Society of Plastics Engineerss3.amazonaws.com/rdcms-spe/files/production/public/Documents/By… ·...

Society of Plastics Engineers, Inc.

List of Operating Policies

By Policy Number

Policy No. Title Bylaw Link Revision Date

001 Policy on Policies 16 11/27/17

002 Policy not active n/a n/a

003 Conflicts of Interest 3.5 12/05/17

004 Committees and Sub-Committees 14 08/20/16


006 Honored Service Member Election Committee 4.2.1.4 08/20/16

007 Fellows Election Committee 4.2.1.3 08/20/16

008 Anti-Trust 3.6 08/20/16

009 Member Use of Society Name, Logo and Symbols 3.4 08/20/16

010 Copyright, Trademark and Trade Name 3.4 08/20/16

011 Unemployed Members 15.2.2.5 08/20/16

012 Disciplinary Review Procedures for Individual Members 4.4 08/20/16

013 Section Establishment and Ongoing Requirements 9 08/20/16

014 Division Establishment and Ongoing Requirements 10 08/20/16

015 Special Interest Group Formation 11 08/20/16

016 Student Chapter Formation and Ongoing Requirements 12 08/20/16

017 Election of Councilors 8 08/20/16

018 Establishment of a Quorum for Council and Committee Meetings 5.3 08/20/16


020 Code of Ethics 3.7 08/20/16



023 Nominating Committee 14.7.3 08/20/16


025 Confidentiality of Meetings 5.6 08/20/16

026 SPE Europe Geographic Area 1.3.1 08/20/16

027 Student Chapter Deactivation 12 08/20/16

028 Voluntary Deactivation of an SPE Section 9 08/20/16

029 Voluntary Deactivation of an SPE Division 10 08/20/16

030 TopCon and Event Royalties 5.5 08/20/16

031 Intellectual Property 3.9 08/20/16

032 Qualifications and Job Descriptions for Council Officers 7 08/20/16

033 Qualifications and Job Description for chief staff executive 13 08/20/16

034 3-Year Operating Plan 16.4 08/20/16


036 Member Benefits and Privileges 4 07/20/17

037 Executive Board Roles & Responsibilities 14.7.1 11/27/17

038 Finance Committee Roles & Responsibilities 14.7.2 07/20/17

039 SPE Foundation Board 14.7.6 11/27/17

040 Divisions Committee 7.7.6.2 07/20/17

041 Sections Committee 7.7.6.1 07/20/17

042 Performance & Compensation Committee 14.7.7 07/20/17

Society of Plastics Engineers, Inc.

List of Operating Policies

By Subject

Policy No. Title Bylaw Link Revision Date

Standing Policies

003 Conflicts of Interest 3.5 12/05/17

008 Anti-Trust 3.6 08/20/16

009 Member Use of Society Name, Logo and Symbols 3.4 08/20/16

010 Copyright, Trademark and Trade Name 3.4 08/20/16

020 Code of Ethics 3.7 08/20/16

025 Confidentiality of Meetings 5.6 08/20/16

031 Intellectual Property 3.9 08/20/16

Membership

006 Honored Service Member Election Committee 4.2.1.4 08/20/16

007 Fellows Election Committee 4.2.1.3 08/20/16

011 Unemployed Members 15.2.2.5 08/20/16

012 Disciplinary Review Procedures for Individual Members 4.4 08/20/16

036 Member Benefits and Privileges 4 07/20/17

Chapters

013 Section Establishment and Ongoing Requirements 9 08/20/16

014 Division Establishment and Ongoing Requirements 10 08/20/16

015 Special Interest Group Formation 11 08/20/16

016 Student Chapter Formation and Ongoing Requirements 12 08/20/16

026 SPE Europe Geographic Area 1.3.1 08/20/16

027 Student Chapter Deactivation 12 08/20/16

028 Voluntary Deactivation of an SPE Section 9 08/20/16

029 Voluntary Deactivation of an SPE Division 10 08/20/16

Governance

001 Policy on Policies 16 11/27/17

017 Election of Councilors 8 08/20/16

018 Establishment of a Quorum for Council and Committee Meetings 5.3 08/20/16

032 Qualifications and Job Descriptions for Council Officers 7 08/20/16

033 Qualifications and Job Description for chief staff executive 13 08/20/16

034 3-Year Operating Plan 16.4 08/20/16

037 Executive Board Roles & Responsibilities 14.7.1 11/27/17

Committees

004 Committees and Sub-Committees 14 08/20/16

023 Nominating Committee 14.7.3 08/20/16

038 Finance Committee Roles & Responsibilities 14.7.2 07/20/17

039 SPE Foundation Board 14.7.6 11/27/17

040 Divisions Committee 7.7.6.2 07/20/17

041 Sections Committee 7.7.6.1 07/20/17

042 Performance & Compensation Committee 14.7.7 07/20/17

Events

030 TopCon and Event Royalties 5.5 08/20/16

Society of Plastics Engineers Operating Policy Number 001

Policy on Policies

Original Approval Date: September 30, 2006

Original Effective Date: September 30, 2006

Revision Approval Date: 08/20/16, 11/27/17

Revision Effective Date: 08/20/16, 11/27/17

I. Scope:

A. The purpose of this operating policy is to define the format to be used for Operating

Policies and the approval process for changes to Operating Policies.

II. Responsibility:

A. Establishing Body: The SPE Executive Board is responsible for the establishment

of this operating policy.

B. Amendment or Abolition:

1. Qualified Body: The SPE Executive Board is the only group authorized to

change this operating policy.

