SOUTHERN DOWNS REGIONAL COUNCIL COMMUNITY...

SOUTHERN DOWNS REGIONAL COUNCIL

COMMUNITY SERVICES COMMITTEE MEETING

MINUTES OF THE COMMUNITY SERVICES COMMITTEE MEETING

Held in the Committee Room, Warwick Office on

Wednesday, 15 June 2011 at 9.06 am

Community Services Committee Meeting - 15 June 2011

WEDNESDAY 15 JUNE 2011 Community Services Committee Meeting ORDER OF BUSINESS: ITEM PRECIS PAGE

1. PRESENT 3

2. APOLOGIES 3

3. CONFIRMATION OF MINUTES 3

DECLARATION OF CONFLICTS OF INTERESTS 3

4. GENERAL 4

4.1 Director Community Services Report 4

4.2 Warwick Polocrosse Club Request for Assistance 4

5. FACILITIES & RECREATIONAL DEVELOPMENT 5

5.1 Relocation of the Council Chambers in Stanthorpe 5

6. ECONOMIC DEVELOPMENT 5

6.1 National Broadband Network (NBN) Regional Asset Mapping 5

7. COMMUNITY DEVELOPMENT 6

7.1 Amendment to the Grants to Community Organisations Policy 6

7.2 RADF Applications - Round 3 of 2010/11 12

8. GENERAL BUSINESS 13

8.1 Stanthorpe Public Art Project - Artist Selection Panel Appointment 13

9. CONSIDERATION OF CONFIDENTIAL BUSINESS ITEMS 13

Meeting in Camera 13

Meeting out of Camera 13

9.1 Planned Restoration Works for Warwick Town Hall CONFIDENTIAL

14

MEETING CLOSURE 14

Community Services Committee Meeting - 15 June 2011 3

1. PRESENT

Present: Crs Bellingham, Bartley, Blundell, Gow, Ingram, McMurtrie, McNally, Meiklejohn, Pennisi.

In Attendance: Rod Ferguson (Chief Executive Officer); Tony Minuti (Director); Anneke Jacobson (Minute Secretary)

2. APOLOGIES

Nil.

3. CONFIRMATION OF MINUTES

Moved Cr M McMurtrie Seconded Cr P Blundell. THAT the minutes of the Community Services Committee held on 18 May 2011 be adopted.

Carried

DECLARATION OF CONFLICTS OF INTERESTS

Item No

Item Precis Nature of Conflict Councillor Intends to Remain/Leave Meeting

4.1 Director Community Services

Cr M McMurtrie declared a conflict of interest in the Artist Forum matter as her husband is an employee of Ergon Energy and her daughter is involved in the Hand Made in Country project; and the FAWED matter as her daughter is involved in that project and sought advice as to whether she should remain in the room. No objections were raised. Resolved that Cr M McMurtrie remain in the room for the discussion and vote.

Cr M McMurtrie Remain


4. GENERAL

4.1 Director Community Services Report Cr M McMurtrie declared a conflict of interest in the Artist Forum matter as her husband is an employee of Ergon Energy and her daughter is involved in the Hand Made in Country project; and the FAWED matter as her daughter is involved in that project and sought advice as to whether she should remain in the room. No objections were raised. Resolved that Cr M McMurtrie remain in the room for the discussion and vote.

Recommendation

THAT the report of the Director Community Services dated 6 June 2011 in relation to the operations of the Department of Community Services be received. Motion

Moved Cr P Blundell Seconded Cr M McMurtrie.

4.2 Warwick Polocrosse Club Request for Assistance

Carried Cr M McMurtrie voted for the motion.

Recommendation

THAT the report of the Director Community Services dated 7 June 2011 in relation to Warwick Polocrosse Club Request for Assistance be received and that the matter be deferred to the June General Meeting. Motion

Moved Cr N Meiklejohn Seconded Cr P Blundell.

Carried


5. FACILITIES & RECREATIONAL DEVELOPMENT

5.1 Relocation of the Council Chambers in Stanthorpe

Recommendation

THAT the report of the Manager Facilities & Recreational Development in relation to relocation of the Council Chambers in Stanthorpe, reconfiguration of the existing chambers and provision of ground floor toilets be received and that Council consider provision of funds in the 2011/12 capital budget for these projects. Motion

Moved Cr V Pennisi Seconded Cr C Gow.

