants and Cooperative Agreements (A-102)

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General Requirements

80.1 and 80.2 Purpose and Scope 80.3 Definitions 80.4 Applicability

Nearly all ED grants 80.5 Effect on Other Issuances

Supersedes unless required by statute and authorized under section 80.6

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80.6 Additions and Exceptions Must have OMB permission

Must have permission of ED Determined on a case-by-case basis

Pre-Award Requirements 80.10 Forms for Applying for Grants

Use only standard application forms prescribed by OSPI (iGrants)

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80.12 Special Grant Conditions for “High Risk” Districts Can be imposed if district has been determined to-

Have history of unsatisfactory performance Have financial instability Have a management system that does not meet standards That does not conform to terms and conditions of previous

awards Be otherwise irresponsible

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Special conditions OSPI may impose include- Requiring payment on reimbursement basis Withholding authority to proceed until evidence of

acceptable performance Requiring additional, more detailed financial reports Additional monitoring Requiring technical or management assistance Establishing additional prior approvals

District must be notified of- Nature of special conditions/restrictions Reasons for imposing them Corrective action for their removal Method of requesting reconsideration

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Post-Award Requirements 80.20 Standards for Financial Management

Systems Districts must meet federal standards for-

Reporting Internal control Budgetary control Cost allowability Source documentation Cash management

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80.21 Payment Goal—Minimize the time between receipt of federal funds and

their use for federal program to which they have been designated

Methods Advances

Must be able to minimize time between receipt and disbursement

Interest in excess of $100 must be returned at least quarterly Reimbursement Working capital advance (for initial period only)

Must be able to minimize time between receipt and disbursement

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80.22 Allowable Costs Follow Circular A-87

80.23 Period of Availability of Funds Use only during funding period (including carryover) Liquidate within 90 days after funding period end

80.24 Matching and Cost Sharing Must be allowable costs In-kind contributions may be used if otherwise allowable

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Code of Federal Regulations34 CFR § 80 80.25 Program Income

Alternatives Deductive

Assumed unless other method permitted in agreement Matching Additive

80.26 Non-Federal Audit Districts are responsible for obtaining Single

Audits in accordance with Single Audit Act (SAO)

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80.30 Changes Require prior written approval of OSPI Documentation allowing approval must be obtained prior

to incurring costs 80.31 Real Property

Title usually vests with district ED/OSPI gives disposal instructions

80.32 Equipment Follow district capitalization policy Limits: Life greater than one year, cost no more than

$5,000 Title usually vests with district

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80.33 Supplies Title vests with district Disposal instructions from ED/OSPI if value greater than

$5000 at end of grant period 80.34 Copyrights 80.35 Subawards to Debarred or Suspended

Parties 80.36 Procurement

Use district procurement procedures which reflect applicable state and local laws and conform to federal law

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80.37 Subgrants

Reports, Records, Retention and Enforcement 80.40 Monitoring and Reporting Program

Performance OSPI must monitor districts and report to ED

80.41 Financial Reporting Use OSPI forms (F-195, F-196)

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80.42 Records Retention and Access Requirements At least three (3) years or until resolution of any

litigation, claim, negotiation, audit or other action involving records has been resolved

80.43 Enforcement Withhold payments pending corrective action Disallow costs Suspend all or part of grant Withhold future awards

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80.44 Termination for Convenience

After-the-Grant Requirements 80.50 Close-Out

Final Reports Adjustments Payments

80.51 Later Disallowances and Adjustments ED may disallow costs and recover funds on basis of later

audit or other review 80.52 Collection of Amounts Due

Funds paid in excess of amount entitled constitute federal debt

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Equipment34 CFR 80.32

Capital Assets/Equipment Management Follow district capitalization policy as long as:

Life of asset is at least one year Capitalize all assets which exceed the amount set in the policy

$5,000 is highest amount which may be set as the floor

Federal and non-federal assets are treated the same Take a physical inventory at least every two years and reconcile

results with property records Keep property in good condition Use selling procedures that encourage competition and result in

highest possible return. Records for equipment must be retained for three years after disposition of property.

