SPECIFICATION...Document type Title Issue SPECIFICATION VDA 4902 4.5 Approved by (department...

Document type Title Issue

SPECIFICATION VDA 4902 4.5 Approved by (department acronym, name) File name Info class

OISE Jonna Bertilsson VDA_4902_vers4.5 Public Issued by (department acronym name phone) Date Page

OISE [email protected] +46855381000 2019-10-29 1(18)

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To (department acronym name) For information (department acronym name)

VDA 4902 version 4 for KLT packaging





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LIST OF CONTENTS

LIST OF CONTENTS .................................................................................................... 2

1 DOCUMENT CONTROL ......................................................................................... 3

2 INTRODUCTION .................................................................................................. 3

3 SUMMARY OF THE ELEMENTS OF THE LABEL ....................................................... 3 3.1 VDA Transport Label format ........................................................................................................... 4 3.2 Explanations to format of field length ............................................................................................. 5

4 SIZE AND MATERIALS .......................................................................................... 5 4.1 Printing ......................................................................................................................................... 5 4.2 Label design .................................................................................................................................. 5 4.3 Affixing the label ........................................................................................................................... 6

5 DATA AREA CHARACTERISTICS ........................................................................... 8 5.1 Type of font .................................................................................................................................. 8 5.2 Bar coding specification ................................................................................................................. 8 5.3 Data areas and titles ..................................................................................................................... 8

6 FIELD CONTENT .................................................................................................. 8 6.1 Receiver ........................................................................................................................................ 8 6.2 Ship To /Dock / Gate ...................................................................................................................... 9 6.3 Advice Note No. ............................................................................................................................. 9 6.4 Part No. ......................................................................................................................................... 9 6.5 Quantity ........................................................................................................................................ 9 6.6 Description.................................................................................................................................. 10 6.7 Package Type / Dangerous Goods ................................................................................................ 10 6.8 Supplier ...................................................................................................................................... 10 6.9 Date ............................................................................................................................................ 10 6.10 Engineering ............................................................................................................................... 10 6.11 Serial No .................................................................................................................................... 10 6.12 Lot No. ....................................................................................................................................... 11 6.13 Version/source indicator ............................................................................................................. 11

7 BAR CODE SYMBOLOGY .................................................................................... 11 7.1 Code format ................................................................................................................................ 11 7.2 Code density and dimensions ...................................................................................................... 12 7.3 Printing and quiet zones .............................................................................................................. 12 7.4 Linear bar code symbol print quality ............................................................................................. 12

8 MASTER LABEL AND MIXED LOADS .................................................................... 13 8.1 Master label for multiple common item pack "M" for KLT ............................................................... 14 8.2 Master label for mixed item pack "G" for KLT ................................................................................ 15 8.3 Master Label field names ............................................................................................................. 16 8.4 Affixing Master labels .................................................................................................................. 16





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1 DOCUMENT CONTROL

This is Scania version 05 of “Warenanhänger VDA 4902, Version 4” for KLT packaging.

2 INTRODUCTION

This specification is the Scania profile of VDA 4902 version 4 for KLT packaging, also referred to as “VDA Transport Label” in this document. It refers to Scania profiles of Odette subsets of EDIFACT. In addition to this document there are addendums that describe what is specific for some logistical flows, sequenced deliveries for example. All goods (excluding test articles and sample products) packed in Scania KLT packaging must be marked with a VDA Transport Label when classic EDI or Web-EDI is used for despatch advice messages. The VDA Transport Label is used on individual KLT units and can be put on mini- and small box as well, where the adhesive is used. But only if you use the Scania recommended labels/stickers. All marking of pallet units with Master labels is done according to Scania profile of Odette Transport Label Version 1, revision 4. Some data on the label shall be collected from the EDI delivery instruction message (DELFOR or DELINS) and some data shall correspond to data in the EDI dispatch advice message (DESADV or AVIEXP). This is specified in samples below. In case data transmission is not established the corresponding information shall be collected from the delivery schedule1. The supplier is responsible for providing labels with bar codes that meet these specifications. To verify that bar code symbols meet the specifications, Scania recommends the use of a bar code verifier. Before transport labels are used in production, samples must be sent to Scania for approval.

