Special and General Grant ProvisionsSpecial and General Grant Provisions

Homeless Veterans’ Reintegration Program (HVRP) Veterans’ Workforce Investment Program (VWIP) Grants and Cooperative Agreements

HVRP/VWIP HVRP/VWIP General and Special Grant General and Special Grant

ProvisionsProvisions Are the terms and conditions of the grant Are the terms and conditions of the grant

award – “the fine print”.award – “the fine print”.

Mailed to the grantees along with the Mailed to the grantees along with the grant award documentation.grant award documentation.

I. I. Administrative ProvisionsAdministrative Provisions Where all of the applicable Code of Federal Where all of the applicable Code of Federal

Regulations are referenced.Regulations are referenced.

General Provisions – ContinuedGeneral Provisions – Continued

Modifications to the GrantModifications to the Grant

Unilateral Grant Modification by Grant Unilateral Grant Modification by Grant Officer (changes in federal statute, Officer (changes in federal statute, regulation, Executive Order, or other regulation, Executive Order, or other federal law).federal law).

Grant Changes Requiring Grant Officer Grant Changes Requiring Grant Officer Approval (changes in scope, budget, grant Approval (changes in scope, budget, grant objectives, 2objectives, 2ndnd & 3 & 3rdrd year funding). year funding).

General Provisions – Con’tGeneral Provisions – Con’t Allowable CostsAllowable Costs

Expenditures that are allowable, allocable, and Expenditures that are allowable, allocable, and reasonable and in accordance with approved reasonable and in accordance with approved grant award agreement.grant award agreement.

Interest Earned from Program Interest Earned from Program IncomeIncome

Grantees are to maintain HVRP funds in an Grantees are to maintain HVRP funds in an interest bearing account and are allowed to keep interest bearing account and are allowed to keep up to $100 in interest earned per year for up to $100 in interest earned per year for adminstrative expenses.adminstrative expenses.

General Provisions – Con’tGeneral Provisions – Con’t

Property Acquisition and ManagementProperty Acquisition and Management

DOL reserves the right to take title of DOL reserves the right to take title of any and all property with a unit any and all property with a unit acquisition cost of $1,000 or more if acquisition cost of $1,000 or more if purchased with grant funds when the purchased with grant funds when the grant terminates or if the property is grant terminates or if the property is no longer required.no longer required.

HVRP & VWIP HVRP & VWIP 2008 Special Grant Provisions 2008 Special Grant Provisions

I. ScopeI. Scope

A. A. GeneralGeneral - The grantee shall conduct HVRP and - The grantee shall conduct HVRP and VWIP as described in its application for federal VWIP as described in its application for federal assistance in accordance with all terms and assistance in accordance with all terms and conditions of the grant award.conditions of the grant award.

B. B. Program RequirementsProgram Requirements – The grantee will – The grantee will provide services in accordance with the provide services in accordance with the performance goals as described in their proposal performance goals as described in their proposal and incorporated into the attached grantee and incorporated into the attached grantee Planned Planned Common MeasuresCommon Measures Quarterly Technical Quarterly Technical Performance Goals form. Performance Goals form.

Common Measures Quarterly Technical Performance GoalsCommon Measures Quarterly Technical Performance Goals

GOALS

HVRP & VWIP HVRP & VWIP Special Program RequirementsSpecial Program Requirements

Participant DefinitionParticipant Definition

To be eligible for participating in the To be eligible for participating in the Homeless Veterans’ Reintegration Program, a Homeless Veterans’ Reintegration Program, a veteran must be homeless as defined in the veteran must be homeless as defined in the Homeless Veterans’ Comprehensive Homeless Veterans’ Comprehensive Assistance Act of 2001 HVCAA), P.L. 107-95). Assistance Act of 2001 HVCAA), P.L. 107-95).

Special Program RequirementsSpecial Program Requirements

The term “homeless or homeless individual” The term “homeless or homeless individual” includes persons who lack a fixed, regular, and includes persons who lack a fixed, regular, and adequate nighttime residence. adequate nighttime residence.

