Spp Careers 501 Project Management
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Transcript of Spp Careers 501 Project Management
SPP Careers 501 1
SPP Careers 501:Project Management
Clark Bonilla, DirectorAlumni and Career Services
School of Public Policy
SPP Careers 501 2
Table of Contents
1. Project Management (PM) Defined
2. Why PM for SPP Students?
3. Benefits of PM
4. Special Knowledge Areas of PM
5. PM Professional Development
6. References
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1. Project Management Defined
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PM Defined
PM is “the allocation, tracking, and utilization of
resources to achieve a particular objective
within a specified period of time.”
Managing Projects Large and Small (Harvard Business Essentials, 2004): xi.
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PM Defined by Techniques
PM involves “new methods of restructuring
management and adapting special management
techniques, with the purpose of obtaining better
control and use of existing resources.”
Harold Kerzner, Project Management (2001): 2-3.
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PM IllustratedCEO
VPOperations
VPFinances
VPR&D
VPM&A
VPHR
StandardizedProduction
CustomizedProduction
Board ofDirectors
SpecialAssistant
Project #1
Project #2
Facilities Logistics
IT Support Inventory
OSHA Compliance
Sales
MarketingProduct 1
Production
Product 2Production
ProjectPlanning
Project #1
Project #2
ProjectEvaluation
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PM Comparisons
Table 1: Organizational Criteria
General Management
Project
Management
Production Cycle Continuous Limited Time
Production Process Standardized Customized
Management Hierarchical
(Pyramid)
Vertical
Organizational Integration
Fully Minimal
(Streamlined)
Communications Diffused Limited
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Competitive Advantages of PM
“project management offers organizations the
means to be efficient, effective, and competitive
in a shifting, complex, and unpredictable
environment.” Ika, Lavagnon A. (2009) Project Success as a
Topic in Project Management Journals. Project Management Journal, 40(4): 6-19.
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5 PM Functions
Initiation
Planning
Execution
Monitoring and Controlling
Closing
James P. Lewis, Fundamentals of Project Management
(2007): 18-20.
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Approaches to Projects
Systems Engineering
Project Management
RequirementsManagement
Process of planning, applying, and
controlling the use of resources to
achieve a specific objective within a
specified time.
Process of managing requirements to
Include user and stakeholder requirements,
concept selection, architecture development,
requirements flowdown and traceability,
opportunity and risk management, system
integration, verification, validation and
lessons learned.
Management of project business, budget, and technical baselines, including baseline change
management and authorization, requirements flowdown, traceability, and accountability.
(Source: Forsberg, et al, 2005)
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2. Why PM for SPP Students?
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PMBOK for SPP Students
Sustainability research requires interdisciplinary teams.
Green technologies requires interdisciplinary project teams.
Increasingly S&T, environmental, and energy fields are utilizing
interdisciplinary project teams.
PMBOK aids SPP students in analyzing these teams.
PMBOK prepares SPP students to participate in these teams.
More employers seek SPP graduates with PMBOK.
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Special Skills for SPP Students
Proposal Development
Contract Development
Organizational Process
Analysis
Defining Project Scope
Scheduling
Cost Estimating
(“Costing”)
Budgeting
Procurement
Quality Control and
Management
Project Evaluation
Communications
Management
Risk Analysis and
Management
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Examples of Special Analytic Tools
Planning: SWOT Analysis, Cost-Benefit Analysis, Cost-Effectiveness Analysis, Trade-Off Analysis
Scheduling: Program Evaluation and Review Technique (PERT)
Risk: Sensitivity Analysis Costing: Life-Cycle Costing (LCC) Controlling: Earned Value Analysis (EVA) Quality: Pareto Analysis, Trend Analysis, Six Sigma Evaluation: Logical Framework Analysis
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3. PM Benefits for Institutions
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General Benefits of PM
Accomplishing projects on time and budget with
minimal disruption to normal operations
Minimizing development time for unique
projects, reducing costs and risks
Effective use of resources, i.e., pulling in
specific personnel to create ideal project teams
Managing Projects Large and Small (2007): xii.
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Special Benefits of PM
Identification of functional responsibilities to
ensure all activities are accounted for,
regardless of personnel turnover
Minimizing the need for continuous reporting
Identification of time limits for scheduling
Identification of a methodology for trade-off
analysis
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Special Benefits of PM
Measurement of accomplishment against plans
Early identification of problems so that
corrective action may follow
Improved estimating capability for future
planning
Knowing when objectives cannot be met or will
be exceeded Herzner, Project Management (2001): 3.
