Special Meeting - Brazosport College · College will hold a Special Meeting in room 103A in the...

Special Meeting

BRAZOSPORT COLLEGE Notice is hereby given that on the 29th and 30th days of January, 2010, the Board of Regents of the Brazosport College will hold a Special Meeting in room 103A in the Corporate Learning Center, Lake Jackson, Texas. The Board will meet in Open Session on Friday, January 29, 2010, beginning at 2:00 p.m. The Board will adjourn for the night of January 29, 2010. The Board will meet in Open Session on Saturday, January 30, 2010, beginning at 8:30 a.m. After the Open Session, the Board will convene in Executive Session at 1:00 p.m. The subjects to be discussed are listed on the agenda which is attached to and made a part of this notice. If, during the course of the meeting covered by this notice, the Board should determine that a closed or executive meeting or session of the Board should be held or is required, in relation to any item included in this notice then such closed or executive meeting or session as authorized by Section 551.001 et seq. of the Texas Government Code (the Open Meetings Act) will be held by the Board at the date, hour, and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Board may conveniently meet in such closed or executive meeting or session concerning any and all subjects and for any and all purposes permitted by Sections 551.071-551.086, inclusive, of the Open Meetings Act, including, but not limited to: Section 551.071 For the purpose of a private consultation with the Board's attorney on any or all

subjects or matters authorized by law. Section 551.072 For the purpose of discussing the purchase, exchange, lease or value of real property. Section 551.073 For the purpose of considering a negotiated contract for a prospective gift or donation. Section 551.074 For the purpose of considering the appointment, employment, evaluation,

reassignment, duties, discipline, or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.

Section 551.076 To consider the deployment, or specific occasions for implementation, of security personnel or devices.

Section 551.082 For the purpose of considering discipline of a student or to hear a complaint by an employee against another employee if the complaint or charge results in a need for a hearing. Section 551.083 For the purpose of considering the standards, guidelines, terms, or conditions the Board

will follow, or instruct its representatives to follow, in consultation with representatives of employee groups in connection with consultation agreements provided for by Section 13.901 of the Texas Education Code.

Section 551.084 For the purpose of excluding any witness or witnesses from a hearing during examination of another witness.

Section 551.086 For the purpose of discussing economic development negotiations, or the offer of financial or other incentives.

Should any final action, final decision, or final vote be required in the opinion of the Board with regard to any matter considered in such closed or executive meeting or session, then such final action, final decision, or final vote shall be at either: (a) the open meeting covered by this notice upon the reconvening of this public meeting, or (b) at a subsequent public meeting of the Board upon notice thereof as the Board shall determine. Individuals with disabilities are entitled to have access to and participate in public meetings. An individual requiring an accommodation for access to the meeting must notify the Brazosport College District by informing the Dean, Human Resources and Payroll, the District's ADA Coordinator, in writing 24 hours prior to the scheduled meeting of the necessity of an accommodation. Upon receipt of this request, the District will furnish appropriate auxiliary aids and services when necessary to afford an individual with a disability an equal opportunity to participate in and enjoy the benefits of the Board meeting nondisabled individuals enjoy.

CERTIFICATE AS TO POSTING OR GIVING OF NOTICE On this 26th day of January, 2010, at 2:00 p.m., this notice was posted on a bulletin board located at a place convenient to the public in the central administrative office of the Brazosport College District, 500 College Drive, Lake Jackson, Texas, and readily accessible to the general public at all times. ______________________________________ Secretary, Board of Regents

Executive Summary – Vision 2015

Development ofVision 2015

Vision 2015 was developed with input from the following:Board of Regents workshopSuggestions from the College CommunityPlanning and Institutional Effectiveness Council (with representationfrom faculty, staff and students)

Changes toPlanningDocument

This planning document was updated as a result of:Yearly planning processBoard suggestion to look ahead to 2015Deletion of milestones with 2005 completion datesSWOT analysis by Leadership Team

MilestonesRequiringBroaderParticipation

The following milestones required more time and involved many members ofthe college community:

Develop information for Coordinating Board site visit to evaluate theBachelor of Applied Technology Degree programIncrease scope of tutorial program and of faculty and staffprofessional development in goal tracking and active learningstrategiesDevelop strategies to increase the number of students applying forfinancial aidDevelop and implement a plan to help dual credit students complete30 or more semester credit hours prior to graduationOffer degree program in Nuclear Power TechnologyStart Process Technology Center before first phase of Master Planincluding design of Science Technology CourtyardImplement strategies to raise $5 million ($5.5 million stretch goal) aspart of the Your College Your Legacy Major Gifts Campaign

Major Milestonesfor 2010

The following milestones will require a great deal of work in 2010:Implementation of the Quality Enhancement PlanDevelop writing center to support students’ writing assignmentsAssist Brazosport College faculty and staff in the receipt of new orcompetitive grants in the amount of at least $150,000Implement strategies to increase the number of degrees/certificatesawarded and 30 hour transfers by 12% by 2012Construction of Sadler Complex and Dow Academic Center

Result of 2009Plan of Work

Through the work of the college community, all milestones established for2009 were completed on time.

