RESEARCHMEETINGANNUAL

TODAY’S RESEARCH DRIVINGTOMORROW’S OUTCOMES

2018

Sponsor, Exhibitor & Advertiser Prospectus

June 2–4, 2019 Walter E. Washington Convention Center, Washington, D.C.www.academyhealth.org/arm

$25,000

Promote your brand with sponsor benefits

ARM sponsorship benefits ensure that your organization is recognized before, during, and after the conference. Benefits include (vary based on level of sponsorship):

• Prominent signage throughout the conference

• Complimentary conference registration(s)

• Advertising space in the conference agenda book

• Space in the exhibit hall for the duration of the conference

• Logo and website link on the ARM website

• Logo and profile in the ARM agenda book

• Organizational listing under sponsored session in the ARM agenda book

• One pre-meeting participant mailing list, upon request (excludes email addresses)

Customize your benefits packageStandard benefits packages are available, but AcademyHealth will work with you to create a sponsorship package that meets your marketing needs.

Become a sponsor todayContact Sandy McNeil at 202.292.6764 or sandy.mcneil@academyhealth.org for more information.

More than

2,900attendees

The AcademyHealth Annual Research Meeting

(ARM) is the gathering place for more than 2,900

individuals leading the charge to transform delivery

systems and health care in a rapidly changing

landscape. As the premier forum for health services

research (HSR), the ARM convenes the foremost

experts at the intersection of health, health care,

and policy to share important findings and highlight

the latest research on how the health system works,

what it costs, and how to improve it.

The largest meeting of its kind, the ARM is packed

with new research, innovative methods, and robust

discussions of HSR’s impact on health policy and

practice. The meeting features compelling sessions,

panels on critical and emerging issues in health

services research, and presentations of high quality

peer-reviewed research.

ARM Sponsorship

150+Sessions

525+Speakers

More than

1,500Poster Presentations

More than

70Exhibitors

25+Sponsors

As a sponsor, you will engage an important audience that will recognize and appreciate your support.

Diamond Sponsor

Sponsor Opportunities and BenefitsAll sponsors are provided with the following benefits:• Organizational profile in ARM agenda book• Placement of organization logo and name on the following (if print deadlines are met):

– Conference brochure (organization name only)- Plenary screen before and after presentation(s)- Agenda book- Signage featured prominently at conference- ARM website (with a link to your organization’s website)

• One pre-meeting participant mailing list, upon request (excludes email addresses)

Sponsorship Opportunities and Benefits

$25,000 $10,000 $15,000 $5,000 $3,000

AcademyHealth reserves the right to use either the sponsor organization name or logo on all signage.

Custom packages are available. Contact Sandy McNeil at 202.292.6764 or sandy.mcneil@academyhealth.org for more information.

• Named partial sponsor of one of the following:– ARM opening plenary

– Badge on Demand

– Healthy start breakfast

• Two complimentary full-conference registrations

• One complimentary full-page advertisement in the ARM agenda book

• One 10’x10’ booth space in the exhibit hall

• Named partial sponsor of one of the following:– Wi-Fi

– Charging Station

• One complimentary full-conference registration

• One complimentary full-page advertisement in the ARM agenda book

• Named partial sponsor of one of the following:– Poster session

– Reception

– Mobile app

• One complimentary full-page advertisement in the ARM agenda book

• Named partial sponsor of one of the following:– Continental breakfast

– Conference break

– Meet-the-Experts Student Breakfast

• One complimentary half-page advertisement in the ARM agenda book

• Named partial sponsor of an invited papers or policy roundtable session

Diamond Sponsor Platinum Gold Silver

Bronze Sponsor

Who Should Exhibit? • University and non-university based research and policy organizations• Professional societies/trade associations • Government agencies• Foundations• Publishers • Consulting firms (research and policy-related)• Technology companiesTo qualify as an exhibitor, your organization must be related to health services research and/or health policy.

Exhibitor Benefits • Dedicated exhibit hours, featuring meal functions and more than 1,000 poster presentations• Opportunity to network with and educate an audience ranging from students to high-level

health care decision makers• Link on AcademyHealth website to exhibitor’s website• 50-word organizational description on the ARM agenda book (if space is purchased by

April 5, 2019)• One pre-meeting participant mailing list for booth and full table packages only, upon request

(excludes email addresses)• One set of conference materials• Identification sign• 24-hour security

Exhibit Package Rates Org. Affiliate Government Non-MemberBooth (10’ x 10’) $950 $1,650 $1,900Table (6’ skirted) $650 n/a n/aHalf Table (3’) No Charge n/a n/a

Booth PackageIncludes 10’ x 10’ pipe and draped space. (carpet, electricity, furnishings, etc., not included)

Table Package (only available for Organizational Affiliates)Includes 6’ skirted table. (Chairs not included) Note: No free-standing booth displays allowed. All materials must fit on top of the table.

Optional Table Set-Up ServiceFor an additional fee of $100, AcademyHealth will set up the half or full table for any table exhibitor. For displays involving complicated pop-ups, AcademyHealth will engage the official exhibits contractor.

AcademyHealth is not responsible for disassembling exhibits or returning any materials. Exhibitors requiring this service will be referred to the official exhibits contractor.

Decorator and Drayage ServicesInformation and rates for rental of booth furnishings, carpet, special sign services, cleaning, electrical orders, and shipping will be sent to all exhibitors by the official exhibits contractor.

Exhibit Dates & Hours (subject to vary)Exhibitor Move-in Saturday, June 2 9:00 a.m.–4:00 p.m

Exhibits Open Sunday, June 2 10:00 a.m.–4:00 p.m. (with posters and boxed lunch)Monday, June 3 8:00 a.m.–11:30 a.m. (with posters and coffee break) 1:00 p.m. (with posters and boxed lunch)

Exhibitor Move-out Monday, June 3 5:00 p.m.–7:00 p.m.