2. Amendment or Abolition Mechanism:

a. This operating policy may be amended by a majority of the Executive

Board voting at a properly called Executive Board meeting.

b. This operating policy may be abolished only by a two-thirds majority of the

Executive Board voting at a properly called Executive Board meeting.

3. Maintaining Body: The Bylaws and Policy Committee, together with the Staff

at Headquarters, is responsible for the maintenance of this operating policy.

III. Policy Definition:

A. Operating Policy Format

Appendix A to this Operating Policy shows the format to be used for all SPE

Operating Policies.

1. Note: For the purposes of the Society of Plastics Engineers and its Affiliate

Groups, an Operating Policy is defined as the course or method of action which

shall be taken by SPE, SPE Affiliate Groups, or individuals when there are, or

might be, multiple, reasonable courses of action available to be taken.

B. Operating Policy Approval Process

1. There is a need identified to either create a new Operating Policy or change an

existing Operating Policy.

2. A request goes to the Bylaws and Policies Committee to prepare the necessary

document.

3. The Bylaws and Policies Committee meets to prepare the necessary document

and votes to agree on the final version to be presented for approval.

4. The appropriate document is published for EB review.

5. The appropriate document is presented to the EB by the Bylaws and Policies

Committee chairperson or designee, and a motion is made to accept the

document.

a. Some editing may occur during the discussion to add clarification but not

change meaning.

b. Significant changes to the document require sending the document back to

the Bylaws and Policies Committee for further review and modification.

6. EB votes on the document including any editing done per 5.i.

7. Effective date of the document is the date of the EB meeting at which the

document is approved.

8. The Bylaws and Policies Committee works with SPE Staff to publish the

approved document within 15 days of the effective date.

Society of Plastics Engineers Policy Number 001

Appendix A

Format for SPE Operating Policies

Society of Plastics Engineers Operating Policy Number (to be assigned by Bylaws & Policies Committee upon approval)

Name of Operating Policy

Original Approval Date:

Original Effective Date:

Revision Approval Date:

Revision Effective Date:

I. Scope:

A. What the operating policy is intended to cover, i.e., the range of situations in which

this particular course of action is to be taken by an SPE group or individual

II. Responsibility:

A. Establishing Body: The group responsible for establishment of this operating policy


1. Qualified Body: The group empowered to amend, revise or abolish this

operating policy

2. Amendment or Abolition Mechanism: How the operating policy is to be

amended, revised or abolished, e.g., two-thirds majority or simple majority of

the committee, etc.

C. Maintaining Body: The group responsible for maintenance of this operating policy,

i.e., who is required to retain the definitive copy of the current operating policy

III. Operating Policy Definition:

A statement or statements, in numbered outline form, of the entire operating policy


Conflicts of Interest



Revision Approval Date: 07/27/15; 08/20/16; 12/05/17

Revision Effective Date: 07/27/15; 08/20/16; 12/05/17

I. Scope:

A. The purpose of the conflicts-of-interest policy is to protect the SPE’s interest when

SPE is contemplating entering into a transaction or arrangement that might benefit

the private interest of an officer, volunteer leader or staff member of the SPE. This

policy is intended to supplement but not replace any applicable state or national

laws governing conflicts of interest applicable to nonprofit and charitable

corporations. This policy covers all SPE members, all SPE volunteers and all SPE

Staff members.

II. Responsibility:

A. Establishing Body: The Executive Board is responsible for establishment of this

operating policy per SPE Bylaws Article 3.5.


1. Qualified Body: The Executive Board is the only group authorized to change

this operating policy. This authority may not be further delegated.




b. This operating policy may be abolished only after abolishment of Article

3.5 by the Executive Board at a properly called Executive Board meeting.

C. Maintaining Body: The Bylaws and Policy Committee, together with the Staff at

Headquarters, is responsible for the maintenance of this operating policy.


A. Interested Person

1. Any Councilor, including Councilors-at-Large; member of a Society-level

committee with Council-delegated powers; or Staff member who has a direct or

indirect financial interest, as defined below, is an Interested Person. If a person

is an interested person with respect to any parent or subsidiary or affiliate of the

SPE, he or she is an interested person with respect to all entities in the system.

B. Financial Interest

1. A person has a financial interest if he or she has, directly or indirectly, through

business, investment, or family

a. an ownership or investment interest in any entity with which the SPE has a

transaction or arrangement;

b. a compensation arrangement with the SPE or with any entity or individual

with which the SPE has a transaction or arrangement; or

c. a potential ownership or investment interest in, or compensation

arrangement with, any entity or individual with which the SPE is

negotiating a transaction or arrangement.

2. Compensation includes direct and indirect remuneration, as well as gifts or

favors that are substantial in nature.

3. A financial interest is not necessarily a conflict of interest. Under this policy, a

person who has a financial interest may have a conflict of interest only if the

Council or appropriate committee decides that a conflict of interest exists. In

general, an interest of more than one percent of a company’s stock, or an

equivalent amount of other financial instruments of a single company, may be

considered a conflict of interest. Generally, holdings within mutual funds will

not be considered as a financial interest.

C. Duty To Disclose

1. In connection with any actual or possible conflicts of interest, an interested

person must disclose the existence of any potential financial interest and must

be given the opportunity to disclose all material facts to the chief staff

executive, the Executive Board (in the case of potential conflicts of interest

involving the chief staff executive or Staff), and members of Society-level

committees considering the proposed transaction or arrangement.

D. Determining Whether a Conflict of Interest Exists

1. After disclosure of the financial interest and all material facts, the Council, the

Executive Board (in the case of potential conflicts of interest involving the

chief staff executive or Staff) or committee shall determine, without the

interested person present, if a conflict of interest exists or appears to exist. The

remaining board or committee members shall decide if a conflict of interest

exists.

