SOUTH WESTERN RAILWAY · As per Railway Board’s guidelines the Scholarship for higher education...

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SOUTH WESTERN RAILWAY

Minutes of the

Central Staff Benefit Fund (CSBF)

Committee Meeting held on

07.10.2014

at 15.00 Hrs.

in

Chamber of Chief Personnel Officer, New Zonal Headquarters Office, Hubli

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SOUTH WESTERN RAILWAY, HQ

Minutes of the Central Staff Benefit Fund Committee (CSBF) meeting held on 07.10.2014 at 15.00 hours at CPO’s Chamber,

New Zonal HQrs. Office, Gadag Road, Hubli. Present

1) Shri. K. Harikrishnan, Chairman/CSBF & CPO/SWR 2) Shri C.R.Sundaresh, Secretary/CSBF & Dy.CPO/HQ & Welfare 3) Dr.Jayakumar, MD/UBL 4) Shri. G.K.Jalan, CGE/HQ, PCE/O/UBL & Member, CSBF Committee

S W R M U

1) Shri K.Haridas, Member, CSBF & AGS/SWRMU. 2) Shri. S.A.Albert D’Cruz, Member, CSBF & AGS/SWRMU 3) Shri. I.Joseph, Member, CSBF & DS/SWRMU/UBL Divn 4) Shri.C.Murugan, Member, CSBF & Secretary/SWRMU/HQ

1 At the outset, Shri. C.R. Sundaresh, Secretary/CBSF welcomed Shri K.

Harikrishnan, Chairman/CSBF & CPO/SWR and other Committee Members Shri Jayakumar, MD/UBL, Shri G.K.Jalan, CGE/HQ and representatives of Organized Labour for the first CSBF meeting for the year 2014-15 and requested Chairman/CSBF & CPO to start the deliberations of the meeting.

2 Shri K.Harikrishnan, Chairman/CSBF in his opening address welcomed all the committee members for the first meeting of CSBF for the current year 2014-15 and highlighted the following points:

2.1 CPO mentioned that Ministry of Railways has increased the per capita contribution from Rs.500/- to Rs.800/- for the current year and we have made certain proposals for spending money this year.

2.2 CPO mentioned that with active co-operation from the committee members and organized labour, the discussion will be fruitful.

2.3 During the course of discussions, CPO mentioned that this year the bifurcation of funds is already fixed by the Board for some items.

CPO requested the Union Members to address the meeting.

3.0 Shri K.Haridas, Member, CSBF & AGS/SWRMU thanked CPO and welcomed all the committee members for the meeting.

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4. Utilisation of Funds of the previous year (2013- 14)

The utilisation of the funds for the year 2013-14 has been reviewed and the committee accepted the expenditure as follows:

i) Education: (a)(1) Scholarship for technical education to the c hildren of Railway

employees The grant of Scholarship for Technical Education to the children of Railway employees for the year 2013-14. During this year financial year, Total Rs. 87,00,551/- was sanctioned, which was more than the per-capita ceiling i.e. Rs. 31,06,571. The details of expenditure Division/Unit wise are shown as under:

Sl. No.

Divisions/Units Amount Allotted Amount Spent

1. HQrs. 13,60,551 10,10,000 2. UBL 15,60,000 15,36,000 3. SBC 15,60,000 14,58,000 4. MYS 15,60,000 11,40,000 5. UBLS 15,60,000 13,20,000 6. MYSS 11,00,000 8,52,000

Total 87,00,551 73,16,000

(a)(2) Scholarship for higher education of Girl chi ldren staff in grade pay Rs.1800/- and below (@Rs.1,20 0/-p.m.)

As per Railway Board’s guidelines the Scholarship for higher education of Girl children of Railway employees, who are in grade pay Rs.1,800/- and below has been sanctioned @ Rs.1,200/- p.m., the disbursement of grant is as detailed below:

Sl. No. Divisions/Units Amount Allotted Amount Spent

1. HQrs. 7,63,300 1,29,600 2. UBL 7,00,000 2,88,000 3. SBC 7,00,000 1,00,800 4. MYS 7,00,000 4,75,200 5. UBLS 7,00,000 43,200 6. MYSS 7,00,000 Nil

Total 42,63,300 10,36,800

(a)(3) Scholarship for higher education of Male chi ldren staff in grade pay Rs.1800/- and below (@Rs.1,000 /-p.m.)

Similarly, the Scholarship for higher education of Male children of Railway employees, who are in grade pay Rs.1,800/- and below has been sanctioned @ Rs.1,000/- p.m., the disbursement of grant is as detailed below:

Sl. No. Divisions/Units Amount Allotted Amount Spent 1. HQrs. 5,57,980 60,000 2. UBL 4,00,000 2,52,000 3. SBC 4,00,000 72,000 4. MYS 4,00,000 3,00,000 5. UBLS 4,00,000 12,000 6. MYSS 4,00,000 Nil Total 25,57,980 6,96,000

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(b) Recreation other than sports: i) Men Employees Holiday Camp: During the year 2013-14, South Western Railway has arranged holiday camps for Men Employees, for which Rs.1,50,000/- each was allotted to the divisions/units. The details of the camps conducted by Headquarters /Divisions/Workshops are as under:

Divisions/Unit Period Places visited Amount

Allotted Amount spent

Headquarters 09.11.2013 to 20.11.2013

Mount Abu, Ajmer, Udaipur, Jaipur, Jaisalmer & Jodhpur.

