Sponsorship & Exhibitor Prospectus · • Medical Student, Resident, Fellow, and Physician...
Transcript of Sponsorship & Exhibitor Prospectus · • Medical Student, Resident, Fellow, and Physician...
SHERATON PUERTO RICO HOTEL & CASINO
What is Physiatry ’19? ...........................................................................................................................................2
Who’s Walking the Expo Floor? .........................................................................................................................3
Schedule at a Glance.............................................................................................................................................5
Become an Exhibitor or Sponsor ............................................................................................................... 6-10
Advertising Opportunities ................................................................................................................................. 11
Sponsorship & Exhibitor Prospectus
DOWNLOAD ONLINE AT
PHYSIATRY.ORG/2019
• 2018 Sample Roster
• 2018 Exhibitor List
2 | Physiatry.org/2019 | [email protected] | 410.654.1000
Who is the Association of Academic Physiatrists (AAP)?The AAP is an influential and intimate community of leaders in physical medicine and rehabilitation (PM&R) at every
career level. AAP members are forward-thinking residents and fellows, rising stars and early career physiatrists, and
key opinion leaders in the specialty. They are decision-makers in leading rehabilitation hospitals, academic medical
centers, and practices across the country.
What is Physiatry ’19?Physiatry ’19 is the premier annual event for over 1,200 influencers and up-and-coming leaders in physiatry and
rehabilitation medicine to gather for education seminars, networking, and of course, cutting-edge products,
technologies, and programs. This can’t-miss event is a veritable social register of the physiatry specialty’s key players!
The AAP’s Annual Meeting is your opportunity to make valuable contacts, develop relationships, and secure your
success in the PM&R market.
THE FUTURE OF PHYSIATRY HAPPENS HERE
SPONSORSHIP & EXHIBITOR PROSPECTUS
“ The AAP Annual Meeting is a must for any academic physiatrist.
l Practicing Physiatrist: 46%
l PM&R Resident/Fellow: 40%
l PM&R Admin/Finance Director: 10%
l Medical Student: 4%
A NATIONWIDE CONNECTION TO PM&R
Midwest
22%
South
14%
West
24%
Northeast
37%
International
3%
ATTENDEES WITH INFLUENCE
If you offer innovative products, services, and solutions that meet the need of PM&R physicians and patients, then you belong at Physiatry ’19 in Puerto Rico, February 19-23, 2019.
The meeting is a treasure trove of resources for academicians in any stage of their career. One can find
educational tools, research support, administrative pearls and evidence for clinical treatments.” — Physiatry ’18 Attendee
SPONSORSHIP & EXHIBITOR PROSPECTUS
What is a Physiatrist?Physiatrists are physicians who specialize in physical medicine and rehabilitation (PM&R). Physiatrists diagnose and
treat patients of all ages with functionally limiting conditions related to the brain, spinal cord, muscles, nerves, bones,
joints, ligaments, and tendons. Physiatrists use medicine, technology and innovation to achieve optimal outcomes,
mobility, and function for rehabilitation patients, as well as successful reintegration into all aspects of life.
THE FUTURE OF YOUR SUCCESS HAPPENS HERE
Why You Should Sponsor & Exhibit at Physiatry ’19
• BUILD relationships and your reputation with a targeted
audience of over 1,200 influential physiatrists,
with a rare physician to sponsor/exhibitor ratio of 19 to 1.
• GAIN the loyalty of physicians early in their careers and new
to the specialty. Nearly 40% of attendees are Residents and
Fellows.
• BENEFIT from many networking events on and off the
expo floor as your badge is a full-conference registration.
Attend events including the Welcome Reception, Signature
Lunch, and Poster Gallery Receptions.
• SHOWCASE your commitment to advancing
rehabilitation and position your company as a leader and
expert in the industry.
• SUCCEED alongside dozens of returning exhibitors. Leave
with new customers, fresh leads, and as a valued partner and
member of the AAP family.