E. Procedures for Addressing the Conflict of Interest

1. An interested person may make a presentation at the Council or committee

meeting, but after such presentation, he or she shall leave the meeting during

the discussion of, and the vote on, the transaction or arrangement that results in

the conflict of interest.

2. The President of the SPE or chair of the committee shall, if appropriate, appoint

a disinterested person or committee to investigate alternatives to the proposed

transaction or arrangement.

3. After exercising due diligence, the Council or committee, as appropriate, shall

determine whether the SPE can obtain a more advantageous transaction or

arrangement with reasonable efforts from a person or entity that would not give

rise to a conflict of interest.

4. If a more advantageous transaction or arrangement is not reasonably attainable

under circumstances that would not give rise to a conflict of interest, the

Council or committee shall determine by a majority vote of the disinterested

members whether the transaction or arrangement is in the SPE’s best interest

and for its own benefit, and whether the transaction is fair and reasonable to the

SPE and shall make its decision as to whether to enter into the transaction or

arrangement in conformity with such determination.

F. Violations of the Conflicts-of-Interest Policy

1. If the Council or committee has reasonable cause to believe that a member has

failed to disclose actual or possible conflicts of interest, it shall inform the

member of the basis for such belief and afford the member an opportunity to

explain the alleged failure to disclose.

2. If, after hearing the response of the member and making such further

investigation as may be warranted in the circumstances, the Council or

committee determines that the member has in fact failed to disclose an actual or

possible conflict of interest, it shall take appropriate disciplinary and corrective

action, up to and including expulsion from the committee or the SPE, in

accordance with SPE Bylaws and Policies.

IV. Records of Proceedings:

A. The minutes of the Council and Society-level committee meetings shall contain

1. The names of the persons who disclosed or otherwise were found to have a

financial interest in connection with an actual or possible conflict of interest,

the nature of the financial interest, any action taken to determine whether a

conflict of interest was present, and the Council’s or committee’s decision as to

whether a conflict of interest in fact existed.

2. The names of the persons who were present for discussions and votes relating

to the transaction or arrangement, the content of the discussion, including any

alternatives to the proposed transaction or arrangement, and a record of any

votes taken in connection therewith.

V. Compensation:

A. Officers, Councilors and Staff Members who receive compensation, directly or

indirectly, from the SPE, whether as employees or independent contractors, as

allowed under III.E.4, are precluded from voting as a member on any committee on

matters pertaining directly to such allowed contracts or arrangements under III.E.4.

Reimbursement of reasonable, actual expenses is not considered compensation.

VI. Notifications:

A. This policy shall be posted on the SPE website.

B. Members shall be reminded, at every Society-level meeting, of the necessity to

adhere to this policy. It is suggested that members of affiliate groups (e.g. Sections,

Divisions, The SPE Foundation) also be reminded.

C. New members of the governance groups of the Society, and new SPE staff

members, shall be provided a copy of this policy.

VII. Periodic Reviews:

A. To ensure that the SPE operates in a manner consistent with its charitable purposes

and that it does not engage in activities that could jeopardize its status as such an

organization, periodic (at least biennial) reviews shall be conducted. The periodic

reviews shall be the responsibility of the Executive Board, may be delegated to

disinterested SPE members, and at a minimum, shall include the following subjects:

1. whether compensation arrangements and benefits are reasonable and are the

result of arm’s-length bargaining

2. whether acquisitions of property and services from any person result in

inurement or impermissible private benefit

3. whether partnership and joint venture arrangements and arrangements with

management service organizations (if any) conform to written policies, are

properly recorded, reflect reasonable payments for goods and services, further

the corporation’s charitable purposes, and do not result in inurement or

impermissible private benefit

4. whether agreements to provide charitable services and agreements with other

service providers and third parties further the corporation’s charitable purposes

and do not result in inurement or impermissible private benefit.


Committees and Subcommittees (See also SPE Bylaws Article 14.)



Revision Approval Date: 08/20/16

Revision Effective Date: 08/20/16

I. Scope:

A. The purpose of this operating policy is to outline the general protocols for the

establishment and operation of SPE Committees. The protocols governing

establishment of committees of SPE affiliate bodies (e.g. Division and Sections),

will be outlined in the governing documents of those affiliate bodies and must be in

general accordance with Robert’s Rules of Order.

II. Responsibility:


policy.



this policy. This authority may not be further delegated.


a. This policy may be amended by a majority of the Executive Board voting at

a properly called Executive Board meeting.

b. This policy may be abolished only by a two-thirds majority of the Executive


C. Maintaining Body: The Bylaws and Policies Committee, together with the Staff at

Headquarters, is responsible for the maintenance of this policy.


A. Definitions:

1. Note: In this document, the words Committee and Subcommittee are used

interchangeably, unless otherwise specified.

2. Charter: The purpose, range of task, scope of task, and authority of a

committee; the committee’s general operating precepts. A charter may be an

independent document or enclosed in another document, e.g. meeting minutes.

3. Committee: A group organized to perform a specific task or tasks within a

larger body.

4. Subcommittee: A subordinate body organized as part of a committee in order to

assist the committee in its work; typically subcommittee members are a subset

of the committee.

5. Committee Levels of the SPE

a. Standing Committee: A committee who establishment is required by the

bylaws of SPE, and whose characteristics are generally described in the

bylaws. (E.g. Council Committee of the Whole, Executive Board, Finance

Committee). Standing Committees may be established or eliminated only

through the formal bylaw change process.

b. Regular Committee: A committee or subcommittee which traditionally

continues in its existence but is not defined as a standing committee. Such

committees must be renewed every year by the establishing position (e.g.

