SPECIAL MEETING PRESENTATION DECEMBER 3, 2012 ROC SPECIAL PRESENTATION1.

ROC SPECIAL PRESENTATION 1

SPECIAL MEETING PRESENTATIONDECEMBER 3, 2012


ROC INFORMATION SESSION

• Purpose of the session• Format of the session


FINANCIAL REPORT

Capital Revenues

Build Canada Funding Received $9,472,916Development Charges $4,736,460Internal Borrowings $1,388,738Reserve Funds $1,099,655Total Capital Revenues $16,697,769 Expenditures Prior to June 2009 – Pre ROC and Build Canada Fund Approvals $1,388,738Post June 2009 $15,309,031Total Capital Expenditures $16,697,769 2012 Capital Budget (security cameras and safety fencing) $141,8002012 YTD $38,427


FINANCIAL REPORT

Operating: Revenues: 2010 2011

Budget Not tracked separately -Included in Community Parks

$112,650

Actual Not tracked separately -Included in Community Parks

$79

Expenditures: 2010 2011Budget Not tracked separately -Included in

Community Parks$500,530


$333,788

Net Expenditure: 2010 2011Budget Not tracked separately -Included in

Community Parks$387,880


$333,709


COMPONENTS OF A BUSINESS PLAN

• Statement of Purpose

• Management Strategy

• Financial Strategy

• Marketing Strategy


NEXT STEPS

RECREATIONAL OUTDOOR CAMPUS

• Chalet• Tubing lanes• Terrain park• Ski hill• Toboggan hill• Volleyball courts• Outdoor skating rink• North Shore Trails (Bike Park)• Dirt Jump park (Bike park)• Pump track (bike Park)• Walking trails• High and Low ropes (Challenge Course)• Zipline (Challenge Course)• Climbing wall (Challenge Course)• Canteen• Splash pad

• Playground• Baseball diamonds• Soccer pitches• Tennis courts• Basketball half-courts


Assistant ROCSupervisor (Transfer)

1Required

ROC Supervisor

LiftAttendants

(25)

Groomers/Snow Makers/

(4)

CustomerServices Rep

(6)

Cafeteria Attendants

(8)

SEASONAL WINTER POSITIONS

MaintenanceAttendants

(4)

WINTER 2012 SEASONAL RECRUITMENT

A total of 58 Seasonal Winter positions were created at the ROC. These positions were for the winter ski season only. The hours of work varied dependent on weather conditions and participation levels. The seasonal employees worked days, evenings, nights and weekends as required from Jan to April.

Terrain ParkAttendants

(3)

AdministrativeAssistant

1 Required

CafeteriaSupervisor

1 Required @ 40 hrs/week1 Required @ 20 hrs/week

SkiPatrol

(4)


MAINTENANCE LEAD

1 Required

ROC Supervisor

Bike ParkAttendants

(4)

Canteen Attendants

(8)

SEASONAL SUMMER POSITIONS

MaintenanceAttendants

(1)

ADMINISTRATIVESUPERVISOR1 Required

CAFETERIA SUPERVISOR

1 Required @ AS NEEDED

PARKS AND OPEN SPACES

Seasonal Programming Staff:• 5• 3 programmers and one manager are qualified to assist in program implementation