A SPECIALTY WITH GROWING IMPACT & PROMINENCE
3 | Physiatry.org/2019 | [email protected] | 410.654.1000
PM&R SUBSPECIALTIES:
• Pain Medicine
• Neuromuscular Medicine
• Sports Medicine
• Spinal Cord Injury Medicine
• Brain Injury Medicine
• Pediatric Rehabilitation Medicine
• Hospice & Palliative Medicine
OTHER AREAS OF INTEREST:
• Rehabilitation Robotics & Technology
• Spasticity and Movement Disorders
• Ultrasound and Electrodiagnostic Medicine
• Stroke
• Multiple Sclerosis (MS) and Other
Neurological Conditions
• Orthotics and Prosthetics
• Gait Analysis and Solutions
• Medical Student, Resident, Fellow, and
Physician Education
• Fellowship and Career Opportunities
• Research Opportunities and Collaborations
• Medical Organizations, Journals, and Books
“ We really appreciate how focused the content is, and the intimate atmosphere of AAP — we made contact with quality prospects!” — Physiatry ’18 Sponsor
4 | Physiatry.org/2019 | [email protected] | 410.654.1000
AAP Annual Meeting sponsors and exhibitors enjoy 8 non-
competing exhibit hours and countless opportunities for you
to maximize awareness. Space is always limited to ensure an
intimate atmosphere and quality relationship building time.
The AAP offers all-day beverage services, a 2-hour Welcome
Reception, morning and afternoon refreshment breaks each
day, a signature lunch for all attendees, and product theaters
— all to draw traffic to your booth.
SPONSORSHIP & EXHIBITOR PROSPECTUS
*Early Bird pricing offered until November 1, 2018
TYPE OF SPACE Early Bird Pricing Regular Pricing
10x10 Inline $1,900 $2,400
10x10 Corner $2,200 $2,700
10x20 Corner $3,850 $4,350
10x20 Island $4,300 $4,800
20x20 Island $6,345 $6,845
WHAT’S HAPPENING ON THE EXPO FLOOR
“This meeting is a fertile ground for exchanging new ideas and fostering new collaborations.” — Gerard Francisco, MD, Chair, UT Health McGovern Medical School; Chief Medical Officer,
TIRR Memorial Hermann Hospital (Houston, TX)
Exhibitor Registration Includes Recognition Before, During, and Following the Meeting:
• Post-show mailing list of attendees so you can target prospects
• Two exhibitor registrations per booth
• Complimentary refreshments throughout conference
• Visibility in the conference mobile app and Final Program
• Listing and link on the Physiatry ’19 online floor plan
• Access to educational sessions and networking events alongside attendees
• Recognition in the AAP e-newsletter before and after the meeting
• 2019 “We’re Exhibiting” logo to use in your marketing and post on your website
SPONSORSHIP & EXHIBITOR PROSPECTUS
V E N U E I N FO R M AT I O N
Sheraton Puerto Rico Hotel & Casino
200 Convention Boulevard, San Juan, Puerto Rico 00907
HOTEL RESERVATIONS:
The AAP’s room block offers Physiatry ’19 sponsors and exhibitors a room rate of $199.
THREE EASY WAYS TO SIGN-UP
VISIT: Physiatry.org/2019
CALL: 410-654-1000
EMAIL: Bernadette AAP External Affairs Director, at [email protected]
@
“ Great Expo
Hall and layout
to maximize
booth flow. The social events were very well planned.”
— Physiatry ’18 Sponsor
5 | Physiatry.org/2019 | [email protected] | 410.654.1000
Schedule at a Glance*
*This schedule is based on the 2018 Annual Meeting and is subject to change.
