Special Events Packages...Effective June 1, 2020 Rev. 1 Special Events Packages Our 3 flexible...

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Effective June 1, 2020 Rev. 1 Special Events Packages Our 3 flexible packages include private facility use, beautiful rooms, catering options, free on-site parking, technology, exceptional customer service, and much more that will make Sigmas your #1 venue choice for your next special event! Alpha Room Zeta Room Lambda Room Bring Your Vision to Life!

Transcript of Special Events Packages...Effective June 1, 2020 Rev. 1 Special Events Packages Our 3 flexible...

Page 1: Special Events Packages...Effective June 1, 2020 Rev. 1 Special Events Packages Our 3 flexible packages include private facility use, beautiful rooms, catering options, free on-site

Effective June 1, 2020 Rev. 1

Special Events PackagesOur 3 flexible packages include private facility use, beautiful rooms, cateringoptions, free on-site parking, technology, exceptional customer service, and muchmore that will make Sigmas your #1 venue choice for your next special event!

Alpha Room

Zeta RoomLambda Room

Bring Your Vision to Life!

Page 2: Special Events Packages...Effective June 1, 2020 Rev. 1 Special Events Packages Our 3 flexible packages include private facility use, beautiful rooms, catering options, free on-site

Effective June 1, 2020 Rev. 1

• Main Level (3 Rooms) Private Rental (Alpha, Beta, and Chi Rooms)• Approximately 2100 ft2 of space for up to 122 Guests

• 60” Round Tables (16 available)• 50” Round Table (1 available)• 6’ Rectangular Tables (26 available)• 4’ Rectangular Tables (4 available)• Padded Banquet Chairs (120 available)• 36” Round High Cocktail Tables (7 available)• Couch, Oversized Chair, and Ottoman (1 set available)• Table/Chair Set-Up & Placement for Your Floor Plan• House Centerpieces & Ledge Décor • Portable Bar (to use in either Alpha, Beta, or Chi Rooms)• On-Site Self-Parking• A/V Includes 2 Wall Monitors for Photo Show/Presentation Viewing• Flexibility to Use One of Our Preferred Caterers or Your Own*

• *An additional security/cleaning deposit is required if using your own• Flexibility to Use Your Own Vendors or Our Recommended Partners• Staging Area for Caterer with Refrigerator, Sinks, Commercial

Dishwasher

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Rental Package Price: $275/hour* (+ 7% tax)*3-hour minimum is required. We do not offer hourly rates for Weddings.

Must account for the # of hours needed for vendor/host setup, event time, and breakdown. Pricing subject to change. Contact us for pricing for holiday dates.

Special Events Package #1 Inclusions

www.sigmaseventcenter.com1717 Babcock Boulevard

Pittsburgh, PA 15209412-821-2530

[email protected]

Page 3: Special Events Packages...Effective June 1, 2020 Rev. 1 Special Events Packages Our 3 flexible packages include private facility use, beautiful rooms, catering options, free on-site

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ALPHA ROOM

BETA ROOM

CHI ROOM

The Alpha Room is a spacious banquet/meeting area,completed with 60” round, 6’ rectangular, and/or36” cocktail tables & padded banquet chairs. It isequipped with an 80” LCD projection screen & ceilingspeakers with lapel or handheld microphone. Thiselegant room is perfect for sit-down dining and can fitup to 64 guests (8 tables with 8 guests/table) at roundtables; or it can provide a casual setting with cocktailtables. If a dance floor, DJ, additional spacingrequirements, and/or food station(s) are added, thiswill limit the number of guests in this room.

The Beta Room, adjacent to the Alpha Room andseparated by 3 archways, is another spaciousbanquet area that is completed with 60” round, 6’rectangular, and/or 36” cocktail tables & paddedbanquet chairs. It is equipped with a 70” LCDprojection screen for a slide/picture show. The BetaRoom can fit up to 56 guests (7 tables with 8guests/table). If a dance floor, DJ, additional spacingrequirements, and/or food station(s) are added, thiswill limit the number of guests in this room. This is aperfect space for a cocktail hour, a dancing room, oradditional guest seating.