1. First in a PDF format to [email protected]. 2. After approval of the digital copy you need to send a physical sample by post to

OISE, Scania CV AB 15187 Södertälje Sweden

When changing hardware and/or software for printing of transport labels, new samples shall be sent to Scania for approval [email protected].

1 FAX or E-mail

mailto:[email protected]

mailto:[email protected]





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Please refer to the Scania Logistics Manual for more information regarding use of the OTL in combination with other goods labels. See more at Scania Supplier Portal2.

Glossary

OTL = Odette Transport Label EDI = Electronic Data Interchange EDIFACT = Electronic Data Interchange for Administration, Commerce and Transport DELFOR = EDIFACT Delivery Forecast message DESADV = EDIFACT Dispatch Advice message AVIEXP = Odette Dispatch Advice message

3 SUMMARY OF THE ELEMENTS OF THE LABEL

3.1 VDA Transport Label format

The VDA Transport Label contains 12 fields:

Field Description Bar Code Identifier3

Receiver Scania’s unloading location Ship To /Dock / Gate Scania’s final delivery point Advice Note No. N (only in barcode Part No. Scania’s part number P (only in barcode Quantity Package or transport unit quantity Q (only in barcode Description Scania’s part description Package Type and/or Dangerous Goods

Not used

Supplier Scania’s code on the supplier V (only in barcode Date

Latest date for use or Despatch date or Date of production

U = Expiry date D = Shipping date P = Date of production Bar Code Identifiers used as date prefix, only given in plain text, no barcode representation

Engineering Scania’s ECO number Serial No Supplier package

identification number S (only in barcode)

Lot No. Supplier’s identification for batch of produced documentation parts

H (only in barcode)

2 Access to Scania Supplier Portal is handled by your purchaser at Scania. 3 Bar Code Identifiers are not given in plain text except for the Date field





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There is also place for printing ”Version/source indicator” at the bottom of the label, this is not used.

3.2 Explanations to format of field length

n..x up to x numeric characters anx alpha-numeric characters, fixed length an..x up to x alpha-numeric characters

4 SIZE AND MATERIALS

The format of the VDA Transport Label for KLT is 210 x 74 mm. The label paper must be white with black printing, with minimum (Print Contrast) PCS=75. To minimise the risks of distortion it is recommended that label paper is 200-210 g/m2 and weather-resistant. The label must be durable enough to ensure readability at its destination.

4.1 Printing

It is possible to use the same printer that is used for printing of Odette transport labels without changing paper, two possibilities: o Print out of two small labels on the DIN A5 print area and then cut to a height of 74 mm. o Print out one small label on the lower half of the DIN A5 print area and then fold in half to a

height of 74 mm. The upper half is not printed.

4.2 Label design

The outer border lines shall not be printed on the label.

All dimensions are in mm.

57 122 15

29

51 74 105

145

37

59

210

Digits in parentheses refer to the field’s defining section.

44





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4.3 Affixing the label

Placing of the label on the transport unit shall be in accordance with Scania Packing Manual. Can be found at Scania Supplier Portal, Logistics, Packaging Manual The VDA Transport Label for KLT fits precisely into the KLT holders (label pockets). The labels must be inserted into the label pockets and secured against loss (e.g. by adhesive dots). For B1 label pocket on the bigger side, for B2 and B3 label pocket on the shorter side.

The label is to be inserted in the label frame and, if appropriate, secured with at most 2 adhesive points (see model illustration: items 1 and 2). The adhesive points may not conceal important particulars, the dimension and arrangements of the label frame are also suitable for mechanical voucher reading.