President) or body (e.g. Council). Membership on such committees may be

ex officio (defined by position, e.g., Past Presidents’ Advisory Board) or

named by the establishing body or position (e.g., Technical Advisory

Board), or both. The characteristics of such bodies may be described in

their charters, the SPE Operating Plan, or SPE policies. Regular

committees may be established or eliminated according to policies or by

legislative action by the establishing body or position.

c. Ad hoc Committee: A committee or subcommittee established to perform a

specific task or objective. The characteristics of such a body shall be

described in its charter; the responsibility for creating the charter is that of

the establishing position or body. Such characteristics may be independent

or may be included in another document, e.g. the SPE Operating Plan. Ad

hoc committees may be established or eliminated according to policies, the

committee’s charter or by legislative action by the establishing body or

position.

1. Duration: An ad hoc committee exists from the time of its formation

until the completion of its task, or the end of the term of the person or

body which established the committee, whichever is shorter. An ad

hoc committee may be reappointed by the appropriate body or

position.

B. Establishment of Committees and Subcommittees

Within SPE, committees and subcommittees may be established several ways. In

order of precedence, these ways are (the item higher in the list taking precedence

over the lower item):

1. National, State or Local laws

2. The documents governing SPE (e.g. bylaws);

3. Policies established by SPE;

4. Action of the Council of SPE;

5. Action of the presiding officer of SPE (typically, the SPE President), in

accordance with Robert’s Rules of Order;

6. Action of the Chair of a specific SPE Committee

7. Note: Each year, the Operating Plan establishes the official list of the ad-

hoc committees for that year. This list may change during the year in

accordance with items III.A.5.c. and III.B.1-6.

C. Population of Committees

1. Chair: The Chair of an SPE Society-level Committee shall be appointed by the

SPE President. Ratification of such appointment shall be voted on by the SPE

Council at the earliest opportunity. The chairs of subcommittees may be

appointed by the Chair of the committee.

2. Members: Unless otherwise stipulated in governing documents, the members of

the committee may be named by the Chair.

3. Number: Unless otherwise stipulated in governing documents or the committee

charter, a committee shall be composed of the Chair and a minimum of three

other members.


Honored Service Member Election Committee

Original Approval Date: January 27, 2007

Original Effective Date: January 27, 2007

Revision Approval Date: 05/19/15; 08/20/16

Revision Effective Date: 05/19/15; 08/20/16

I. Scope:

A. The purpose of this policy is to outline the establishment and functions of the

Honored Service Member Election Committee and the means by which it operates.

II. Responsibility:


operating policy.


1. This operating policy may be amended by the Chair of the Committee with the

advice and consent of the Committee and the SPE President.

2. This operating policy may be abolished only after abolishment of Bylaws

Article 4.2.1.4 by a two-thirds majority of the Executive Board voting at a

properly called Executive Board meeting.



III. Composition and Purpose:

A. Composition of Committee

1. This committee shall be composed of nine or more members, including the

Chair, all of whom must be Honored Service Members or Distinguished

Members of SPE.

2. The terms of committee members shall be three years, commencing at the close

of the last Council Meeting of the year and shall be staggered, to the extent

practical, over a three-year period (i.e. one-third of committee members should

retire each year).

B. Purpose of Committee

1. The purpose of the Honored Service Member Election Committee is to annually

elect Honored Service Members from a list of eligible candidates. Such

election shall be by a two-thirds vote of the Committee. Upon the conclusion

of the election, the Executive Board shall be promptly notified of the results.

2. In the event a committee member abstains from voting (recusal) on a particular

candidate because of conflict of interest, the vote to elect shall be by two-thirds

of the remaining members. (See V.C.3. below)

3. In the event the Executive Board does not ratify the Honored Service Member

election presented by the Honored Service Member Election Committee, the

Executive Board will remand the election back to the Honored Service Member

Election Committee for further discussion of specific written objections or

issues determined and raised by the Executive Board. Upon careful

consideration of these written objections or issues, the Honored Service

Member Election Committee, on a timely basis, will adjust the election as it

deems appropriate and promptly notify the Executive Board.

IV. Honored Service Member Criteria

A. To be elected an Honored Service Member, a candidate shall

1. have been awarded the President's Cup; or

2. have demonstrated long-term, outstanding service to, and support of, the

Society and its objectives (long term is defined as 10 or more years of service);

a. be sponsored, in writing, by the Board of Directors of at least one Section,

Division, or Special Interest Group, or by a Committee of the Society

organized for this purpose;

b. have a minimum of eighteen experience credits and have been a Senior

Member in good standing for six consecutive years.

B. The level of Honored Service Members shall at no time exceed one-twentieth of the

voting members in good standing of the Society.

V. Duties, Roles and Responsibilities:

A. Committee Chair

1. General oversight of entire HSM process and recognition.

2. Selects/appoints individuals as committee members. (see Policy 004, III.C.2)

3. Works with Staff Liaison to send letter to SPE leadership requesting

nominations, including revised resubmissions from prior unsuccessful

candidates.

4. Conducts quality check of all completed applications to identify areas that need

additional / more complete information.

5. Notifies process champions, with copy to candidates, of areas that need


6. Notifies candidates, with copy to process champions, whose applications are

withdrawn from consideration for current year (because application is deemed

to be incomplete).

7. Conducts HSM Election Committee meeting to elect recipients.

8. Prepares report for the Executive Board listing candidates recommended for

HSM election along with a paragraph explaining the recommendation.

