Solution overview - h20195. overview | HP Smart Document Scan Software 3.8 . 2 . ... (including...

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Solution overview Save time, boost productivity, and add value HP Smart Document Scan Software 3.8.

Transcript of Solution overview - h20195. overview | HP Smart Document Scan Software 3.8 . 2 . ... (including...

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Solution overview

Save time, boost productivity, and add value HP Smart Document Scan Software 3.8.

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HP Smart Document Scan Software1 (SDSS) helps you get the most out of your HP Enterprise Scanjet Scanner. This fast, easy-to-use capture and routing application lets you customise options to enhance, manipulate, send, store, and print your scanned documents. Set up scan jobs to automatically carry out complex tasks, such as blank page removal, batch scanning, image cleanup, and even sending to multiple destinations, including folder, email, Microsoft® SharePoint, and integrated cloud repositories—all at the touch of a button. Plus, ad-hoc scanning for one-time jobs provides convenient flexibility.

Save time with a simple interface Designed for office workers, this easy-to-use interface lets you quickly set up and review selected settings, then preview and modify your images before finalising the file.

Create profiles for the types of scan jobs you perform most often, with settings such as paper size, resolution, file format, destination(s), and more. You can quickly launch the profiles from your computer, or assign them to the front panel on your scanner—so you can execute complex jobs at the touch of a button. Name the profiles to reflect the type of document, person scanning, document workflow, or whatever best meets your business needs.

Modifying an existing profile for one-time scanning is a quick, convenient way to perform ad-hoc jobs. Just select an existing profile, change settings as-needed (for example, select colour instead of black-and-white), and scan without saving changes to the profile.

Boost productivity with automation Configure scan settings to get the results you want: automatically crop, orient, detect colour, separate batches, straighten, delete blank pages, and clean up images. Preview the scan and modify as necessary, then route to single or multiple destinations, including shared/network drives, email, SharePoint (including SharePoint in Office 365), printers, FTP, web folders, and various cloud destinations.

While HP Smart Document Scan Software offers integrations to a number of destinations, it can also send scans directly to any application that supports command-line parameters (commands that specify the behaviour of the application when it starts).

Add value by customising results Save files just as you want them—compress large files for more efficient storage, automatically adjust brightness, contrast and exposure, enhance edges, and remove colour, background shading, punch holes, and irregularities to get the smallest file size and clear, readable scans.

HP Smart Document Scan Software supports a wide range of file formats. When you save files as Microsoft Office Word or Excel, searchable PDF, HTML, or other text files, the embedded optical character recognition (OCR) automatically activates to produce fully editable text or searchable PDFs.

Save scans as PDF, TIFF, or JPEG to easily email or organise files. Or choose additional PDF formats—PDF/A, a “timeless” format optimised for archival, or PDF-MRC, a highly compressed format—to archive scans. Create password-protected and encrypted PDFs, add file permission controls, and even add metadata to each PDF file.

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Create and manage scan profiles HP SDSS lets you choose from a number of scan profiles with preconfigured settings. Profiles can be created and edited for common scanning scenarios. You can even give profiles descriptive names that appear on the device control panel.

Assign scan profiles to the front panel As an adjunct to SDSS, HP provides the Scanner Tools Utility, a useful tool for managing the scanner. In addition to its other functions, the Profiles tab allows you to assign any of the pre-defined or custom profiles present in SDSS interface to the front panel of the scanner. Simply highlight the profile and click Add.

Create profiles that use non-HP applications The Scanner Tools Utility Profiles tab also includes a Create button that allows you to create profiles associated with ISIS- or TWAIN-compliant non-HP applications. These profiles can also be added to the scanner’s front panel profile list.

Simplify document capture Streamline document capture workflows with HP Smart Document Scan Software. Custom scan profiles make processing common scan jobs quick and easy.

Create a custom profile to get the results you need

Adjust a profile or make a one-time change for ad-hoc jobs

Arrange your profile list so the most frequently used tasks are first

Load documents correctly every time with this helpful visual aid

Select a profile, then click Scan

Select a profile and click Add to make it appear on the scanner control panel

Click Create to create profiles for non-HP scanner applications.

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Preview your scans before saving From Scan Progress, you can easily monitor the progress of your scans, and preview them before saving. You can make a variety of adjustments to get the results you want, including reordering, adding, or deleting pages, and even adding document separators.