It also includes persons whose primary It also includes persons whose primary nighttime residence is a supervised public or nighttime residence is a supervised public or privately operated shelter designed to provide privately operated shelter designed to provide temporary living accommodations; an temporary living accommodations; an institution that provides a temporary residence institution that provides a temporary residence for individuals intended to be institutionalized; for individuals intended to be institutionalized; or a public or private place not designed for, or or a public or private place not designed for, or ordinarily used as, a regular sleeping ordinarily used as, a regular sleeping accommodation for human beings. [42 U.S.C. accommodation for human beings. [42 U.S.C. 11302 (a)]. 11302 (a)].

VWIP VWIP Special Program RequirementsSpecial Program Requirements Participant Definition Participant Definition

Must be veterans with service-connected Must be veterans with service-connected disabilities, significant barriers to disabilities, significant barriers to employment, veteran who served on employment, veteran who served on active duty in the armed forces during war active duty in the armed forces during war or in a campaign or expedition for which a or in a campaign or expedition for which a badge has been authorized, or recently badge has been authorized, or recently separated ( within 48 months of release or separated ( within 48 months of release or discharge).discharge).

HVRP Program CoordinationHVRP Program Coordination

Grantees shall coordinate their Grantees shall coordinate their programs with other providers of programs with other providers of services for veterans and for services for veterans and for homeless individuals, including homeless individuals, including services provided under McKinney services provided under McKinney Homeless Assistance Act and their Homeless Assistance Act and their respective respective state for other services.state for other services.

HVRP Outreach StaffHVRP Outreach Staff

Preference in hiring outreach staff, Preference in hiring outreach staff, or staff with direct participant or staff with direct participant contact, such as case managers or contact, such as case managers or counselors, whose salaries are paid counselors, whose salaries are paid for out of HVRP funds shall be for out of HVRP funds shall be given to veterans who have given to veterans who have experienced homelessness.experienced homelessness.

Participant Records – Con’tParticipant Records – Con’t

Individual Employment Plan (IEP):Individual Employment Plan (IEP):

Which includes an assessment of barriers Which includes an assessment of barriers to employment including skills deficiencies to employment including skills deficiencies and service needs as well as strengths; and service needs as well as strengths; and and

Specific services and referrals planned and Specific services and referrals planned and benefits to be achieved as a result of the benefits to be achieved as a result of the program participation.program participation.

Participant Records – Con’t Participant Records – Con’t

Participant records shall includeParticipant records shall include::

Verification of veteran status (DD214, VA Verification of veteran status (DD214, VA Confirmation Report or VA ID Card).Confirmation Report or VA ID Card).

Circumstances of homelessness.Circumstances of homelessness. Assessments of health and mental health Assessments of health and mental health

status.status. Current or previous social, health, or Current or previous social, health, or

mental health services received.mental health services received. Education and employment history.Education and employment history.

Common Measures Quarterly Technical Performance Report

REPORT

Demographics SummaryDemographics Summary::

Gender Gender Ethnic BackgroundEthnic Background AgeAge Last Military ServiceLast Military Service Other SubgroupsOther Subgroups

Participant Records – Con’t Participant Records – Con’t

TAB Demographics

Staff will document in each participant Staff will document in each participant recordrecord::

Education, employment history, and Education, employment history, and marketable skills, licenses, credentials.marketable skills, licenses, credentials.

Average hourly wages and number of hours Average hourly wages and number of hours worked per week of all participants placed worked per week of all participants placed into employment at 90 days and at 180 days into employment at 90 days and at 180 days after exit quarter.after exit quarter.

Participant Records – Con’t Participant Records – Con’t

Grantees shall also cooperate with the Grantees shall also cooperate with the Department of Labor, Department of Department of Labor, Department of Veterans Affairs, and the Inter-Agency Veterans Affairs, and the Inter-Agency Council on Homelessness concerning Council on Homelessness concerning requests for specific data, as approved by requests for specific data, as approved by DOL-VETS.DOL-VETS.