9. Is available to discuss with the SPE President the reasons unsuccessful

candidates were not elected.

B. Vice Chair

1. Presides at any meeting in the absence of the Chair.

2. Works with the Chair to notify process champions, with copy to candidates, of

areas that need additional / more complete information.

3. Works with Chair to notify candidates, with copy to process champions, whose

applications are withdrawn from consideration for current year (because

application is deemed to be incomplete).

4. Performs such other duties as may be delegated by the Chair or the Committee.

C. HSM Election Committee Members

1. Review applications, assign discretionary points, send total points

allotted/application and recommendation for election back to Staff Liaison.

2. Upholding reasonable standards of eligibility, participate in Election meeting

and elect recipients for current year.

3. If bias toward a particular candidate could be deemed a conflict of interest, a

committee member is obligated to recuse him/herself from discussion of and

voting on that candidate. (See III.B.2 above)

D. Staff Liaison

1. Communicates HSM criteria and nomination procedures, including intent of

member grade, prestige level, etc. to SPE leadership.

2. Ensures that HSM application and policy are posted on the SPE website.

3. Conducts HSM training session for sponsors, process champions and interested

individuals.

4. Sends letter to SPE leadership requesting nominations, including resubmissions

from prior unsuccessful candidates.

5. Verifies that candidates meet minimum HSM criteria. (See Section IV)

6. Checks applications upon receipt and contacts process champion to confirm

receipt and/or notify him/her that application is incomplete.

7. Sends completed applications to Committee Chair for review.

8. Provides all completed applications to HSM Election Committee members.

9. After committee review, compiles total points per application per reviewer in a

spreadsheet and sends it to all committee members.

10. Sets up HSM Election Committee meeting.

11. Emails each process champion, attaching letter that will be sent to candidate

via mail.

12. Sends letter of regrets to those candidates not selected.

13. Works with SPE Awards Team chair to coordinate notification of presentation

at ANTEC.

14. Aids in presentation at ANTEC.

E. Executive Board Liaison

1. Participates (without vote) in Election Committee meeting.

2. Assists Committee Chair in preparation of report for the Executive Board

listing candidates recommended for HSM election along with a paragraph

explaining the recommendation.

3. Presents candidates list at Executive Board Meeting and facilitates

discussion/answers questions, etc.

VI. Application

A. The “Honored Service Member Guidelines and Application” shall be available on

the SPE website (www.4spe.org) and directly from SPE Headquarters.

1. The application consists of

a. Nomination Form – provides information on the candidate, the sponsor, and

the process champion

b. Volunteer Activity Form – outlines candidate’s service to SPE

c. Point System Spreadsheet – used to determine the eligibility of potential

http://www.4spe.org/

candidates by assigning point values to the service outlined on the

Volunteer Activity Form

d. Five Most Important Achievements – asks candidates to describe their five

most important achievements as an SPE volunteer e. Sponsor Statement – completed by an individual who knows the candidate

well, this statement should help put the candidate’s contributions into

perspective for the reviewers

B. Participants in Nominating Process

1. Nominating Organization – the board of directors of a Section, Division,

Special Interest Group (SIG), or a committee of the Society organized for this

purpose

2. Candidate – the individual nominated for the HSM member grade

3. Sponsor – one or more individuals who provide a statement verifying the

candidate’s achievements/contributions

4. Process Champion – the individual coordinating the completion and submission

of the application on behalf of the Section, Division, or SIG

Appendix A: Timetable for HSM Election Process

TIMETABLE FOR HSM ELECTION PROCESS

Process Step Who By When

1. Appoint an HSM Election Committee Chair SPE President ANTEC

2. Fill HSM Election Committee with current

Honored Service Members and Distinguished

Members

Committee Chair/

Staff Liaison/

Awards Team Chair

June 1

3. Communicate HSM criteria and nomination

procedures, including

a. Send letter to SPE leadership requesting

nominations, including revised

resubmissions from prior unsuccessful

candidates

b. Post on SPE website

c. Include notice in Leadership e-News

d. Email blast

Committee Chair/

Staff Liaison

July 1

4. Process Champions and Sponsors selected by

nominating group (Section/Division/SIG)

Section/Division/SIG Rolling

No later than

August 1

5. Conduct online training re HSM process for

Sponsors, Process Champions, and interested

individuals.

Staff Liaison third week of

August

6. Process Champions submit completed

applications to SPE Staff Liaison

Section/Division/SIG

Process Champions

Third Friday

in October



7. Staff Liaison checks applications (within 7 days

of receipt) and contacts Process Champion to

confirm receipt and/or notify that application is

incomplete

Staff Liaison Rolling

(within 7

days of

receipt of

application)

8. Staff Liaison sends completed applications to

Committee Chair


No later than

fourth Friday

in October

9. Conduct a quality check of all completed

applications to identify weak paperwork

Committee Chair /

Vice Chair

Rolling

No later than

second

Friday in

November

10. Notify Process Champions of areas that need

additional/more complete information

Note: the Staff Liaison and Candidate should be

copied in this notification

Committee Chair /

Vice Chair

Rolling

No later than

second

Friday in

November

11. Deadline for submission of requested additional

information

Process Champion Last week in

November

12. Notification sent to Candidates whose

applications are withdrawn from consideration

for current year (because application is deemed

to be incomplete)

Note: the Process Champion, Committee Chair

and SPE chief staff executive will be copied on

this notification

Staff Liaison Last week in

November

13. Provide completed applications to HSM

Election Committee members (include recusal

statement in letter)

