Spring 2007 Spring 2007 TCAP Regional MeetingTCAP Regional Meeting

Tennessee State Department of EducationTennessee State Department of Education

Assessment, Evaluation and ResearchAssessment, Evaluation and Research

Achievement - Testing WindowAchievement - Testing Window

April 2 - 25, 2007April 2 - 25, 2007Test must be given within 5 business daysTest must be given within 5 business days

(includes Make-Up Tests) (includes Make-Up Tests) (January 5, 2007 listserv)(January 5, 2007 listserv)

Return White Boxes - max 3 business days after end Return White Boxes - max 3 business days after end of administering testof administering test

Return Boxes - max 2 business days after white boxes Return Boxes - max 2 business days after white boxes have been shippedhave been shipped

Exceptions must be requested & a decision made Exceptions must be requested & a decision made prior to test windowprior to test window

Gateway/EOC - Gateway/EOC - Spring 07 Testing WindowSpring 07 Testing Window

Test Dates:Test Dates:• May 1 - Gateway MathMay 1 - Gateway Math• May 2 - Gateway Language ArtsMay 2 - Gateway Language Arts• May 3 - Gateway Biology May 3 - Gateway Biology • May 4 - Make up DayMay 4 - Make up Day

Return materials within 5 days after test Return materials within 5 days after test

administration.administration.

Gateway/EOC - ScanningGateway/EOC - Scanning

Start & End dates have been set for Scanning.Start & End dates have been set for Scanning.

Spring 07 & Summer 07 Schedule located in Spring 07 & Summer 07 Schedule located in

Test Administration Manual (TAM).Test Administration Manual (TAM).

Gateway/EOC AdministrationGateway/EOC AdministrationField Service Schedule 2006-2007Field Service Schedule 2006-2007

Gateway/EOC – Gateway/EOC – FallFall Scanning Scanning

Scanner stops for:Scanner stops for:

LastLast Name missingName missing

Letters double bubbledLetters double bubbled

ID# missing or incompleteID# missing or incomplete

Braille bubbled for regular testBraille bubbled for regular test

Absent bubble with answersAbsent bubble with answers

Gateway/EOC – Gateway/EOC – SpringSpring Scanning Scanning

Scanners stop for:Scanners stop for: LastLast Name missingName missing Letters double bubbledLetters double bubbled ID# missing or incompleteID# missing or incomplete Braille bubbled for regular testBraille bubbled for regular test Absent bubble with answersAbsent bubble with answers First Name completely missing or letter First Name completely missing or letter

double bubbleddouble bubbled Birth Date incomplete or missingBirth Date incomplete or missing

Gateway/EOC - Scan Site Gateway/EOC - Scan Site Documentation RecommendationDocumentation Recommendation

System Testing Coordinators - bring System Testing Coordinators - bring demographics needed to bubble all fields. demographics needed to bubble all fields.

Sample: Demographics VerificationSample: Demographics Verification

TCAP Online Application WebsiteTCAP Online Application WebsiteTCAP Online Reports Website – TCAP Online Reports Website – https://www.eval.k-12.state.tn.ushttps://www.eval.k-12.state.tn.us

Order EntryOrder Entry

Inventory- Before & AfterInventory- Before & After

Report of Irregularity (RI)Report of Irregularity (RI)

School/Group List (SGL)School/Group List (SGL)

Faculty Student DataFaculty Student Data

Quick ScoresQuick ScoresNoteNote: Private schools also order materials online.: Private schools also order materials online.

TCAP Online Application WebsiteTCAP Online Application Website

Spring 2007 Spring 2007 TCAP Regional MeetingTCAP Regional Meeting

Your Name

NAME

Student Accountability Demographic Student Accountability Demographic Information: Answer DocumentInformation: Answer Document

Use no. 2 pencil only, erase changes completely.Use no. 2 pencil only, erase changes completely.

Check for extraneous marks on answer documents.Check for extraneous marks on answer documents.

All documents must be checked in an effort to reduce All documents must be checked in an effort to reduce demographic verification at a later date.demographic verification at a later date.

The test administrator’s name must be written on The test administrator’s name must be written on answer document answer document EXACTLYEXACTLY as it appears on Group as it appears on Group Information Sheet (GIS). The same name must be Information Sheet (GIS). The same name must be entered on online SGL.entered on online SGL.