should it be necessary


ROC OPERATINGEXPENSES

Figures pulled from Asyst Budget Program Nov 27/12

Expenditure Accounts Current Budget YTD ActualREGULAR SALARIES & WAGES 219,500.00$ 62,517.78$ PART TIME SALARIES & WAGES -$ 208,845.87$ OVERTIME PAY -$ 12,711.15$ ALL OTHER PAYROLL COSTS 52,500.00$ 41,548.17$ CLEANING SUPPLIES 3,500.00$ 4,517.44$ REPAIRS 1,500.00$ 4,815.47$ FUEL-VEHICLES 3,000.00$ 6,741.48$ SMALL TOOLS 2,550.00$ 2,808.16$ SAFETY SUPPLIES 1,250.00$ 1,308.63$ CLOTHING/BOOT ALLOWANCE 2,500.00$ 696.00$ GENERAL STATIONERY & OFFICE SP 380.00$ 5,682.35$ HYDRO 32,500.00$ 47,828.01$ GAS 2,250.00$ 5,668.83$ WATER/SEWER 2,400.00$ 2,082.34$ CONCESSION SUPPLIES 14,000.00$ 30,840.91$ MEETING EXPENSES -$ 41.27$ TRAVEL EXPENSES -$ 342.81$ SPECIAL EVENTS/OPENING 25,000.00$ 15,145.37$ MEMBERSHIPS 250.00$ 1,623.77$ TRAINING COURSES - OUTSIDE 3,000.00$ 2,589.73$ TELEPHONE 1,000.00$ 4,720.53$ INTERNET ACCESS 750.00$ 119.80$ MARKETING 50,000.00$ 41,169.59$ CONSULTANTS FEES 5,000.00$ 10,845.79$ CONTRACTED SERVICES 6,000.00$ 38,409.05$ BUILDING REPAIRS & MAINTENANCE 4,950.00$ 9,852.86$ INTERNAL MAINTENANCE SUB-CONT 2,000.00$ 5,474.32$ MACHINE TIME - OWN -$ 7,119.20$ INSURANCE PREMIUMS 15,000.00$ 11,250.00$ BANK CHARGES -$ 1,718.28$ RESERVE FOR FUTURE EXPENDITURES 52,500.00$ 52,500.00$ SOCCER MAINTENANCE 85,370.00$ 59,759.65$ BALL DIAMOND MAINTENANCE (60%) 52,332.00$ 45,511.84$

TOTALS 640,982.00$ 746,806.45$ BALANCE (105,824.45)$


Revenue Accounts Current Budget YTD ActualCLIMBING WALL/ROPES COURSE 14,400.00$ 7,654.92$ CHALET RENTAL 8,250.00$ 12,215.84$ T&T PARK 55,000.00$ 41,315.98$ CHALET CONCESSION 20,000.00$ 30,808.18$ SUMMER CONCESSION 20,000.00$ 14,299.71$ SOCCER REVENUE 36,300.00$ 48,085.67$ BASEBALL REVENUE 22,380.00$ 18,281.03$

TOTALS 176,330.00$ 172,661.33$ BALANCE 3,668.67$

ROC REVENUE


CAFETERIA & CANTEEN UPDATE

CATERING & EVENT UPDATE


*New Items *Reduced Pricing *New Express Bar

CAFETERIA & CANTEEN UPDATE

CATERING & EVENT UPDATE


CAPITAL PROJECTS

PROJECT STATUS UPDATEToboggan Hill Berms 80% Minor grading and the addition of Topsoil/Sod to completeTop Soil 20% Wet conditions pose a delay and frost is desiredSecurity Cameras 75% IT to source an additional camera for the ropes courseFire Pit 75% Unit is near completion and grading scheduled for Tues Dec 4th

Flag Pole 30%Engineers stamped drawing obtained, contractors scheduled for Dec 4th

Fencing

ShinersSouth pond chain link 100% CompleteNorth Pond 75% Stringers remainingTube Lane 75% Stringers Remaining

DC Bike Park 75% Posts, gates complete - Chain link to stringZip Line 75% Posts, gates complete - Chain link to stringHigh Ropes 75% Posts, gates complete - Chain link to string

CAPITAL PURCHASES

Rink Liner Complete DeliveredTube Lane Deceleration Mats Complete Artificial Turf Mats and tube liners DeliveredTube Storage Bins Complete On site and Placed

PROJECT DEFICIENCIES

• Project Georgina ROC - Phase 6 Snow Shed• Date 29-Aug-12• Item Description Loc-Pave Comments• Electrical Finish electrical work - Junction boxes in storage room Completed By November 7• Seeding Complete seeding around limits of phase Majority completed (Remainder complete as weather permits)• Switches for lights must not be from breakers. Provide separate switches for each hill circuit. Installed as per drawings, please issue a SI or drawing for pricing• Electrical panel labels :Provide lamacoids and other labels as needed Completed By November 7• Enclosure bollards on north side of transformer enclosure not installed Not Required by ESA, DO they still need to be installed?• Water pressure staff room Water pressure is low in staff room fixture. Plumber to review.• Hose bib groomer bay: Provide standard hose bib inside groomer bay as per drawings Completed• Pond inlet valve gaskets require cleaning as water is leaking into pit Valves do not seal 100%, product is not suitable for intended use.• Wiring install in pump room not completed / laying on floor.• Process control wiring exposed.• Process control configuration to be completed• Completed By November 7• Connect dehumidifier as per specifications. Completed• Driveway grading and culvert Finalize grading of driveway and parking area. Reset culvert to design grades Culvert installed as per onsite instructions, entire area