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Equipment34 CFR 80.32

Property records must provide Description of property Manufacturer’s serial and model numbers or other

identification numbers Source of property, including grant or agreement number Acquisition date and cost Percentage of federal participation in the project or program

for which the project was acquired Location, use, condition and date the information was

reported Unit acquisition cost Date of disposal, sale price or method used to determine fair

market value where a district compensates ED for its share

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Suspended and Debarred Parties34 CFR 80.35 Districts may not make any awards or permit

any award to flow to debarred or suspended parties for contracts over $25,000

District’s responsibility to comply Contract language (preferred) Check Excluded Parties List System (EPLS) website

http://www.epls.gov (keep printed documentation!)

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Procurement34 CFR 80.36; OMB Circular A-128 Applies to obtaining supplies, equipment, services,

and construction under federal assistance programs Requires

Use of district’s procurement policy, if meet applicable state and federal requirements, including

Equal treatment (“arms length”, no favoritism) Use of free and open competition Rights and remedies between contracting parties Advancement of socio-economic purposes (affirmative action,

use of small, minority and women-owned firms, etc.)

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Procurement34 CFR 80.36; OMB Circular A-128 Procurement methods

Small purchases (informal) Less than $100,000 (federal requirement, see state law)

Competitive sealed bids (formal advertising) Conditions

Accurate specifications Competition Firmed fixed-price contract makes sense; selection able to be

made primarily on basis of price Sufficient response time Public bid opening Written contract award Able to reject any and all bids where sound reasons in best

interest of the program exist (document!)

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Procurement34 CFR 80.36; OMB Circular A-128

Districts will use their own procurement procedures (purchasing processes) that include applicable state and local laws and regulations provided they conform to federal laws and standards. When purchasing supplies and equipment competitive procurement practices must be used.

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Procurement34 CFR 80.36; OMB Circular A-128 Washington State Laws for Purchases of

Furniture, Equipment or Supplies (except books) RCW 28A.335.190 Before July 24, 2005

Competitive Basis-$15,000 Formal Bid-$50,000

After July 24, 2005 Competitive Basis-$40,000 Formal Bid-$75,000

Since less than federal limit, use state limit

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Procurement34 CFR 80.36; OMB Circular A-128 Washington State Law Definitions

Competitive Basis --- Quotes from at least three sources obtained in writing or by telephone and recorded for public viewing

Formal Bid --- Notice of complete plans and specifications advertised in at least one newspaper of general circulation once each week for two consecutive weeks for the intent to receive bids. Bids shall be in writing and opened and read in public on the date and place named in the notice. Bids shall be open for public inspection

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Procurement methods Competitive negotiation

Conditions Request for proposals (RFPs) must be publicized and

attempt to solicit from an adequate number of qualified sources

RFP must identify all significant evaluation factors, cost, price and importance

District must have procedures for evaluating technical merits of proposals and selecting contract award

Most advantageous proposal must be awarded Unsuccessful notified promptly

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Procurement methods Non-competitive negotiation

Solicitation through only one source (sole source) May be used only if

Items are available only from single source Public emergency will not permit delay Authorized by OSPI/ED After solicitation, number of sources/competition is

inadequate

OBLIGATION OF FUNDS

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76.707—When obligations are made

34 CFR Part 76Subpart G—Administrative Responsibilities

If the obligation is for When obligated

Personal services by employee When services performed

Non-employee services Date of written commitment

Non-personal service work Date of written commitment

Public utility services When services received

Travel When travel taken

Rental of real or personal property When property used

Real or personal property Date of written commitment

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CARRYOVER

LAP

Title I, Part A

Title I, Part A ARRA

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Carryover—Learning Assistance Program Carryover is added in late December or early

January when available from School Apportionment and Financial Services

Hardcoded into iGrants Budget revision needed to add Limited to 10% No waivers

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Carryover—Title I, Part A

iGrant form package 200 Carryover calculation for Title I, Part A (Page 1) Waiver application

If receive over $50,000 AND If more than 15% to carryover

Waiver needed for excess to be added to iGrant (FP 201)

Amounts up to 15% added to Title I, Part A without waiver

Budget revision needed

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Carryover amounts which keep their character At least 1% parent involvement (if receive over