1,50,000 1,50,000

Hubli Division 11.12.2013 to 20.12.2013

Mount Abu, Ajmer, Udaipur, Jaipur, Jaisalmer & Jodhpur.

1,50,000 1,50,000

Bangalore Division 16.07.2014 to 25.07.2014

Amritsar, Jammu, Delhi

1,50,000 1,50,000

Mysore Division 07.07.2014 to 13.07.2014

Puri, Bhubaneshwar & Vishakhpatnam

1,50,000 1,50,000

Hubli Workshops 21.03.2014 to 02.03.2014

Amritsar, Srinagar, Jammu, Delhi

1,50,000 1,50,000

Mysore Workshops

01.06.2014 to 13.06.2014


1,50,000 1,50,000

Total 9,00,000 9,00,000

ii) Women Employees Holiday Camp: During the year 2013-14, South Western Railway has arranged holiday camps for Women Employees, for which Rs.1,25,000/- each was allotted to the divisions/units. The details of the camps conducted by Headquarters /Divisions/Workshops are as under:


allotted Amount spent

Headquarters 10.03.2014 to 19.03.2014

Amritsar, Chandigarh, Jalandhar, Mathura, Agra & Delhi

1,25,000 1,25,000

Hubli Division 17.06.2014 to 30.06.2014

Jammu Kashmir, Amritsar & Delhi

1,25,000 1,25,000

Bangalore Division

04.03.2014 to 08.03.2014

Madikeri, Kushalnagar & Mysore

1,25,000 1,15,277

Mysore Division 22.11.2013 to 04.12.2013

Ahmadabad, Jodhpur, Jaisalmer & Agra

1,25,000 1,25,000

Hubli Workshops

07.04.2014 to

19.04.201


1,25,000 1,25,000

Mysore Workshops

02.01.2014 to 12.01.2014

Simla, Manali, Chandigarh, Delhi

1,25,000 1,25,000

Total 7,50,000 7,40,277

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iii) Children Holiday Camp: During the year 2013-14, South Western Railway has arranged holiday camps for the benefit of Children of Railway employees during vacations. Rs.1,20,000/- each was allotted to the divisions/units (except Headquarters). The details of the camps conducted by Headquarters /Divisions/Workshops are as under:



Headquarters - - - - Hubli Division 22.04.14

to 29.04.14

Pondicherry Madurai, Kanyakumari & Thirunalveli

1,20,000 1,20,000

Bangalore Division 30.05.2014 Wonderland at Bangalore

1,20,000 1,20,000

Mysore Division 21.05.2014 to

29.05.2014

Rameshwaram & Kanyakumari, Munar & Cochin

1,20,000 1,20,000

Hubli Workshops 04.05.14 to

13.05.14

Madgoan, Mangalore , Cochin, Alappey, Kanyakumari

1,20,000 1,20,000

Mysore Workshops 25.09.14 to 03.10.14

Vishakpatnam, Puri & Konark

1,20,000 1,20,000

Total 6,00,000 6,00,000

(c)Promotion of Cultural Activities:

South Western Railway have successfully conducted Inter Divisional Cultural Competitions-2013-14 which are as under,

Divisions/Unit Date Event Amount


Headquarters 29 th & 30th Jan,13 ,20 th & 21st Feb,13

Inter Railway Dance & Music respectively

2,19,259 1,81,000

Hubli Division 11.09.2013 Drama 1,00,000 1,00,000 Bangalore Division

01.10.2013 Dance 1,00,000 1,00,000

Mysore Division

10/11.02.14 Music 1,00,000 13,970

Total 5,19,259 3,94,970

1) In the Inter Railway Music Competition held at Gunjan Sabhagrah, Annexe Buliding DRM office Premises, Nagpur of Central Railway on 10th & 11st February, 2014, the troupe of SWR participated.

2) In the Inter Railway Drama Competition held at Rail Coach Factory, Kapurthala from 15th to 17th of May, 2014 and the troupe of UBLS participated.

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(d)(1)Relief of distress, sickness, etc.:

i) Maintenance Grant: Under this scheme, Rs.10,000/- p.m. is being granted to the Railway employees, who are on LWP due to prolonged sickness. The details of allocation and amount spent is given below:-

Divisions/Unit Amount allotted Amount spent Headquarters 2,00,000 - Hubli Division 10,00,000 9,01,969 Bangalore Division 10,00,000 4,87,604 Mysore Division 8,00,000 6,52,004 Hubli Workshops 3,00,000 2,83,333 Mysore Workshops 3,00,000 70,000

Total 36,00,000 23,94,910

ii)Reimbursement of cost of spectacles : This financial year an amount of Rs.16,50,000/- was allotted to the HQ/Divisions/Units under this scheme. The details are follows:-

Divisions/Unit Amount allotted Amount spent Headquarters 1,50,000 51,390 Hubli Division 3,00,000 1,18,810 Bangalore Division 3,00,000 1,74,702 Mysore Division 3,00,000 2,93,425 Hubli Workshops 3,00,000 74,880 Mysore Workshops 3,00,000 2,79,780

Total 16,50,000 9,92,987

(d)(2) Relief of distress, sickness, etc.: Financial Assistance to the next kith & kin of dece ased employees to carry dead body: Under this scheme, financial assistance is being provided to the family of deceased employees to carry dead body from Railway Hospital as per guidance of CSBF committee. The details are given below:-

Financial assistance to the next kith & kin of deceased employee to carry dead body

Financial assistance to staff suffering from AIDS in the Rly hospital to meet the funeral expenses in the case of death of such employee each case @ Rs.5,000/-

Financial assistance of Rs.25,000/- to the family of deceased employees in case of death taken place on duty (such as run over accidents, train accidents & death at far of place of their native place) to transport their bodies from distant places.