Staff Liaison December 1

14. Individually review applications, assign

discretionary points, send total points allotted

per applicant and recommendation for election

back to Staff Liaison

Committee Mid-

December

15. Staff Liaison compiles points and sends all

scoring back to Committee

Staff Liaison Third week

of December

16. HSM Election Committee meeting Committee First week of

January

17. EB Liaison documents reasons for decisions

made during meeting

Executive Board

Liaison

First week of

January



18. Executive Board Liaison and HSM Election

Committee Chair develop report of HSM review

outcome with reasons for decisions made

Committee

Chair/Executive Board

Liaison

Second week

of January

19. Present report of HSM review outcome to

Executive Board

Executive Board

Liaison

Second week

of January

20. Executive Board reviews HSM review outcome

report for ratification

Executive Board At January

Executive

Board

Meeting


made by Executive Board

Executive Board

Liaison

Mid- to end-

January

22. EB Liaison forwards documentation of EB

meeting to HSM Election Committee Chair

Executive Board

Liaison

By end of

January

23. EB Liaison and HSM Election Committee Chair

discuss any election disparity

Executive Board

Liaison / HSM

Election Committee

Chair

February 1

24. Resolve any election disparity. Finalize HSM

election results and promptly notify the SPE

Executive Board.

HSM Election

Committee Chair /

Executive Board

Liaison / SPE

President

First week of

February

25. Contact by phone each candidate who is elected

to congratulate him/her

President By mid-

February

26. Contact by phone each candidate who was NOT

elected, giving him/her a chance to ask “why”

President By mid-

February

27. Email each Process Champion, attaching letter

that will be sent to candidate via mail

Staff Liaison By mid-

February

28. Send letter of regrets to those candidates not

elected


February

29. Send letter of congratulations, with logistics of

presentation, to all new HSMs

Awards Team Chair By mid-

February

30. Communicate:

– Publish the list of new HSMs

– Add to published list of all HSMs

Awards Team Chair By March 31

31. Produce recognition and organize presentation at

ANTEC

Awards Team Chair ANTEC


Fellows Election Committee





I. Scope:

A. The purpose of this operating policy is to outline the establishment and functions of

the Fellows Election Committee and the means by which it operates.

II. Responsibility:


operating policy.




2. This operating policy may be abolished only after abolishment of Bylaw Article

4.2.1.3 by a two-thirds majority of the Executive Board voting at a properly

called Executive Board meeting.



III. Establishment, Composition and Purpose:


1. This committee shall be composed of nine or more members, including the

Chair, all of whom must be Fellows of the Society or Distinguished Members

of SPE.

2. The terms of committee members shall be three years, commencing at the close

of the last Council Meeting of the year and shall be staggered, to the extent

practical, over a three-year period (i.e. one-third of committee members should

retire each year).


1. The purpose of the Fellows Election Committee is to elect Fellows of the

Society annually from the list of eligible candidates. Such election shall be by a

two-thirds majority of the Committee members voting. Upon the conclusion of

the election, the Executive Board shall be promptly notified of the results.

2. In the event a committee member abstains from voting (recusal) on a particular

candidate because of conflict of interest, the vote to elect shall be by a two-

thirds majority of the remaining members voting. (See V.C.3. below)

3. In the event the Executive Board does not ratify the Fellows election presented

by the Fellows Election Committee, the Executive Board will remand the

election back to the Fellows Election Committee for further discussion of

specific written objections or issues determined and raised by the Executive

Board. Upon careful consideration of these written objections or issues, the

Fellows Election Committee, on a timely basis, will adjust the election as it

deems appropriate and promptly notify the Executive Board.

IV. Fellow of the Society Criteria

A. To be elected a Fellow of the Society, a candidate shall meet the requirements as

described in Bylaw 4.2.1.3.

V. Duties, Roles and Responsibilities:

A. Committee Chair

1. General oversight of entire Fellows process and recognition.

2. Selects/appoints individuals as committee members. (see Policy 004, III.C.2)

3. Works with Staff Liaison to send letter to SPE leadership requesting

nominations, including revised resubmissions from prior unsuccessful

candidates.

4. Conducts quality check of all completed applications to identify areas that need


5. Notifies process champions, with copy to candidates, of areas that need


6. Notifies candidates, with copy to process champions, whose applications are

withdrawn from consideration for current year (because application is deemed

to be incomplete).

7. Works with Staff Liaison to send applications to Fellows Election Committee

for review.

8. Conducts Fellows Election Committee meeting to elect Fellows.

9. Prepares report for the Executive Board listing candidates elected to the Fellow

member grade and the Committee’s reasoning for such election.

10. Is available to discuss with the SPE President the reasons unsuccessful

candidates were not elected.

B. Vice Chair

1. Presides at any meeting in the absence of the Chair.

2. Works with the Chair to notify process champions, with copy to candidates, of

areas that need additional / more complete information.

3. Works with Chair to notify candidates, with copy to process champions, whose

applications are withdrawn from consideration for current year (because

application is deemed to be incomplete.)

4. Performs such other duties as may be delegated by the Chair or the Committee.

C. Fellow Election Committee Members

1. Review applications, send recommendation for election back to Staff Liaison.

2. Participate in Election meeting and elect the recipients for the current year.

3. If bias relative to a particular candidate creates a conflict of interest, a

committee member is obligated to recuse him/herself from discussion of and

voting on that candidate. (See III.B.2. above)

4. No Fellows Election Committee member may act as a sponsor of a candidate

for the Fellow grade.

D. Staff Liaison

1. Communicates Fellow criteria and nomination procedures, including intent of

member grade, prestige level, etc. to SPE leadership.