$500,000) At least 10% district professional development (for

districts in improvement) At least 10% building allocation (for Title I, Part A

buildings in improvement) Amounts needed for SES and Transportation of

Public School Choice

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Carryover amounts which keep their character Amounts needed for

Homeless students Neglected students Meet parental requests for transportation for public

school choice and supplemental educational services (may not exceed 20% of the allocation)

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Title I, Part A ARRA

Follows the same rules as Title I, Part A

Must obligate by August 31, 2011

Waiver Request

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LAP CHANGESRCW 28A.165; WAC 392-162

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LAP Changes

Clarifies LAP is for supplemental/additional instructional services

Clarifies LAP is for underachieving students and extended learning opportunities

Clarifies LAP services are for students not meeting grade level on state assessments of basic skills (includes district assessments) or 11th and 12th grade students at risk of not graduating.

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LAP Changes

Describes significant changes for which previously approved applications must be modified—by July 1st of each year. These include, but are not limited to, changes-- To required plan components In intended uses In amounts to be expended for approved activities In number of students served by content area In amounts distributed to buildings

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DISTRICT AND SCHOOL IMPROVEMENT

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School Improvement

Plan

Continue:


Continue: Public School

Choice Supplemental

Continue: Public School

ChoiceSupplemental

Services


Supplemental

Services

Corrective

Action

Plan for AlternativeGovernance

AYP AYPAYPAYP AYP

Step 1 Step 2 Step 3 Step 4

Implement Plan For

Alternative Governance

Step 51 2

AYP AYP

AYP TIMELINE FOR SCHOOLS(Consequences apply only to schools receiving Title I funds)

Sanctions are a District Responsibility

Identified for School Improvement

WASLResults

WASLResults

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Parent Notification (LEA and School Improvement Non-Regulatory Guidance B-6)

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An explanation of what identification means and how their child’s school compares to other schools served by the LEA and SEA in terms of the academic achievement of its students;

The reasons for identification, such as one or more subgroups not meeting academic proficiency targets;

An explanation of what the school, district, and state are doing to support the schools;

An explanation of how parents can be involved in addressing the academic issues that led to identification; and

An explanation of the parents’ option to transfer their child to another school in the LEA or to access supplemental educational services.

School Improvement - STEP 1

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If a school in school improvement status does not make AYP for two consecutive years, the school is identified for school improvement. The following must be implemented for Title I schools:

Develop or Revise School Improvement Plan Public School Choice (20% of the District’s Title I

allocation) 10% Professional Development Set-Aside (school’s

portion)

What is Public School Choice?

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Section 1116 (b)(1)(E)

Public school choice allows parents or guardians to transfer their students out of low-performing schools into schools that are making AYP.

Required Information to Parents

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Explain what the school and district are doing to address the problems of low performing students

Inform of the child’s eligibility Identify school options Inform parents that TRANSPORTATION is free Explain student’s eligibility Explain how the district will notify parents about

enrollment and start dates Provide district/school contact

(This information may be addressed in the same letter that identifies why the school is in improvement.)

School Improvement - Step 2 - 5

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If a Title I school moves into must Step 2-5 of school improvement. The school must:

Develop/Review the School Improvement Plan Step 2 – Review Step 3 - Rewrite Step 4 – Write Restructuring Plan to implement in following year Step 5 Implement Plan

Continue Public School Choice

Implement Supplemental Educational Services

Supplemental Educational Services

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Section 1116 (e)(12)(C)

Supplemental educational services provide additional academic assistance for low-income students who are attending Title I schools that have not met AYP criteria.

Responsibilities of the District

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1. Notify parents about the availability of services and that there are two enrollment windows.

2. Help parents choose a provider, if requested.

3. Determine which students should receive services if not all students can be served.

4. Enter into an agreement with the provider selected by a parent.

5. Assist OSPI in identifying potential providers.

6. Provide OSPI with information needed to monitor the quality and effectiveness of the services.

7. Protect the privacy of students who receive SESs.[Section 1116(e)(2)(A-D)]

State Responsibilities

An SEA has a number of responsibilities in ensuring that SES are available to all eligible students. The SEA must approve SES providers, maintain a list of approved providers, display certain information on its Web site, monitor its LEAs’ implementation of SES, and monitor the quality and effectiveness of providers. Specifically, the SEA must:

1. Consult with parents, teachers, LEAs, and interested members of the public to promote maximum participation by providers to ensure, to the extent practicable, that parents have as many choices as possible [Section 1116(e)(4)(A); 34 C.F.R. §200.47(a)(1)(i)].