Division/Unit

Allotted Spent Allotted Spent Allotted Spent Headquarters 2,50,000 1,90,000 50,000 15,000 1,38,300 25,000 Bangalore Division

75,000 75,000 25,000 25,000 - -

Mysore Division

75,000 75,000 50,000 25,000 - -

Total 4,00,000 3,40,000 1,25,000 65,000 1,38,300 25,000

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(e) Women Empowerment:

Amount allotted/spent by HQ/Divisions/Units:-

Divisions/Unit Amount allotted Amount spent

Headquarters 50,559 50,000 Hubli Division 40,000 40,000 Bangalore Division 40,000 40,000 Mysore Division 40,000 40,000 Hubli Workshops 30,000 30,000 Mysore Workshops 30,000 30,000

Total 2,30,559 2,30,000

Women Empowerment : � Under this caption, GM’s merit award to the girl students of 10th standard have

been awarded by General Manager during 67th Independence day celebration on 15th August 2013. The scholarship amounts are as under: a) Kum. Anjali Kumari, P/G of Kumari Kishori, OS/Vigilance Office/UBL I Rank - Rs.3,000/- b) Kum. K.Madhuri, P/G of K.Vijaylakshmi, Tech-III/EMS/Workshop/UBLS

II Rank - Rs.2,500/- c) Kum. P.T.Asha, P/G of T.Venila, CHI/O/MTS/UBL

III Rank - Rs.2,000/-

� Under this caption, Scholarship to the girl students of 9th standard have been awarded by General Manager during Railway Week Celebration every year. The scholarship amount are as under:- a) Kum. Shaheen Parveen, D/o. Shri. Md Qaiser Alam, CHC, Sr.DOM/O/UBL - I Rank - Rs.3,000/- b) Kum. Ramyashree, D/o. Shri. Mohan Telgar, Helper, S&T/O/CCR/889 -

II Rank - Rs.2,500/- a) Kum. Suma, D/o. Shri. Surendran Pillai, Supervisor Engg, SSE/O/UBL - III Rank - Rs.2,000/-

� During Railway Week Celebrations at GM’s level Wome n of the year award has been granted to the following women employees :

1) Smt. Pramila, Tech-I, Coaching Depot/MYS 2) Kum. D.S.Kavitha, Constable, RPF/DVG of MYS Division.

� Health Awareness programme “Suno Kishori” for adolescent school girl

children of 8th 9th & 10th standard was organised on 30th September and on 3rd October 2013 at Central Railway Hospital/Hubli.

� Conducted the Comprehensive Health awareness & Check-up camp for

SWR/HQ Women Employees & Employee’s wife on 4th & 5th February 2014 at Central Hospital/Hubli

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(f) Miscellaneous Schemes: 1) Holiday Home at Colva, Goa:

The above resort has been hired for 11 months lease basis at Rs.5,25,000/- + Rs.25,000/- Deposit has been released for the period 2014-15 (i.e., upto September 2014).

2) Purchasing of Chapathi making Machine to UBLS : Allotted an amount of Rs 2,00,000/- to UBLS and the same is utilised.

3) Purchasing of COTS/BEDS, etc to the holiday Home at MYS Division: Allotted an amount of Rs 2,50,000/- to MYS the same will be utilised after handing over of new holiday Home.

4) Purchasing of Furniture/Mirrors/Clock, etc, to the women welfare centre at MYS Division : Allotted an amount of Rs 40,000/- to MYS division and the same is utilised.

5) Purchasing of 17 pairs of shoes to physically chall enged employees of MYSS: Allotted an amount of Rs 40,000/- to MYSS and the same is utilised.

6) Purchasing of tables & chairs to the HQ staff Cante en: Allotted an amount of Rs 2,00,000/- to Hqrs and the same is utilised

7) Railway Institute KJM Shed : An amount of Rs 1,00,000/- has been allotted to SBC Divn for Financial assistance to Railway Institute KJM/Dsl Shed SBC and the same is utilised.

(ii) Sports Activities : The overall per capita contribution of Rs.20/- for sports

activities made by Ministry of Railways in consultation with RSPB for S.W.Rly during the year 2013-14 is Rs.6,40,000/-.

(iii) Scout Activities : The overall per capita contribution of Rs.13.50/- for scouts activities made for S.W.Rly during the year 2012-13 is Rs.4,19,847/-.

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(iv) Indigenous system of medicine including Homeopathy : Under this scheme, Ayurvedic dispensaries have been run at Hubli & Mysore Railway Hospitals. Accordingly an amount of Rs.9,59,243/- has been allotted for honorarium and monthly subsidy to procure medicine, out of which Rs.4,94,400/- has been spent. The details are as follows:-

Divns/HQ Indigenous

system of medicine including Homeopathy

(a) Honorarium for part time Ayurvedic Doctor @ Rs.12,600/- p.m.