Updates on Achievement & Updates on Achievement & Gateway/EOC - Answer DocumentsGateway/EOC - Answer Documents

Grade Level Additions - Pre 7 and Post 12Grade Level Additions - Pre 7 and Post 12

Alternative ID NumbersAlternative ID Numbers

Membership DataMembership Data

Home SchoolHome School

HomeboundHomebound

English Language LearnersEnglish Language Learners

Special Accommodations B & CSpecial Accommodations B & C

Hurricane Katrina & RitaHurricane Katrina & Rita

TCAP Alternative Assessment (TCAP-Alt)TCAP Alternative Assessment (TCAP-Alt)

Alternative ID numbers Alternative ID numbers onlyonly when SSN is when SSN is not providednot provided

Use alternative student ID from Student Use alternative student ID from Student Management System Management System

Should be consistent with process in Should be consistent with process in Attendance Procedures ManualAttendance Procedures Manual

9 + the 3 digit system # + 00001 to 999999 + the 3 digit system # + 00001 to 99999

Achievement & Gateway/EOC -Achievement & Gateway/EOC -Alternative ID NumbersAlternative ID Numbers

Achievement & Gateway/EOC -Achievement & Gateway/EOC -Membership DataMembership Data

Membership data is used for AYP Accountability. Bubble…Membership data is used for AYP Accountability. Bubble…

O O 1. if student 1. if student HAS BEENHAS BEEN continuously enrolled continuously enrolled in this schoolin this school at some at some pointpoint in the 1st reporting period. in the 1st reporting period.

O O 2. if student has 2. if student has NOTNOT been continuously enrolled in this school, but been continuously enrolled in this school, but HAS BEENHAS BEEN enrolled enrolled in this school districtin this school district at some pointat some point in the 1st in the 1st reporting period.reporting period.

O O 3. if student has 3. if student has NOTNOT been continuously enrolled in this school district, been continuously enrolled in this school district, but but HAS BEENHAS BEEN enrolled in a enrolled in a Tennessee public school districtTennessee public school district at at some pointsome point in the 1st reporting period. in the 1st reporting period.

O O 4. if student has 4. if student has NOTNOT been continuously enrolled in a been continuously enrolled in a Tennessee Tennessee public school districtpublic school district at some pointat some point in the 1st reporting period. in the 1st reporting period.

Achievement & Gateway/EOC - Achievement & Gateway/EOC - CodingCoding

Home School & Private School students should be coded in

Home School & Private School students should be coded in #4#4

Achievement - Home SchoolAchievement - Home School

Reminder: Achievement Tests cannot beReminder: Achievement Tests cannot be

administered to Home School students inadministered to Home School students in

grades other than 5 & 7.grades other than 5 & 7.

Achievement & Gateway/EOC - Achievement & Gateway/EOC - HomeboundHomebound

System

High School Middle School Elementary School

Teacher Teacher Teacher

Homebound Student

Student

Student

• Homebound is now coded at student’s school of record/enrollment

• For Achievement: send test materials back to be processed with student’s teacher of record/enrollment

English Language LearnersEnglish Language LearnersThe testing requirements for ELL have changed:The testing requirements for ELL have changed:

ELL First Year ExcludedELL First Year Excluded – – There is no blanket exclusion of ELL students. There is no blanket exclusion of ELL students. Exclusions must be individually determined based on guidelines listed Exclusions must be individually determined based on guidelines listed below:below:

ELL students may have their scores excluded from the calculations ELL students may have their scores excluded from the calculations for AYP Accountability for all Achievement & Gateway/EOC for AYP Accountability for all Achievement & Gateway/EOC assessments if they:assessments if they:

a) a) are identified on the Home Language Survey as having a home are identified on the Home Language Survey as having a home language other than English, andlanguage other than English, and

b) score limited English proficient on the Tennessee ESL b) score limited English proficient on the Tennessee ESL Assessment, andAssessment, and

c) are in their c) are in their first year of enrollment (less than 365 days) in a U.S. first year of enrollment (less than 365 days) in a U.S. schoolschool

NOTE: NOTE: ELL Excluded Bubble should only be darkened if the student meets ELL Excluded Bubble should only be darkened if the student meets ALL of the above guidelines.ALL of the above guidelines.

Students may not be excluded for more than 1 year for calculations for NCLB.Students may not be excluded for more than 1 year for calculations for NCLB.

New

Achievement - ELL BubblesAchievement - ELL BubblesELL Excluded ELL Excluded – 1st year enrolled ELL Student– 1st year enrolled ELL Student RequiredRequired to take Math to take Math Test scores Test scores do notdo not count in AYP. count in AYP.