Make adjustments Click Adjust page from the Scan Progress screen to zoom in on your scanned document, make changes, and even rescan.

Zoom Rotate Deskew

Make adjustments to individual scanned images

Document separators help keep your scan files organised

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Assign a profile name and behaviour From the Main tab, you can assign a profile name and description.

Manage scan software interaction From the Main tab, you can also specify whether thumbnail images and a summary window display when scanning.

Fine-tune profile settings From the top of the Profile Settings window, you can choose from four main tabs to help you quickly find and configure scan settings. Left-side tabs provide a quick summary of the current configuration along with detailed settings options.

Set primary scan parameters

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From the Scan Settings tab, under Image Options, you can set colour mode and resolution, define scanned page size, and choose one-sided or two-sided scanning.

Save time with helpful settings From the Scan Settings tab, under Hardware Options, you can turn on misfeed detection. You can also specify a region of the scan to be excluded from multi-feed detection (for example, a note or a piece of tape placed on the page, which could be misinterpreted as a multi-feed).

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Get the results you want From the three fly-out menus under the Image Processing tab, you can take advantage of automatic tools to straighten page content, crop to the paper size or to the page content, resize pages for consistency, mark your document with a digital stamp, erase edges for a cleaner look, remove or regularise colour backgrounds to improve legibility and consistency, remove blank pages, perform batch separation, remove punch holes, and more.

Save what you want The Destinations tab, Save As menu, lets you choose from a large selection of file types and OCR languages (see Technical specifications on page 10). You can also select from a wide range of file naming conventions to support a business workflow. Add an optional counter and reorder components of the file name by dragging and dropping them.

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Save where you want The Destinations tab, Send To menu provides multiple pre-defined destinations as well as the ability to Add new destinations. You can save the same scan to multiple simultaneous destinations.

The Add destination, New option allows you to specify any application that accepts command-line parameters.

Add metadata with supported files The Destinations tab, Metadata menu lets you add metadata for easy indexing and retrieval, including metadata for XMP/XML, PDF, SharePoint and Office 365.

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Software features

Scan shortcuts and routing destinations Quickly scan using your favourite settings Save scan settings as a job profile; assign profiles to a scanner button for one-touch scanning; change profiles

without saving for one-time ad-hoc scanning; import and export profiles between like-modelled scanners for quick profile deployment

Choose from a variety of destinations Scan documents directly to one or more destinations at the same time

Automation and processing features Easily prepare pages Snap to standard size; page cropping (to page or content); automatic: page straighten, size detection, page

orientation, colour detection, thresholding for black-and-white documents and exposure for colour, grey and halftone

Automatically process documents Detect bar codes for use in file naming, batch separation, and metadata; set misfeed detection (and define page areas to exclude); automatically delete blank pages by percentage of blank area and page edge removal (adjustable margins); separate large scan jobs into documents by number of pages, barcode, blank pages, and document separator pages; save metadata and decoded barcodes in companion file; apply digital stamps; merge pages in duplex scanning

Create clean, improved documents Resize page, erase edges, enhance black-and-white content, colour dropout (channel or multi-colour), apply background filter (remove or smooth background colour), remove punch holes, remove noise on black-and-white pages, remove or rescan pages

Image preview and file naming features Validate and preview scanned pages View thumbnails; zoom in on thumbnail; resize thumbnails; add, delete, move and reorder pages; rotate

pages; crop pages; insert or delete document separator pages; rescan page (and adjust scan settings if needed)

Easily name your files for improved organisation and retrieval

Add a name based on barcode information, name of profile, custom, or batch numbering; drag and drop filename components to reorder them; include date and time; append a sequential suffix; select field delimiters; add optional, customised counters to increment file names by sequence, date and/or time

Metadata

Extend the value of your document Enter metadata at time of scan, including title, author, subject, and keywords; enter metadata to fill in SharePoint and SharePoint in Office 365 columns

PDF encryption and security

Protect your documents Encryption (AES-128, AES-256, RC4-40 or RC4-128); password protection; digital signatures; file permission controls (open, print, edit, encryption)

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Technical specifications

Installation options Through CD or MSI package (via download)

Supported scanners HP Scanjet Enterprise Flow 5000 s3 sheet-feed scanner, HP ScanJet Pro 3000 s3 sheet-feed scanner, HP ScanJet Enterprise Flow 5000 s4 sheet-feed scanner, HP ScanJet Enterprise Flow 7000 s3 sheet-feed scanner