(b) Monthly subsidy on Medicine @ Rs.8,000/- p.m.

Allotted Allotted Spent Allotted Spent HQrs 4,64,843 - - - - UBL 2,47,200 1,51,200 1,51,200 96,000 96,000 MYS 2,47,200 1,51,200 1,51,200 96,000 96,000

Total 9,59,243 3,02,400 3,02,400 1,92,000 1,92,000

(v) Immediate relief in times of crisis arising out of natural calamities : The overall per capita contribution of Rs.18/- for natural calamities will be made at the level of Ministry of Railways. During 2013-14 the fund for S.W.Rly is Nil .

(vi) Training for developing occupational skills of phys ically/mentally

challenged wards of railway employees .

The details are as follows:-

Divisions/Unit Amount allotted

Amount spent

Headquarters 3,51,091 12,000 Hubli Division 2,00,000 24,400 Bangalore Division

2,00,000 30,000

Mysore Division 2,00,000 20,000 Hubli Workshops 1,00,000 12,000 Mysore Workshops

1,00,000 40,000

Total 11,51,091 1,38,400

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5. Funds for 2014-15

Ministry of Railways has communicated the sanction of per capita contribution of Rs.800/- to Staff Benefit Fund for the year 2014-15 vide letter No.E(W)2014/FU-1/1 dated 30.07.2014 (RBE No.83/2014 ) and distribution of this amount as follows:-

Head / Activity Allocation (Rs.)

Scope

1 Education-Scholarship for Higher Technical/Professional education for wards of staff in Grade pay of above Rs.2400/- and upto Rs.4200/- @ Rs.1500/-

116 For Railway Wards of employees in grade pay of above Rs.2400/- and upto Rs.4200/- pursuing higher technical/professional education.

2 Scholarship for higher Technical/Professional education of Girl children of staff in grade pay upto Rs.2400/- @ Rs.1,500/-p.m.

110 Scholarship for pursuing Technical/Professional diploma/degree for girl children of railway employees in grade pay up to Rs.2400/-

3 Scholarship for higher Technical/Professional education of Boy children of staff in grade pay upto Rs.2400/- @ Rs.1,500/-p.m.

100 Scholarship for pursuing Technical/Professional diploma/degree for girl children of railway employees in grade pay up to Rs.2400/-

4 Women empowerment activities including seminar, camps, training programmes and gender sensitization camps etc.

28 Giving support to crèches, arrangements for safety of women railway employees & other initiatives taken by Railways.

5 Recreation other than sports

32 Recreation facilities, purchase of Gym equipments, employees’/ wards’ holiday camps, study tours

6 Recreational facilities at institutes and Clubs etc.

36

7 Promotion of cultural activities 16 Organising cultural programmes in residential colonies, Divisions and schools and purchase/maintenance of instruments etc.

8 Relief of distress, sickness etc. for staff in grade pay up to Rs.4,600/-

120 To grant higher amount of relief to employees in need such as immediate financial assistance to railway employees in accidents and for employees who are long sick and hospitalised for a long period and are on leave without pay: no leave (LAP or LHAP) is in his credit. Funeral charges for

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death of railway employees be given at Rs.10,000/- in each case.

9 Sports activities 30 Encouraging sports by giving latest sports equipment and imparting training at schools, institutes and clubs.

10 Scouts & Guides activities

22 Augmentation of training facility all over railways

11 Indigenous system of medicine including Homeopathy

36

12 Immediate relief in times of crisis arising out of floods, famines, landslide, fire or any other calamities

24

13 Developing occupational skills of Physically/mentally challenged railway employees and their wards including purchase of wheel chairs, other aides, special software etc. and organising workshops, seminars, camps etc.

50 Assistance to employees/wards in need of special equipments etc.

14 Miscellaneous

80 Support for improvement in holiday homes, rest houses, entertainment/ information facility viz colour TV; electrical appliances/maintenance fund for recurring expenses on such facilities.

Total 800.00

� With regard to item-8,viz. allocation for ‘Relief of distress, sickness’, etc. for the staff in grade pay up to Rs.4,600/-, this will include instance of long sickness, extraordinary leave/leave without pay and the need to meet the cost of good prosthetics.

� With regard to item-(1),(2) & (3) besides existing provisions regarding re-appropriation, the CSBF committees shall have powers to re-appropriate funds between items (2) and (3) depending upon demand. The preference, however, will be given to girl children. Other modalities regarding scholarships as already advised vide para-2 of this office letter dated 17.08.2009 ibid shall equally apply in such cases.

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6.STATEMENT SHOWING THE RECEIPTS AND ALLOTMENT OF S TAFF BENEFIT FUND PROPOSED FOR THE YEAR 2014-15

Sl. No.

Receipts Amount (Rs.)

Schemes Pro-rata Amount as per capita

Final Allotment

(Rs.) 1. Opening Balance 4,78,64,572 General activities 2. Add 2% interest

on opening balance(**)

9,57,291(**) Education-Scholarship for Higher Technical/Professional education for wards of staff in Grade pay of above Rs.2400/- and upto Rs.4200/- @ Rs.1500/-

116 49,50,068 +

36,58,000(*)

86,08,068

3. Contribution of Rly. Revenue for General Schemes i.e.(42673 x 800 )

3,41,38,400

Scholarship for higher Technical/Professional education of Girl children of staff in grade pay upto Rs.2400/- @ Rs.1,500/-p.m.

