Spring 2013 HS AIMS Pre-Test Workshop

Presented by Cindy Hurley

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Critical Dates

› AIMS Test Delivery to Warehouse Feb. 4 - 7

› AIMS Test Delivery to Sites Feb. 8 or 11

› Short Order Window Closes Feb. 12 4:00

› AIMS Writing Feb. 25

› AIMS Reading Feb. 26

› AIMS Writing Make-up Mar. 4

› AIMS Reading Make-up Mar. 5

› AIMS Check-In (Call for Appt.) Mar. 6 - 8

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Critical Dates

› AIMS Test Delivery to Sites Mar. 21 - 22

› Short Order Window Closes Apr. 2 Noon

› AIMS Math Apr. 9

› AIMS Science Apr. 10

› Stanford 10 (any two days) Apr. 9 -12

› AIMS Math Make-up Apr. 16

› No Early Out Wednesday – Full Day Apr. 17

› AIMS Check-In (Call for Appt.) Apr. 17 -19

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AIMS Site Test Coordinator

Responsible for

– Correct administration of testing at school site

– Providing test training for all test administrators

– Organizing, distributing, and collecting all test materials

– Keeping Cindy Hurley apprised of any testing issues that arise

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• Site Test Coordinator must establish and enforce test security procedures that comply with the Test Security Agreement and the State Board

of Education Rules

• All school personnel who will have access to the AIMS or Stanford 10 test materials must sign a Test Security Agreement

• Security agreements are to be filed for 6 years at the school site

• The Principal’s security agreement is brought to Cindy Hurley at time of material Check-In

Test Security

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February Testing

AIMS HSWriting/Reading

February 4 –7 to DistrictFebruary 8 or 11 to sites

April Testing

AIMS HSMathematics/Science

Stanford 10

March 18 – 21 to DistrictMarch 21– 22 to Sites

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Contents of Test Boxes

Brown Boxes:– Test Books– Answer Documents– Test Administration

Manuals

White Boxes:– Packing List

(Inventory)– Labels and Roster– Test Coordinator

Manual

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SCHOOL PACKING LIST:

• As soon as receive materials, open Box 1 (white)

• Verify that the materials as shown on the packing list are enough to cover your needs

• Email any shortages to Cindy by Feb. 12 4 PM (W & R)

Apr. 2 Noon (M, Sci, Stan) • When individual packages are opened,

confirm the number of actual documents or books

• Note any discrepancies on the packing list.

Discrepancies - Package had 6 test books

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Inventorying Test Materials

• Maintain an accurate inventory of all materials and some kind of check-in and check-out system

• Test books and answer documents are to be stored in a secure location at all times – not in classrooms overnight

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AIMS HS Form T

• Can only be used for the Make-Up Test Dates for Writing, Reading, and Mathematics

• As soon as you know how many make-ups you will need, email Cindy with your counts. No guessing. First come first serve

• T-forms can not be ordered from Pearson … we have what we have

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Regular Test Date Vs. Make-up

› Students and parents need to understand there is ONE test date.

› Make-up day is not an option day… it is a day for someone who truly was sick or had an emergency

› Do no advertise the make-up dates and push for everyone to test on the 1st testing date

› If there are not enough tests for make-ups you will need to prioritize:

#1 10th graders (for accountability)

#2 12th graders who have not passed

#3 11th graders who have not passed

#4 Meets to Exceeds for Tuition Waiver for those who signed-up

#5 For other Meets to Exceeds

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COHORTS

Student’s cohort is used to determine if a student is eligible to test on AIMS HS.

Cohort Grade

2016 9TH GradeFreshman

2015 10th Grade Sophomore

2014 11th Grade Junior

2013 and below 12th Grade Senior or 5 year + Senior

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HS Students to be Tested

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HS Students to be TestedNot required to pass the science test in order to

graduate from high school

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Stanford 10

Grade Stanford 10Reading

Stanford 10Language

Stanford 10Mathematics

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Stanford 10 is given on any one or two days (school decision) from April 9 – 12

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Other Students that May Test

› Home School

› Private School

› Completer Students

Also, must mark the not enrolled bubble on back of answer document

Do Not Fill in the SAIS Box, instead under Student ID grid, fill in their home phone number, 520-###-####

It is the responsibility of the school to send student reports or notify parents of the not enrolled student.