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10

18

2009 Milestones Summary from Vision 2015

Objective Milestone Respond to legislative and Texas Higher Education Board requirements

Develop information for Coordinating Board site visit to evaluate the Bachelor of Applied Technology Degree program (10/09)

Promote legislative program Monitor activities of the Texas Higher Education Coordinating Board and Texas Legislature related to proportionality and funding (5/09)

Implement Quality Enhancement Plan

Increase scope of tutorial program and of faculty and staff professional development in goal tracking and active learning strategies (9/09)

Develop ways to link students to the college

Study early college programs and applicability for Brazosport College (12/09) Develop strategies to increase the number of students applying for financial aid (8/09) Develop and implement a plan to help dual credit students complete 30 or more semester credit hours prior to graduation (12/09) Implement program for online courses for dual credit students (11/09)

Define measures for assessing student success

Develop process to survey dual credit students regarding experiences with educational programs (6/09)

Develop Allied Health programs (both credit and non-credit)

Hire Allied Health faculty: 1 Registered Nurse Faculty (9/09)

Develop new Associate degree programs

Offer degree program in Nuclear Power Technology (9/09)

Expand baccalaureate program Evaluate market and do feasibility study for an online BAT degree (2/09) Develop articulation agreements with community colleges for BAT degree (12/09)

Maintain compensation system Study faculty salary administration (2/09)

Expand facilities to meet short-term and long-term needs

Start Process Technology Center before first phase of Master Plan including design of Science/Technology Courtyard (8/09)

Expand revenue through grants and Foundation activities

Implement strategies to raise $5 million ($5.5 million stretch goal) as part of the Your College Your Legacy Major Gifts Campaign (12/09)

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I. RESPONDING TO EXTERNAL GROUPS

Objective: Respond to legislative and Texas Higher Education Board requirements Milestone: Develop information for Coordinating Board site visit to evaluate the Bachelor of Applied Technology Degree program (10/09)

WHEN WHO WHAT

June 8, 2009 Texas Higher Education Coordinating Board (THECB) Staff

THECB notified the college of the composition of the site visit team and the information they would like for us to gather.

June 10, 2009 Dean, Educational Programs & Services and Department Head, Baccalaureate Programs

Discussed information needing to be developed.

June through September Department Head, Baccalaureate Programs

Gathered information from Institutional Research and from baccalaureate program records to update B.A.T. Annual Report.

September 4, 2009 THECB Staff Revised information request and provided draft agenda.

September 10, 2009 Dean, Educational Programs & Services and Department Head, Baccalaureate Programs

Reviewed site visit information and updated reports.

September 14, 2009 THECB staff Confirmed date of site visit for October 13.

September 29, 2009 Dean, Educational Programs & Services and Executive Vice President, Midland College

Reviewed site visit results from Midland College.

October 1, 2009 Brazosport College B.A.T. Site Visit Preparation Team

Met to discuss format and content of presentations.

October 8, 2009 THECB Staff Changed agenda for site visit. October 9, 2009 B.C. Site Visit Participants Dress rehearsal of presentations. October 13, 2009 THECB site visit team and

Brazosport College staff Conducted site visit and presentations.

November 5, 2009 THECB Staff Requested follow-up information.

November 30, 2009 Dean, Educational Programs & Services and Department Head, Baccalaureate Programs

Submitted follow-up information to Coordinating Board.

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Completion: This milestone was 100% complete with a successful site visit and review of the requested information.

Outcomes: The outcome of this milestone was THECB review of Brazosport College Bachelor of Applied Technology Degree program.

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Objective: Promote legislative program Milestone: Monitor activities of the Texas Higher Education Coordinating Board and Texas Legislature related to proportionality and funding. (5/09)

WHEN WHO WHAT

January 13, 2009 Executive Committee - Texas Association of Community Colleges

Discuss legislative agenda

January 20, 2009 President and Board of Regents

Update Board of Regents on legislative agenda

January 28, 2009 Legislative Committee – Texas Association of Community Colleges

Develop community college message for legislative session

January 31, 2009 Texas Legislature 81st Legislative Session begins February 12, 2009 President Discuss legislative session with

college employees February 16, 2009 President and Board of

RegentsUpdate Board of Regents on legislative agenda

February 25, 2009 President Presentation to House Appropriations Committee regarding proportionality

February 26, 2009 President Report to the Community including funding for community colleges

March 9-10, 2009 President Brazoria County Day and discussion regarding proportionality

March 23, 2009 President and Board of Regents


April 6, 2009 President Presentation to House Appropriations Committee regarding community college funding

April 20, 2009 President and Board of Regents


May 11, 2009 President Senate Finance Committee May 18, 2009 President and Board of

RegentsUpdate Board of Regents on legislative agenda

June 1, 2009 Legislature End of Session June 15, 2009 President and Board of

Regents81st Legislature Recap

June 21, 2009 Governor Last date for Governor to veto bills

Completion: This milestone was 100% complete with the end of the 81st Legislature with funding for healthcare for college employees in the appropriations bill.

