Software First Docu Final Proof2

8/9/2019 Software First Docu Final Proof2

1/97

QUEZON CITY POLYTECHNICQUEZON CITY POLYTECHNIC

UNIVERSITYUNIVERSITY

Chapter 1

The Project and Its Setting

1.0 Introduction

The system design process usually involves creating and evaluating a

number of possible designs. The researcher team discussed the advantages and

disadvantages of each of these. The design that was conceived accepted may

be the most appropriate technically but, more often than not, other factors such

as the need for compatibility with other systems, the need to use company

standards, the need to minimize risks in other parts of the system govern the

ultimate design choice. The design is simply represented as a specification of the

system which is to be implemented.

The E-Books and Sales Monitoring System is a complete inexpensive

system for management of sales, purchases, payments and customer records.

This system will help the user in creating invoices, sales orders, service/s

rendered, customer profiles and any kind of the reports for monitoring the

business. Inventory System allows controlling customer balances and vendor

balances.


2/97



The developers of the new system can refine its design by breaking the

system down into smaller tasks and then estimating the time spent to complete it.

The focus of this study is the use of many tools with a collaborative mindset of

the developers to systematically improve business through the implementation of

a new information system. System developers can enhance in its learning

through the application of new techniques and tools.

2.0Background of the Study

INNOVA OPTICS and DENTAL SPECIALISTS is an optical and dental

clinic located at 2nd Floor Susano Complex, Quirino Hi-Way, Novaliches, Quezon

City. It was started on December 11, 2004 with one(1) staff dentist and a medical

secretary. The Innova Optics and Dental Specialist is owned by Dr. Rhona M.

Subagan, a Doctor of Dental Medicine who graduated from National University

(NU). The Clinic has a partnership with Optical Clinic owned by Dr. Armila David-

Cablay and has a branch located at Sampaloc, Manila.

` The Innova Optics and Dental Specialists offers Consultation, Extraction,

Restoration, Prophylaxis, RCT, Denture and X-Ray. This clinic does not have any

computer based system for its business even though they have an existing

computer system.


3/97



Clinics Mission:

INNOVA OPTICS and DENTAL SPECIALISTS strives to meet the needs

of its customers for total value by offering a good service.

Clinics Vision:

Years form now Innova Optics and Dental Specialists will grow and

expand its business by consistently providing a good and affordable service for

its customers.

The E-Books and Sales Monitoring System is an on-line website for the

Innova Dental and Optical Clinic. This system is especially intended for storage

of data covering all the transactions in the clinic, for the on-line sharing of each

branch of the company and to advertise the its services being offered. The

system is developed through HTML, Php and a little Javascript scripting codes

using Dreamweaver Cs3 software, phpMyadmin and Apache in Xampp software.

The system provides an interaction between company and the

guests/visitors of the system. The partners of the clinic can share the sales and

transactions privately, because of the confidential nature of sales and

transactions. In this kind of process, the system provides security in all records of

the company and no one can easily access the sales record unless the person is

permitted to do so. The guests can interact with the owner through sending

suggestions, questions and recommendations at via email.


4/97



3.0 Statement of the Problem

Based on the interview conducted at the Innova Optics and Dental

Specialists, it was discovered that the clinic has an unorganized compilation of

different patient records and lack of information regarding account receivables

and payables that will be useful in determining if the company is making profit or

not.

4.0 General Objectives

To provide the most effective and flexible system for the improvement of

Innova Dental and Optical Clinic patients record system by designing e-Book and

Sales Monitoring Online System .

5.0 Specific Objectives

A useful system is essential to ensuring the use and acceptance of the

information system; there are several specific objectives that the researchers try

to attain when designing a system:

To create the most useful system possible

MTo make the system user-friendly

To lessen the difficulties while searching files for follow-up

To monitor the sales and generate reports of the company

To advertise the companies services using the website


5/97



6.0 Current IT Environment/Infrastructure

Laptop

6.1 Hardware Specifications

HARDWARE

Acer Laptop

Intel Dual Core 2.5 Ghz

2GB DDR2 Memory

14 LCD

160GB HDD Samsung

Table 1 Hardware Specifications

(Source: Innova Optics and Dental Specialists)

6.2 Software Specifications

SOFTWARE Specs

Windows Vista Home Edition

Microsoft office 2007

Avast Antivirus

Adobe Reader 9

Yahoo Messenger

Table 2 Software Specifications


6.3 Network Architecture

Not Available

6.4 Manpower


6/97


UNIVERSITYUNIVERSITYThe company has one employee/staff and a manager who is the owner.

6.5 Backup Recovery

All the records and transactions are stored in a drawer or storage box.

7.0 Process/Data Flow Diagrams

Data flow diagrams are used to describe how the system transforms

information. They define how information is processed and stored and identify

how the information flows through the processes.

When building a data flow diagram, the following items should be considered:

1. Where does the data that passes through the system come from and

where does it go?