TUESDAY, FEBRUARY 19
11:00am – 4:00pm Registration Open
1:00pm – 5:00pm Pre-Conference Workshops
WEDNESDAY, FEBRUARY 20
7:00am – 12:00pm Registration Open
8:00am – 5:00pm Pre-Conference Workshops
12:00pm – 5:00pm Exhibitor Move-In
5:30pm – 7:00pm Fellowship & Job Fair
THURSDAY, FEBRUARY 21
7:00am – 4:00pm Registration Open
7:00am – 7:45am Morning Coffee with Exhibitors
8:00am – 9:00am Opening Plenary
9:30am – 10:00am Refreshment Break in Expo Hall
9:45am – 5:00pm Educational Sessions
12:00pm – 1:00pm Exhibitor Meet-and-Greet
3:00pm – 3:30pm Refreshment Break in Expo Hall
5:00pm – 6:00pm Poster Gallery Reception
6:00pm – 8:00pm Welcome Reception in Expo Hall
FRIDAY, FEBRUARY 22
7:00am – 4:00pm Registration Open
7:00am – 7:45am Morning Coffee with Exhibitors
8:30am – 9:30am Plenary Presentation
9:30am – 10:00am Refreshment Break in Expo Hall
10:00am – 5:00pm Educational Sessions
11:30pm – 1:00pm Signature Lunch in the Expo Hall
3:00pm – 3:30pm Refreshment Break in Expo Hall
4:00pm Exhibitor Move-Out
5:00pm – 6:00pm Poster Gallery Reception
SATURDAY, FEBRUARY 23
7:00am – 10:00am Registration Open
9:00am – 10:00am Closing Plenary
10:30am – 2:30pm Educational Sessions
6 | Physiatry.org/2019 | [email protected] | 410.654.1000
SPONSORSHIP & EXHIBITOR PROSPECTUS
SPONSORSHIP OPPORTUNITIES DELIVER BIG IMPACT
Advertising FLEX POINTSFlex Point opportunities can be found on page 11.
New this year, AAP Flex Points allow the sponsor to completely customize
marketing efforts at Physiatry ‘19. Sponsors can use Flex Points earned to best
meet individual goals and targets with digital advertising, print advertising,
registration bag inserts, and more!
Short on Flex Points? Add another sponsorship opportunity to earn more or purchase the opportunity a-la-carte.
Customized PackagesAAP is happy to work with you to develop unique integrated sponsorships
designed to meet your strategic goals and targets. Some of the most successful
programs are a result of this type of collaboration.
Advertising Flex Points Earned 5 3 2 1
Complimentary Registrations 3-5 2-4 1-3 1-2 1
Pre and post-mailing list X X X X X
Website, App, and Promotional Large Big Medium Small Smallest Materials Recognition
Meal Sponsorship Opportunity Lunch Breakfast Breakfast Coffee
Advertisement in AJPM&R Full Page Full Page Half Page
Complimentary exhibit booth 20’x20’ 20’x10’ 10’x10’ in high traffic area
30-minute meeting with AAP’s X X volunteer leadership
Option of holding private 90 Minutes 60 Minutes industry-sponsored event or satellite symposium (Additional fee may apply)
DIAMOND PLATINUM GOLD SILVER BRONZE
$75,000 + $50,000 and up $25,000 and up $10,000 and up $5,000 and upSPONSORSHIP LEVELS
Sponsorships are the most effective way to make thousands of impressions in a short amount of time among two
key audiences — the top leaders and influencers in the specialty and the future generation. The impact you make at
Physiatry ’19 will set the tone for and last the entire year to come.
“ Great interaction with leaders and ability to reach the future generation of physiatrists.” — Physiatry ’18 Sponsor
SPONSORSHIP & EXHIBITOR PROSPECTUS
7 | Physiatry.org/2019 | [email protected] | 410.654.1000
SPONSORSHIP OPPORTUNITIES - CONFERENCE ACTIVITIES
Targeting All Attendees
PRESIDENT’S WELCOME RECEPTION
$25,000 / Exclusive / HOT ITEM
Attendees are eager to connect and
share with colleagues and exhibitors
in the Expo Hall on the opening day
of the meeting. Hors d’oeuvres, wine,
beer, and soft drinks will be served.