110 46,94,030 46,94,030

4. Add 50% of amount of Technical Scholarships spent last year(*)

36,58,000(*) Scholarship for higher Technical/Professional education of Boy children of staff in grade pay upto Rs.2400/- @ Rs.1,500/-p.m.

100 42,67,300 42,67,300

5. Un-paid wages - Women empowerment activities including seminar, camps, training programmes and gender sensitization camps etc.

28 11,94,844

11,94,844

- Recreation other than sports 32 13,65,536 +

1,34,464(**)

15,00,000

- Recreational facilities at institutes and Clubs etc.

36 15,36,228 15,36,228

- Promotion of cultural activities 16 6,82,768

6,82,768

- Relief of distress, sickness etc. for staff in grade pay up to Rs.4,600/-

120 51,20,760+ 8,22,827(**)

59,43,587

- Sports activities 30 12,80,190 12,80,190 - Scouts & Guides activities 22 9,38,806 9,38,806 - Indigenous system of medicine

including Homeopathy 36 15,36,228 15,36,228

- Immediate relief in times of crisis arising out of floods, famines, landslide, fire or any other calamities

24 10,24,152 10,24,152

- Developing occupational skills of Physically/mentally challenged railway employees and their wards including purchase of wheel chairs, other aides, special software etc. and organising workshops, seminars, camps etc.

50 21,33,650 21,33,650

- Miscellaneous 80 34,13,840

34,13,840

-

Total 800

3,41,38,400 +

46,15,291 (*) + (**)

3,87,53,691

- By Closing Balance - - 4,78,64,572 Grand Total 8,66,18,263 Grand Total 8,66,18,263

(*) Rs. 36,58,000/- from Sl.04 has been added to payment side Education Scheme . (**)The amount of Rs. 9,57,291/- from Sl.No.02 has been added to payment side Recreation other than sports Scheme Rs.1,34,464/- & Relief of distress, sickness etc. for staff in grad e pay up to Rs.4,600/- Scheme Rs. 8,22,827/- .

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7. The allotment for the financial year 2014-15 was then taken up for

discussion and the committee decided as under:

(1) Education-Scholarship for Higher Technical/Prof essional education for wards of staff in Grade pay of above Rs.2400/- and upto Rs.4200/- @ Rs.1500/-@ Pro-rata Rs.116 i.e., per capita Rs. 49,50,068/- + 50% (Rs.36,58,000(*)/-of Technical Scholarship spent la st year) =Rs.86,08,068/-

Sl. No

General SBF Scheme

Total Allotmen

t

HQRS UBL SBC MYS UBLS MYSS

1

For Railway Wards of employees in grade pay of above Rs.2400/- and upto Rs.4200/- pursuing higher technical/professional education.

86,08,068 13,08,068 15,00,000 15,00,000 15,00,000 15,00,000 13,00,000

Total 86,08,068 13,08,068 15,00,000 15,00,000 15,00,000 15,00,000 13,00,000

M I N U T E S: Keeping in view the anticipated demand for funds un der the head Education – Scholarship for Higher Technical/Professional edu cation under item No.1, the Committee proposes to re-distribute Rs.42,00,00 0/- outstanding under this heading for utilization in the current year. S ince the restriction of such re-appropriation to the extent of 25% has been impo sed, it is proposed to allot only Rs.10,00,000/- in the current year allot ment. The above Rs.10,00,000/- will be distributed to Hubli, Bangal ore, Mysore and Hubli Workshop at the rate of Rs.2,00,000/- each and Rs.1 ,00,000/- each to Headquarters and Mysore Workshops. Since the above proposal requires General Manager’s approval, the proposal for allocating additional funds under this heading, will be mooted separately so that the allocation/utilization of funds are not delayed. In this connection, Union Members mentioned that if the Divisions are not able to utilize the funds allocated to them fully, the balance amount may be re-allocated to other Divisions where the demand is more. It was agreed that the Divisions/Units would be advised to give their requirement for funds by 31.12.2014 and the reallocation of funds will be ta ken up in the next meeting scheduled in January, 2015.

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(2) Education Scholarship for higher Technical/Professional educa tion of Girl children of staff in grade pay upto Rs.2400/- @ Rs.1,500/-p.m.

@ Pro-rata Rs.110.00 i.e., amount – Rs. 46,94,030/-

Sl. No

General SBF Scheme

Total Allotment


1

Scholarship for pursuing Technical/Professional diploma/degree for girl children of railway employees in grade pay up to Rs.2400/-

46,94,030 9,44,030 7,50,000 7,50,000 7,50,000 7,50,000 7,50,000

Total 46,94,030 9,44,030 7,50,000 7,50,000 7,50,000 7,50,000 7,50,000

(3) Education – Scholarship for higher Technical/Professional educa tion of Boy children of staff in grade pay upto Rs.2400/- @ Rs.1,500/-p. m. @ Pro-rata Rs.100 i.e., amount – Rs. 42,67,300/-

Sl. No

General SBF Scheme

Total Allotment


1

Scholarship for pursuing Technical/Professional diploma/degree for girl children of railway employees in grade pay up to Rs.2400/-

42,67,300 7,67,300 7,00,000 7,00,000 7,00,000 7,00,000 7,00,000

Total 42,67,300 7,67,300 7,00,000 7,00,000 7,00,000 7,00,000 7,00,000

(4) Women Empowerment – Women empowerment activities including seminar, camps, training programmes and gender sensitization camps etc.