2. What happens to the data once it enters the system (i.e., the inputs)

and before it leaves the system (i.e., the outputs)?

3. What delays occur between the inputs and outputs (i.e., identifying

the need for data stores)?

When systems researchers attempt to understand the information

requirements of users, researchers must be able to conceptualize how data


7/97


UNIVERSITYUNIVERSITYmove through the Innova Dental and Optical clinic, the process of transformation

that the data undergo, and what the outputs are, so these are the process and

data flow of the existing system of the said company.

7.1 Data Flow


8/97



Figure 1 Data Flow Diagram of the Existing System


8.0 Data Requirements

8.1 Forms


9/97


UNIVERSITYUNIVERSITY8.1.1 List of Forms

Dental Form

Optical Form

8.1.2 Layout of Forms

Table 3 Dental Form



10/97



Table 4 Optical Form



11/97


12/97


UNIVERSITYUNIVERSITYCase History

Case History indicates the illness or diseases of the patient before

proceeding to treatment. The doctor/employee will ask the condition of the

patient first to avoid accident and prescription of wrong medicine that is not

compatible for the illness of the patient.

Services Rendered

The services rendered to the patient in the clinic such as consultation,

extraction, restoration, prophylaxis, RCT, denture and X-Ray.

Fee

The given amount according to the service/s being rendered by the

patient.

Total

The total amount of fees according to the service/s being rendered by the

patient.

Deposit

The advance payment of the patient before performing the treatment.

Balance

The incomplete payment of the patient.

Recall Date

The assigned date where the patient needs to comeback to the clinic for

another check-up.


13/97


UNIVERSITYUNIVERSITYAttending Dentist

The name of the attending dentist who performed the medication of the

patient.

Optical Form Data Dictionary

Job No.

The assigned ID number for all the patients in the clinic by the

management. The Job No. should not be repeated and unique to avoid

redundancy.

Patients Name

The name of the patient or customer of the clinic.

Date

The given or the current date where the patient commit a consultation or

treatment in the clinic.

Age

The age of the patient.

Tel No.

The contact number of the patient in order to have a communication

between the patient and the doctors.

Address

The current and exact address of the patient.

Occupation

The job in which a person is engaged.


14/97


UNIVERSITYUNIVERSITYChief: Complain

The main complain of the patient about its condition.

RX

This isa medical prescription which is consisting of OD, OS, Add, Sph,

P.d., Cyl and Seg. Hit.

Kind of Lens

The lens prescribed for the patient.

Fee

The given amount equivalent to the service/s rendered to the patient.

Frames

The physical frame of the eye glass recommended for the optical patient.

Tints

The lens color recommended by the doctor to balance light transmission,

reduce glare and improve depth perception/color recognition.

Remarks

The final words or the recommendations of the doctor for the patient.

Total

The total amount of fees according to the service/s rendered to the

patient.

Deposit

This is the advance payment of the patient before performing the

treatment.


15/97


UNIVERSITYUNIVERSITYBalance

The remaining unpaid account of the patient.

Recall Date

The assigned date where the patient needs to comeback to the clinic for

another check-up.

8.2 Reports

The Innova Optics and Dental Specialist use ledgers or printed

document encoded by its employee for their daily, monthly and annual reports.

8.2.1 List of Reports

Not Available

8.2.2 Layout of Forms

Not Available

8.2.3 Data Dictionary of Reports

8.3.1 Entity Relationship Diagram


16/97



Figure 3 Innova Optics and Dental Specialists ERD



17/97


UNIVERSITYUNIVERSITY8.3.2 Data Dictionary of the ERD

Entity-An entity is a specific object of interest to the business area. It can be said

that in an accounting system, two things are basically necessary: Accounts and

transactions. In a customer support system, we would need to have some

information about customers, for a start. Each such unit of essential information

is named an entity, with a name and attributes.

Attributes-Each entity will normally have one or more attributes. Attributes may

be thought of as smaller pieces of information within an entity. Together they

describe our entity to the degree we find necessary.

Relationships-In a relational database, all entities have bonds between them,

expressed as relationships. A relationship is a link between to entities, and it tells

us something about which relationships exists between our entities.

9.0 Problems/Requirements List

The companys problem is the growing numbers of papers being stocked

in the storage box, because of this, it is not easy to find or recover file records.

Some of the files are not organized, because of the manual errors such as

instead of arranging the files according to its surname alphabetically and

sometimes the company employee displaced it. And because of these problems

the company is just wasting its time and experienced an additional task that

leads to additional expenses for the company.


18/97


UNIVERSITYUNIVERSITYThe following are the requirements list in improving the companys system:

1. The company must have a faster retrieval of records.

2. Less cost for operation or management of the company but produces

effective results.