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4. Special Knowledge Areas of PM
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Project Integration Management
Project Integration Management: “ensures
the project is properly planned, executed, and
controlled, including the exercise of formal
project control. … every activity must be
coordinated or integrated with every other one
in order to achieve the desired project
outcomes.” (Lewis, 2007, p. 20)
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Project Scope Management
Project Scope Management: “includes
authorizing the job, developing a scope
statement that will define the boundaries of the
project, subdividing the work into manageable
components with deliverables, verifying that the
amount of work planned has been achieved,
and specifying scope change control
procedures.” (Lewis, 2007, p. 20)
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Project Time Management
Project Time Management: “developing a
schedule that can be met, then controlling
work to ensure that this happens!” (Lewis,
2007, p. 20)
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Project Cost Management
Project Cost Management: “involves
estimating the cost of resources, including
people, equipment, materials, and such
things…” (Lewis, 2007, pp. 20-21)
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Project Quality Management
Project Quality Management: includes
“quality assurance (planning to meet quality
requirements) and quality control (steps taken
to monitor results to see if they conform to
requirements).” (Lewis, 2007, p. 21)
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Project HR Management
Project Human Resource Management:
“involves identifying the people needed to do
the job, defining their roles, responsibilities, and
reporting relationships, acquiring those people,
and then managing them as the project is
executed.” (Lewis, 2007, p. 21)
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Project Communications Management
Project Communications Management:
“involves planning, executing, and controlling
the acquisition and dissemination of all
information relevant to the needs of all project
stakeholders.” (Lewis, 2007, p. 21)
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Project Risk Management
Project Risk Management: “is the systematic
process of identifying, quantifying, analyzing,
and responding to project risk.” (Lewis, 2007,
p. 21)
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Project Procurement Management
Project Procurement Management: “involves
deciding what must be procured, issuing
requests for bids or quotations, selecting
vendors, administering contracts, and closing
them when the job is finished.” (Lewis, 2007, p.
22)
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5. PM Professional Development
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Careers Using PM
Engineers Architects and planners Economic and real estate developers IT personnel Marketing personnel (product development) Construction personnel Many scientists involved in R&D Manufacturing personnel, etc.
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For SPP Graduates
PM as integration of policy outcome analysis
and organizational process analysis
PM as entry into interdisciplinary project teams
PM as transferable skill sets (sectors, horizontal
and vertical career pathways)
PM as advancement into management (PMP
certification for project management-readiness)
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PM Scenarios for SPP Graduates
Examining regulatory compliance of new hybrid car production
Analyzing incentives for adopting of new residential energy efficiency technologies
Performing environmental impact analysis for proposed new real estate development
Analyzing organizational processes to improve knowledge management from special projects
Monitoring quality of green technologies to reduce carbon emissions.
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PM Career Pathways
Career
Matrix
StateEnvironmental
Services
CorporateEnvironmental
Services
ConsultingEnvironmental
Services
Executive Senior Partner
Directorial Environmental
Serv. Director
Management Special Projects Manager
Professional Compliance
Officer
Classified Intern
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International Certification
Project Management Institute (www.pmi.org)
Project Management Professional (PMP) credential
Training opportunities (annual conferences,
seminars, journals)
Networking opportunities, exposure to different
industries
More systems and process-oriented thinking
(Blomquist et. al, 2010)
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References
Blomquist, Tomas; Hallgren, Markus; Nilsson, Andreas; and Soderholm, Anders. (2010) Project-as-Practice: In Search of Project Management Research That Matters. Project Management Journal, 41(1): 5-16.
Bower, Douglas C. and Walker, Derek H. T. (2007) Planning Knowledge for Phased Rollout Projects. Project Management Journal, 38(3): 45-60.
Couillard, Jean; Garon, Serge; and Riznic, Jovica. The Logical Framework Approach—Millennium. Project Management Journal, 40(4): 31-44.
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References - 2
Forsberg, Kevin; Mooz, Hal; and Cotterman, Howard. (2005) Visualizing Project Management: Models and Frameworks for Mastering Complex Systems. Hoboken: John Wiley & Sons, Inc.
Ika, Lavagnon A. (2009) Project Success as a Topic in Project Management Journals. Project Management Journal, 40(4): 6-19.
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References - 3
Jackson, Karen Luke and Keener, Barbara J. (2002) Introduction to Community College Resource Development: Creating Preferred Futures. Community College Journal of Research and Practice, 26: 1-6.
Jedd, Marcia. (2007) The Evolution Begins: A New Breed of Project Managers Can Talk Projects and Business Strategy. PM Network, 21(6): 60-64.
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References - 4
Kerzner, Harold. (2001) Project Management: A Systems Approach to Planning, Scheduling, and Controlling. NY: John Wiley & Sons, Inc.
Lakika, Susan. (2008) By Focusing on Lessons Learned, Project Managers Can Avoid Repeating the Same Old Mistakes.” PM Network, 22(2): 74-77.
Lewis, James P. (1995) The Project Manager’s Desk Reference. New York: McGraw-Hill.
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References - 5
PMI. (2007) The Benefits of a Credentialed Workforce: Why Organizations Gain from Promoting Credentials. PMI Today, Supplement to PM Network, 9:2.
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For More Information:
Clark Bonilla, Director
Office: 404-385-7220