Package #1 Private AmenitiesAlpha, Beta, Chi Rooms Rental (3 rooms approx. 2100 ft2 total)

Alpha Room

Chi Room

Beta Room

The Chi Room, adjacent to the Beta Room, may beused for additional seating or a special cocktail areawith a portable bar, couch and oversized chair. Up to4, 60” round tables for guest seating, or 7, 36”cocktail tables can complete this room. This roommay also be used for food serving, a cocktail hourroom, or as a dedicated bar/lounge or dancing area.This is a perfect complement to the other two mainlevel rooms for maximum flexibility and comfort foryour guests! 3

Page 4: Special Events Packages...Effective June 1, 2020 Rev. 1 Special Events Packages Our 3 flexible packages include private facility use, beautiful rooms, catering options, free on-site

Effective June 1, 2020 Rev. 1

• Lower Level Private Zeta Room Rental • Approx. 1000 ft2 for up to 50 Guests

• 36” Square Wooden Dining Tables (10 available)• 8’ Rectangular Table (1 available)• Padded Banquet Chairs (40 available)• High Padded Bar Stools (8 available)• 36” Round High Cocktail Tables (7 available)• Table/Chair Set-Up & Placement for Your Floor Plan• House Centerpieces • Built-In Bar w/Wine Cooler, Beer/Soda Fridge, Sink w/Disposal• On-Site Self-Parking• A/V Includes 50” Wall Monitor for Photo Show/Cable TV Viewing• Flexibility to Use One of Our Preferred Caterers or Your Own*

• *An additional security/cleaning deposit is required if using your own• Flexibility to Use Your Own Vendors or Our Recommended Partners• Staging Area for Caterer with Refrigerator, Sinks, Commercial

Dishwasher

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Special Events Package #2 Inclusions

Rental Package Price: $250/hour* (+ 7% tax)*3-hour minimum is required. We do not offer hourly rates for Weddings.

Must account for the # of hours needed for vendor/host setup, event time, and breakdown. Pricing subject to change. Contact us for pricing for holiday dates.

www.sigmaseventcenter.com1717 Babcock Boulevard

Pittsburgh, PA 15209412-821-2530

[email protected]

Page 5: Special Events Packages...Effective June 1, 2020 Rev. 1 Special Events Packages Our 3 flexible packages include private facility use, beautiful rooms, catering options, free on-site

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Package #2 Private AmenitiesZeta Room Rental (approximately 1000 ft2 total)

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The gorgeous and spacious private room, located on the lower level, is completed with abeautiful built-in granite-top bar for seating 8 guests; and 10, 36” square intimate diningtables for seating 40 guests. Cocktail tables may also be used for a more casual setting. This1000 ft2 space is equipped with two bathrooms, and a 50” TV monitor for a slideshow orcable TV viewing. This hidden gem is a perfect room for intimate private events such asbirthdays, holidays, showers, rehearsal dinners, celebration of life ceremonies, & more…

You dream it, let us help you make that dream come true!

www.sigmaseventcenter.com1717 Babcock Boulevard

Pittsburgh, PA 15209412-821-2530

[email protected]

Bring Your Vision to Life!

Page 6: Special Events Packages...Effective June 1, 2020 Rev. 1 Special Events Packages Our 3 flexible packages include private facility use, beautiful rooms, catering options, free on-site

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• Upper Level Private Lambda Room Rental • Approx. 750 ft2 for up to 20 Guests

• 1 Large Couch• 2 Loveseats• 2 Oversized Chairs• 3, 36” High Pub-Tables• 9, High Padded Pub-Table Stools• Granite Bar with 8 Padded Bar Stools• Kitchenette with Refrigerator, Sink, Microwave, Warming Drawers• On-Site Self-Parking• A/V Includes 50” Wall Monitor for Photo Show/Cable TV Viewing• Flexibility to Use One of Our Preferred Caterers or Your Own*

• *An additional security/cleaning deposit is required if using your own• Flexibility to Use Your Own Vendors or Our Recommended Partners• Staging Area for Caterer with Refrigerator, Sinks, Commercial

Dishwasher

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Special Events Package #3 Inclusions

Rental Package Price: $225/hour* (+ 7% tax)*3-hour minimum is required. We do not offer hourly rates for Weddings.