@ Pro-rata Rs.28.00 i.e., amount – Rs.11,94,844/- Sl. No.

General SBF Scheme

Total Allotment


Giving support to crèches, arrangements for safety of women railway employees & other initiatives taken by Railways.

a Crèches & Women Safety Women Empowerment Grant to Women’s Holiday Camp

11,94,844 -

1,25,000 (Interim

Granted on 11.6.14)

=10,69,844

2,09,844 2,05,000-1,25,000 (Interim Granted on 11.6.14) =80,000

2,05,000 2,05,000 1,85,000 1,85,000

Total 10,69,844 2,09,844 80,000 2,05,000 2,05,000 1,85,000 1,85,000

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(5) Recreation other than Sports – @ Pro-rata Rs. 32 i.e., per capita Rs. 13,65,536/-+ [(**) out of Rs. 9,57,291/- of interest on opening balance, an amount of Rs. 1,34, 464/- is allotted] total amount – Rs.15,00,000/-

Sl. No.

General SBF Scheme Total Allotment


Recreation facilities, purchase of Gym Equipments, Employees’/ Wards’ Holiday Camps, Study Tours a Gym equipments, - - - - - -

b Grant to Children’s Holiday Camp

6,00,000 - 1,20,000 1,20,000 1,20,000 1,20,000 1,20,000

c Men Employees Holiday Camp

9,00,000 1,50,000 1,50,000 1,50,000 1,50,000 1,50,000 1,50,000

Total 15,00,000 1,50,000 2,70,000 2,70,000 2,70,000 2,70,000 2,70,000

(6) Recreational facilities at institutes and club s etc –

@ Pro-rata Rs. 36 i.e., per capita Rs. 15,36,228/- Sl. No.

General SBF Scheme

Total Allotment


1 2

Total 15,36,228 15,36,228

M I N U T E S: Since no audited accounts/statements of the Institu tes for funds have been received, it has been decided that the Divisions/Wo rkshops will be advised to send the audited statements along with requirement of funds to Headquarters latest by 15 th December, 2014. Thereafter, the allocation of funds under this heading can be taken up in the 2 nd meeting of the CSBF Committee scheduled to be held in the month of Janu ary, 2015. (7) Promotion of Cultural Activities –

@ Pro-rata Rs.16.00 i.e., amount – Rs.6,82,768/- Sl. No.

General SBF Scheme

Total Allotment


Organising cultural programmes in residential colon ies, Divisions and schools and purchase/maintenance of instruments etc.

a Inter Railway Cultural Competition & Cultural Events, Inter Divisional Cultural Competition, purchase/maintenance of instruments etc.

6,82,768 3,82,768 1,00,000 1,00,000 1,00,000

- -

Total 6,82,768 3,82,768 1,00,000 1,00,000 1,00,000 - -

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(8) Relief of Distress, Sickness etc. for staff in grade upto Rs.4600/- @ Pro-rata Rs.120.00 i.e., amount – Rs. 51,20,760/- + [(**)out of Rs. 9,57,291/- of interest on opening balance, an amount of Rs. 8,22, 827/- is allotted] total amount –Rs. 59,43,587/-

Sl. No.

General SBF Scheme

Total Allotment


To grant higher amount of relief to employees in n eed such as immediate financial assistance to railway employees in accidents and for employees wh o are long sick and hospitalised for a long period and are on leave without pay: no leave (LAP or LHAP ) is in his credit.

a Maintenance Grant @ Rs.10,000 pm

34,00,000 –

6,00,000 =

28,00,000

2,00,000 (-)

1,00,000*=

1,00,000

10,00,000 (-)

1,00,000* =

9,00,000

7,00,000 (-)

1,00,000*=

6,00,000

8,00,000 (-)

1,00,000* =

7,00,000

5,00,000 (-)

1,00,000*=

4,00,000

2,00,000 (-)

1,00,000* =

1,00,000 b Re-imbursement of

cost of spectacles @ Rs.1,000 per case

15,43,587 1,00,000 3,00,000 3,00,000 3,00,000 2,43,587 3,00,000

c Financial Assistance to kith & kin of diseased employee to carry dead body: i) Within Municipal limits-1,500/- ii) Beyond within Municipal limit & upto 100 kms.-5,000/- iii) Beyond 100 kms upto 500 kms-10,000/- iv) Beyond 500 kms-15,000/- v) Financial assistance to the staff suffering from AIDS in RH to meet funeral expenses in the case of death-5000/- per case

10,00,000 –

3,00,000 =

7,00,000

4,00,000 (-)

1,50,000**=

2,50,000

- 3,00,000 (-)

75,000** =

2,25,000

3,00,000 (-)

75,000** =

2,25,000

- -

Interim Grant 9,00,000 2,50,000 1,00,000 1,75,000 1,75,000 1,00,000 1,00,000 Total 59,43,587 7,00,000 13,00,000 13,00,000 14,00,000 7,43,587 5,00,000

(*) & (**) Interim Grant has been allotted to all t he Divns/Units & HQ vide memorandum issued under letter No.SWR/P.641/CSBF/Vo l.XII, dtd:12.05.14

M I N U T E S:

a. Since a large number of employees are getting be nefit under the scheme of reimbursement of cost of spectacles, the Committ ee decided to continue the scheme of re-imbursement of cost of sp ectacles as it was earlier.

b. South Western Railway has been following a grade d system of payment of financial assistance to the next kith and kin of deceased employees to carry the dead body from Hospital. In this connecti on, the Committee has decided to follow the earlier existing system for t he time being.