3. Lessen the time of work.

4. Prevent manual errors.

5. Provides more organized and accurate records of files.

10.0 Analysis of the Existing System

The existing system of the Innova Optics and Dental Specialists is

currently using the manual information system which lacks the proper

management and control of the patients records that makes the company files

unorganized and over populated that caused to the loss of files and it is not easy

to retrieve some previous records of the patient. The manual system of the

company entails a lot of time spent in recording and recovering the files of the

patient. So, the researchers need to propose a system that can help solve all

these problems.


19/97


UNIVERSITYUNIVERSITYChapter 2

Methodology

1.0 Project Design

The E-Books and Sales On-line Monitoring System (ESOMS) for Innova

Optics and Dental Spaecialists is an On-line database website design coded in

HTML, Php and a little Javasript codes. This system has been developed through

Php coding using Dreamweaver Cs3 and with the help of Adobe Photoshop CS3.

The effects and design of the system is made through Macromedia Flash and

Cascading Style Sheets (CSS) codes.

1.1 Research Design

This is a descriptive-exploratory approach on how an on-line solution can

deliver a big impact in an organization, particularly a dental-optical company

gearing it up for global competitiveness. The researchers used both qualitative

and quantitative research methods for this proposition, where they intend to

identify the perceived strengths; benefits and even weaknesses of implementing

a website with on-line information system, as viewed by IT professionals and

students. Further, this proposal analyzes the perceived message transmitted

through the e-business with regards to the content, structure and strategy used.

Finally, the proponents look upon the proposed system and the impact it would

bring to Innova Dental and Optical Specialists Clinic.


20/97


UNIVERSITYUNIVERSITY1.2 Problem Analysis

The companys seen problems at Innova are addressed by the proponents

through the developed system. The system can easily save records for the

companys customer profiles, sales and daily transactions. The researchers

designed an organized and a user-friendly system for the company and are

logically developed to avoid errors and lost of files in the company. The system

will help lessen the time consumed in recording transactions manually and will

lessen the paper documents for the company. Most especially, the two branches

of the said company can share transactions through on-line anytime and

anywhere.

3.0 Project Development

In the first phase of the SMS house alarm system project development,

the researchers are concerned with identifying the problems, opportunities, and

objectives, this stage is critical to the success of the rest of the project, because

no one wants to waste subsequent time addressing the wrong problem.

The first phase requires that the researchers look honestly at what is

acquiring in a business. Then, together with other organization members, the

researchers pinpoint problems. Often these problems will be brought up by other,

and they are the reason why the researcher was initially called in. Opportunities

are situations that the researchers believe can be improved through the use of

computerized information system. Seizing opportunities may allow the business

to gain a competitive edge or set an industry standard.


21/97


UNIVERSITYUNIVERSITYIdentifying objectives is also an important component of the first phase.

First, the researchers must discover what the business is trying to do. Then the

analysis will be able to see if some aspect of information systems applications

can help the business reach its objectives by addressing specific problems or

opportunities.

The people involved in the first phase are the users, researchers and

systems managers coordinating the project. Activities in this phase of

interviewing user management, summarizing the knowledge obtained, estimating

the scope of the project, and documenting results. The output of the phase is a

feasibility report containing a problem definition and summarizing the objectives.

The next phase that the researchers enter is that of determining

information requirements for the particular user involved. Among the tools used

to define information requirements in the business are interactive methods such

as interviewing, sampling and investigating hard data, and questionnaires. And

unobtrusive methods, such as observing, decision makers behavior and office

environments and all encompassing methods such as proto typing.

The next phase that the system researchers undertake involves analyzing

needs, again, special tools of techniques help the researchers make

requirements determinations. One such tool is the use of data flow diagrams to

chart the input, process, and output of the business functions in a structured

graphical form. From the data flow diagrams, a data dictionary is developed that

users all the data items used in the system, as well their specifications.


22/97


23/97



4. Designing the

requirement system.

In the last phase of systems development, the researchers help implement

the information system. Some training is done by vendors, but oversight of

training is the responsibilities of the system researchers. In addition, the

researchers need to plan for a smooth conversion from the old system to the new

ones; or build a database, installing equipment, and bringing the new system into

production.

After the system is installed, it must be maintained measure that the

computer program be modified and kept up-to-date.

Figure 4 System Development Cycle

2. Determining

information

requirements

3. Analyzing System

needs.

1. Identifying

Problems,

Opportunities and

objectives

6. Testing and maintaining

the system5. Developing and

documentary system


24/97


UNIVERSITYUNIVERSITYThe proposal is the specific project or set of activities for which you the

researchers seek the grant of the new system and any support and the budget

requirements necessary to successfully complete the work. Here the researchers

look more closely at the key ingredients for developing and implementing the

project, and how to articulate these concepts in the proposal. In this brief, the

word project is used to refer to a specific intervention or activity. The first step

when planning a project is to make sure there is a strong link between the

organizations mission and the initiative the researchers are considering. The

project they planned and the funding should be part of the overall strategy for

addressing the issues. When developing the plan envision the following:

How does the project relate to the organizations mission?