6. ECONOMIC DEVELOPMENT

Carried 9.49 am Cr R Bellingham left the meeting. 9.52 am Cr R Bellingham rejoined the meeting.

6.1 National Broadband Network (NBN) Regional Asset Mapping

Recommendation

THAT the report of the Economic Development Officer dated 7 June 2011 regarding Asset Mapping for the National Broadband Network be received and that Council invite a representative from Regional Development Australia to attend the June General Meeting to provide further information. Motion

Moved Cr R Bartley Seconded Cr R Bellingham.

Carried


7. COMMUNITY DEVELOPMENT

7.1 Amendment to the Grants to Community Organisations Policy

Recommendation

THAT the report of the Community Development Officer dated 1 June 2011 in relation to the Amendment of the Grants to Community Organisations Policy be received and that the attached amended policy lay on the table for one month and be further considered at the July 2011 Community Services Committee Meeting. Motion

Moved Cr P Blundell Seconded Cr M McMurtrie.

Carried

Attachments


7.2 RADF Applications - Round 3 of 2010/11

Recommendation

THAT the report of the Community Services Officer in relation to RADF Applications in Round 3 of 2010/11 be received and that Council endorse the following grants:

Motion

Moved Cr P Blundell Seconded Cr R Bartley.

Carried 10.25 am Presentation by Jane Cowell of Queensland State Library regarding 21st Century

Public Libraries. The meeting adjourned for Morning Tea at 11.06 am and reconvened at 11.28 am at which time were present Crs Bartley, Blundell, Ingram, McMurtrie, McNally, Meiklejohn and Pennisi.


8. GENERAL BUSINESS

8.1 Stanthorpe Public Art Project - Artist Selection Panel Appointment The Director Community Services requested nominations for two Council representatives to form part of the artist selection panel for the Stanthorpe Public Art Project "Regional Climatic Artwork".

Recommendation

THAT Crs Pennisi and McNally be appointed as Council representatives on the artist selection panel for the Stanthorpe Public Art Project "Regional Climatic Artwork".

Motion

Moved Cr D Ingram Seconded Cr P Blundell.

Carried

9. CONSIDERATION OF CONFIDENTIAL BUSINESS ITEMS

Meeting in Camera Recommendation THAT the meeting move into camera pursuant to Section 72(1)(e) of the Local Government (Operations) Regulation 2010 for the purposes of discussing contracts proposed to be made by it. Council noted that it is the intent by doing so to keep all the matters discussed during the session strictly confidential. Meeting moved into camera at 11.28 am. Moved Cr P Blundell Seconded Cr M McMurtrie.

Carried

Meeting out of Camera

11.30 am Cr C Gow rejoined the meeting. 11.41 am Cr R Bellingham rejoined the meeting.

Resolved THAT the meeting move out of camera at 12.35 pm.

Carried


9.1 Planned Restoration Works for Warwick Town Hall CONFIDENTIAL

Recommendation

THAT the Confidential report of the Manager Facilities & Recreational Development dated 6 June 2011 in relation to Planned Restoration Works for Warwick Town Hall be received and that Council endorse the recommendation to engage the services of Riddel Architecture to be project supervisors for restoration works. Motion

Moved Cr M McMurtrie Seconded Cr V Pennisi.

MEETING CLOSURE

Carried

There being no further business, the meeting closed at 12.44 pm.

Community Services Committee Meeting Minutes - 15 June 2011Order of Business1. PRESENT2. APOLOGIES3. CONFIRMATION OF MINUTESDECLARATION OF CONFLICTS OF INTERESTS4. GENERAL4.1 Director Community Services Report4.2 Warwick Polocrosse Club Request for Assistance

5. FACILITIES & RECREATIONAL DEVELOPMENT5.1 Relocation of the Council Chambers in Stanthorpe

6. ECONOMIC DEVELOPMENT6.1 National Broadband Network (NBN) Regional Asset Mapping

7. COMMUNITY DEVELOPMENT7.1 Amendment to the Grants to Community Organisations Policy7.2 RADF Applications - Round 3 of 2010/11

8. GENERAL BUSINESS8.1 Stanthorpe Public Art Project - Artist Selection Panel Appointment

9. CONSIDERATION OF CONFIDENTIAL BUSINESS ITEMSMeeting in CameraMeeting out of Camera9.1 Planned Restoration Works for Warwick Town Hall CONFIDENTIAL

MEETING CLOSURE

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