Outcome: The outcome of this milestone was the preservation of funding for healthcare benefits for college employees for the biennium. This will be a topic for the next legislative session.

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Objective: Implement Quality Enhancement Plan Milestone: Increase scope of tutorial program and of faculty and staff professional development in goal tracking and active learning strategies (1/07-9/09)

WHEN WHO WHAT

Throughout 2009 Director, Transitional Education and Dean, Educational Programs and Services

Utilized Achieving the Dream funds to increase the scope of the tutorial program by expanding tutoring hours by 30% (particularly in the nursing program) and also by expansion of the Supplemental Instruction tutoring program by 143 students (2332 contact hours) in the spring 2009 semester.

Spring and Summer 2009 Director, Transitional Education and Division Chair, Mathematics and Life Sciences

Professional development provided to faculty and staff in goal tracking and active learning strategies continues through our Transitional Education Program (TEP) training. To date 68 faculty and 39 staff members have completed the 8-week training with 28 faculty completing training in the past year.

Completion: This milestone is 100% complete with development of the tutoring and supplemental instruction programs.

Outcomes: Tutoring services increased by 30%, the Supplemental Instruction program was added, and professional development was provided to the rest of the faculty and staff as planned.

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II. MEETING NEEDS OF STUDENTS

Objective: Develop ways to link students to the college Milestone: Study early college programs and applicability for Brazosport College (12/09)

WHEN WHO WHAT

September 1, 2009 Dean, Student Services; Deputy Superintendent for BISD; and Curriculum and Instruction Director for BISD

Met to discuss dual credit including early college programs

September 3, 2009 September 17, 2009 September 29, 2009

Dean, Student Services; Dean, Educational Programs and Services; Dean, Information and Community Resources; and President

Met to discuss early college programs and dual credit. Reviewed literature, research in best practices for early college programs

September 14, 2009 Dean, Student Services Attended THECB Early College High School Grant Workshop in Fort Worth

Completion: After an extensive study of both state and national early college programs; attendance at THECB grant workshop; and review of THECB requirements for early college high schools, a determination was made to not pursue development of an early college high school at this time.

Outcomes: Because the early college high requirements include establishing a full high school on the college campus, it was determined that the cost of such program would be prohibitive at this time. Consequently, it was determined that the College should pursue other alternatives such as increasing dual credit options for local high school students.

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Objective: Develop ways to link students to the college Milestone: Develop strategies to increase the number of students applying for financial aid. (8/09)

WHEN WHO WHAT

Fall 2008 Financial Aid Financial Aid Presentations: Lake Jackson Intermediate School students (450) College-wide events - Career Fair, College Night, Craft Fair, PTAC Orientation, Dual Credit Orientation sessions, New Student Orientation sessions, Careers in Nursing Seminar High School College Day at Brazosport High School (168)Parent Night at Columbia High School - parents and students (65)

Spring 2009 Financial Aid “Train the Trainer” sessions on how to correctly complete the FAFSA—presented to Brazosport College peer recruiters and library staff; TDECU volunteers; Brazosport/Brazoswood High School counselors

Spring 2009 FAFSA Workshops

Brief presentation on the financial aid process and then hands-on completion of FAFSA. Presented at the five service area high schools as well as on-campus at Brazosport College:

Angleton HS (two sessions; 68 students) Brazosport HS (three sessions; 18 students) Brazoswood HS (three sessions; 35 students) Columbia HS (two sessions, 18 students) Sweeny HS (two sessions, 17 students) Brazosport College (four sessions; 6 students)

Summer 2009 Financial Aid Campus Tour—Boys and Girls Club: presentation about financial aid and other educational opportunities

On-going Financial Aid Updated the financial aid website and handouts that are distributed to students. Students now have online access to the status of their financial aid application.

On-going PeerRecruiters

Financial Aid literature is distributed (and discussed) by the Peer Recruiters throughout the year at the following events: Brazos Mall booth, Brazoria County Fair booth, high school lunch visits, classroom presentations at local high schools, college nights, community events, and campus tours for student and parent groups.

Spring, 2009 PeerRecruiters

The Peer Recruiters were trained by Financial Aid personnel to be able to assist individuals in completing

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the FAFSA. Subsequently, the Peer Recruiters assisted the Financial Aid Department in conducting financial aid workshops on the following dates:

Brazosport College (3-24-09, 4-21-09, 5-5-09) Brazosport High School (4-23-09) Angleton High School (11-18-08 & 3-31-09) Sweeny (3-12-09) Columbia High School (3-3-09)

On-going Peer Recruiters

Information about Brazosport College can be requested online through a STUDENT INFORMATIONREQUEST link on the Brazosport College Website. Prospective and current students are able to request information through this link. Once requested, individuals are sent a personal letter along with financial aid information such as FAFSA forms, scholarship information, etc. (268 requests) In addition, follow-up calls are made to make sure that the student has received the requested information and if they need further assistance.

