Speed Content Delivery into Microsoft SharePoint
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Transcript of Speed Content Delivery into Microsoft SharePoint
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Speed Content Delivery into SharePoint
In association with:In association with: Presented by:Presented by:
SharePoint
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Business Trends
�Paper and electronic documents will continue to coexist
�Organizations are looking for better ways to manage and control their information
�Compliance regulations are mandating the tracking of both paper and electronic information
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both paper and electronic information
�Organizations often overlook the input and output process when developing a document management strategy
�Paper documents are still a primary means of business communications
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Users are struggling to…
electronically capture, store, retrieve,
distribute and manage hardcopy documents
the same way electronic files are handled to
improve office efficiency.
In association with:In association with:
improve office efficiency.
From this…
To this…
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The Paper Management Problem
� Managing volume and variety
Forms, documents, digital pictures, electronic formats
� Inefficiency and expenseSlow, sequential, “one-person-at-a-time” processing
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time” processing
� Inadequate information accessGlobal, 360-degree access to customer data and business transactions needed
� ComplianceDifficult to establish enterprise controls and comply with regulations
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What’s it all mean
� Improve profits while enhancing operational efficiencies
Businesses today face greater competition than ever before…
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� Fulfill the ever-changing requirements of government regulations
� Manage volumes of paper and electronic information
� Maximize the value of your current technology investments
� Enhance performance through the introduction of technology that enables optimized new business processes
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Content Lifecycle
Create
Promote
Publish
Workflow
CollaborationContent
In association with:In association with: Presented by:Presented by:
Archive
Approve
Revise
Promote
Version
Destroy
Workflow
Collaboration
Review/Approve
Content
Repository
(Records
Management)
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The Information Highway
Create Publish
Workflow
In association with:In association with: Presented by:Presented by: 7
Archive
Approve
Revise
Promote
Version
Destroy
Workflow
Collaboration
Review/Approve
Content
Repository
(Records
Management)
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Capturing Documents to Microsoft SharePoint Repository
� Invoice Number
� Vendor Name
� Purchase Date
� Subtotal
� Grand Total
� Payment Terms
� 10010
� Acme Products
� 30 January 2008
� $ 6,014.81
� $ 6,025.88
� Net 30 Days
Capture Classify Extract Validate Deliver
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� Dynamically control where documents are exported
� Automatic naming of document file based on values
� Assign metadata values based on data captured
� Set comments when document is exported
� Streamline content and collaborative business processes to improve productivity
� Quick and easy access to critical content equates to better decisions
Microsoft SharePoint
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Contract Management Example
In association with:In association with:
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Building Intelligence into the ‘Paper’ Process
� Automate the capture process
� Assign document attributes at capture time
� Map the document types to the SharePoint folders
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� Content authentication
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Summary
�Paper will continue to be a critical information source
�An ECM strategy must address ‘paper’ states
�Compliance will drive better management of paper
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�Paper handling devices will include management capabilities