was changed to accommodate swales and grading• Clean up eroded edges of pond and clean out sediment accumulation from runoff over unseeded areas. To be completed as weather permits. (2 days required)• Hubble wall light on south façade of snow shed is not working.• Fire stopping : required in all fire separation walls. Completed at time of occupancy• Sump pump not working. Replacement required• Electrical supply for sump pump to be provided. Currently extension cord connection.• Pump fixed. Electrical supply for pump not shown on drawings.• Snow making system discharge seal around pipe to prevent water infiltration into pit area• Heating fan switch Provide on/off switch for heating fans located inside groomer room. Completed By November 7• Conduit flooding Seal or drain conduits in electrical room that are flooded. Completed By November 7• Grading Clean up grading around building and provide positive slope away from building and into pond. Completed• Exterior light timers for parkway and parking lighting not working. Staff will require training on use. Completed By November 7



• Construction Deficiency List Georgina ROC - Phase 4• Date 29-Aug-12• Item Description Loc-Pave Comments• Washouts and Stones Fill and seed washouts and pick stones generally in all areas In progress, will be completed as soon as weather

permits.• Seeding West side of hill , north area between hill and ponds and south of chalet not seeded In progress, will be completed as soon as

weather permits.• Swale grading and catch basins at base of hill need grading to channel water to drains Completed• Pole mid toboggan run out Pole to be removed as it is obstacle. Provide cost for removal.• Provide drawings and Loc-Pave will provide quote. All Wiring will have to be redone• Depression in hill on beginners run• Depression in hill to be filled for smoother slopes for beginner skiers, located at north west slope of hill.• Grading was approved at time of completion, and compaction• was tested, any settlement would need to be looked at by the• geotechnical consultant. We built on a hill that was already• engineered.• Hydrants leaking• evidence on surface of water leaks at 2 hydrants. 1st located 1 pole north of carpet lift 2nd at bottom of toboggan• run need to be investigated and repaired as necessary.• Water was tested, not a municipal source. Hydrants were decommissioned for the summer. Source of water seems to be coming from the

hill/ground• Carpet lift wash outs Granular under carpet lift needs to be re graded. Areas to be terra seeded as per original contract• Pond silt• Southerly pond has accumulated significant silt due to site runoff from non seeded areas. Pond to be excavated to• design construction volumes• Sediment to be removed as soon as weather permits.



• Construction Deficiency List Georgina ROC - Phase 5• Project Georgina ROC - Phase 5 -Canteen• Contractor Loc Pave• Title Deficiency List• Date 29-Aug-12• Item Description• Loc-Pave Comments• Electrical work needs to be completed• Mechanical work needs to be completed• Finishes Need completion• Plumbing fixtures To be installed• Splash Play Testing and commissioning of equipment• Kitchen Equipment To be ordered• Playground Audit comments to be addressed. Comments addressed• Southernmost playground pod is not draining properly and requires remediation. Confirm sub-drain is not• clogged with sediment or debris.• Weep tile functioning, water is backing up at outlet• Splash play controller not working. Completed and winterized (As per James Pugh)


ROC CHALET INCIDENT

List of Damages Status

Extensive Facility Cleanup Complete on time for summer camp start up

Fridge/Freezer contents Replaced

POS touch screen Replaced

Combi Oven Upgraded and replaced

Kitchen Wall Shelving Installed

Drywall Repairs Complete

Lift Shed Windows Replaced

Lift Shed Cleanup Complete

Damaged lift beacon Parts ordered to be installed with start up

Fire Place Mantle To be sandblasted

Chain Mail Kitchen Gloves Replaced

Kitchen Supplies Replaced

Flat Panel TVs Replaced and mounted

Fire Extinguisher Replaced

Curtain Wall Glass Replaced


ROC 2013

• Winter Operations• Annual Plans• Meetings with Recreation and Culture• Capital Projects• The Business Plan


Challenge Course Participants

Program Number of Participants Summer Session June-September 2012

Drop In 276Summer Registered Programs 20Summer Group Bookings -13 231Summer Birthday Parties – 7 83Sub-Total: 610

Fall Session September-October 2012Fall Registered Programs 35Fall Group Bookings 0Fall Birthday Parties – 4 42Sub-Total: 77Grand Total: 687

*Additional 417 participants experienced the Challenge Course during ROC Camp


Participant Testimonials

“Great team building activity. Children are encouraging and supportive with their decisions”

“The children really enjoyed all of the activities”

“Everything was great, no need for improvement. The courses were so much FUN!!!”