2. Provide and disseminate broadly, through an annual notice to potential providers, information on the opportunity to provide SES and the process for obtaining approval to be an SES provider [Section 1116(e)(4)(E); 34 C.F.R. §200.47(a)(1)(ii)]. (See Section C for additional information.)

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3. Develop and apply objective criteria for approving potential providers [Section 1116(e)(4)(B); 34 C.F.R. §200.47(a)(2)]. (See C-1.)

4. Maintain an updated list of approved providers across the State, for each LEA, from which parents may select, and indicate which providers are able to serve students with disabilities or LEP students [Section 1116(e)(4)(C); 34 C.F.R. §200.47(a)(3)(ii)]. An SEA should also give each LEA a list of approved providers in its general geographic location. (See C-2.)

5. Post on its Web site, for each LEA, the amount equal to 20 percent of the LEA’s Title I, Part A allocation available for SES and choice-related transportation (also known as the “20 percent obligation”) and the per-pupil amount available for SES [34 C.F.R. §200.47(a)(1)(ii)(B)]. (See B-8.)

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6. Develop, implement, and publicly report on standards and techniques for monitoring the quality and effectiveness of services offered by approved SES providers, and for withdrawing approval from providers that fail, for two consecutive years, to contribute to increasing the academic proficiency of students served by the providers [Section 1116(e)(4)(D); 34 C.F.R. §200.47(a)(4)]. (See D-1.)

7. Develop, implement, and publicly report on standards and techniques for monitoring an LEA’s implementation of SES [34 C.F.R. §200.47(a)(4)(iii)]. (See D-4.)

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8. Monitor each LEA’s implementation of SES, including any LEA that spends less than the amount needed to meet its 20 percent obligation and chooses to spend the remainder of that obligation on other allowable activities to ensure that the LEA complies with the criteria in 34 C.F.R. §200.48(d)(2)(i) [34 C.F.R. §200.48(d)(3)]. (See L-1.)

9. In addition to its regular monitoring, review by the beginning of the next school year any LEA that spends significantly less than the amount needed to meet its 20 percent obligation and has been the subject of multiple complaints, supported by credible evidence, regarding implementation of the public school choice and SES requirements [34 C.F.R. §200.48(d)(3)(ii)(A)]. (See L-16.)

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Responsibilities of the School DistrictWhat are the responsibilities of an LEA in implementing the SES

requirements?

1. Notify parents about the availability of services, at least annually [Section 1116(e)(2)(A); 34 C.F.R. §200.46(a)(1)]. (See G-2.)

2. Help parents choose a provider, if requested [Section 1116(e)(2)(B); 34 C.F.R. §200.46(a)(2)].

3. Apply fair and equitable procedures for serving students if not all students can be served [Section 1116(e)(2)(C); 34 C.F.R. §200.46(a)(3)]. (See F-3.)

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Responsibilities of the School District 4. Ensure that eligible students with disabilities and LEP students

receive appropriate services [34 C.F.R. §200.46(a)(4), (5)]. (See C-31 through C-33.)

5. Enter into an agreement with a provider selected by parents of an eligible student [Section 1116(e)(3); 34 C.F.R. §200.46(b)]. (See H-1.)

6. Assist the SEA in identifying potential providers within the LEA [Section 1116(e)(4)(A); 34 C.F.R. §200.46(a)(2)]. (See C-1).

7. Protect the privacy of students who are eligible for or receive SES [Section 1116(e)(2)(D); 34 C.F.R. §200.46(a)(6)]. (See H-16 through H-18.)