Scan type One-sided scanning or single-pass two-sided scanning

Scan source Automatic document feeder

Page sizes Letter, legal, Executive, A4, A5, A6, A7, Business card: 56 x 91 mm (2.2 x 3.6 inches), US check: 2.75 x 6 inches (70 x 152 mm), Statement: 140 x 216 mm (5.5 x 8.5 inches), Long: up to 863 mm (34 inches), Extra-long: up to 3098 mm (122 inches) Custom: 51 x 74 mm (2.0 x 2.9 inches) to 216 x 3098 mm (8.5 x 122 inches)

File types PDF, searchable PDF, JPEG, TIFF, BMP, PNG, Word (.docx), Excel (.xlsx), PowerPoint (.pptx), WordPerfect, TXT, UNICODE Text, Rich Text Format, HTML, XML Document (.xml), XML Paper Specification (.xps), ePub 3.0

PDF file types Searchable PDF (formatted text and graphics, image over text, PDF/A, MRC compressed, tagged PDF, linearised PDF), image-only, non-searchable PDF (PDF/A, MRC compressed), Adobe Acrobat 1.0-8.0 and later (PDF 1.0-1.7)

TIFF file types Uncompressed, Group 3, Group 4, LZW compressed, JPG compressed

Colour mode 1-bit black-and-white, 8-bit grey, 24-bit colour, halftone (default dither, error diffusion, Bayer dither)

File size/quality Scan resolution, data transfer compression, colour dropout (channel, multi-colour)

User interface languages English, French, Italian, German, Spanish, Chinese (Simplified), Chinese (Traditional), Korean, and Brazilian Portuguese

OCR engine Nuance OmniPage®

OCR languages Afrikaans, Albanian, Arabic, Aymara, Basque, Bemba, Blackfoot, Breton, Bugotu, Bulgarian, Byelorussian, Catalan, Chamorro, Chechen, Chinese (Simplified), Chinese (Traditional), Corsican, Croatian, Crow, Czech, Danish, Dutch, English, Esperanto, Estonian, Faroese, Fijian, Finnish, French, Frisian, Friulian, Gaelic (Irish), Gaelic (Scotish), Galician, Ganda/Luganda, German, Greek, Guarani, Hani, Hawaiian, Hungarian, Icelandic, Ido, Indonesian, Interlingua, Inuit, Italian, Japanese, Kabardian, Kasub, Kawa, Kikuyu, Kongo, Korean, Kpelle, Kurdish, Latin, Latvian, Lithuanian, Luba, Luxembourgian, Macedonian, Malagasy, Malay, Malinke, Maltese, Maori, Mayan, Miao, Minankabaw, Mohawk, Moldavian, Nahuatl, Norwegian, Nyanja, Occidental, Ojibway, Papiamento, Pidgin English, Polish, Portuguese, Portuguese (Brazilian), Provencal, Quechua, Rhaetic, Romanian, Romany, Ruanda, Rundi, Russian, Sami, Sami Lule, Sami Northern, Sami Southern, Samoan, Sardinian, Serbian (Cyrillic), Serbian (Latin), Shona, Sioux, Slovak, Slovenian, Somali, Sorbian, Sotho, Spanish, Sudanese, Swahili, Swazi, Swedish, Tagalog, Tahitian, Tinpo, Tongan, Tswana, Tun, Turkish, Ukranian, Visayan, Welsh, Wolof, Xhosa, Zapotec, Zulu

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HP is always the smart technology investment You can count on HP to help you implement a scanning strategy that works for your business. We know you need solutions that are simple to adopt. HP Smart Document Scan software has what you need with an easy-to-use interface, powerful preview and image adjustment tools, multiple file formats and destinations, predefined shortcuts for common scanning tasks, and easy customisation for streamlining workflows.

Learn more at hp.com/go/docmgmt

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Solution overview | HP Smart Document Scan Software 3.8

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© Copyright 2014, 2017 HP Development Company, L.P. The information contained herein is subject to change without notice. The only warranties for HP products and services are set forth in the express warranty statements accompanying such products and services. Nothing herein should be construed as constituting an additional warranty. HP shall not be liable for technical or editorial errors or omissions contained herein.

Microsoft is a U.S. registered trademark of the Microsoft group of companies.

4AA4-8414EEW, January 2017, Rev. 3

1 This software is intended for use on a PC, which is not included.