The sponsor will be recognized
with pre-event promotion, cocktail
napkins, and prominent signage at
the meeting.
POSTER GALLERY RECEPTION
$15,000 / 2 available
Over 400 poster boards will be
displayed and presented in the AAP
Poster Gallery. This high visibility
sponsorship directly connects your
company to the goal of providing
exceptional scientific research and
studies. Receptions (Thursday/
Friday) will include informal
networking, hors d’oeuvres, and
drinks.
INNOVATION SHOWCASE
PRESENTATION
$10,000 / 2 available
Nourish attendees’ bodies and
minds during a 30-minute lunch
presentation in a designated area on
the show floor.
COFFEE SPONSOR UPGRADE
$2,500 / 5 available
Upgrade your exhibit booth package
to include sponsorship of one
30-minute coffee break inside
the Expo Hall. Coffee stands will
be placed adjacent to your Exhibit
Booth with prominent signage.
Targeting Residents/Fellows
RESIDENT/FELLOW WORKSHOP
SPONSORSHIP
Various Opportunities
This well attended workshop is
designed to expose in-training
physiatrists to common procedures
in a predominantly hands-on
fashion. Participants rotate through
stations taught by leading PM&R
faculty across the country focused
on: EMG; ultrasound; fluoroscopic
and spasticity management
procedures.
RESIDENT/FELLOW NETWORKING
NIGHT
$30,000 / Exclusive
In-training PM&R attendees come
out in full force for the Resident/
Fellow Social Event. Gain the
loyalty of up-and-coming leaders
in the specialty in this fun and
informal setting. Ample signage is
provided along with the unparalleled
opportunity to network with PM&R
residents.
RESIDENT/FELLOW LUNCHEON
$30,000 / Exclusive
Establish your brand as a
longstanding leader in the industry
by gaining the loyalty of the future
generation of practicing physiatrists!
Sponsorship includes prominent
branding, the chance to present a
brief demonstration or talk, and
informal networking with in-training
physiatrists.
Targeting Academic Leaders
PROGRAM FOR ACADEMIC
LEADERSHIP (PAL) RECEPTION
$15,000 / Exclusive / NEW
Be the official sponsor of the reception
that brings together 50+ of today’s
physiatric leaders and leaders-in-
training for networking, food, and
drinks. Many of today’s department
chairs and medical directors are
graduates of the AAP’s PAL.
RESIDENCY & FELLOWSHIP PROGRAM
DIRECTORS RECEPTION
$25,000 / Exclusive / NEW
These educators are shaping
future physiatrists — from program
development and training to
accreditation and recruitment.
Sponsor a 1.5-hour reception
with an opportunity to provide a
demonstration or brief presentation.
RESIDENCY & FELLOWSHIP PROGRAM
DIRECTORS LUNCH
$25,000 / Exclusive / NEW
Following the Residency &
Fellowship Program Directors
Workshop, set yourself apart as the
company providing lunch along
with a presentation or small group
demonstration of your choice.
RESIDENCY PROGRAM BREAKFAST
$25,000 / Exclusive
Reach program directors and
residents at the same time by
providing a breakfast presentation
prior to the start of each group’s
workshop.
CHAIR NETWORKING DINNER
$15,000 / Exclusive / NEW
Reach the leaders who control the
budgets of PM&R Departments
across the country.
SPONSORSHIP & EXHIBITOR PROSPECTUS
CONFERENCE MATERIALS
COFFEE CUP SLEEVES
$5,000 / Exclusive
Have your full-color logo ‘in hand’
when attendees take a break from
educational sessions to browse
posters, network with colleagues,
and learn from exhibitors.
LANYARDS
$20,000 / Exclusive / HOT ITEM
See your company/organization’s
logo on the official lanyard holding
attendee’s badges. Lanyards are
distributed to all attendees and must
be worn to gain access to sessions
and events.