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Responsibilities of the School District 8. Prominently display on its Web site, in a timely manner to ensure that

parents have current information: (a) beginning with data for the 2007–2008 school year and for each subsequent school year, the number of students who were eligible for and the number of students who participated in SES; and (b) for the current school year, the list of providers approved by the SEA to serve in the LEA and the locations where services are provided [34 C.F.R. §200.39(c)(1)(ii), (iii)]. (See G-10 through G-12.)

9. Meet its 20 percent obligation. If an LEA spends less than the amount needed to meet its 20 percent obligation, then it must either: (a) spend the remainder of that obligation in the subsequent school year; or (b) meet the criteria in 34 C.F.R. §200.48(d)(2)(i) [34 C.F.R. §200.48(d)(1), (2)]. (See L-1.)

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Responsibilities of the Provider

An SES provider is responsible for meeting the terms of its agreement with the LEA (see H-1), including:

1. Enabling the student to attain his or her specific achievement goals (as established by the LEA, in consultation with the student’s parents and the provider) [Section 1116(e)(3)(A); 34 C.F.R. §200.46(b)(2)(i)(A)].

2. Measuring the student’s progress, and regularly informing the student’s parents and teachers of that progress [Section 1116(e)(3)(A), (B); 34 C.F.R. §200.46(b)(2)(i)(B), (ii)].

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Responsibilities of the Provider 3. Adhering to the timetable for improving the student’s achievement that is

developed by the LEA in consultation with the student’s parents and the provider [Section 1116(e)(3)(A); 34 C.F.R. §200.46(b)(2)(i)(C)].

4. Ensuring that it does not disclose to the public the identity of any student eligible for or receiving SES without the written permission of the student’s parents [Section 1116(e)(3)(E); 34 C.F.R. §200.46(b)(2)(v)].

5. Providing SES consistent with applicable health, safety, and civil rights laws [Section 1116(e)(5)(C); 34 C.F.R. §200.47(b)(2)(iii)]. (See C-19, C-31, C-32.)

6. Providing SES that are secular, neutral, and nonideological [Section 1116(e)(5)(D); 34 C.F.R. §200.47(b)(2)(ii)(D)].

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AYP TIMELINE FOR DISTRICTS(Consequences apply only to districts receiving Title I funds)

State Responsibility

DistrictImprovement Plan

District

Improvement Plan

State OffersTechnical Assistance and MAY take

Corrective Action

State

MUST Take

Corrective Action

Step 1 Step 2

1 2AYP AYP

AYPAYP

Identified for District Improvement

WASLResults

WASLResults

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District Improvement

Step 1

Inform Parents of District’s AYP Status

District Improvement Plan

10% Set-Aside for Professional Development

Step 2

Inform Parents of District’s AYP Status

Implement District Improvement Plan

10% Set-Aside for Professional Development

PUBLIC SCHOOL CHOICE AND SUPPLEMENTAL EDUCATIONAL SERVICES

ESEA Section 1116; 24 CFR Section 200.48

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Districts must notify parents of eligible students about public school choice options sufficiently in advance of, but no later than 14 calendar days before, the start of the school year.

Waiver was possible for 2010 for ONLY those buildings not previously in improvement and for schools that might have moved out of improvement.

The state has applied for a waiver for 2010-11

[34 CFR 200.37(b)(4)(iv) & 34 CFR 200.44(a)(2)]

Notification

Parent outreach

A district may count up to an amount equal to 1% of the 20% obligation toward parent outreach activities associated with SES and transportation for public school choice.

Examples of allowable costs include Parent notices Communication through the media, internet, and community partners Displaying information on the LEA’s website Parent fairs

[34 CFR 200.48(a)(2)(iii)(C)

Student information The district must prominently display on its website, in a

timely manner: The number of students who were eligible for and the number of

students who participated in public school choice and SES, beginning with data from the 2007-08 school year and each subsequent school year.

For the current school year, a list of SES providers approved by the state to serve the LEA and the locations where services are provided.

For the current school year, a list of available schools to which students eligible to participate in public school choice may transfer.

[34 CFR 200.39(c)(1)]

Transparency for parents

For each district, OSPI must post on its web site The amount of funds available for choice-related

transportation and SES (i.e., an amount equal to 20% of the LEA’s Title I. Part A allocation).