What is the context in which the work and how is this unique?

How will the project change or improve the conditions of the company or

beneficiaries?

Before developing the proposed system, the researchers conduct an

interview to the Innova Optics and Dental Specialists to gather more information

in the company and analyze its problems and ask what kind of system proposal

fits for the company. Then, the researchers conceptualized what kind and

qualities of the system should be proposed in the company.

So, this is the proposed system, the system is developed through

Dreamweaver CS3 using the Dreamweaver Php and HTML where the

researchers wrote the Php and html codes. The researchers created the forms


25/97


UNIVERSITYUNIVERSITYneeded to record all the transactions in the company, while the systems layout is

developed through the use of Adobe Photoshop CS3 and Macromedia Flash for

the additional effects and graphics for the system.

4.0 Evaluation / Validation Criteria

4.1 Technical Considerations

The users only need a computer or a laptop in order to use/access

to the system, no more high specifications required in this system. The

current system of the company does not fit to its requirement to fulfill

the job.

4.2 Operations

The system is a very user-friendly, the user can easily navigate to

this on-line system but not all users can access to the companys

records of transactions, only the owner/administrator can access to it.

The on-line system can record the customer profiles, sales and daily

transactions of the company. The administrator can save, delete edit

and search the customer records.

4.3Schedule

Once the transactions are saved it is already stored in the system

database and it cannot be deleted unless the administrator will delete

the record.


26/97


UNIVERSITYUNIVERSITYThe owner can only share transactions through on-line and both of

the branch owners must have an Internet connection. The

administrator can always access to the system to add, save, delete,

edit and find the recorded transactions in the company.

4.4 Economic / Cost Effectiveness

Every owner wants a cost-effective building. But what does this mean? In

many respects the interpretation is influenced by an individual's interests and

objectives.

Is it the lowest first-cost structure that meets the program?

Is it the design with the lowest operating and maintenance costs?

Is it the system with the longest life span?

Is it the facility in which users is most productive?

Yes, the developed system is very helpful to reduce expenses in the

company and provide a good storage of transactions in the company. Instead of

buying papers, printing of forms and providing storage box/drawers for storage.

This is the system that has a full package of the necessary things for the

improvement of the company.
http://www.wbdg.org/om/om.phphttp://www.wbdg.org/design/func_oper.phphttp://www.wbdg.org/design/productive.phphttp://www.wbdg.org/om/om.phphttp://www.wbdg.org/design/func_oper.phphttp://www.wbdg.org/design/productive.php


27/97


28/97


UNIVERSITYUNIVERSITYnot for the guest/visitor of the site. Through this system, the owner can view the

other companys branch sales and customer records.

2.0 System Requirements

INNOVA OPTICS AND DENTAL SPECIALIST CLINIC are using a

Manual System for their transaction. The E-Book and Sales Online

Monitoring System for Innova Specialist required a minimum of a processor

(Dual Core 2.60 GHz) for Operating system (Windows Server 2003 Standard

Edition) and High Speed Internet Service Provider.

3.0 Hardware Requirement (Minimum and Recommended)

This includes the existing hardware facilities of the INNOVA OPTICS

AND DENTAL SPECIALISTS that are available, below are the stated

proposed hardware specification.

EXISTING HARDWARE DETAILS AND SPECIFICATION

Manual System( Papers )

Table 5 Existing Hardware

PROPOSED HARDWARE DETAILS AND SPECIFICATION

Processor Memory HDD VGA

Dual Core 2.60 GHz 1Gb 160Gb 64 128 / 256 MB

Table 6 Proposed Hardware

3.1 Servers


29/97



Table 7 Existing Server

Table 8 Proposed Server

3.2 Workstations

Laptop/Desktop Computer

3.3 Network

Not Available

3.4 Other Peripherals

3.4.1 Printer

3.4.2 Scanner

3.4.3 Router Dual band / Wireless

3.4.5 Switch Hub

EXISTING SERVER

Not Available

PROPOSED SERVER

Microsoft Server 2005


30/97


UNIVERSITYUNIVERSITYSoftware Requirements

SOFTWARE DESCRIPTION

Xampp Server

XAMPP is an easy to installApache distribution containingMySQL, PHP and Perl. XAMPP isreally very easy to install and touse - just download, extract andstart.

The distribution for Windows2000, 2003, XP and Vista. Thisversion contains: Apache,MySQL, PHP + PEAR, Perl,mod_php, mod_perl, mod_ssl,OpenSSL, phpMyAdmin,

Webalizer, Mercury MailTransport System for Win32 andNetWare Systems v3.32, Ming,JpGraph, FileZilla FTP Server,mcrypt, eAccelerator, SQLite, andWEB-DAV + mod_auth_mysql.

PhpMyAdminphpMyAdmin is a free software tool written inPHP intended to handle the administration ofMySQL over the World Wide Web. phpMyAdminsupports a wide range of operations with

MySQL. The most frequently used operationsare supported by the user interface (managingdatabases, tables, fields, relations, indexes,users, permissions, etc), while you still have theability to directly execute any SQL statement.

