SOUTHERN DOWNS REGIONAL COUNCIL

COMMUNITY SERVICES COMMITTEE MEETING

MINUTES OF THE COMMUNITY SERVICES COMMITTEE MEETING

Held in the Committee Room, Warwick Office on

Wednesday, 19 October 2011 at 9.03 am

Community Services Committee Meeting - 19 October 2011

WEDNESDAY 19 OCTOBER 2011 Community Services Committee Meeting ORDER OF BUSINESS: ITEM PRECIS PAGE

1. PRESENT 3

2. APOLOGIES 3

3. CONFIRMATION OF MINUTES 3

4. DECLARATION OF CONFLICTS OF INTERESTS 3

5. GENERAL 4

5.1 Director Community Services Report 4

9.1 Interment Wall Configuration and Roof Design 4

5.2 Community Services Operational Plan Review - September 2011 5

6. FACILITIES & RECREATIONAL DEVELOPMENT 9

7. ECONOMIC DEVELOPMENT 9

7.1 Tourism Strategy Project Brief 9

8. COMMUNITY DEVELOPMENT 10

8.1 General Grants Applications - Round 1 of 2011/2012 10

8.2 Jamie Oliver's Ministry of Food 13

8.3 Volunteering 13

9. GENERAL BUSINESS 14

9.2 Killarney Medical Centre Funding Application 14

10. CONSIDERATION OF CONFIDENTIAL BUSINESS ITEMS 14

MEETING CLOSURE 14

Community Services Committee Meeting - 19 October 2011 3

1. PRESENT

Present: Crs Bartley, Blundell, Gow, Ingram, McMurtrie, McNally, Meiklejohn and Pennisi.

In Attendance: Rod Ferguson (Chief Executive Officer), Tony Minuti (Director); Anneke Jacobson (Minute Secretary)

2. APOLOGIES

Resolved that the apology of Cr R Bellingham be recorded and leave of absence be granted.

3. CONFIRMATION OF MINUTES

Moved Cr M McMurtrie Seconded Cr N Meiklejohn. THAT the minutes of the Community Services Committee held on 21 September 2011 be adopted.

Carried

4. DECLARATION OF CONFLICTS OF INTERESTS

Item No

Item Precis Nature of Conflict

5.1 Director of Community Services Report

Cr M McMurtrie declared a conflict of interest in the FAWED matter due to her daughter’s involvement in the project and advised of her intention to remain in the meeting for the discussion and vote.

7.1 Tourism Strategy Project Brief Cr P Blundell declared a conflict of interest due to a personal relationship with the report writer and sought advice as to whether he should remain in the meeting. No objections were raised. Resolved that Cr P Blundell remain in the meeting for the discussion and vote.

Community Services Committee Meeting - 19 October 2011 4

5. GENERAL

5.1 Director Community Services Report Cr M McMurtrie declared a conflict of interest in the FAWED matter due to her daughter’s involvement in the project and advised of her intention to remain in the meeting for the discussion and vote.

Recommendation

THAT the report of the Director Community Services dated 11 October 2011 in relation to the operations of the Department of Community Services be received. Motion

Moved Cr M McMurtrie Seconded Cr P Blundell.

9.1 Interment Wall Configuration and Roof Design

Carried Cr M McMurtrie voted for the motion.

Discussions were held regarding the roof style and new configuration of the interment wall as attached to the Director of Community Services Report.

Recommendation

THAT construction quotations be sought on both the new extended roofed design and the original concrete roofed version with the new configuration of five blocks used for the seeking of quotations and that a further report showing comparative costings be provided to Council for consideration and final decision.

Motion

Moved Cr M McMurtrie Seconded Cr D Ingram.

Carried

Community Services Committee Meeting - 19 October 2011 5

5.2 Community Services Operational Plan Review - September 2011

Recommendation

THAT the report of the Governance Officer dated 7 October 2011 in relation to Community Services Operational Plan Quarterly Review – September 2011 be received. Motion

Moved Cr M McMurtrie Seconded Cr N Meiklejohn.

Carried

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Community Services Committee Meeting - 19 October 2011 7

Community Services Committee Meeting - 19 October 2011 8

Community Services Committee Meeting - 19 October 2011 9

9.46 am Cr R Bartley left the meeting.

6. FACILITIES & RECREATIONAL DEVELOPMENT

Nil.

7. ECONOMIC DEVELOPMENT

9.55 am Cr R Bartley rejoined the meeting.

7.1 Tourism Strategy Project Brief Cr P Blundell declared a conflict of interest due to a personal relationship with the report writer and sought advice as to whether he should remain in the meeting. No objections were raised. Resolved that Cr P Blundell remain in the meeting for the discussion and vote.

Recommendation

THAT the report of the Economic Development Officer dated 7 October 2011 in relation to the Tourism Strategy Project Brief be received and that Council endorse the tourism project brief and commence the tender process with the following changes to the brief: a. Consultation with key stakeholders in relation to sporting tourism be conducted; and b. Add a section on water tourism including dam and recreational camp facilities. Motion

Moved Cr V Pennisi Seconded Cr M McMurtrie.

Carried Cr P Blundell voted for the motion.

Community Services Committee Meeting - 19 October 2011 10

8. COMMUNITY DEVELOPMENT

8.1 General Grants Applications - Round 1 of 2011/2012

Recommendation

THAT the report of the Community Development Officer dated 7 October 2011 in relation to General Grants Applications – Round 1 of 2011/2012 be received and that Council endorse the recommendations for grant approvals as outlined in Attachment 3. Motion

Moved Cr N Meiklejohn Seconded Cr M McMurtrie.

Carried

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Community Services Committee Meeting - 19 October 2011 12

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8.2 Jamie Oliver's Ministry of Food

Recommendation

THAT the report of the Manager Community Development dated 11 October 2011 in relation to Jamie Oliver’s Ministry of Food be received and that: 1. Council investigate opportunities to fund the program; 2. Council investigate opportunities for Southern Downs producers to enter into a supply

contract for the food for the program; 3. Council conduct further negotiations with The Good Food Foundation regarding Item 2

above with a view to submitting an Expression of Interest to bring the program to Southern Downs in 2012 or 2013; and

4. A further report be prepared incorporating the outcome of these investigations and negotiations for Council's consideration.

Motion

Moved Cr V Pennisi Seconded Cr P Blundell.

8.3 Volunteering

Carried

Recommendation

THAT the report of the Manager Community Development dated 11 October 2011 in relation to Volunteers be received and that Council: 1. Continues to support volunteers and volunteering for the benefits it brings to our

communities, and 2. Endorses an activity such as relevant training and a morning tea to recognise the

contribution made locally and to celebrate International Volunteer day. Motion

Moved Cr M McMurtrie Seconded Cr C Gow.

Carried

Community Services Committee Meeting - 19 October 2011 14

9. GENERAL BUSINESS

9.2 Killarney Medical Centre Funding Application Cr R Bartley requested on behalf of the Killarney Task Force for assistance to reapply for NRRHIP Funding under Round 3, which is now open.

Recommendation

THAT Council assist the Killarney Task Force to reapply for NRRHIP Funding under Round 3 to construct a purpose built medical centre in Killarney noting that during flood periods, Killarney becomes isolated from medical services.

Motion

Moved Cr R Bartley Seconded Cr N Meiklejohn.

Carried

10. CONSIDERATION OF CONFIDENTIAL BUSINESS ITEMS

Nil.

MEETING CLOSURE

There being no further business, the meeting closed at 10.41 am.