2. Ensures that Fellow application and policy are posted on the SPE website.

3. Conducts Fellow training session for sponsors, process champions and

interested individuals.

4. Sends letter to SPE leadership requesting nominations, including resubmissions

from prior unsuccessful candidates.

5. Verifies that candidates meet minimum Fellow criteria. (See Section IV)

6. Checks applications upon receipt and contact Process Champion to confirm

receipt and/or notify him/her that application is incomplete.

7. Sends completed applications to Committee Chair for review.

8. Provides all completed applications to Fellows Election Committee members.

9. After committee review, compiles recommendations of reviewers in a

spreadsheet and send it to all committee members.

10. Sets up Fellow Election Committee meeting.

11. E-mails each process champion, attaching letter that will be sent to candidate

via mail.

12. Sends letter of regrets to those candidates not selected.

13. Work with SPE Awards Team chair to coordinate notification of presentation

at ANTEC.

14. Aids in presentation at ANTEC.

E. Executive Board Liaison

1. Participates (without vote) in Election Committee meeting.

2. Assists Committee Chair in preparation of report for the Executive Board

listing candidates elected to the Fellow member grade and the Committee’s

reasoning for such election.

3. Presents the report at Executive Board Meeting and facilitates discussion/

answer questions, etc.

VI. Application

A. The “Fellow of the Society Application Guidelines” is available on the SPE website

(www.4spe.org) or directly from SPE Headquarters.

1. The application consists of

a. Nomination Form - provides information on the candidate, the sponsor, and

the process champion

b. Complete Professional Record, including supporting documentation,

emphasizing outstanding engineering achievements, achievements that have

had a sustainable impact on the industry, etc.

c. Five Most Important Achievements – completed by the candidate, this

portion of the application should stress the significance, value, or

sustainable impact created by each achievement in the development of

technology, influence on the market, or the scientific contribution to the

plastics industry

d. Two Sponsor Statements - completed by individuals who know the

candidate well, these statements should help put the candidate’s

http://www.4spe.org/

contributions into perspective for the reviewers

e. Division Critique – provides a review and verification of the candidate’s

achievements by the Division selected to review the candidate’s credentials.

B. Participants in Nominating Process

1. Nominating Organization – the board of directors of a Section, Division,

Special Interest Group (SIG), or a committee of the Society organized for this

purpose

2. Candidate – the individual nominated for the Fellow member grade

3. Sponsor – one or more individuals who provide a statement verifying the

candidate’s achievements/contributions

4. Process Champion – the individual coordinating the completion and submission

of the application on behalf of the Section, Division, or SIG

VII. Timetable for Fellow Election Process

A. appended

TIMETABLE FOR FELLOW ELECTION PROCESS


1. Appoint an Fellow Election Committee chair SPE President ANTEC

2. Fill Fellow Election Committee with current

Fellows and Distinguished Members

Committee Chair/

Staff Liaison/

Awards Team Chair

June 1

3. Communicate Fellow criteria and nomination

procedures, including

a. Send letter to SPE leadership requesting

nominations, including revised

resubmissions from prior unsuccessful

candidates

b. Post on SPE website

c. Include notice in Leadership e-News

d. E-mail blast

Committee Chair/

Staff Liaison

July 1

4. Process Champions and Sponsors selected by

nominating group (Section/Division/SIG)

Section/Division/SIG Rolling

No later than

August 1

5. Conduct online training re Fellow process for

Sponsors, Process Champions, and interested

individuals

Staff Liaison third week of

August

6. Process Champions submit completed

applications to SPE Staff Liaison

Section/Division SIG

Process Champions

Third Friday in

October

7. Staff Liaison checks applications (within 7 days

of receipt) and contacts Process Champion to

confirm receipt and/or notify that application is

incomplete


(within 7

days of

receipt of

application)

8. Staff Liaison sends completed applications to

Committee Chair


No later than

second

Friday in

November

9. Conduct a quality check of all completed

applications to identify weak paperwork

Committee Chair /

Vice Chair

Rolling

No later than

second

Friday in

November

10. Notify Process Champions of areas that need

additional/more complete information

Note: Committee Chair and Candidate should be

copied in this notification

Committee Chair /

Vice Chair

Rolling

No later than

second

Friday in

November

11. Deadline for submission of requested additional

information

Process Champion Last week in

November



12. Notification sent to Candidates whose

applications are withdrawn from consideration

for current year (because application is deemed

to be incomplete)

Note: the Process Champion, Committee Chair,

Executive Board Liaison and SPE chief staff

executive will be copied on this notification

Staff Liaison Last week in

November

13. Provide completed applications to Fellows

Election (include recusal statement in letter)

Staff Liaison December 1

14. Individually review applications, send

recommendation for election back to Staff

Liaison

Committee Members Third week

of December

15. Staff Liaison compiles recommendations and

sends spreadsheet back to Committee

Staff Liaison End

December

16. Fellow Election Committee meeting Committee Second week

of January


made during meeting

Executive Board

Liaison

Second week

of January

18. Executive Board Liaison and Fellows Election

Committee Chair develop report of Fellow

review outcome with reasons for decisions made

Committee

Chair/Executive Board

Liaison

Second week

of January

19. Present report of Fellow review outcome to

Executive Board

Executive Board

Liaison

Third week

of January

20. Executive Board reviews Fellow review

outcome report for ratification

Executive Board At January

Executive

Board

Meeting


made by Executive Board

Executive Board

Liaison

Mid- to end-

January

22. EB Liaison forwards documentation of EB

meeting to Fellow Election Committee Chair

Executive Board

Liaison

By end of

January

23. EB Liaison and Fellow Election Committee

Chair discuss any election disparity

Executive Board

Liaison / Fellow

Election Committee

Chair

February 1

24. Resolve any disparity. Finalize Fellow election

results

Executive Board

Liaison /

SPE President /

Committee Chair

First week of

February

25. Contact by phone each candidate who is selected

to congratulate him/her

President By mid-

February

26. Contact by phone each candidate who was NOT

selected, giving him/her a chance to ask “why”