Item 1. VDA label inserted in the KLT holder





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If Scania recommended labels are used (point 4, Size and Materials), the backing on the labels should be kept on and the holder should be used. No product tags with additional adhesive agents or self-adhesive product tags may be applied. All users of such identification marks cause quality losses by making unambiguous identification and automatic scanning more difficult. Recycling is rendered more difficult and costs result for sorting, cleaning and removal of adhesive residues. For Mini- and Small boxes the same label (Scania recommendation) can be used. Then it is accepted to use the adhesive and attach the label to the box (Item 3).

Item 2. VDA label inserted in the KLT holder and if needed secured with e.g. adhesive dots/tape

Item 3. VDA label attached to the Mini- or Small box where the adhesive at the back of the label is used.





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5 DATA AREA CHARACTERISTICS

Some data on the label shall be collected from the delivery instruction message (DELINS/DELFOR) and some data shall correspond to data in the despatch advice message (AVIEXP/DESADV). In the data area descriptions below, information about this is given, for each data area, respectively. After the name of the subset reference is given to the Odette data model, i.e. Entity - Attribute. The Odette subsets of EDIFACT are DELINS/DELFOR version 4, revision 1 and AVIEXP/DESADV version 5, revision 1. In case data transmission is not established the corresponding information shall be collected from the delivery schedule. The basic rule is that non-significant zeros and blanks in the data string shall be suppressed, when the bar codes and/or human readable characters are printed. If leading zeros are used (for example in the document number area) on the transport label, then the corresponding information in AVIEXP/DESADV or other EDI-messages, as well as on accompanying documents have to contain leading zeros as well.

5.1 Type of font

Use of the proportionate ARIAL or ARIAL NARROW font is recommended. A similar font from the same family may also be used. According to the standard, the font sizes 6 pt must be selected for the field and line titles. The font sizes for the data contents must be selected according to the data areas and titles descriptions in Chapter 6. If the field lengths are exceeded in individual cases, the font size must be reduced to the necessary size.

5.2 Bar coding specification

All bar codes shall be printed according to specification in Chapter 7.

5.3 Data areas and titles

Each data area is to be separated by thin lines and must contain its title and data identifier, if appropriate, in the upper left hand corner, as shown in the illustrations. Outer border lines shall not be printed within the active 210 x 74 mm format area. Titles of data areas may be printed in the supplier’s language with 1.5 mm high characters (6 pt).

6 FIELD CONTENT

6.1 Receiver

The destinations name and address as designated by Scania. Human readable characters: 3 mm high on 2 lines Information on first line collected from: DELINS CSG 3036/DELFOR NAD+CN 3036 Consignee - Consignee’s name. Information on second line collected from: DELINS CSG 3124/DELFOR NAD+CN 3124 Consignee – Consignee’s address line 1





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Field length: 2 x an..20

6.2 Ship To /Dock / Gate

Information on first line ship to/dock/Gate: DELINS CSG 3921/DELFOR LOC+11/LOC+159 Final destination point, the name and place to which the goods are to be finally delivered. Human readable characters: 5 mm high (20 pt) Information collected from: DELINS CSG 3921/DELFOR LOC+11/LOC+159 Place of discharge - Place of discharge id. coded Field length: 1 x an..10

6.3 Advice Note No.

Human readable characters: 3 mm high (12 pt) Data identifier for bar code: N Information shall correspond to: AVIEXP MID tag 1004/DESADV BGM tag 1004 Transaction - Despatch advice number Field length: 1 x an..10

6.4 Part No.

Part number designated by Scania for the part in the package. Human readable characters: 3 mm high in bold typeface (12 pt) Data identifier for bar code: P Information collected from: DELINS ARD tag 7304/DELFOR LIN tag 7140 Scheduled article - Article number Information shall correspond to: AVIEXP ARD tag 7304/DESADV LIN tag 7140 Despatched article - Buyer’s article number Field length: 1 x an..16