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AIMS HS Test Window

February Test Administration

Content Area Dates Administration Times

Writing Monday, February 25 1 session, 3 hours

Reading Tuesday, February 26 1 session, 2 hours1 stretch break

Make-Up Test Dates

Writing Monday, March 4 1 session, 3 hours

Reading Tuesday, March 5 1 session, 2 hours1 stretch break

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AIMS HS Test Window

April Test Administration

Content Area Dates Administration Times

Mathematics Tuesday, April 9 2 sessions, 90 min ea.significant break

Science Wednesday, April 10 1 session, 2 hours1 stretch break

Make-Up Test Dates

Mathematics Tuesday, April 16 2 sessions, 90 min ea.significant break

Science No make-up testing

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Stanford 10 Test Window

Test Window: Monday, April 9 – 12

Grade 9 Content Area

Session(s) Approximate Time

Day 1 Reading Reading Comprehension40 minutes

Day 1 or 2 Mathematics Mathematics 40 minutes

Language Language35 minutes

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TEST ADMINISTRATORS RESPONSIBILITIES

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Page 1 of TAD

PREPARE TEST ROOMS

All other visual aids displayed in the testing room that could assist students while testing must be removed or covered completely.

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Authorized Resources to be Available

– Dictionaries and thesauri must be available for the prompt section of the AIMS Writing tests

– These resources are not permitted during any other testing session

– Translation dictionaries must be available for ELLs and FEP year 1and 2

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Cell Phones

› Cell phones are not permitted, even during stretch breaks.

› Students must remove and be told to remove cell phones from their person

› Back packs should be placed in front of room and not by student desk

› It is against testing protocol to use a cell phone during testing and if breached, student test is subject to invalidattion

› Only Cindy per ADE can determine if a test will be invalidated

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All students must be allowed to continue to test

Test Administrators who observe students using

unacceptable resources are to remove the unacceptable

resources as soon as possible

After testing is completed, Cindy Hurley must be notified

to determine if an incident report needs to be submitted

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VERIFY NUMBER OF MATERIALS RECEIVED

Test Administrator should count number of test books and answer documents received.

When Test Administrator returns materials, Test Coordinator should verify number of test books and answer documents that have been returned.

Each Day of TestTest Books/Answer Documents are distributed

according to procedures set by site test coordinator

Each Day Immediately after testingReturn Test Books/Answer Documents

according to procedures set by site test coordinator

Secure Room

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High School Test Administrators must follow the directions exactly as stated in the Test Administration Directions

Student must complete this section

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If you choose to number test books and/or answer documents, use this blank box for numbering only

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DISRUPTIVE STUDENTS

• Whenever possible, the disruptive or misbehaving student should be moved to another location

•Students must be allowed to continue to test

•Incident Report must be submitted to ADE for any cheating incident

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Students do not leave the room during stretch breaks

BREAKS

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• Students who need additional time beyond the allotted testing time must be allowed to finish testing

• Students should be escorted to the room designated for extended time

• Students may not go to lunch, instead must have their lunch brought to the designated room

• Student should remain in the secure testing environment while eating and resume testing after they have eaten

Students Who Need Extra Time

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Accommodations

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All Test Administrators must read and be familiar with:

Testing Accommodations:

Guidelines for 2012-2013

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Universal Accommodations

› Universal test administration conditions that are in a student’s IEP or 504 are not considered testing accommodations so do not need to be marked in Box K of the answer document

› May be offered to any student in order to provide a comfortable and distraction-free testing environment

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See Testing

Accommodations

Guidelines

Standard Accommodations

Standard accommodations are available to:

– Students with certain injuries

– English Language Learners

– FEP Year 1 and Year 2 students

– Students with an IEP or 504 plan

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Recording Accommodations

› Test administrators must record the use of standard accommodations in section K of the AIMS demographic data grid on the student answer document (see next slide)

› Detailed directions for marking the use of standard accommodations is on pages 46-47 of the Test Administration Directions.