Must account for the # of hours needed for vendor/host setup, event time, and breakdown. Pricing subject to change. Contact us for pricing for holiday dates.

www.sigmaseventcenter.com1717 Babcock Boulevard

Pittsburgh, PA 15209412-821-2530

[email protected]

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Package #3 Private AmenitiesPrivate Lambda Room Rental (approximately 750 ft2 total)

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The beautiful, boutique-like, relaxing and versatile room, located on the upper level,is an exceptional space for your intimate event (up to 20 guests). This 750 ft2 space isequipped with couch, bar and pub-table seating, 2 private bathrooms, and a 50” TVmonitor. This warm and welcoming unique room is perfect for small special eventssuch as bridal/baby showers, birthdays, cocktail parties, VIP Suite, and more…

You dream it, let us help you make that dream come true!

www.sigmaseventcenter.com1717 Babcock Boulevard

Pittsburgh, PA 15209412-821-2530

[email protected]

Bring Your Vision to Life!

Page 8: Special Events Packages...Effective June 1, 2020 Rev. 1 Special Events Packages Our 3 flexible packages include private facility use, beautiful rooms, catering options, free on-site

Effective June 1, 2020 Rev. 1

• Floor Length Round Linens - $15/tablecloth• White, Ivory, Purple, or Black

• Floor Length Rectangular Linens - $12/tablecloth (color selection varies)• Linen Napkins - $5/napkin• Set of China, Silverware, Dinner Water Glass (up to 50 people) - $7.50/person • Special Enhancements to Package #1:

• Lower Level Zeta Room (“Package #2”) Private Cocktail/Bar/Party Room amenities described on page #4 - #5 (and pictured below)

Price discounted: $750 flat fee (up to 5 hours)• Approximately 1,000 ft2

• 2 additional bathrooms, private bar with 8 barstools, 50” monitor• Square tables seat 40 people or an open floor plan with high cocktail tables

• House tablecloth linens on square and cocktail tables are included• Upper Level Lambda Room (“Package #3”) Private Suite amenities described on page

#6 - #7 (and pictured below)Price discounted: $625 flat fee (up to 5 hours)• Approximately 750 ft2

• 2 additional bathrooms; private seating area; 50” monitor• Couch/bar/cocktail table seating for 20

Lower Level Zeta RoomThe gorgeous & spacious private room, located on thelower level, is completed with a beautiful built-ingranite-top bar for seating 8 guests; and 10, 36” squareintimate dining tables for seating 40. Cocktail tablesmay also be used for a more casual setting. This 1000 ft2

space is equipped with 2 bathrooms, & a 50” TVmonitor for a slideshow or cable TV. This exceptionalcomplement to your Main Level package rental is aperfect room for a pre-dinner cocktail hour, horsd’oeuvres serving, music, or additional guest seating.

Upper Level Lambda RoomThe beautiful, boutique-like, relaxing & versatileroom, located on the upper level, is a special spaceto complement your Main Level package rental.Accommodating up to 20 guests, this 750 ft2

private space is equipped with couch, bar and pub-table seating, 2 private bathrooms, and a 50” TVmonitor. This warm, welcoming, and unique roomis the perfect party or VIP lounge/suite in anintimate & comfortable setting that your specialguests will love!

Package Enhancements

Zeta Room

Lambda Room

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P.O. Cateringhttps://pocatering.com/

(724)-251-0123

John Marshall Cateringhttps://www.johnmarshallcatering.com/

(724)-444-1384

JPC Event Grouphttp://www.jpceventgroup.com/

(724)-654-6851

P.O. Catering combines delicious meals withimpeccable service. They offer full-service cateringand consultation for your event, large or small, casualor elegant, with a 100% satisfaction guarantee. Withseasonal menus featuring fresh reinterpretations ofclassic recipes and uncompromising attention todetail, they make every event a unique celebration–soyou can relax and enjoy the day!

John Marshall Catering is a full-service cateringcompany that provides spectacular food withexceptional service. John Marshall Catering isdedicated to serving their clients with the freshestingredients and gracious hospitality to create amemorable and complete environment for theirguests.

JPC Event Group specializes in full-service celebrating– from fine catering, meticulous event planning,rentals, and more! Their mission is to attend to everydetail so that you and your guests can focus on theexperience. They’re real people, with real design, realfood and real passion.

