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Sourcing B Russell
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Transcript of Sourcing B Russell
TH E SOU RCE FOR
INTEGRATED MEETING
AN D EVE NT SOLUTION S
Tap into theSource:
the Site Sourcing Experts
at Experient
TO HAVE A SUCCESSFUL EVENTYOU NEED THE RIGHT SITE
Site Research� Review meeting objectives and organizational goals� Analyze attendee demographics� Review event budget� Analyze event history� Consider audience pattern preferences� Analyze comprehensive event agenda� Identify qualified venues� Check for best available rates� Evaluate airport lift� Initiate RFP
Site Selection� Analyze RFP responses� Confirm venue capabilities match event needs� Prepare comparison matrix� Make finalist recommendations� Coordinate site inspections
Contract Management� Secure desired concessions� Integrate current “best practices” terms and conditions� Confirm applicable risk mitigation is integrated in final contract� Conduct quality control and industry expert review� Submit final approved contract� Track contractual milestones� Complete post-event analysis, client feedback, room block pickup� Prepare recommendations for subsequent event
OUR CHECKLIST:
Choosing the right
venue in the right city
will help you draw
attendees and produce
memorable events well
within your budget.
Experient will find the
perfect location for
your event, whether
your event is for 20 or
20,000. Our staff is
overflowing with proven
techniques and efficient
processes learned in
our more than 35 years
of providing extensive
site selection services.
Infinite SupplyVenue selection is comprehensive, accurate and easy with the extensiveExperient proprietary database of the best event facilities. Our site selectionsystem pinpoints hotels and facilities that fulfill your needs and summarizes all critical criteria in an easy-to-read synopsis. Every detail needed to make aninformed decision is included, so you can find the perfect location for each of your events. The end result is to help you control costs, manage risks andmaximize your time – and please your participants.
Experient has the optimum
solution for each of your offsite
meetings regardless of size.
More than 1,100 corporations,
associations and government clients
rely on our services each year. In 2006
alone, we researched more than 22,000
facilities for 2,700 sourcing projects.
E X P E R I E N T is among the top room producers
for Hilton, Hyatt, InterContinental, Marriott and
Starwood hotels and places more than $875 million
in group room nights annually. Let us integrate
your needs with our collective purchasing power
to help you achieve the optimum combination
of rates, terms and concessions.
V i s i t w w w. e x p e r i e n t - i n c . c o m t o d a y .
Completely EssentialDelivering the best room rate is only part of the job. Experientworks to get you the most extensive package of premiumservices and concessions, comfortable meeting rooms andancillary space. We will also help you get a contract that isfully customized for your organization’s needs, designed to protect your group from potential liabilities and ensureyou have a great event.
Save time and money and get the best results.Put the Site Sourcing Experts from Experient to work for you.
Cool and Refreshing Our broad range of relationships with convention and meeting facilities, hotels
and suppliers around the world allows us to get you the best prices and awesome contracts. Negotiations are streamlined through the use ofExperient's electronically templated,standardized contracts developed inpartnership with most hotel chains.
This exclusive service permits accuratecustomization and significantly speeds
up the negotiation process.
Our experts track hotel prices and resourcesand we use our volume buying power to get you the best room rates, using efficientprocesses, extensive reporting—publicknowledge tools plus our private pool ofessential information, including historicalrates and customer feedback—and excellentbenchmarking practices.
For more information on Site Sourcing
or any of our integrated meeting and
event solutions, please contact your
Experient representative or:
Visit: www.experient-inc.com
Email:[email protected]
Phone: 651-402-7450
PU
T T
HE
PO
WE
RB E H I N DYOUR EVENTS
w w w . e x p e r i e n t - i n c . c o m
© Experient Inc. 2008 EL04