Grantees shall network with the Veterans’ Grantees shall network with the Veterans’ Service Organizations (DAV, VFW, Service Organizations (DAV, VFW, American Legion, AMVETS, VVA, etc.)American Legion, AMVETS, VVA, etc.)

The HVRP grants include two cooperative The HVRP grants include two cooperative agreements that will continue to assist agreements that will continue to assist HVRP grantees through the HVRP National HVRP grantees through the HVRP National Technical Assistance CenterTechnical Assistance Center

Grantee CooperationGrantee Cooperation

Grantee ResponsibilitiesGrantee Responsibilities

Grantees shall be responsible for Grantees shall be responsible for participants being provided or referred to:participants being provided or referred to:

Employment ServicesEmployment Services Training ServicesTraining Services Health Care ServicesHealth Care Services Counseling ServicesCounseling Services Rehabilitative ServicesRehabilitative Services Housing AssistanceHousing Assistance

Grantee Responsibilities – Con’tGrantee Responsibilities – Con’t Grantees shall be responsible for Grantees shall be responsible for

performing a “preliminary assessment” of performing a “preliminary assessment” of each participant’s eligibility for each participant’s eligibility for Department of Veterans Affairs (DVA) Department of Veterans Affairs (DVA) service-connected disability, service-connected disability, compensation, and/or pension benefits.compensation, and/or pension benefits.

Grantees will track progress of DVA claims Grantees will track progress of DVA claims and report outcomes in case management and report outcomes in case management records.records.

Grantee Quarter Due Dates:Grantee Quarter Due Dates:

Quarterly reports are dueQuarterly reports are due 11stst Qtr – October 30 Qtr – October 30thth

22ndnd Qtr – January 30 Qtr – January 30thth

33rdrd Qtr – April 30 Qtr – April 30thth

44thth Qtr – July 30 Qtr – July 30thth

90 day – (590 day – (5thth Qtr) Oct 30 Qtr) Oct 30stst

180 day – (6180 day – (6THTH Qtr) Jan 30 Qtr) Jan 30stst

270-day – (“Final” Report) April 30270-day – (“Final” Report) April 30thth - -

Summary: The PY Quarterly Report Summary: The PY Quarterly Report Package should include:Package should include:

GOTR/DVET Written Summary ReportGOTR/DVET Written Summary Report Grantee Narrative w/success story(s) Grantee Narrative w/success story(s) SF 269A, Financial Status ReportSF 269A, Financial Status Report SF 272, Fed. Cash Transaction Rpt.SF 272, Fed. Cash Transaction Rpt. Grantee Fiscal and Technical Grantee Fiscal and Technical

Performance ReportPerformance Report On-Site Monitoring Report no later than On-Site Monitoring Report no later than

the 2the 2ndnd or 3 or 3rdrd Quarter of the PY. Quarter of the PY. Common Measures Spread SheetCommon Measures Spread Sheet CAP if requiredCAP if required

Grantee Responsibilities – Con’tGrantee Responsibilities – Con’t

The grantee will submit a follow-up report The grantee will submit a follow-up report showing showing resultsresults and and performance performance at at 9090 and and 180180 days after the exit quarter. days after the exit quarter.

The grantee will submit a “Final” follow-The grantee will submit a “Final” follow-up/longitudinal report showing up/longitudinal report showing resultsresults and and performance performance at at 270270 days after the days after the exit quarter.exit quarter.