HOTEL KEY CARDS
$15,000 / Exclusive
Be ‘in the pocket’ of every attendee.
Hotel Key Cards provide exposure
multiple times each day. They are the
first thing attendees receive upon
check-in and the last item they use
before heading home.
CHARGING STATIONS
$10,000 / Exclusive / NEW
Provide attendees with phone
charging stations throughout
Physiatry ‘19. Attendees will see
your company name and logo on all
stations.
LEARNING JOURNALS & PENS
$10,000 / Exclusive
Attendees will see your logo as
they jot down notes and contact
information from colleagues around
the globe. Each attendee will receive
a learning journal and pen with their
registration packet.
8 | Physiatry.org/2019 | [email protected] | 410.654.1000
“ Learn innovative cutting-edge advances in the field of PM&R, network and enjoy.”
TOTE BAGS
$10,000 / Exclusive
Increase your visibility on a branded
tote bags with your company
name, logo, and website given to
all attendees to use throughout
the conference. Sponsor may also
include one piece of literature or
branded giveaway in bags.
HOTEL DOOR DROP
$10,000 - $15,000
Deliver sponsor provided
promotional literature directly to
attendees’ rooms. Literature may
be printed on both sides and should
measure no larger than 8.5” x 11.”
— Farha Ikramuddin, Medical Director, University of Minnesota Health Clinics and Surgery Center
(Minneapolis, MN)
SPONSORSHIP & EXHIBITOR PROSPECTUS
DIGITAL OPPORTUNITIES
WIFI ACCESS
$20,000 / Exclusive
Be the company that makes it
possible for attendees to access
meeting information, presentation
files, handouts and more. The WiFi
password will be your company’s
name and users will be redirected to
a URL of your choosing!
MEETING APP
$15,000 / Exclusive
The mobile app will showcase
your company’s splash screen
advertisement each time they open
it. Opportunities for leaderboard
advertisements are also available.
Pre-meeting emails regarding app
information will be sent to attendees
with recognition of your company.
PHYSIATRY ’19 WEBSITE BANNER
$10,000 / Exclusive
Be the exclusive sponsor of the
Physiatry ’19 website — hosting the
online schedule, handouts, speaker
bios, and more. This advertising
opportunity runs from September
2018 - May 2019.
DIGITAL NEWSLETTER BANNER
$3,000 / Exclusive
Include a banner advertisement
linked to your website in our
Physiatry ’19 e-newsletter (daily
emails sent to all attendees outlining
the day’s activities)
VIRTUAL REGISTRATION BAG
$1,000
Alongside their registration
confirmation, attendees will receive
a short description and link to your
website. Your link will be the first
sponsored information they receive
once registered online.
9 | Physiatry.org/2019 | [email protected] | 410.654.1000
“ High exposure
to prestigious
academic customers
and prospects” — Physiatry ’18 Sponsor
SPONSORSHIP & EXHIBITOR PROSPECTUS
10 | Physiatry.org/2019 | [email protected] | 410.654.1000
EDUCATIONAL SPONSOR OPPORTUNITIES
SATELLITE SYMPOSIUMS
Pre/post conference half day
(4 hour) presentation time -
$50,000
60-90 minute presentation time -
$30,000 / HOT ITEM
Demonstrate your expertise and
provide education to the most
influential physicians in PM&R
in a CME or non-CME Satellite
Symposium. Sponsorship includes:
• Meeting space with seating capacity
for up to 150 attendees
• Standard AV (projector, laptop,
screen, lavalier microphone, table
microphone, and wireless slide
advancer)
• Session listing on the Physiatry ‘19
website, Itinerary Planner, mobile
app, and on-site signage
LUNCH & LEARN PRESENTATION
$25,000 / 3 available / HOT ITEM
Nourish attendees’ bodies and
minds with a 1-hr presentation and/
or demonstration with lunch. AV/FB
are included for up to 75 attendees.
Events may be open to all attendees
or by invitation only. Must be an
exhibitor.