PhpMySql

MySQL is a database.

The data in MySQL is stored in database

objects called tables.

Table 9 Software Requirements
http://php.net/http://mysql.com/http://php.net/http://mysql.com/


31/97



4.1 Servers

Microsoft SQL Server 2005 (codenamed Yukon), released in

October 2005, is the successor to SQL Server 2000. It included native

support for managing XML data, in addition to relational data. SQL Server

2005 also allows a database server to be exposed over web services

using TDS packets encapsulated within SOAP (protocol) requests. When

the data is accessed over web services, results are returned as XML.

4.2 Workstation

Laptop/Desktop Computer

5.0 Data Requirements

6.0 People

The proposed system is used by the owner and staff of the Innova Optics

and Dental Specialists Clinic. There is also an admin that operates and

control the cycle of the proposed system and lastly the guests/visitors of the

system is also a part of the proposed system.

II. Design Instruments and Techniques

The instruments and techniques use din the collection of data for this study were:

a. Observations

Before developing the proposed system, the researchers

observed to the subject company, the purpose of this is to get a
http://en.wikipedia.org/wiki/XMLhttp://en.wikipedia.org/wiki/Relational_databasehttp://en.wikipedia.org/wiki/Web_servicehttp://en.wikipedia.org/wiki/SOAP_(protocol)http://en.wikipedia.org/wiki/XMLhttp://en.wikipedia.org/wiki/Relational_databasehttp://en.wikipedia.org/wiki/Web_servicehttp://en.wikipedia.org/wiki/SOAP_(protocol)


32/97



clearer and richer understanding of what the proponent need to do

to improve in the given company, to know what kind of system used

in the company, what are the activities inside the company and the

disadvantages of the current system in order to know what kind of

system should be proposed for the company.

b. Interviews

The researchers conduct an interview to the company to

know all the information and the problem of the company. The

researchers used cell phone as an instrument for recording the

conducted interview and gathered some paper works and forms as

a basis in developing a new system for the company.

c. Company Visit

The researchers visited some company with a computer-

based system in order to gain more knowledge about the system

requirements, the features and how their system does is

developed.


33/97



Chapter 4

Detailed Program Design Report

1.0 System Specifications

1.1 Functional

The functions of the proposed software are to advertise the company, for

recording and updating of all sales of Innova Optics and Dental Specialists Clinic.

1.1.1 System Boundaries

Figure 4 System UML

(Interaction with the customer and the system)

Customer

Owner/Admin

ProposedSoftware/

System

Inquiry and Registration

Places Services

Customer

Profile

Payments

Reports


34/97



1.1.2 System Flow

Figure 5 System UML

(Saving, Update, Edit and Deleting Customer Records)

1.2 Technical Design

1.2.1 Database

1.2.1.1 Schema

Customer

Owner/Admin

Proposed

Software/Computer

Customer Inquiry

Software Interaction

Add Records

Edit Records

Save Records

Update Records


35/97


UNIVERSITYUNIVERSITYFLOWCHART

Figure 6.0 Module Flowchart of Admin Log-in Form

LEGEND:

START

Log-inForm

IF Un andPw == True

Input Username andPassword

Verify Username andPassword

N

Display MsgBox

Y

Show Admin

Page

A

A

-Off a e connector to ADMINA

-On page connector to ENDA


36/97



Figure 6.1 Module Flowchart of Menu Form

-Off Page connector to End

DENTALFORM

DENTALDATABASE

VIEW

A

F

OPTICALFORM

OPTICALDATABASE

VIEW

SHOW DENTALFORM

SHOW DENTAL

DATABASE

PREVIEW

SHOW OPTICAL

FORM

SHOW OPTICAL

DATABASE

PREVIEW

LOGOUT

Y

N

A

B

C

D

E

A-Off page connector to ADMIN

F

A -On page connector to End

LEGEND:


37/97



Figure 6.2 Module Flowchart of Admin Account Form

B

B

NAVIGATE

MENU

ADD

DELETE

UPDATE

RECORD

LOGOUTN

Y

F

InputEntry

SelectEntry

Modify

Entry

Saving

Entry

DENTAL/OPTICAL

DATABASE

C D

Confirm

Delete?