Exhibitor Opportunities & BenefitsExhibit at the 2019 ARM

Advertiser Opportunities & Benefits

Full-Color AdvertisementsSix full-color, full-page advertising spaces are available in the 2019 ARM agenda book. Space is available on a first-come, first-served basis.

Advertising Rates Org. Affiliate Non-Member

Full-page Full-Color Back Cover $2,775 $3,275

Full-page Back-Inside Cover $2,500 $3,000

Full-Color Full-Page (7.5” x 10”h) $1,775 $2,275

Full-Page (7.5”w x 10”h) $1,200 $1,600

Half-Page (7.5”w x 4.75”h) $675 $880

Quarter-Page (3.25”w x 4.75”h) $355 $460

FormatAdvertisers must provide an electronic copy of the ad in Adobe Acrobat (.pdf), Adobe Illustrator (.ai), Adobe Illustrator EPS (.eps) or JPEG format. Please include all embedded and linked image files. Also, please ensure that all images are “high resolution,” not 72dpi (i.e., Web graphics). Save the ad with your company name in the title so we can easily identify each one (e.g., companynamelogo.eps).

Acceptable Image Format & Image ResolutionWe request 300dpi TIFF or better. Images that are below 300 dpi will not print appropriately.

Ad Dimensions (width x height, in inches)

DeadlineMonday, April 5, 2019

PaymentFull payment must be made to reserve space.

SubmissionIf you and/or your designer cannot meet these specifications, please contact Edward Brown at edward.brown@academyhealth.org so that we can make alternative arrangements.

AcademyHealth must approve all advertisements. Acceptance of advertising by AcademyHealth does not indicate or imply endorsement of any organization and/or its services or products.

Full-Page Ad, Color and Bleed: 9” x 12”

Full-Page Ad, Black & White Trim: 7.5” x 10”

1/2 Page: 7.5” x 4.75”

1/4 Page: 3.75” x5”

Mark your calendar for April 5, 2018• Deadline for exhibitor and/or sponsorship recognition in the ARM agenda book and

on the AcademyHealth website• Advertisement copy due for the ARM agenda book

Why Advertise?• Increase visibility• Promote your mission• Draw attendees to your booth/table• Attract students to training programs• Recruit for job openings

r University-based research/policy programs and centerr Non-university research/policy organizationr Professional society/trade associationr Government agencyr Foundation

r Publisherr Consulting firm (research and policy-related)r Technology companyr Other

ContractName

Title

Organization

Address

City

State Zip

Contact Name

Phone

Email

Organization’s URL

Organization’s Twitter Handle

SPONSORr Diamond ($25,000) (select one) r Opening Plenary r Badge on Demand r Healthy Start Breakfastr Platinum ($15,000) (select one) r Wi-fi r Charging Stationr Gold ($10,000) (select one) r Poster Session r Reception r Mobile appr Silver ($5,000) (select one) r Continental Breakfast r Conference Break r Student Breakfastr Bronze ($3,000)

Please list my organization in all materials as:

EXHIBIT Org. Affiliate Government Non-MemberBooth (10’ x 10’) r $950 r $1,650 r $1,900Table (6” skirted) r $650 r n/a r n/aHalf Table (3’) r No Charge r n/a r n/a

r Yes, please set up our table/half table for $100. (Organizational Affiliates Only)AcademyHealth is not responsible for disassembling exhibits and returning materials.

Indicate your top booth/table space choices*: 1. 2. 3.(Visit www.academyhealth.org/arm/exhibits for floor plan)

If possible, please do not place me next to the following competitors: *AcademyHealth will do its best to honor space requests; however, requested spaces are not guaranteed.

CancellationsPrior to April 5, AcademyHealth will refund the space cost for any cancellations received in writing, less a $250 service charge. After April 5, the exhibitor forfeits the entire amount paid.

Exhibitor Description, Sign Name, WebsiteEmail organizational profile (50 words or less), sign name (max 40 characters), and website address to sandy.mcneil@academyhealth.org.

Exhibitor Category (select one)

ADVERTISE Org. Affiliate Non-MemberFull Page Full Color Back Cover r $2,775 r $3,275Full Page Back Inside Cover r $2,500 r $3,000Full Color Full Page r $1,775 r $2,275Full Page r $1,200 r $1,600Half Page r $675 r $880Quarter Page r $355 r $460

PAYMENT (AcademyHealth Tax ID # 52-1260918)

Exhibit Space $ Sponsorship $

Set-up Fee $ Total Due $

Advertising $

r Submit invoice to address on the enclosed purchase orderr Check payable to AcademyHealth is enclosedr Charge my: r MasterCard r Visa r Discover r AmEx

Account Number

Expiration Date

Security Code

Name on Card

Signature

Two Ways to Submit Your Contract Fax: Fax form with credit card information to 202.292.6864Mail: Send form with payment to AcademyHealth, Accounting Department, 1666 K Street, NW, Suite 1100, Washington, DC 20006.

For more information, contact Sandy McNeil at 202.292.6764 or sandy.mcneil@academyhealth.org.

RESEARCHMEETINGANNUAL

TODAY’S RESEARCH DRIVINGTOMORROW’S OUTCOMES

r Publisherr Consulting firm (research and policy-related)r Technology companyr Other

Mark your calendar for future Annual Research Meetings2020 June 14–16, Boston2021 June 13–15, Baltimore2022 June 5–7, Washington DC

www.academyhealth.org/arm