Reporting RequirementsReporting Requirements

90-Day Follow-Up Report90-Day Follow-Up Report::

No later than 120 days after the active grant performance period No later than 120 days after the active grant performance period (October 30) the grantee must submit a follow-up report showing (October 30) the grantee must submit a follow-up report showing results and performance as of the 90th day after the grant active results and performance as of the 90th day after the grant active performance period (September 30), and containing the following:performance period (September 30), and containing the following:

90-Day Follow-Up Report will contain the following:90-Day Follow-Up Report will contain the following:

(1) Financial Status Report SF 269A(1) Financial Status Report SF 269A

(2) Technical Performance: this will include updated 90 and 180 (2) Technical Performance: this will include updated 90 and 180 after exit quarter retention in employment data for all participants after exit quarter retention in employment data for all participants that entered into employment during the active grant performancethat entered into employment during the active grant performance

Reporting RequirementsReporting Requirements

180-Day Follow-Up Report180-Day Follow-Up Report::

No later than 210 days after the active grant performance No later than 210 days after the active grant performance period (January 31), the grantee must submit a follow-up period (January 31), the grantee must submit a follow-up report showing results and performance as of the 180th day report showing results and performance as of the 180th day after the active performance period (December 31), and after the active performance period (December 31), and containing the following:containing the following:

(1) Financial Status Report SF 269A(1) Financial Status Report SF 269A

(2) Technical Performance: this will include updated 90 and (2) Technical Performance: this will include updated 90 and 180 after exit quarter retention in employment data for all 180 after exit quarter retention in employment data for all participants that entered into employment during the active participants that entered into employment during the active grant performancegrant performance

Reporting Requirements Con’tReporting Requirements Con’t

270-Day “Final” Report270-Day “Final” Report::

No later than 300 days after the active grant performance No later than 300 days after the active grant performance period or April 30th the grantee must submit a “final” period or April 30th the grantee must submit a “final” follow-up/longitudinal report showing results and follow-up/longitudinal report showing results and performance as of the 270th day after the active performance as of the 270th day after the active performance period or March 31performance period or March 31stst, will it will contain the , will it will contain the following:following:

(1) Financial Status Report SF 269A(1) Financial Status Report SF 269A

(2) Technical Performance Report: this will include (2) Technical Performance Report: this will include updated 90 and 180 after exit quarter retention in updated 90 and 180 after exit quarter retention in employment data for all participants that entered into employment data for all participants that entered into employment during the active grant performance.employment during the active grant performance.

Reporting RequirementsReporting Requirements 270-Day “Final” Report270-Day “Final” Report::

1) Total number of veterans placed into employment during the 1) Total number of veterans placed into employment during the entire grant period;entire grant period;

2) The number of veterans still employed after the 180 day after exit 2) The number of veterans still employed after the 180 day after exit quarter follow-up period;quarter follow-up period;

3) If the veteran are still employed at the same or similar job, and if 3) If the veteran are still employed at the same or similar job, and if not, what are the reason (s),not, what are the reason (s),

4) Whether training received was applicable to job held;4) Whether training received was applicable to job held;

5) Average hourly wage at placement and number of hours worked 5) Average hourly wage at placement and number of hours worked per week during the follow-up;per week during the follow-up;

6) An explanation regarding why those veterans placed in 6) An explanation regarding why those veterans placed in employment during the grant period, but not employed at the employment during the grant period, but not employed at the end of the 180 day after the exit quarter follow-up period, are not end of the 180 day after the exit quarter follow-up period, are not so employed andso employed and

7) Any beneficial suggestions to improve the overall program7) Any beneficial suggestions to improve the overall program

Reporting of Program Reporting of Program PerformancePerformance

Grantees shall submit on a federal fiscal quarterly Grantees shall submit on a federal fiscal quarterly basis, a comparison of actual accomplishments basis, a comparison of actual accomplishments vs. planned performance levels. vs. planned performance levels.

Grantees report other pertinent information, i.e., Grantees report other pertinent information, i.e., personnel activity, community activities, admin personnel activity, community activities, admin and programmatic problems with proposed and programmatic problems with proposed solutions on a quarterly basis to GOTR.solutions on a quarterly basis to GOTR.

An explanation for variances of +/- 15% of An explanation for variances of +/- 15% of planned and/or expenditure goals. The planned and/or expenditure goals. The explanation must also include corrective action explanation must also include corrective action plan and timetable. plan and timetable.