NDelete Entry from

Database

Update Entry

from Database

Save Entry from

Database

C

C

D

A

Y

Y

Y

Y

N

N

N

N

-On page connector toDental/Optical Database

On page connector to

C

D

B -On page connector to AdminAccount

B -Off page connector to AdminAccount

LEGEND:


38/97


39/97


UNIVERSITYUNIVERSITYDental Form

Structure: Rx NO. = {Legal Characters}

Legal Characters = {0 9)

Structure: Full Name = {Legal Characters}Legal Characters = {A-Z|a-z|0-9|.}

Structure: Date = {Legal Characters}Legal Characters = {0-9}

Name : Rx No. Alias : RxNo

Data Type : Text Storage : Customer

Size : 20 Table : Customer

Format : EN -0000 Database : EBSMS

Description : Refers to the Designated Number

Name : Patient Name Alias : p_name




Description : Refers to the Designated Full Name

Name : Date Alias : Date




Description : Refers to the Designated Date


40/97



Structure: Age = {Legal Characters}Legal Characters = {0-9}

Structure: Date of Birth = {Legal Characters}Legal Characters = {0-9}

Structure: Sex = {Legal Characters}Legal Characters = {A-Z|a-z}

Name : Age Alias : Age




Description : Refers to the Designated Age

Name : Date of Birth Alias : d_birth




Description : Refers to the Designated Date of Birth

Name : Sex Alias : Sex




Description : Refers to the Designated Sex


41/97



Structure: Contact Number = {Legal Characters}Legal Characters = {0-9}

Structure: Address = {Legal Characters}Legal Characters = {A-Z|a-z|0-9}

Structures: Case History = {Legal Characters}Legal Characters = {A-Z|a-z|0-9}

Name : Contact Number Alias: contact_no




Description : Refers to the Designated Contact Number

Name : Address Alias : address




Description : Refers to the Designated Address

Name : Case History Alias : case_history




Description : Refers to the Designated Case History


42/97



Structures: Service Rendered = {Legal Characters}Legal Characters = {A-Z|a-z}

Structures: Fee = {Legal Characters}Legal Characters = {0-9}

Structures: Deposit = {Legal Characters}Legal Characters = {0-9}

Name : Service Rendered Alias : service_rendered




Description : Refers to the Designated Service Rendered

Name : Fee Alias : fee




Description : Refers to the Designated Fee

Name : Deposit Alias : deposit




Description : Refers to the Designated Deposit


43/97



Structures: Balance = {Legal Characters}Legal Characters = {0-9}

Structures: Recall Date = {Legal Characters}Legal Characters = {0-9}

Structures: Attending Dentist = {Legal Characters}Legal Characters = {A-Z|a-z}

Optical Form

Name : Balance Alias : balance




Description : Refers to the Designated Balance

Name : Recall Date Alias : recall_date




Description : Refers to the Designated Recall date

Name : Attending Dentist Alias : attending_dentist




Description : Refers to the Designated Attending Dentist


44/97



Structures: Job Number = {Legal Characters}Legal Characters = {0-9}

Structures: Patient Name = {Legal Characters}Legal Characters = {A-Z|a-z|0-9}

Structures: Age = {Legal Characters}Legal Characters = {0-9}

Name : Job Number Alias : job_no




Description : Refers to the Designated Job Number

Name : Patient name Alias : p_name




Description : Refers to the Designated Patient Name

Name : Age Alias : age




Description : Refers to the Designated Age


45/97



Structures: Contact Number = {Legal Characters}Legal Characters = {0-9}

Structures: Address = {Legal Characters}Legal Characters = {A-Z|a-z|0-9}

Structures: Occupation = {Legal Characters}Legal Characters = {A-Z|a-z}

Name : Contact Number Alias : contact_no




Description : Refers to the Designated Contact Number

Name : Address Alias : address




Description : Refers to the Designated Address

Name : Occupation Alias : occupation




Description : Refers to the Designated Occupation


46/97



Structures: Chief Complain = {Legal Characters}Legal Characters = {A-Z|a-z|0-9}

Structures: RX = {Legal Characters}Legal Characters = {A-Z|a-z}

Structures: Kinds of Lens = {Legal Characters}Legal Characters = {A-Z|a-z}

Name : Chief Complain Alias : chief_complain




Description : Refers to the Designated Chief Complain

Name : RxNo Alias : rx




Description : Refers to the Designated RX

Name : Kinds of Lens Alias : kind_lens




Description : Refers to the Designated Kinds of Lens


47/97



Structures: Fee = {Legal Characters}Legal Characters = {0-9}

Structures: Frames = {Legal Characters}Legal Characters = {A-Z|a-z|0-9}

Structures: Tints = Legal Characters}Legal Characters = {A-Z|a-z|0-9}

Name : Fee Alias : fee




Description : Refers to the Designated Fee

Name : Frames Alias : frame




Description : Refers to the Designated Frame

Name : Tints Alias : tints




Description : Refers to the Designated Tints


48/97



Structures: Remarks = {Legal Characters}Legal Characters = {A-Z|a-z|0-9}

Structures: Total = {Legal Characters}Legal Characters = {0-9}

Structures: Deposit = {Legal Characters}Legal Characters = {0-9}

Name : Remarks Alias : remarks




Description : Refers to the Designated Remarks

Name : Total Alias : total




Description : Refers to the Designated Total

Name : Deposit Alias : deposit




Description : Refers to the Designated Deposit


49/97



Structures: Balance = {Legal Characters}Legal Characters = {0-9}

Structures: Recall Date = {Legal Characters}Legal Characters = {0-9}

Name : Balance Alias : balance




Description : Refers to the Designated Balance

Name : Recall Date Alias : recall_date




Description : Refers to the Designated Recall Date


50/97



Hierarchical Input-Process-Output (HIPO)