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Student Demographic Information

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Students with Pre-ID LabelsWhen there is a label,

nothing is bubbled in except

Box K for accommodations

when appropriate

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Student Bar Code Labels

The content area on the Pre-ID label must match the content area of the answer document.

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Incorrect Pre-ID Labels

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For Incorrect Labeling

› DO NOT attempt to remove the label

› NEVER EVER black out the label

INSTEAD:

› Cover the incorrect pre-ID label with a blank white label. Then hand bubble the correct student information on the back of the answer document

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As Students finish testing –

•They should raise their hand

•Verify they have filled out their name and school on the front of answer document

•They must sign that they have turned in their tests

•Test materials should be collected

As Students finish testing –

•They should raise their hand

•Verify they have filled out their name and school on the front of answer document

•They must sign that they have turned in their tests

•Test materials should be collected

As Students Finish Testing

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As Students Finish Testing

• Students are to remain quiet until the end of the testing session

• Students may read or do class work silently while waiting for the scheduled test session to end

• Electronic devices may not be used during this time

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Transferring Student Responses

› Students who tested using a Braille or large print version of the test must have their responses transferred to a standard answer document by an adult

› Students who used any assistive technology must have their responses transferred to a standard answer by an adult

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After Testing, Test Administrators Need to Check That:

Found on Pg. 42 of Test Administration Directions

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Special Circumstances

Contaminated Materials

› Do not return test materials contaminated with blood, vomit, or other bodily fluids

› Transfer student responses to a clean answer document

› Destroy contaminated test materials securely at school

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Organizing Scorable Materials

(Answer Documents: Used and Unused)

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Organizing Used Answer Documents (Scorables)

› Organize answer documents to be scored by content area and within each content area by cohort

› Separate cohorts for each content area with a colored piece of paper

› Note on each colored piece of paper, how many documents are within each cohort

› AIMS and Stanford 10 must be kept in separate boxes

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Organizing the Non-Used Answer Documents

› Non-used answer documents are those that were not used because they were extra, student never showed up, misplaced label, coffee spilled on it….whatever

› Non-used answer documents are not being scored but must be returned along with the used answer document but keep in a separate stack

› Count the non-used answer documents and note how many are in the stack

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Organize Answer Documents – AIMS HS

Writing, Reading, Mathematics can only be put into these cohorts: 2015, 2014, 2013, or

2012

Science can only be put into these

cohorts: 2016 or 2015

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Organizing Stanford 10

• The AIMS and Stanford 10 test materials must be assembled and boxed separately.

• Stanford 10 answer documents are kept in one stack of 9th grade documents

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Non-Scorable Materials

(Test Books, Reference Sheets, Rulers, Administration Manuals)

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Organizing Non-Scorable Materials

Organize by content:

› Stanford 10 materials are kept separate from AIMS materials

› AIMS is separated by content only…all writing kept together, all reading kept together, etc.

› It does NOT matter if a test book has been used or not….they all go together

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AIMS HS Manuals

› Hang on to Test Coordinator’s Manuals and Test Administration Directions until after AIMS HS Mathematics and AIMS HS Science in April

› Return all manuals with return of Math, Science and Stanford 10

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Email Cindy to schedule a time to return all materials

Writing & Reading – March 6, 7,or 8

Math, Science, Stan 10 - April 17, 18, or 19

Returning Test Materials

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Score Reports

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Score Reports

*Confidential Roster Reports will be emailed to principals by Cindy

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Woo Hoo You Made It !!!!

› Thanks for taking the time to review these slides

› Please bring any and all questions to the test training

› Training will be held at the Testing Warehouse: 606 S. Plumer

Cindy Hurley’s Phone: 225-5418

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