On-going Public Information andFinancial Aid

Several press releases were developed regarding financial resources available for students at BC.

Completion: Most of these activities are on-going. Currently, peer recruiters are working with the local high schools to develop an annual plan to continue the FASFA workshops. The College’s Financial Aid Webpage is also scheduled for revision to ensure that it is user friendly.

Outcome: During the 2008-2009 academic year, there were 2,240 processed ISIRs (FAFSAs) sent to Brazosport College. Year-to-date for the 2009-2010 academic year, we have received 2,379 processed ISIRs. It is anticipated that there will be a significant increase in students applying for financial aid during the upcoming year.

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Objective: Develop ways to link students to the college Milestone: Develop and implement a plan to help dual credit students complete 30 or more semester credit hours prior to graduation (12/09)

WHEN WHO WHAT

Spring 2009 – On-going Dual Credit Counselors and Director of Counseling and Testing

Developed an individualized curriculum for five area high schools to be used by students as a plan to complete 30 hours of college credit prior to graduating from high school. Plan is available in the Dual Credit Guidebook (which is also available online and through DC counselors).

Spring 2009 Dual Credit Counselors; Career Fair Committee; Financial Aid Staff, and Peer Recruiter Staff

The 30-hour plan and scholarship and curriculum were promoted at numerous events and activities including:

Dual Credit Booth at Career Fair with 1600 students from five area high schools in attendance College and Parent Nights, open houses, lunch visits, orientations for students and parents, and college days at the high schools Brazoria County Fair and the Mall Project Peer Recruiters mail-out to sophomores at five local high schools with information on advantages of dual credit courses including the 30-hour program and scholarship potential.

Fall 2009 President; Deans; Directors; Counseling and Testing; Transitional Education; Division Chairs; Financial Aid; College Counselors and

High School Counselors Workshop: High School Counselors from five area high schools were invited to attend a 4-hour workshop that included updates on the 30-hour

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Staff; and High School Counselors from five Area High Schools

curriculum plans and BC’s efforts to promote the College For All Texans Scholarships.

Spring 2009 Public Information Office; College Administrators; and Dual Credit Counselors

The dual credit webpage was re-designed and included links to the 30-hour curriculum plans available in the high school dual credit guidebooks. Also designed new brochures, direct mail post cards, and posters.

Spring 2009 and on going

College and High School Administrators and Heads of Counseling Staff

Meetings with the four area ISD’s are being planned to discuss items such as the 30-hour curriculum, scholarships opportunities, and improvements to dual credit programs. The first meeting was held in the fall of 2009 with the Brazosport Independent School District. The other district meetings will occur in Spring 2010.

Spring 2009 Student Life; Counseling; and TEP staff

Developed and implemented specialized pilot on new Dual Credit Orientation for district area high schools:

AngletonBrazosportSweeneyWest Columbia

Presentation on 30-hour plan and scholarships were included. There are also breakouts for dual credit new students in the on-campus orientation, where these topics were covered.

Spring 2009 andOn-going

Director of Admissions/Registrar

Improved and re-wrote degree audit system files allowing a clearer understanding of degree requirements and progress toward degree completion.

Completion: The 30-hour curriculum plans were developed and made available to high school students, parents, high school administrators and counselors. The College For All Texans

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scholarship opportunities were promoted at presentations and activities both on the high school and the College campus. The 30-hour plans will be modified as necessary on an ongoing basis.

In addition four specialized pilot dual credit orientations were held with the following attendance:

Dual Credit Orientation Spring 2009 Angleton – 124 Brazosport – 38 West Columbia – 74 Sweeny – 64Total - 300

Outcomes: The 30-hour curriculum plans are available online, in high school guidebooks, and are part of the advisement process.

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Objective: Develop ways to link students to the college Milestone: Implement program for online courses for dual credit students (11/09)

WHEN WHO WHAT

Fall 2009 andOn-going

Admissions; Counseling; IT Staff; and Dean of Student Services

Developed plan to allow dual/concurrent students to register online. Piloted at Sweeny in Spring 2009 with full implementation for all dual credit students in Fall 2009.

Spring 2009 andOn-going

Admissions and Counseling Staff

Dual credit orientations on site and on campus include information about online registration.

On-going throughout the Year

Dual Credit Counselors Dual Credit counselors provide ongoing information on online functionality. This included curriculum planning for students’ individual educational intent and advisement about students’ readiness for online courses. There were also presentations at College Nights and Parent Nights; Career Fair; classroom visits, and other special events.

Spring, 2009 Public Information; College Administrators; and Dual Credit Counselors

The dual credit webpage was re-designed and included links to an explanation of online course expectations and READI (online assessment of readiness for online courses).