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(9) Sports Activity- @ Pro-rata Rs.30.00=Rs.12,80,190/-

Sl. No.

General SBF Scheme

Total Allotment


1 Encouraging sports by giving latest sports equipment and imparting training at schools, institutes and clubs.

Funds will be allotted by the Railway Board.

(10) Scout Activity-

@ Pro-rata Rs.22.00=Rs.9,38,806/- Sl. No.

General SBF Scheme

Total Allotment


1 Augmentation of training facility all over railways


(11) Indigenous system of medicine including Homeop athy-

@ Pro-rata Rs.36 i.e., amount –Rs.15,36,228/-

Divns/HQ (a) Honorarium for part time Ayurvedic Doctor @ Rs.17,500/- p.m.

Interim grant

Balance to be released

(b) Monthly subsidy on Medicine @ Rs.8,000/- p.m.

Interim grant

Balance to be released

Indigenous system of medicine including Homeopathy is allotted

HQrs - - 9,24,228 UBL 2,10,000 75,600 1,34,400 96,000 48,000 48,000 3,06,000 MYS 2,10,000 75,600 1,34,400 96,000 48,000 48,000 3,06,000

Total 4,20,000 1,51,200 2,68,800 1,92,000 96,000 96,000 15,36,228 Interim grant has been allotted vide memorandum iss ued under letter No.SWR./P.641/CSBF/Vol.XII, dtd:12.05.2014

(12) Immediate relief in times of crisis arising out of floods, famines, landslide, fire or any other calamities –

@ Pro-rata Rs.24.00= Rs.10,24,152/- Sl. No.

General SBF Scheme

Total Allotment


1 Immediate relief in times of crisis out of natural calamities


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(13) Developing occupational skills of Physically/mental ly challenged railway employees and their wards including purchase of wheel chairs, oth er aides, special software etc. and organising workshops, seminars, camps etc.

@ Pro-rata Rs.50 i.e., amount – Rs.21,33,650 Sl. No.

General SBF Scheme

Total Allotment


Assistance to employees/wards in need of special e quipments etc. 1 For providing

occasional training for developing occupational skills of physically/ mentally challenged wards especially girls of Rly. employees. Financial assistance to children of Rly. Employees attending special schools for deaf, dumb blind & mentally retarded. Financial assistance to PH children of Rly. employees for their conveyance to attend school

21,33,650 3,33,650 4,00,000 4,00,000 4,00,000 4,00,000 2,00,000

Total 21,33,650 3,33,650 4,00,000 4,00,000 4,00,000 4,00,000 2,00,000

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(14) Miscellaneous – [@ Pro-rata Rs. 80.00 i.e., per capita Rs.34,13,840 /-

Sl. No.

General SBF Scheme

Total Allotment


Support for improvement in holiday homes, rest hou ses, entertainment/ information facility viz colour TV; electrical appliances/maintenance fund f or recurring expenses on such facilities.

a Renewal the Holiday Home at Colva

6,00,000 6,00,000 - - - - -

b Honorarium to staff dealing SBF (PB & A/cs.)

1,40,000 40,000 20,000 20,000 20,000 20,000 20,000

c Amount for expenditure on SBF meeting

70,000 20,000 (Rs.

10,000/- with

drawn for meeting

purpose)

10,000 10,000 10,000 10,000 10,000

d SWR book bank (HQ) - - - - - - - e Honorarium to librarian

of SWR Book Bank 36,000 6,000 6,000 6,000 6,000 6,000 6,000

f Honorarium to staff dealing with CSBF sponsored Holiday Home, Colva, Goa

10,000 10,000 - - - - -

g Purchase of Chapathi Machine to UBLS

79,900 - - - - 79,900 -

h Television with Cable network for OPD area of Ashokapuram Health Unit

30,000 - - - - - 30,000

j Computer, Printer etc for HQ/CSBF

50,000 50,000 - - - - -

k Furnitures, Chairs Mirrors etc. for HQ ladies rest room

50,000 50,000 - - - - -

Total 10,65,900 7,76,000 36,000 36,000 36,000 1,15,900 66,000 BALANCE AMOUNT

Will be allotted during 2 nd MEETING

on demand from Divn/Units

34,13,840 (-)

10,65,900

23,47,940

Total 34,13,840 Balance Rs.23,47,940/- will be allotted on demand f rom Divisions/Units in the next meeting to be held in January, 2015.