The per-child amount for SES

OSPI must indicate on the list of approved providers those SES providers that are able to serve students with disabilities or who are limited English proficient

[ESEA §200.47(a)(3)(iii)]

To spend less than the amount needed to meet its 20% obligation, an LEA must meet, at a minimum, the following criteria:

Partner, to the extent practicable, with outside groups, such as faith-based organizations, other community-based organizations, and business groups, to help inform eligible students and their families of opportunities to transfer or to receive SES [ESEA §200.48(d)(2)(i)(A)].

Ensure that eligible students and their parents have a genuine opportunity to sign up to transfer or to obtain SES, including by: Providing timely, accurate notice to parents. Ensuring that sign-up forms for SES are distributed directly to all

eligible students and their parents, and are made widely available and accessible through broad means of dissemination, such as the Internet, other media, and communications through public agencies serving eligible students and their families [ESEA §200.36 & §200.37].

Ensure that eligible students and their parents have a genuine opportunity to sign up to transfer or to obtain SES, including by:

PSC – Ensuring that parents had time to request that their child be moved to a school not in improvement.

SES - Providing a minimum of two enrollment “windows,” at separate points in the school year, that are of sufficient length to enable parents of eligible students to make informed decisions about requesting SES and selecting a provider [§200.48(d)(2)(i)(B)].

Ensure that eligible SES providers are given equal access to school facilities, using a fair, open, and objective process, on the same basis and terms as are available to other groups that seek access to school facilities

[ESEA §200.48(d)(2)(i)(C)].

District Responsibilities to Document and Notify

the State To spend less that the amount needed to meet its 20% obligation, a district must: Maintain records demonstrating that it has met the required

criteria, and

Notify the state that it: Has met the criteria, and Intends to spend the remainder of its 20% obligation on other

allowable activities.

Receive approval from OSPI to amend the application.

Consequences for non-compliance If OSPI determines a district has failed to meet any of the

required criteria, the district must:

Spend an amount equal to the remainder of its 20% obligation in the subsequent year, in addition to its 20% obligation for that year, on choice-related transportation costs, SES, or parent outreach and assistance, or

Meet the criteria and obtain permission from the state before spending less than the required amount in that subsequent school year. The state must confirm the district’s compliance with the criteria before granting such permission

[ESEA §200.48(d)(4)]

CHANGES TO IGRANTS

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Changes to iGrants - Title I, Part A Added indirects and total to SAS page New question: description of program New question: measurement to show

improved student achievement Clarified 20% must be set aside for choice

and SES Built in error if amount available to allocate to

buildings does not equal amount allocated

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Changes to Title I, Part A ARRA ARRA Question 3 (Must address all areas)

Driving Results for Students

Increasing Capacity

Accelerating Reform

Planning for Sustainability

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Changes to iGrantsLAP New question: description of program

New question: measurement to show improved student achievement

Removed question 4 (assessments inform LAP instruction) combined with question 1

Removed question 10—serving 8th grade

Removed reference to 8th grade from Page 2, #2—extended learning opportunities

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Changes to iGrantsLAP End of Year Reports Added “Eligible Students” by grade

Removed extra reporting for students in grade 8

Provided “yes/no” option for summer school LAP Title I, Part A

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iGrants Reminders Remove all numbers before beginning the application. This

includes: Allocations Set asides Enrollment Free and reduced lunch Private school information

Answer the questions asked

Keep answers brief and on topic

Applications are pre-populated—read for relevance, update where needed

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SASSubstantially Approvable Status

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SAS

April 30, 2010 Preliminary allocations released and

applications are ready in iGrants.

Note: While April 30th is OSPI’s target date, preliminary allocations and applications will be posted as soon as available, which could be the first week of May. Districts will be notified through iGrants as allocations and applications are made available.

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SAS

June 1, 2010 District deadline to submit a substantially

approvable status (SAS) request to ensure notification by July 1. (Applies to all programs except for Special Education.)

June 2010 Throughout June districts are notified of

substantially approved status.

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SAS

July 1, 2010 Last day for districts to submit a substantially approved

status request for a July 1 spending start date.

Summer 2010 Turnaround time for substantially approved or final

approval status is no more than 30 calendar days.