6.5 Quantity

Quantity in the package. Corresponds normally to Scania packing instructions. When the unit of measurement is pieces, no notation is required. When the unit of measurement is kilograms, pairs, meters, etc. it must be noted in human readable form only. When used, the unit of measurement must be directly to the right of the human readable quantity. The unit of measurement must not be bar coded. Human readable characters: 3 mm high (Quantity) (12 pt)/ 2.5 mm Data identifier for bar code: Q Information shall correspond to: AVIEXP TCO 6853/DESADV QTY+52 tag 6060 Group of packages - Quantity of articles in package Field length: 1 x n..9





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6.6 Description

Description as designated by Scania. Human readable characters: 5 mm high (20 pt) Information collected from: DELINS ARD tag 7008/DELFOR IMD tag 7008 Article - Article description (line 1) Field length: 1 x an..15

6.7 Package Type / Dangerous Goods

Not used

6.8 Supplier

Supplier code as designated by Scania. Human readable characters: 3 mm (12 pt) high Data identifier for bar code: V Information collected from: DELINS MDT tag 3296/DELFOR NAD+MF tag 3039 Manufacturer - Manufacturer’s identification number (In case this is not valid the supplier will be informed by Scania) Information shall correspond to: AVIEXP CDT tag 3296/DESADV NAD+CZ tag 3039 Consignor - Consignor’s identification number (In case this is not valid the supplier will be informed by Scania) Field length: 1 x an..7

6.9 Date

Date of production, despatch date or date for latest use of the product. The date is printed in the format YYMMDD (Y = year, M = month, D = day) preceded by the character "P", "D" or "U": - Production date PYYMMDD - Despatch date DYYMMDD - Latest date for use UYYMMDD Human readable characters: 3 mm (12 pt) high Field length: 1 x an7

6.10 Engineering

Designated by Scania to specify ECO No. (Engineering change order). Human readable characters: 3 mm (12 pt) high Field length: 1 x an..6

6.11 Serial No

The serial number must be a unique number (not necessarily in sequential order) assigned by the supplier. Suppliers must avoid repeating serial numbers within at least one year. Human readable characters: 3 mm (12 pt) high Data identifier for bar code: S.





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Information on S-labels shall correspond to: AVIEXP/DESADV Individual package - Package label number Information on M/G-labels shall correspond to: AVIEXP NCO tag 7246/DESADV RFF+AAT tag 1154 Individual handling unit - Transport label number in combination with AVIEXP NCO tag 7102/DESADV GIR tag 7402 with qualifier ML Individual handling unit - Handling unit category Field length: 1 x n..9

6.12 Lot No.

Reference number assigned by the manufacturer to designate grouping of parts within the same production batch. This data area is used for parts with documentation or charge number requirements. If given in bar coded form as well as in human readable form: Human readable characters: 3 mm (12 pt) high Data identifier for bar code: H Information shall correspond to: AVIEXP/DESADV Production batch - Batch number

Field length: 1 x an..10 If given in human readable form, only:

Human readable characters: 7 mm high (26 pt)

Information shall correspond to: AVIEXP/DESADV Production batch - Batch number

Field length: 1 x an..12

6.13 Version/source indicator

Not used.

7 BAR CODE SYMBOLOGY

Symbology used is Code 39 as defined in ISO/IEC 16388[1], with the following specializations.

7.1 Code format

The format of each element of bar code is a start character followed by the data identifier followed by the data and a stop character. The data identifier identifies the data element, and is obviously essential when more than one element of data is being scanned. The data identifier is omitted from the human readable characters but is printed to the right of the title for each data field.





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7.2 Code density and dimensions

The bar heights must be between 8 mm and 9 mm high. For each bar code symbol, the average width [X] of the narrow elements must be within the range of: [X] = 0.33±0.11 mm to 0.43±0.15 mm The ratio of the nominal width of the wide elements to the nominal width of the narrow elements must be 3:1 with an allowable range of 2.8:1 to 3.2:1.

7.3 Printing and quiet zones

Bar codes shall be left-justified with quiet zones (begin and end margins) of at least 6.4 mm.