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8. OTHER AGENDA ITEMS

The meeting discussed the following items which have been forwarded to CSBF committee by different Divisions/Units. 1. During last year CSBF meeting held on 17.07.2013 WPO/UBLS had requested

an amount of Rs.2,00,000/- for purchase of Chapathi Making Machine. The same has been released. Now, WPO/UBLS vide letter No. L/P.721/Canteen/UBLS, dtd: 20.02.2014 is requesting to allot additional funds of Rs.79,900/- for procurement of the Chapathi Making Machine.(Amount sanctioned under [14] Miscellaneous Scheme)

The Committee has agreed for additional funds of Rs .79,900/- for the above proposal.

2. Sr.DPO/UBL vide letter No. H/P-641/SBF/Vol.9,dtd:30.05.2014, has forwarded

the request received from Smt.Malathi Prakash, Office Superintendent, Sr.DPO/O/UBL seeking financial assistance from CSBF for purchasing of Hearing Aid cost of Rs.17,990/-.(Amount can be sanctioned under [13] Occupational skills)

This should be decided at the Divisional Level.

3. WPO/MYSS vide letter No. S/P.721/CSBF/2014, dtd:07.07.2014 & letter No.SWR/P.641/SBF/Vol.V, dtd:25.08.2014, has requested to sanction Rs.4,98,321/-purchase the following items:-

(a) One Diesel Generator for Samudhaya Bhavan at the cost of Rs.2,89,321/-.

The Diesel Generator can be provided by the Adminis tration.

(b) One Steel Almirah & One Computer Chair for the use of Welfare Section at the cost of Rs.18,500/-.

Not agreed.

(c) Procurement of furnitures, Mirror, Clock etc., to Ladies Rest Room at

CWS/MYSS at the cost of Rs.50,000/-./-.(Amount can be sanctioned under [4] Women Empowerment Scheme)

Committee has agreed to sanction an amount of Rs.50 ,000/- to provide facilities to Ladies Rest Room at CWS/MYS under Wom en Empowerment Scheme.

(d) Procurement of furnitures, Cots, Beds, Pillow and locker etc., to Supervisory

Rest Room at CWS/MYSS at the cost of Rs.1,00,000/-.(This is one of the PNM Subject). This should be decided by the Divisional/Workshops SBF Committee.

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(e) Two Physically Handicapped employees by name Shri. M.Rachaiah, T.No.3971/Tech-II/MW & Shri. Shivaiah, Tech-I/28/CBR have requested for arranging callipers for their use at the cost of Rs.10,500/-.(Amount can be sanctioned under [13] Occupational skills) Committee has agreed to sanction the amount as prop osed.

(f) Television with Cable network for OPD area of Ashokapuram Health Unit at the cost of Rs.30,000/-. (This is one of the subject of SWRMU/MYSS Br). (Amount of Rs.30,000/- sanctioned under [14] Miscellaneous Scheme) Committee has agreed to sanction the amount of Rs.3 0,000/- as proposed.

4. CSBF/SWR has hired 06 suites at Colva, Goa for Non Gazetted staff. The

period of lease agreement is between 1st November 2013 to 30.09.2014 i.e., 11 months. As per his letter dated.07.09.2014, the owner of the Resorts at Colva, has stated that he is not in a position to extend the lease agreement due to his family problems. /-.(Amount of Rs.6,00,000/- has already shown in [14] Miscellaneous Scheme)

It was brought to the notice of the committee that a new facility is to be identified for hiring Holiday Home at Colva, Goa. A sub committee will visit Goa shortly to identify the facility.

5. RO water plant in HQ staff canteen: It is proposed to install new RO water plant in HQ staff canteen. The cost will be approximately Rs.2,00,000/- If approved quotations will be called for from reputed firms.

At present, permanent Canteen is not functioning an d CSBF Committee proposes to run a full-time Canteen at Headquarters Office under its aegis.

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6. The camp coach is under control of Chairman/CSBF & CPO bearing coach No.88912. Life of the coach is likely to expire in the January’2015. In this regard a proposal has been sent to Railway Board by CME/SWR during 2012, but no communication in this regard has been received from the Railway Board. Administration is also following up the matter and it would be good if the trade union officials also pursue for getting approval from Board for new camp coach for S.W.Rly. Otherwise, organising holiday camps during 2015 may become difficult and amount allotted for this purpose may remain unutilised.

The Committee decided to pursue the matter with the Board.

7. Shri.C.Murugan, Secretary/SWRMU/HQ has requested to sanction Rs.50,000/- for procurement of furnitures, Mirror, Clock etc., to Ladies Rest Room at HQ at the cost of Rs.50,000/-.(Amount sanctioned under [14] Miscellaneous Scheme) Committee decided to allot an amount of Rs.50,000/- to purchase furniture etc to Headquarters’ office Women Rest Room.

8. Secretary/CSBF & Dy.CPO/HQ & Welfare has requested to sanction of Rs.50,000/- towards purchase of Computers, Printers & Scanner etc., for HQ/CSBF. (Amount sanctioned under [14] Miscellaneous Scheme) The Committee decided to allot an amount of Rs.50,0 00/- to provide Computer, Scanner and upgradation of software for t he better functioning of CSBF.

Meeting concluded with vote of thanks by Dy.CPO/HQ & Welfare. (C.R.Sundaresh) (K.Hari das) Secretary/CSBF & Member/CS BF & Dy.CPO/HQ & Welfare AGS/SWRMU

* * * * * * * *

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