“Great team building & problem solving”


BIKE PROGRAM PARTICIPANTS

Programs Number of Participants Summer Session June-September 2012

Summer Registered Programs 4Sub-Total: 4

Fall Session September-October 2012Fall Registered Programs 4Sub-Total: 4Grand Total: 8

Additional Summer Programs:Get Outside & 4 Orienteering Programs were cancelled due to lack of registration

*Additional 42 participants experienced the Challenge Course during ROC Camp


WINTER PROGRAMS

• Start January 2nd, 2013• Outdoor Adventure Programs • Skiing & Snowboarding Programs • Holiday & March Break Programs • Winter Climbing Available• Burton Demo & Riglet Park Day – January 2013• Freestyle Event – March 2013


SCHOOL GROUPS

• Distributed School Groups & Fall Brochure• Distributed Winter Brochures & Programs• Emailed Georgina Principals• Principal Feedback: Interested in booking 2013 winter electives-end of

December/Early January• Presented at 3 Healthy Network Sessions for the YRDSB• Met with YRDSB Curriculum Consultants• Met with Outdoor Education Teacher• Invited all Georgina Teachers to attend a Teacher’s Night


CORPORATE GROUPS

• Cold Called & Email Blasted local and regional businesses to communicate that we can offer:• Corporate Events• Meetings• Family Days• Employee Appreciation Days

• Majority of businesses seemed very excited about the idea and requested additional information

• Follow-Up with all contacts in March 2013


Future Planning

• Analyze 2012 Summer & Fall Programs• Develop 2013 Spring & Summer Programs• Develop Challenge Course Manual• Develop Challenge Course Resource Manual• Develop specific curriculum based programs• Attend CUI Level 2 Training• Booth Upper Canada Mall• Outdoor Adventure Show


ROC MARKETING 2012

• Approximately 57 initiatives• Brochures• Radio• Flyers• Inserts• Ads• Web• Tradeshows

• Investment of approximately $38,249.83• Estimated points of contact: 4,725,705


ROC MARKETING 2013

• Develop Marketing Strategy• Web-heavy focus

2012 PROPERTY ATTENDANCE

Events/Activities Date Attendance (approx)

Formal Grand Opening January 17, 2012 150

Public Grand Opening (with BT) January 20, 2012 1800

School and Community Groups (Pioneer Village)

Throughout the year 1201

York Region 55+ Games (Lawn Bowling) June 8, 2012 40

Summer Celebration & Park Showcase June 9, 2012 250

IMBA Trail Care Workshop June 10, 2012 8

Canada Day “Taking It to the Streets” Site July 1, 2012 300

Canada Day Fireworks July 1, 2012 2500

Summertime Visitors (Self Guided Tours @Pioneer Village)

June – August 600

Camps (Pioneer Village) July – August 134

Georgina Senior Games (Lawn Bowling) September 13, 2012 38

Harvest Festival September 22, 2012 414

Volunteer Award of Merit November 20, 2012 80

Old Fashioned Christmas November 24, 2012 575

Festival of Lights November 24, 2012 300


Upcoming Events for 2013Burton Demo Tour & Riglet Park January 12, 2013

Sno*Fest February 9, 2013

Rail Jam TBD

Theme Days throughout March Break March 11-15, 2013

Canada Day Celebration & Fireworks July 1, 2013

Events/Activities/Sports Date Attendance (approx)

Soccer ** Spring/Summer 39,696Baseball/Softball** Spring/Summer 14,760Tube/Terrain** January-March 6,276Facility Bookings

•Winter Birthday (7)•Summer Group Bookings (13)•Summer Birthday (7)•Chalet Rentals (15)•Rental Events (3)

8123183735690

Total Property Attendance (approx) 70,942

*Playgrounds, Splash Pad and Bike Park attendance not included**Spectators not included


NEXT STEPS

SPECIAL MEETING PRESENTATION DECEMBER 3, 2012 ROC SPECIAL PRESENTATION1.

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