HOT BREAKFAST SYMPOSIUM
$20,000 / 4 available / HOT ITEM
Start an attendee’s day off right with
a 45-minute presentation and/or
demonstration with hot breakfast.
AV/FB are included for up to 75
attendees. Events may be open to all
attendees or by invitation only. Must
be an exhibitor.
CME EDUCATIONAL SESSIONS
Starting at $10,000
Leave the planning to the AAP
Program Committee by supporting
AAP’s 80+ CME sessions at
Physiatry ‘19. Sponsors receive
prominent recognition in the Final
Program, Itinerary Planner, mobile
app, and on-site signage.
PLENARY SESSION
$10,000 / Exclusive / NEW
Support one of the three Plenary
Sessions presenting critical and
cutting-edge topics in the field of
physiatry. Open to non-commercial
sponsors only, this sponsorship
includes a 5-minute introduction of
your company and the speaker.
“ I always come away from AAP with a mental springboard for new ideas and projects to implement.” — Jeffrey Fine, MD, Vice Chair, NYU Langone Hospital-Brooklyn (New York, NY)
SPONSORSHIP & EXHIBITOR PROSPECTUS
Maximize your reach with these advertising opportunities, many of which are eligible for AAP’s new flex point
program (additional details on page 6).
ADVERTISING OPPORTUNITIES
COLUMN WRAPS, ESCALATOR CLINGS,
WINDOW CLINGS
Various
Make a big impact by placing your
company or institution-designed
artwork in various prominent
locations of AAP’s meeting space.
EXPO HALL WELCOME DECALS
Exclusive / NEW
Prominently place floor decals over
the steps that attendees must use to
enter and exit the Expo Hall.
FINAL PROGRAM SLEEVE
$5,000 / Exclusive or 4 Flex Points
Wrapped around all final program
books, attendees can’t miss your
advertisement. Also included, a full-
page advertisement printed inside
the Final Program — double the
exposure!
REGISTRATION BAG INSERT
$1,500 or 2 Flex Points
Share your promotional materials in
official conference bags distributed
to attendees at registration.
Literature may be printed on both
sides and should be no larger than
8.5” x 11.”
PRELIMINARY PROGRAM AD
$2,500 or 3 Flex Points
Limited to 5 advertisers
Make sure your company is
prominently placed on the first
Annual Meeting communication of
the year. Preliminary Programs are
mailed to over 5,000 physicians.
Content is due to the AAP by
August 15, 2018.
FINAL PROGRAM ADVERTISEMENTS
$500-$750 or 1 Flex Point
Distributed to all attendees upon
registration, this go-to guide is
frequently used for scheduling and
session, networking and exhibitor
information.
ON-SITE METER BOARD ADS
$1,500 or 2 Flex Points
Towering on a completely
customizable 4’x8’ meter board,
your advertisement will be placed in
a high trafficked area of the meeting
and provide hundreds of daily
impressions.
PUSH NOTIFICATIONS
$1,000 or 1 Flex Point
Welcome attendees to the meeting,
draw attention to your booth, or offer
information about your company. All
mobile conference app users will be
sent two push notifications designed
by and for you.
AAP NEWS, AJPM&R, E-NEWSLETTERS
& MORE
(Eligible for Flex Points)
Discover additional opportunities
to reach the full AAP membership
year-round at www.physiatry.org/
MediaKit.
1 1 | Physiatry.org/2019 | [email protected] | 410.654.1000
1,200+ ATTENDEES Expected from 300 Institutions and Practices
62 Total Booths Available
30 Premier Sponsorship Opportunities
10461 Mill Run Circle, Suite 730Owings Mills, MD 21117
Secure Your Sponsorship & Exhibit Space Today!
410.654.1000 | [email protected] | Physiatry.org/2019
EDUCATION DATES: February 19-23, 2019
EXHIBIT DATES: February 20-22, 2019
Become a part of our influential society by exhibiting and sponsoring at Physiatry ’19