Preferred Caterers

www.sigmaseventcenter.com1717 Babcock Boulevard

Pittsburgh, PA 15209412-821-2530

[email protected] 9

Page 10: Special Events Packages...Effective June 1, 2020 Rev. 1 Special Events Packages Our 3 flexible packages include private facility use, beautiful rooms, catering options, free on-site

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What is your catering and food policy?

We recommend three different full-service caterers who work extremely well with Sigmas.However you may use any caterer or bring your own food. The caterer or host is responsiblefor all china/serving ware, dinner glassware (or you may rent from Sigmas for events under50 people), food setup, serving, clean up and disposal.

*If you choose to provide your own food or use a caterer not on our recommended catererlist, an additional $500 Security/Cleaning deposit fee will be required upon booking. ThisSecurity/Cleaning deposit fee will be returned to you or used towards your balance only ifupon event closure, the caterer/customer leave Sigmas in the condition that it was originallyfound, and a completed cleaning/breakdown checklist is submitted by the caterer/customerand approved by Sigmas at the end of the event. Failure to meet any of Sigmas’requirements will result in automatic forfeiture of the $500 Security/Cleaning deposit, inaddition to the fees normally charged for the pricing package. No exceptions will be made.

If there will be NO food brought in to Sigmas by individual guests, the meeting host, and/ora non-approved caterer, this additional Security/Cleaning deposit fee will not be requiredupon booking. Standard deposits will apply.

Who provides the alcohol and beverages?

There is no sale of alcohol at Sigmas and no BYOB/bottle service is permitted by individualguests. Any wine, champagne, or alcohol must be purchased by the host and served by acertified bartender through your caterer or bartending company. A liquor liability insurancecertificate must be provided by you, your caterer or a bartending company. No exceptions.

The host will purchase the desired “mixers” package from the caterer/bartending companythat would include ice, mixers, garnishes, bar equipment, glassware, etc. for the host-supplied alcoholic beverages.

We do not allow “shots” of alcohol; if alcohol will be served, then it must be mixed with anon-alcoholic beverage mixer.

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Commonly Asked Questions

www.sigmaseventcenter.com1717 Babcock Boulevard

Pittsburgh, PA 15209412-821-2530

[email protected]

Page 11: Special Events Packages...Effective June 1, 2020 Rev. 1 Special Events Packages Our 3 flexible packages include private facility use, beautiful rooms, catering options, free on-site

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How do you handle vendors and decoration?

We are not exclusive to any vendors however we are happy to make recommendations. Youare permitted to use our house table and ledge decorations or bring your own; either way,you will be responsible for setting up all decorations within the allotted time rental.

Confetti, glitter, sparklers, rice throwing, dove/butterfly launch are not permitted.

Flameless candles are permitted; real candles may be permitted at the discretion of Sigmas’management team.

Certificates of insurance for vendors can be required at Sigmas’ management’s discretion.

Do you have a dance floor?

Sigmas does not have a stationary dance floor – all surfaces are wall-to-wall carpeting. Youare welcome to rent a dance floor, but please discuss the sizes with us prior to securing yourrental.

Who is responsible for providing the staff and cleaning?

Sigmas’ venue staff, led by our own venue manager, is on-site during your event to managethe facility including maintenance, bathroom stocking, major spills, and overall venuesupervision.

In preparation for your event, our staff will setup the number of tables and chairs requested;and will put our linen tablecloths, if rented from Sigmas, on the tables. The appropriatecount of linen napkins will be available on the tables (but not folded or set). If linens arerented outside of Sigmas, the host/caterer will be responsible for all linen setup.

Our staff is not responsible for setting up the décor, table place settings (china, flatware,glasses and napkins), dance floor, any centerpieces, timeline, vendor management, food set-up/serving, cleanup, etc.

We strongly recommend, at a minimum, a day-of coordinator to oversee those details. Ourpreferred caterers offer this service, and we can recommend independent event planners.