Figure 7.0 Hierarchical Input-Process-Output ofE-Books and Online Sales Monitoring System for Clients/Site Visitors

E-BOOKS AND ONLINE SALES MONITORING SYSTEM(CLIENTS/SITE VISITORS)

0.0

LOG-IN1.0

HOME2.0

REGISTER

2.4

ABOUT US

2.1

SERVICES2.3

CONTACT US2.2


51/97



ADMINISTRATOR3.0

ADMIN ACCOUNT3.1

CUSTOMER RECORDS3.2

SERVICESRECORDS

3.3

Figure 7.1 Hierarchical Input-Process-Output ofE-Books and Online Sales Monitoring System for Administrator

E-BOOKS AND ONLINE SALES MONITORING SYSTEM(ADMINISTRATOR)

3.0

LOG-IN1.0

HOME4.0

ABOUT US4.1

SERVICES4.3

CONTACT US4.2


52/97



ADMINACCOUNT

3.1.1

ADD2.1.1.5

UPDATE2.1.1.6

EDIT2.1.1.4

DELETE2.1.1.7

SAVE2.1.1.9

CANCEL2.1.1.10

Figure 7.2 Hierarchical Input-Process-Output

Administrator log-in


53/97



Figure 7.3 Hierarchical Input-Process-Output ofAdmin account Submenu

E-BOOKS AND ONLINE SALES MONITORING SYSTEM(CLIENT)

4.0

USER-ACCOUNT4.1

HOME4.2

ABOUT US4.3

SERVICES4.5

CONTACT US4.4


54/97


UNIVERSITYUNIVERSITYFigure 7.4 Hierarchical Input-Process-Output of

Client Navigation

Figure 7.5 Hierarchical Input-Process-Output ofClient account Submenu

Input-Process-Output (IPO)

USER-ACCOUNT(CLIENT)

4.1

EDIT4.1.1

SAVE4..1.2

UPDATE4.1.3

LOG-OUT4.1.5

DELETE4.1..4

Author: Group 11 Program: E-books and Sales Online Monitoring System Date: 3/26/2010

Diagram: 1.0 Module Name: Log-in for Administrator Page: 1 of 1

Input

Username

Password

Process

Verify username

and password if

valid

If username and

password is valid,

load the homepage

If username and

password is invalid,

display message

box and allows user

until 3 trials, or else,

the program will be

terminated

Output

Home page

Warning

Message

Your

username or

password is

incorrect.


55/97


56/97



Figure 7.7 E-books and Sales Online Monitoring System

(Home for Administrator)

Input

Mouseclick

User name

Password

First Name

Last Name

MiddleName

Process

If Edit button wasselected, the userwould be able to edithis own user accountfrom the form thensave it to the

database

If Delete Accountbutton was selected,the user will bedeleted his account.

Output

Edited Profile

Message boxconfirmationfor deletingthe profile

UpdatedUser Account


Diagram: 4.0 Module Name: User Account Page: 1 of 2


57/97



Figure 7.8 E-books and Sales Online Monitoring System (User Account)

Input

Mouseclick

Process

If Dental Formsubmenu wasselected, its formwill be loaded

If Optical Recordssubmenu wasselected, its formwill be loaded

Output

AddRecords

EditRecords

UpdateRecords

SaveRecords


Diagram: 5.0 Module Name: Dental and Optical Forms for Administrator Page: 1 of 2


58/97



Figure 7.9Dental and Optical Forms for Administrator

1.2.1.3 Screen Navigation Diagram


59/97



Figure 8.0 Website Intro Design


60/97



Figure 8.1 Website Home Page

Figure 8.2 Website About Us Page


61/97



Figure 8.3 Website Services Page


62/97


63/97



Figure 8.5 Website Admin Page

(Sales menu)


64/97



Figure 8.6 Website Database Page

(Table View)

1.2.1.4 Screen Design (use UML to illustrate how a screen operates)

Website Intro Page:

Codes:

intro


65/97



Website Home Page

Codes:

INNOVA|Site


66/97




67/97




68/97


UNIVERSITYUNIVERSITYfttp


69/97



Website About Us Page

Codes:

innovaf


70/97


71/97




72/97




73/97



Website Services Page

Codes:

innovaf


74/97




75/97



fttp


76/97




77/97



Website Contact Us Page

Codes:

innovaf


78/97




79/97



fttp


80/97




81/97



Website Dental Form Page

Codes:

INNOVA|Site


82/97


83/97




84/97




85/97



Website Optical Form Page

Codes:

INNOVA|Site


86/97




87/97




88/97




89/97


90/97


UNIVERSITYUNIVERSITYDental DatabaseRecords:RxNoPatients_nameDate_mDate_dDate_yAgeBirthday_mBirthday_dBirthday_ySexTelnoCellno&n

bsp;AddressDiabetesAllergiesUnder_medicationHypertensionAsthmaOther_diseasesCosultation_feeExtraction_feeRestoration_feeProphylaxis_feeRCT_feeDenture_feeXRay_feeOrthodonticsAttending_dentistRecall

_dateTotal

DepositBalance3355Michael S. EscuetaFebruary14201019June181990Male6734632409224155318Quezonon1000100010001000100010001000sadsdoctor2012-09-007000300040003356Jonathan CayananEstelleroFebruary23

201019August51991Malenone091842943752924 king solomon st.Camarin Caloocan Cityalifunga2001000000-00-003389Gerrad DanaoMarch6


91/97


UNIVERSITYUNIVERSITY201021March111989Male373-54-6309105427507QuezonCity

0000-00-003390Kenneth DanarMarch7201018April11991Female737-24-5609301575485QuezonCity0000-00-00

1.2.2 Forms

1.2.2.1 Inventory

1.2.2.2 Layout

1.2.2.3 Data Dictionary

1.2.3 Reports

1.2.3.1 Inventory

1.2.3.2 Layout

1.2.3.3 Data Dictionary

1.3Program Design (use UML to illustrate how the modules of the system

works)

-each program unit should have a corresponding diagram

(e.g. collaboration, sequence, activity or state diagrams)

1.4Security Module Design


92/97


UNIVERSITYUNIVERSITY1.5Backup and Archiving Design

1.6 Cost Benefit Analysis (CBA): Existing versus Proposed

Innova Optics and Dental Specialists Clinic

E-Books and Sales Online Monitoring System

Cost Benefit Analysis of Existing system

Schedule1. Hardware Cost

LAPTOP SPECIFICATIONSModel: Acer Aspire AS4535-842G25Mn

Source: Acer Store, SM North Annex

Monthly Annually

Php 201.52 Php 2,418.24

Qty Specification Cost Price Total

1 Processor : AMD Turion X2 Ultra DualCore ZM84 (2.3Ghz / 2MB)

1 Video : ATI Radeon HD3200 with2048 Hypermemory

1 Storage : 250GB SATA HDD

1 Memory : 2GB DDR2 Memory(Upgreable to 4GB)

1 Display : 14" HD 1366 x 768 pixelresolution, high-brightness

1 Acer Cystal Eye Webcam1 Built in wireless lan 802.11abg

1 Built in 8X DVD-Super Multi double-layer drive

2 Built in Speakers (3D sonic)

1 Printer

1 Printer

Total Php 32,000

WHOLE

PACKAGE


93/97


94/97


UNIVERSITYUNIVERSITYPhP 388.83 PhP 4,000.00

Note: all salvage value is 20 % of actual price

Schedule3. Utilities Expense

Qty Item Watts/hour

kW/hour

kW/day

kW/day

Totalwatts

No. ofdays

Consumption

1 Laptop 250 0.25 8 2 16 27 432

1 Printer 20 0.02 8 0.16 0.32 27 8.64

1 Aircon 750 0.8 8 6.4 12.8 27 345.6

3 Light(50w) 50 0.05 8 0.4 3.2 27 86.4

Total 872.64 kWh

Schedule4. Furniture and Fixture

Qty Particular Cost Price Total Price

2 Cabinet P3,000 P6,000

2 Office Table P2,500 P5,000

3 Single Chair P800 P2,400

1 Group Chair P2,500 P2,500

Total P15,900

Source: Sanyang Intertrade Corporation

Monthly Annually

Php 212 Php 2,544

Yearly Depreciation Cost = (Actual cost Salvage Value) / Estimated Life


95/97


96/97


UNIVERSITYUNIVERSITY The clients enjoyed the benefits of using the Software in doing their

transactions with the Innova Optics and Dental Specialists Clinic.

The proposed software is considered to be efficient, advanced and

inexpensive.

1.2 Recommendations

Although, the implementation of E-Books and Sales Online Monitoring

System in the Innova Optics and Dental Specialists Clinic is already highly

successful, the company should still undergo some improvements, like any other

systems. Improving security of their software and website is the most important

factor that the company should consider. The other factors that should be

improved by Innova Optics and Dental Specialists Clinic are their accuracy rate

in order to be more efficient. The company should also increase the number of

supported services in order to maintain their clients. At the same time they

should also attract more customers. In order to achieve this, the clinic firm should

have proper and wide marketing and advertisement here in the Philippines.

Finally, the company could make use of database as a strategic weapon and


97/97


UNIVERSITYUNIVERSITYnew marketing techniques that will give those gains from saving and increased

revenues.

Software First Docu Final Proof2

Documents

Transcript of Software First Docu Final Proof2