7.4 Linear bar code symbol print quality

The quality of the printed linear bar code symbol shall be measured in accordance with ISO/IEC 15416[2]. The minimum symbol grade shall be 1,5/10/660 where:

• minimum print quality grade at point of production = 1,5 (C);

• measurement aperture = 0,250 mm (approximately 10 mil/0,010 inch);

• inspection wavelength = 650 nm to 670 nm.

It is important that the linear bar code is decodable throughout the system of use. For this reason, quality tests should not be limited to label production inspection but also should be followed through to the end user. The above symbol quality and measurement parameters assure scannability over a broad range of scanning environments. Labelers should not be required to guarantee the print quality of a label when it is received by the customer. Print quality at the point of production should be higher than the requirement at the point of use. Unattended scanning may require a higher print quality grade than identified above. Consequently, those implementing this standard for unattended scanning applications should discuss print quality requirements with trading partners.





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8 MASTER LABEL AND MIXED LOADS

For sequence controlled deliveries, all Scania KLT packaging must be marked with a VDA Transport Label as well as with a Master label type G for the pallet unit according to Scania profile of Odette Transport Label Version 1, revision 4. For deliveries of mixed goods, each Scania KLT packaging must be marked with a VDA Transport Label. The pallet unit must be marked with an Odette Transport Label type G. For deliveries of unmixed goods (one and the same article number), each Scania KLT packaging must be marked with a VDA Transport Label. The pallet unit must be marked with a Master label type M for the pallet unit according to Scania profile of Odette Transport Label Version 1, revision 4.





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8.1 Master label for multiple common item pack "M" for KLT

Master label to be used where a number of common item packages are loaded within the same transport unit. Each package is previously labelled with a VDA Transport Label. The quantity on the master label must be the sum of the quantities within all the packages. The transport unit must be labelled according to Scania profile of Odette Transport Label Version 1, revision 4. The bar coded serial number on the label must be prefixed by "M".





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8.2 Master label for mixed item pack "G" for KLT

Master label to be used where a number of packages with different part numbers are loaded within the same transport unit. Each package must be labelled with a VDA Transport Label. The transport unit must be labelled with the Odette Transport Label on which the part number and quantity fields are left blank. The bar coded serial number on the label must be prefixed by "G".





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8.3 Master Label field names

English Svenska

Receiver Mottagare Dock/Gate Port/Förråd Advice Note Number Följesedelsnummer Supplier Name & Address Avs. namn & adress Net weight Nettovikt Gross weight Bruttovikt Number of boxes Antal kolli Part number Artikelnummer Quantity Antal Supplier Number Leverantörsnummer Description Beskrivning Supplier Part Number Leverantörens artikelnummer Date Datum Engineering change Teknisk status Serial number Kollilöpnummer Batch number Satsnummer

8.4 Affixing Master labels

The master label must be placed in a transport label holder and the holder shall be positioned in order that the top of the master label should be visible and readable and also must be suitable for mechanical voucher reading. The master label must be positioned at the bottom left on the 800 mm side of the pallet. Straps are not allowed to cover the bar codes, though it is crucial for Scania Production Units to secure automatic scanning.





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Below you can see how a Master Label are mounted in a package of KLT-boxes and with a Lid. The barcodes are still readable.





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Bibliography [1] ISO/IEC 16388, Information technology – Automatic identification and data capture techniques – Code 39 bar code symbology specification [2] ISO/IEC 15416, Information technology – Automatic identification and data capture techniques – Bar code print quality test specification – Linear symbols [3] VDA Transport Label (VDA 4902 version 4) for KLT packaging [4] Odette Transport Label (OTL1) Version 1.4.1 [5] VDA recommendation 4500, Small Load Carrier (KLT) System, 6th revised edition [6] Scania profile of Odette transport label. Version 1, revision 4 [7] Scania Packing Manual.

SPECIFICATION...Document type Title Issue SPECIFICATION VDA 4902 4.5 Approved by (department...

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