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Commonly Asked Questions (continued)

www.sigmaseventcenter.com1717 Babcock Boulevard

Pittsburgh, PA 15209412-821-2530

[email protected]

Page 12: Special Events Packages...Effective June 1, 2020 Rev. 1 Special Events Packages Our 3 flexible packages include private facility use, beautiful rooms, catering options, free on-site

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Do you provide linens?

You may rent our rectangular or round table floor-length tablecloths, and/or napkins invarious colors (white, ivory, black, purple) for an additional fee, described in the SpecialEvents Packages Enhancements” page.

If you desire specialty linens, you are welcome to rent those with your chosenvendor/caterer. However you, or your caterer, will be responsible for setting up andremoving those linens. The vendor/caterer will be responsible for setting up all napkins.

If you use Sigmas’ linens, you will not be responsible for collecting or laundering them atthe end of the event. Damages to Sigmas’ linens will be charged $20/tablecloth and$10/napkin and will be charged at the sole discretion of Sigmas (and includes the need forexcessive laundering).

What do you suggest for planning and coordination of our special event?

We recommend a day-of coordinator/planner at a minimum. We can recommend a plannerthat can assist you with comprehensive planning, design and coordination, or day-ofcoordination.

Do you have parking?

We offer free on-site parking for up to 45 cars (this includes staff, vendor, and guest cars).You can hire a valet service if you believe you will exceed our free parking lot limit. Cost ofthe valet is the responsibility of the customer, and the valet company will be required toprovide a Certificate of Insurance.

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Commonly Asked Questions (continued)

www.sigmaseventcenter.com1717 Babcock Boulevard

Pittsburgh, PA 15209412-821-2530

[email protected]

Page 13: Special Events Packages...Effective June 1, 2020 Rev. 1 Special Events Packages Our 3 flexible packages include private facility use, beautiful rooms, catering options, free on-site

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What are your payment terms and pricing?

No dates are held without a non-refundable $500 deposit. 50% of the remaining balance isdue 45 calendar days from the date of the deposit. The final balance is due 90 days from thedate of the deposit.

The package price is an hourly fee, based on package selection, and is inclusive of theamenities described previously. Add-ons are available for the prices stated on the“Enhancements” page and must be selected within 90 days from the date of the deposit.

Review the “Catering & Food Policy” that describes collection of an additionalSecurity/Cleaning fee that will be imposed for events that will provide their own food oruse a “non-approved” caterer.

You will be responsible for paying your caterer directly for their food/services.

The invoice you receive from Sigmas will include fees for the following services:(1) selected pricing package for venue rental, (2) add-ons, if chosen, (3) security/cleaning fee, if required, (4) 7% tax

Pricing packages may be changed at any time, without notice.

Pricing is subject to change for holiday dates. Contact us for a quote!

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Commonly Asked Questions (continued)

www.sigmaseventcenter.com1717 Babcock Boulevard

Pittsburgh, PA 15209412-821-2530

[email protected]

Page 14: Special Events Packages...Effective June 1, 2020 Rev. 1 Special Events Packages Our 3 flexible packages include private facility use, beautiful rooms, catering options, free on-site

Effective June 1, 2020 Rev. 1

What is your cancellation policy?

a) If a Cancellation occurs at any time from the date of execution of this Agreement to 120days prior to the Event Date, the cancellation fee will be equivalent to the initial deposit.

b) If a Cancellation occurs from 119 days to 46 days prior to the Event Date, the cancellationfee is equivalent to fifty percent (50%) of the Estimated Total Cost.

c) If a Cancellation occurs 45 days or less prior to the Event Date, the cancellation fee isequivalent to one hundred percent (100%) of the Estimated Total Cost, plus any documentedcancellation fees, penalties or expenses incurred by Sigmas as a result of cancelling theservices of any third-party vendor hired by Sigmas for purposes of the event.

In the unlikely event of a Cancellation, all deposits received will be retained EXCEPT for theadditional Security/Cleaning fee that is required for all events that will be providing theirown food and/or using a non-approved caterer. That Security/Cleaning Fee will bereturned or applied to any incurred cancellation fees described in (b) and (c) above; howeverthe non-refundable $500 deposit will not be returned for any cancellation reason.

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Commonly Asked Questions (continued)

www.sigmaseventcenter.com1717 Babcock Boulevard

Pittsburgh, PA 15209412-821-2530

[email protected]