Summer 2010 Final allocations posted as soon as available and

completed.

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SAS

August 16, 2010 - First Notice: Districts who have not submitted or started process are identified and notice is sent to district program manager, business manager, and ESDs.

August 23, 2010 - Second Notice: Districts who have not submitted or started process are identified and notice is sent to district program manager, business manager, superintendent and ESDs.

August 30, 2010 - Third Notice: Districts who have not submitted or started process are identified and notice is sent to district program manager, business manager, superintendent and ESDs.

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SAS

September 1, 2010

**Applications due; last day for districts to submit a substantially approved status request for a September 1 spending start date.

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SAS

September 7, 2010

**Assistant Superintendent notification to all districts that have not submitted or started the grant process.

** Grant applications received after September 1, 2010 are subject to a spending start date of no earlier than the date received at OSPI. **

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SASSeptember 2010 Districts that have approved grant applications may

begin submitting reimbursement requests.

August/September 2010 Data will become available for Districts to complete the other required data

information for Special Education.

October 15, 2010 District deadline to notify OSPI of intent to participate in

all programs, other than Special Education.

December 1, 2010 District deadline to submit other required information for Special Education.

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SAS

December 2, 2010

Districts who have not submitted final information are identified and notice that funding remains suspended is sent through iGrants to program manager, business manager, superintendent, and ESDs.

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CPR RESULTSConsolidated Program Reviews

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Schoolwide Programs

Include all 10 components Reference so they are easy to locate

Update the plan annually Evidence of evaluation and adjustments

Plan is for entire building Include all content areas and students

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Targeted Assistance Programs Rank order lists contain all elements

Entrance and exit procedures Should be in writing If students do not exit, evaluate effectiveness of

program

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District and School ImprovementDistrict/School Improvement Plans

Must develop within 90 days from notification

Address student groups that placed the district/school in improvement by writing achievement goals

Include parents, teachers, principals and others in the design of the plan

Indicate how the plan will be evaluated for effectiveness

[34 CFR 200.41 and 200.52}

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Parent Involvement

Demonstrate parent involvement in

District parent involvement plan

Building parent involvement plan

Compacts

Use of parent involvement funds

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SES and Transportation for Public School Choice MUST set aside 20% of allocation

Cannot release for other allowable purposes until required conditions are met and OSPI approves

SES conditions Two windows Partner with CBOs and FBOs Equitable treatment of providers with others

Document all requests and results

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LAP

Demonstrate eligible students were served

Accelerated student learning plans must contain all four required elements Goals Roles of parents, teachers and students Communication, two-way Evaluation and review

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Fiscal Issues

Time and effort

Procurement, especially personal service contracts and sole sourcing

Set asides are sub coded and tracked Must show expended required amounts

Expenditures by building show correct ranking by per pupil expense followed

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Resource Links

OMB Circular A-87—Allowable Costs (Codified as 2 CFR 225) http://www.whitehouse.gov/omb/circulars_a087_2004/ OMB Circular A-102— Grants and Cooperative Agreements with State and

Local Governments http://www.whitehouse.gov/omb/circulars_a102/ OMB Circular A-133—Audit Requirements and the related Compliance

Supplement http://www.whitehouse.gov/omb/rewrite/circulars/a133/a133.html/ 34 CFR 80—Administrative Requirements http://www.access.gpo.gov/nara/cfr/waisidx_04/34cfr80_04.html 34 CFR 76—Requirements for grants passed to districts through the state

agency, OSPI http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&tpl=/ecfrbrowse/Title34/3

4cfr76_main_02.tpl

OSPI Title I ContactsDirector, Gayle Pauley: [email protected] Supervisors Petrea Stoddard: [email protected] Yvonne Ryans: [email protected] Reginald Reid: [email protected] Jamilyn Penn: [email protected] John Pope: [email protected] Larry Fazzari: [email protected] Jody Hess: [email protected] Support Julie Chace: [email protected] Kevan Saunders: [email protected] Tony May: [email protected]

Spring Training March 2010 Title I, Part A/Learning Assistance Program.

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Transcript of Spring Training March 2010 Title I, Part A/Learning Assistance Program.