ELL ELL – Enrolled in school for subsequent years– Enrolled in school for subsequent years Exempt from taking Science & Social StudiesExempt from taking Science & Social Studies RequiredRequired to take Math & Reading/Language Arts to take Math & Reading/Language Arts Test scores Test scores dodo count in AYP & Achievement. count in AYP & Achievement.

T1/T2T1/T2 – Transitional students – No longer enrolled in ELL – Transitional students – No longer enrolled in ELL Required to take Reading/Language Arts, Math, Science & Required to take Reading/Language Arts, Math, Science &

Social StudiesSocial Studies Test scores Test scores dodo count in AYP. count in AYP.

Achievement & Gateway/EOC – Achievement & Gateway/EOC – Special Accommodation B & CSpecial Accommodation B & C

B. Read Aloud Test Instructions C. Read Aloud – Test Items

Split for Spring

2007

Fall 2005-Summer 2006

B. Read Aloud Test Instructions and Items

Achievement & Gateway/EOC -Achievement & Gateway/EOC -Katrina & Rita Hurricane Disaster Katrina & Rita Hurricane Disaster

CodingCoding

Do Not CodeDo Not Code

Student Evacuees ofStudent Evacuees of

Hurricane Katrina & RitaHurricane Katrina & Rita

Spring 2007

TCAP Alternative AssessmentTCAP Alternative Assessment

AddendumAddendum will be sent with Achievement will be sent with Achievement Test Materials.Test Materials.

Katrina

Rita

ELL Exclude

d

Pre 7 & Post 12

Read Aloud Test

Instructions

Read Aloud Test Items

Home Bound

Gateway/EOC

Summer 07 Summer 07 Answer Document ChangesAnswer Document Changes

Achievement & Gateway/EOC:Achievement & Gateway/EOC:

Additions to Ethnic Origin FieldAdditions to Ethnic Origin Field

Gateway/EOC:Gateway/EOC:

Information gathered for Career & Information gathered for Career & Technical EducationTechnical Education

Spring 2007 Spring 2007 TCAP Regional MeetingTCAP Regional Meeting

Home School

Do Not Tear

ELL Exclude

d Test Items

Test Instruction

s

Katrina & Rita

Membership Data

Home Bound

Achievement

Space where to stop between Part I and Part II

Achievement

Achievement - Testing TimesAchievement - Testing Times

# of items in # of items in Part I & Part IIPart I & Part II

Item #’s in Item #’s in Part I & Part IIPart I & Part II

3rd Grade3rd GradeTotal 442 MinutesTotal 442 Minutes

4th-8th grade4th-8th gradeTotal 406 MinutesTotal 406 Minutes

http://www.state.tn.us/education/assessment/doc/TimeLimitR3_8.pdf

Updates on Updates on Achievement & Gateway/EOC - FormsAchievement & Gateway/EOC - Forms

Medical Exemption RequestMedical Exemption Request

AYP Demographic ReviewAYP Demographic Review

Medical Exemption Request FormMedical Exemption Request Form

Achievement: Student Demographics onAnswer Document Must beCompleted for Scanning

Gateway/EOC:Answer Document Bubbled Absent Should be Completed & Scanned

for Student

Place Medical Exemption Request Form in Breach Envelope &

Send to Assessment, Evaluation, and Research

Enter Medical Exemption Request on TCAP Reports Website using online RI

Prior to Test Administration or When Reporting RIs Online

Medical Exemption Request (con’t)Medical Exemption Request (con’t)Procedures for Medical Exemptions

System Completes Medical Exemption Request Form with Documentation Including Dates From Doctor

System Reports Medical Exemption Via Online RI

Assessment, Evaluation, & Research Reviews Documentation

Exemption: (examples)Standard surgery or illness with complications

Change in cancer treatment causing severe nausea, dizziness, etcHead trauma/coma

Non Exempt: (examples)Broken arm or leg

Flu, Measles, mumps, chicken poxNon-medical issues – i.e. parent divorce

Immediately Report a potential breach of test security to the System Testing coordinator and the State Assessment, Evaluation, and Research Senior Executive Director.

The system and School must conduct an immediate and thorough local investigation of the incident.

If NO breach is found: If a breach IS found:

Notify the State Assessment, Evaluation,

and Research Senior Executive

Director

Contact and review results of investigation with the State Assessment Evaluation, and Research Senior

Executive Director.

Re-train staff on Test Security Law and local

policies; consider revision of policies and

procedures to avoid further problems.

Once a breach is confirmed notify the State Assessment, Evaluation, and Research Senior

Executive Director.