On-going throughout the Year

Director Learning Assistance and Instructional Media, and Dual Credit Counselors

The LAC developed a booklet entitled “Distance Learning @ Brazosport College.” The high school Dual Credit Guidebooks provide information about online courses and availability of the booklet.

On-going throughout the year

Peer Recruiters Assist high school students with application for college and registering for online courses.

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Assist college faculty by calling students registered for online courses to remind them to attend the orientation session.Inform current and potential dual credit students about online courses through the Internet Information Request system.

Completion: Online registration was fully implemented for dual credit students in the Fall 2009. Information was updated in high school guidebooks, promotional materials, presentations, events, and on the dual credit webpage to reflect availability of online courses. Access to READI was customized for each high school and made available through the dual credit webpage.

Outcomes: The following outcomes resulted from this milestone: Students, parents and counselors were provided easy access to online functions and to information regarding online courses available at BC. By using READI as a tool to provide insight into the skills required to successfully complete online courses and links to assist in improving skills as indicated, high school students who choose to take online course will be more successful. Easy access to READI was provided for each of the five area high school and is available from the dual credit webpage.

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Objective: Define measures for assessing student success. Milestone: Develop process to survey dual credit students regarding experiences with educational programs. (6/09)

WHEN WHO WHAT

December 2, 2008 Director, Institutional Research and Dean, Information and Community Resources

Review of Vision 2010 and discussion of development of survey of dual credit students

January – May, 2009 Director, Institutional Research

Use information from Gulf Coast Satisfaction Survey to develop dual credit survey

June 11, 2009 Director, Institutional Research and Dean, Information and Community Resources

Review plans for use of items from Gulf Coast Satisfaction Survey for dual credit survey

June 24, 2009 Director, Institutional Research and Dean, Information and Community Resources

Review draft survey and suggest changes

June 26, 2009 Director, Institutional Research

Dual credit survey completed

July 15, 2009 Deans’ Council Review of dual credit survey

August 4, 2009 Director, Institutional Research

Dual credit survey printed and distributed to faculty for summer pilot


Dual credit surveys returned


Surveys sent to Data Blocks for scanning


Review of data from summer pilot of dual credit survey

Completion: This milestone was 100% complete with development of dual credit student survey in June and summer pilot of survey in August.

Outcome: The outcome of this milestone is development of a survey that can be used to determine dual credit students’ satisfaction with programs and services.

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III. DEVELOPING EDUCATIONAL PROGRAMS TO MEET NEEDS

Objective: Develop Allied Health programs (both credit and non-credit) Milestone: Hire Allied Health faculty: 1 Registered Nurse Faculty (9/09)

WHEN WHO WHAT

January 16, 2009 Dean, Human Resources and Payroll

Advertised Nursing Faculty position for Associate Degree Nursing (ADN) program

April-May 2009 Nursing Faculty Search Committee

Interviewed applicants for ADN Faculty Position

Recommended applicant and President approved recommendation;

Successful finalist declined offer

August 25, 2009 President Approved Full-time Temporary LVN Faculty (freeing up current LVN faculty member to move to ADN program)

September 3, 2009 Dean, Human Resources and Payroll

Advertised Supplemental Instruction (SI) Program Coordinator and Simulation Media Technician position

September 16, 2009 President Approved applicant for SI Program Coordinator and Simulation Media Technician position

50% duties working in nursing simulation lab;Designs and coordinatesdelivery of simulation education in nursing lab

Completion: This milestone is 100% complete in providing additional personnel for the ADN program.

Outcomes: The outcome of this milestone will allow personnel in LVN program to move to ADN program in January, 2010. In addition, coordinator in simulation lab will provide clinical experiences for students.

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Objective: Develop new associate degree programs Milestone: Offer degree program in Nuclear Power Technology (9/09)

WHEN WHO WHAT

Fall 2008 Dean, Educational Programs and Services andDivision Chair, Physical Sciences and Process Technologies

Submitted and received approval from the Texas Higher Education Coordinating Board for three nuclear power technology courses.

Fall 2008 Dean, Educational Programs and Services andDivision Chair, Physical Sciences and Process Technologies

Submitted and received approval from the Texas Higher Education Coordinating Board to offer a Nuclear Power Enhanced Skills Certificate.

January – December 2009

Dean, Educational Programs and Services; Dean, Community and Information Resources; and Division Chair, Physical Sciences and Process Technologies

Attended monthly meetings of Nuclear Power Technology Advisory Board, Nuclear Uniform Curriculum Program, and MidCoast Industry Education Alliance to coordinate program and course development.

March 2009 Dean, Educational Programs and Services andDivision Chair, Physical Sciences and Process Technologies

Develop and implement AAS degree in Process Operations with a Nuclear Power Specialty.

November 2009 Dean, Educational Programs and Services andDivision Chair, Physical Sciences and Process Technologies

Submitted and received approval from the Texas Higher Education Coordinating Board for four additional nuclear power technology courses.

Completion: This milestone was 100% complete with development of the AAS degree in Process Operations with a Nuclear Power Specialty.

Outcomes: The outcomes of this milestone were development of a Nuclear Power degree and Enhanced Skills Certificate.

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Objective: Expand baccalaureate program Milestone: Evaluate market and do feasibility study for an online BAT degree. (2/09)

WHEN WHO WHAT

June, 2008 Dean, Educational Programs and Services; Dean, Information & Community Resources; Director, Public Information; Department Head, Baccalaureate Programs

Contracted with Interact Communications for baccalaureate degree market research activities.

July 2008 through February 2009

Interact Communications Carried out field research and feasibility study and prepared market analysis and recommendations for marketing plan.

March, 2009 Dean, Educational Programs and Services; Dean, Information & Community Resources; Director, Public Information; Department Head, Baccalaureate Programs

Evaluated report from Interact Communications and developedmarketing/communications plan. Data provided support for commitment to proceed with development of online degree option.

March, 2009 Dean, Educational Programs and Services

Submitted substantive change prospectus to SACS Commission on Colleges for approval to offer online AA and BAT degrees.

June, 2009 SACS – COC Approval to proceed with online degree offerings effective fall 2009.

Completion: This milestone was 100% complete with completion of feasibility study in February.

Outcome: Study indicated that the online degree offering is feasible and provided suggestions on the best marketing approaches. Approval was granted from our accrediting agency for the offering.

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Objective: Develop Allied Health programs (both credit and non-credit) Milestone: Develop articulation agreements with community colleges for BAT degree (12/09)

WHEN WHO WHAT

May 14, 2009 Dean, Educational Programs and Services

Sent draft articulation agreements to the Gulf Coast Community College Consortium for consideration.

June 11, 2009 President and Dean, Educational Programs and Services

Signed articulation agreement with Alvin Community College.

September 14, 2009 President and Dean, Educational Programs and Services

Signed articulation agreement with San Jacinto College District.

September 24, 2009 Dean, Educational Programs and Services

Sent draft articulation agreements to the Community College members of the Nuclear Power Institute Advisory Council.

May – November 2009 Dean, Educational Programs and Services

Have agreements with signing pending with Wharton County Junior College and Hill College.

May – November 2009 Dean, Educational Programs and Services

Articulation agreements are in progress with Lone Star College System, Galveston College, and Weatherford College.

Completion: The milestone was complete, but agreements will continue to be offered to other colleges

Outcomes: The outcomes of this milestone are two signed agreements, with two other agreements to be signed.

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Objective: Maintain compensation system Milestone: Study faculty salary administration. (2/09)

WHEN WHO WHAT

April 21, 2008 Dean, Human Resources and Payroll

Faculty Salary Study Task Force:Fox Lawson and Associates (FLA) met with task force;Task force drafted survey instrument

Board Workshop:FLA reviews compensation system Provides insight into possible outcomes of study

June – August 2008 Dean, Human Resources and Payroll

Survey instrument design and data collection (based on FY2008 salaries)

September – October 2008

Dean, Human Resources and Payroll

Data sent to FLA for analysis

October, 2008 Dean, Human Resources and Payroll

Bi-annual Compensation Market Survey: Faculty salary data collection (based on FY2009 salaries) Collection of data on all employee groups

December, 2008 Dean, Human Resources and Payroll

Faculty Salary Study Task Force met to review report from FLA

January 20, 2009 Dean, Human Resources and Payroll

Faculty Salary Study Task Force:FLA met with task force; Reviewed recommendations from report

Board of Regents’ Meeting:FLA presentation to Board;

Review of survey findings from faculty salary study and findings on data collection on other employee groups FLA available to respond to Board’s questions

June 15, 2009 Board of Regents Review of salary structure in budget study August 24, 2009 Board of Regents Approval of revised Faculty Salary Structure

Completion: The milestone was 100% complete with Fox Lawson and Associates presentation at January Board meeting.

Outcome: Fox Lawson and Associates provided recommendations and conclusions based on focus questions from Faculty Study Survey. Fox Lawson and Associates recommended, and Board of Regents approved, revised Faculty Salary Structure effective September 1, 2009.

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IV. DEVELOPING FACILITIES TO MEET PROGRAM NEEDS

Objective: Expand facilities to meet short-term and long-term needs Milestone: Start Process Technology Center before first phase of Master Plan including design of Science/Technology Courtyard. (10/08-8/09)

WHEN WHO WHAT

Process Technology Center is effectively complete and in use by faculty and students as of September, 2009

Dean, Administrative and Business Services; Director, Facility Services; Architecture Etc,; and Durotech L.P.

Design, construct and equip an 11,000 square foot facility to include three classrooms, a sophisticated control room, lobby space, and other space to tie into the existing Process Equipment Trainer (PET).

Design a Science/TechnologyCourtyard (renamed Corridor during design phase). Design work is in final stages of completion as of September, 2009.Construction will commence concurrently with the Sadler Complex in early 2010.