Immediately suspend the offending personnel and report this action to the Director of Teacher

Licensure at (615) 532-4880

Student Test Impacted. Student Test Not Impacted

Make Test Processing recommendations (Process Normally, Nullify or Void)

with an online RI and a Breach form.

Complete a Breach of Testing Security Report form with documentation of the investigation and results, including actions taken, and submit the form to the

State. Review local policies and procedures for revisions and re-train staff to avoid further infractions.

AYP Demographic Review FormAYP Demographic Review FormBuilding TC Completes for School

& Forwards to System TC

System TC Completes One (1) Form for SystemIn Breach Envelope to Appropriate Program Manager

If There Are Not Any Medical Exemption Requests or Breach of Security – Mail AYP Form in Regular Envelope

Data VerificationData Verification

Gateway/EOCGateway/EOC

AchievementAchievement

WritingWriting

System Testing Coordinator should provideSystem Testing Coordinator should provide

each school with student demographics from each school with student demographics from

system’s student management system.system’s student management system.

Student Data Verification - WhereStudent Data Verification - Where

The link to data verification site is located on The link to data verification site is located on TCAP Online Applications website:TCAP Online Applications website:

https://www.eval.k-12.state.tn.ushttps://www.eval.k-12.state.tn.us

Student Data Verification - WhenStudent Data Verification - When

After system has completed scanningAfter system has completed scanning

Student document review prior to scan provides Student document review prior to scan provides less data verification concerns & will reduce this less data verification concerns & will reduce this time.time.

Before system receives quick scoresBefore system receives quick scores

Will receive notification once data has been Will receive notification once data has been loaded to Schoolhouse Data Verification loaded to Schoolhouse Data Verification WebsiteWebsite

Student Data Verification - HowStudent Data Verification - HowDetailed InstructionsDetailed Instructions

Before beginning, Read Record Changes section in User Guide for complete description of buttons Before beginning, Read Record Changes section in User Guide for complete description of buttons

& functions used when making student record changes. & functions used when making student record changes.

Note: Note: When you hover cursor over a button, a brief description of button's function is displayed.When you hover cursor over a button, a brief description of button's function is displayed.

1.1. Select Select Student DataStudent Data sub-tab. The sub-tab. The Student DataStudent Data screen displays list of your students. screen displays list of your students.

2.2. Select student record you wish to edit by clicking on student name link.Select student record you wish to edit by clicking on student name link.

3.3. The The Edit StudentEdit Student page displays that student's record and fields that can be changed. page displays that student's record and fields that can be changed.

4.4. After making changes, click on After making changes, click on Save ChangesSave Changes button. To go back to student list, click on button. To go back to student list, click on Return to Student Data PageReturn to Student Data Page button. button.

5.5. After all changes have been made, or if you had no changes, click on Finish Edits sub-tab. After all changes have been made, or if you had no changes, click on Finish Edits sub-tab. Then click on Finish Edits button. Note: Stoplight in upper left corner is now green indicating Then click on Finish Edits button. Note: Stoplight in upper left corner is now green indicating successful completion of process.successful completion of process.

6.6. You can go back & update student edits any time before deadline.You can go back & update student edits any time before deadline.

7.7. Select Student Roster sub-tab to view or print original or current student roster.Select Student Roster sub-tab to view or print original or current student roster.

8.8. Select school you wish to view or print by clicking on Customer Selection drop-down menu & Select school you wish to view or print by clicking on Customer Selection drop-down menu & highlighting your school.highlighting your school.

9.9. Select either Original Student Roster or Current Student Roster link. Note: The report will be Select either Original Student Roster or Current Student Roster link. Note: The report will be in MS Excel format.in MS Excel format.

TCAP Regional Meeting TCAP Regional Meeting Webex SessionsWebex Sessions

March 12 (during morning)March 12 (during morning)

March 13 (during afternoon)March 13 (during afternoon)

Contact InformationContact InformationGateway/EOCGateway/EOC

Associate Director - Vicky SmithAssociate Director - Vicky SmithVicky.Smith@state.tn.usVicky.Smith@state.tn.us

Program Manager - Kevin WhittingtonProgram Manager - Kevin WhittingtonKevin.Whittington@state.tn.us Kevin.Whittington@state.tn.us

615-741-0720615-741-0720

AchievementAchievementAssociate Director - Glen SmithAssociate Director - Glen Smith

Glen.E.Smith@state.tn.usGlen.E.Smith@state.tn.us

Program Manager - Sonya CatheyProgram Manager - Sonya CatheySonya.Cathey@state.tn.usSonya.Cathey@state.tn.us

615-741-0720615-741-0720