Dean, Administrative and Business Services; Director, Facility Services; IDC Program Manager; Kirksey Architects; and Harvey Builders

Design the corridor between existing G and H Wings and the new Sadler Complex, incorporating the six existing oak trees in the design.

Completion: Substantially complete for the start of classes for the fall semester, 2009.

Outcome: Temporary buildings that previously housed the control room for the Process Equipment Trainer have been replaced by a state-of-the-art facility control room along with the addition of three new classrooms, a generous-sized lobby area, a lab to work on equipment, and other space to simulate operations of a chemical plant. A late addition to the center is development of the ability to teach process control techniques for a nuclear power plant and includes working steam turbine to produce electricity.

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IV. DEVELOPING FACILITIES TO MEET PROGRAM NEEDS

Objective: Expand revenue through grants and Foundation activities Milestone: Implement strategies to raise $5 million ($5.5 million stretch goal) as part of the Your College Your Legacy Major Gifts Campaign (12/09)

WHEN WHO WHAT

Ongoing President; Foundation Director; and Foundation Board

Contacts for Major Gifts Campaign within community

January, 2009 Dean, Academic Programs and Services and Dean, Information and Community Resources

Received Department of Labor Nuclear Power Grant for $211,000 for Science Technology Corridor

January, 2009 Director, Center for Business/Industry Training and Director, Grant Administration

Received Department of Labor Grant for $100,000 for Science Technology Corridor

April, 2009 Dean, Educational Programs and Services

Texas Workforce Grant for $85,000 for equipment supporting Nuclear Power program

June, 2009 President; Public Information; and Foundation Staff

Jogging Trail Dedication honoring Congressman Ron Paul

July, 2009 Foundation Staff and Foundation Board Members

Presentation to Brazosport Rotary Club for Health Professions

July, 2009 Foundation Staff and Foundation Board Members

Sponsorships for The Clarion supporting the Clarion Spirit of Music Fund; STP Nuclear Operating Company sponsorship of Opening Concert

August, 2009 Dean, Educational Programs and Services and Dean, Information and Community Resources

Texas Workforce Grant for $290,147 for Instrument/Electrical Equipment for Sadler Building

December 1, 2009 Board of Regents; Foundation Board; Foundation Director; President; and College Community

Major Gifts Campaign has raised $5,399,846

December 11, 2009 President and Federal Consultant Announcement of federal funding in the amount of $580,000. Equipment funding totals $210,000

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Completion: This milestone was 100% complete, exceeding the $5.5 million target for the Major Gifts Campaign.

Outcomes: The outcome of this milestone was funding in the amount of $5,609,846 for the Major Gifts Campaign.

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New Milestones added to Vision 2015 by Leadership Team

Objective Milestone

Respond to legislative and Texas Higher Education Board requirements

Develop online course syllabi, faculty curriculum vitae, and end-of-course evaluation reports to meet legislative requirement for information available to the public

Develop information for Coordinating Board site visit to evaluate the Bachelor of Applied Technology Degree program


Implement GED/ESL to certificate transition plan

Evaluate the current administrative computer system to determine need for greater functionality

Implement program for online courses for dual credit students

Develop comprehensive enrollment management plan to include an evaluation of providing targeted services for special populations including veterans

Work with local cities to develop public transportation system for students

Target awareness to segments of the population

Develop comprehensive marketing plan for student recruitment

Implement campus-wide customer service program

Promote use of electronic communication and online registration with students

Implement procedures to improve communications during emergencies

Practice emergency drills and procedures

Develop university partnerships Develop articulation agreements with transfer colleges and universities

Implement plan to review college programs

Complete college-wide program review including both instructional and administrative departments

Develop campus and program master plan

Develop financial plan to support college initiatives

Expand revenue through grants and Foundation activities

Assist Brazosport College faculty and staff in the receipt of new or competitive grants in the amount of at least $150,000

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2010 Milestones from Vision 2015

Objective Milestone

Respond to legislative and Texas Higher Education Board requirements

Develop online course syllabi, faculty curriculum vitae, and end-of-course evaluation reports to meet legislative requirement (4/10)

Implement Quality Enhancement Plan

Implement Quality Enhancement Plan (9/10)


Identify additional financial resources for students (12/10)

Explore ways of reducing textbook costs (5/10) Work with local school districts to introduce Learning Frameworks

course (6/10) Research best practices and develop a recommendation for faculty

advisement (12/10) Develop writing center to support students’ writing assignments

(9/10) Work with local cities to develop public transportation system for

students (6/10)

Implement campus-wide customer service program

Promote use of electronic communication and online registration with students (5/10)

Implement procedures to improve communications during emergencies

Practice emergency drills and procedures (6/10)

Develop Allied Health programs (both credit and non-credit)

Develop new Allied Health programs: Cosmetology Other Health Care programs (12/10)

Hire Cosmetology Trainer (12/10)

Expand facilities to meet short-term and long-term needs

Design Science/Technology Courtyard (after design of Sadler Complex) (8/10)

Evaluate program needs for vacated space from relocation of nursing and science labs and renovate space to meet campus needs (3/10)

Develop plan for usage of Dow Academic Center (6/10) Evaluate Student Center Infill and Library Renovation (6/10) Construct facility for Health Professions and Science Technology

(12/10) Design Dow Academic Center (8/10) Design Sadler Complex (8/10)

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Objective

Milestone

Develop campus and program master plan

Evaluate move of CE program from Lake Jackson CE Center to campus (12/10)

Develop financial plan to support college initiatives (8/10) Expand revenue through grants and Foundation activities

Assist Brazosport College faculty and staff in the receipt of new or competitive grants in the amount of at least $150,000 (8/10)

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Brazosport College Security and Emergency Preparedness

1. With concerns about violence at college and university campuses around the

country, in the Spring of 2008 Brazosport College sought the assistance of an outside consultant in assessing and providing recommendations relating to our measures for prevention, preparedness, response and recovery to emergency conditions likely. In particular, we sought guidance concerning the appropriateness of introducing an armed officer into our Security Program and the best manner in which to attain this objective. a. Following our review and a comparative cost study of the alternatives available for introducing an

armed officer into our Security Program, we elected to implement a School Resource Officer position.

b. A contract was negotiated and approved by the College and the City of Lake Jackson in February

2009 and, following interviews with interested, qualified candidates, Officer Andra Whittingslow was selected and came on board in May 2009.

2. In the Fall of 2007 the College had implemented a new Health Emergency Response Program and

designated the Security Officers to perform as our “First Response” component.

a. In October 2007 all Security Officers were trained and certified in CPR, AED, Blood Pressure Monitoring and General First Aid procedures by our certifying agency, Brazosport Regional Health System.

b. In September 2009, as required by the certifying agency, after the initial two (2) year period, all

officers completed training and re-certification in these emergency procedures.

3. Emergency communication capabilities have been greatly expanded.

a. The BC Alert System is a new mass communication capability made available through a contractual relationship with 3N Corporation. It is designed to transmit alerts using voice to both fixed and mobile telephones and e-mail and text messaging to cellular telephones. All current students and College employees are automatically included in the BC Alert System database.

b. We have added a “Voice over IP” capability to our campus-wide Cisco IP Telephone System that is

now available in all classroom and office areas of the College. This added feature provides both a text and voice broadcast capability to any location with a College telephone.

c. The Information Technology Department provides three (3) telephone conference bridges for

College use. These services were originally purchased for disaster recovery purposes, but they can be used for any audio conference. The conference bridges are available 24X7 from anywhere in the United States via a toll free number.

d. Recently a new roof-mounted speaker system was added for emergency communications. This

enables voice broadcasts to external areas of the campus and also permits simultaneous broadcast

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of voice announcements over our internal voice over IP telephones to be heard in outside areas of the main campus.

e. For safety reasons solar powered tower phones have been installed in our main parking lots and the

area near the jogging trail and tennis courts. This new emergency phone reporting system enables two-way communication between callers using one of the tower phones and the on-duty Security Officer, with a roll-over ring capability to the switchboard, Security Office and the office of our School Resource Officer.

f. Voice broadcast capabilities, in case of emergencies, are also available to areas of the main building,

on campus, through the fire alarm reporting system. This system monitors for fires in the main building and new BASF Center, with plans to add the new facilities to the system when construction has been completed. Other stand-alone fire alarm systems are available in the Clarion, Corporate Learning Center and the Child Care Center.

4. We had underway many of our actions and procedures relating to emergency preparedness before the

passage, by the State Legislature, of Texas House Bill 1831 which became effective September 1, 2009. This new legislation requires Community Colleges to adopt and implement a multi-hazard emergency operations plan addressing mitigation, preparedness, response and recovery. It requires employee training in response to emergencies, mandatory drills and exercises and measures to ensure coordination with local Emergency Management, Law Enforcement, Fire and Health agencies. It also establishes a Safety and Security Audit and reporting program.

a. Our new College Emergency Handbook is now available on-line for reference and down-load on the

College web page and addresses our response to a multiple of emergency situations. It contains procedures relating to building evacuation, weather related area-evacuation, armed intrusion and lock-down, shelter-in-place and health emergency response. It also contains emergency information communications and pandemic flu guidelines.

b. Emergency Actions Checklists are available throughout our buildings, both on campus and at the

Community Education Centers, address building evacuation, shelter-in-place and lock-down. c. Wall mounted building evacuation route charts are posted in all classroom and office areas. d. Notebooks, containing campus floor plans, have been prepared and distributed to Lake Jackson,

Clute and Richwood emergency response agencies. e. Faculty, staff and student training has, and will continue, to be provided. f. Emergency exercises were conducted on October 23, 2009 for faculty and staff only and multiple

exercises (both day-time and evening) were conducted on December 3, 2009 involving all faculty, staff and students. Additional exercises are planned, some of which will involve our local emergency response agencies.

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Special Meeting - Brazosport College · College will hold a Special Meeting in room 103A in the...

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