President By mid-

February



27. E-mail each Process Champion, attaching letter

that will be sent to candidate via mail


February

28. Send letter of regrets to those candidates not

selected


February

29. Send letter of congratulations, with logistics of

presentation, to all new Fellows

Awards Team Chair By mid-

February

30. Communicate:

- Publish the list of new Fellows

- Add to published list of all Fellows

Awards Team Chair By March 31

31. Produce recognition and organize presentation at

ANTEC

Awards Team Chair ANTEC


Anti-Trust

Original Approval Date: July 14, 2001 by SPE Executive Committee

Original Effective Date: October 19, 2001



I. Scope:

A. The purpose of the anti-trust policy is to protect SPE’s interest, when members,

volunteers or staff gather or communicate, by prohibiting anti-competitive behavior

and unfair business practices. This policy is intended to supplement but not replace

any applicable state or national laws governing anti-trust issues applicable to

nonprofit and charitable corporations. This policy covers all SPE members, all SPE

volunteers and all SPE Staff members.

B. Antitrust laws prohibit agreements in restraint of trade, monopolization and

attempted monopolization, anticompetitive mergers and tie-in schemes, and, in

some circumstances, price discrimination in the sale of commodities, products, or

services.

II. Responsibility:


policy.



this policy. This authority may not be further delegated.


a. This policy may be amended by a majority of the Executive Board voting at

a properly called Executive Board meeting.

b. This policy may be abolished only after abolishment of Bylaw Article 3.6

by a two-thirds majority of the Executive Board voting at a properly called

Executive Board meeting.


Headquarters, is responsible for the maintenance of this policy.


A. In any meeting under the aegis of SPE, formal or informal, of SPE members,

volunteers, or staff, or in any SPE document, note, writing, or other communication,

there can be:

1. No discussion among members, volunteers, or staff, which attempts to arrive at

any agreement regarding prices, terms or conditions of sale, distribution,

volume, territories, or customers;

2. No activity or communication which might be construed as an attempt to

prevent any person or business entity from gaining access to any market or

customer for goods or services or any business entity from obtaining services or

a supply of goods;

3. No activity or communication which might be construed as an agreement to

refrain from purchasing or using any materials, equipment, services or supplies

of or from any supplier; or

4. No other activity which violates anti-trust or applicable laws aimed at

preventing unfair competition.


Member Use of Society Name, Logo and Symbols





I. Scope:

The purpose of this operating policy is to define the proper use of the Society name,

Society logo, Society member symbols, and the Society affiliation phrase or

abbreviation by Society members.

II. Responsibility:


operating policy.



this operating policy. This authority may not be delegated.









A. Use of Society name or logo:

1. The name, abbreviation or logo of the Society shall not be used or referred to

by any member in any advertisement or commercial exploitation of the

member, the member's employer or its products.

B. Use of Society member symbols and affiliation phrase:

1. The Society member symbols, separate and distinct from the Society logo,

identify individuals as members of the Society.

2. The Society grants a limited license to members in good standing to display, on

business cards and correspondence, a Society member symbol, authorized

artwork for which is available only from the Society. (See Appendix A below.)

3. No other use of the Society member symbols or affiliation phrase is authorized.

Appendix A: Approved Society Member Symbols

The following are the only authorized Society member symbols. They may be reproduced on

business cards and correspondence only in the following colors. For details, see the

Styleguide for logos on the SPE website (www.4spe.org).


Copyright, Trademark and Trade Name

Original Approval Date: May 5, 2002

Original Effective Date: May 5, 2002

Revision Approval Date: 01/27/07, 10/11/15, 05/22/16; 08/20/16

Revision Effective Date: 01/27/07, 11/11/15, 06/21/16; 08/20/16

I. Scope:

A. The purpose of this operating policy is to define the proper use of the Society

copyright, trademark and trade name.

II. Responsibility:


operating policy.




2. Amendment Mechanism: Amendment of this operating policy is the

responsibility of the chief staff executive of SPE.

3. Abolition Mechanism: This operating policy may be abolished only after

abolishment of Bylaw Article 3.4 by a majority vote of the Executive Board

voting at a properly called Executive Board meeting.

C. Deviations and Exceptions: Any deviations from, or exceptions to, this operating

policy require written approval by the chief staff executive of SPE.

D. Maintaining Body: The Bylaws and Policy Committee, together with the Staff at



A. Society Copyright:

1. Written copyright assignment/release, signed by a legally authorized agent, will

be required for all publications, including:

a. All journals and magazines and their individual entries

b. All conference proceedings

c. All educational products

d. All publications of affiliated organizations

2. Publications will include a notice on the copyright page that "(TITLE) is a

trademark/registered trademark (as appropriate) of the Society of Plastics

Engineers." Copyright documentation will be maintained at SPE Headquarters

in a manner that can be easily searched for derivative works, etc. This

documentation will include:

a. Copies of electronic presentations where available

b. Copies of conference proceedings

c. Copies of printed seminar material and presentations

d. Copies of other publications

3. Copyright ownership shall be clearly defined in all contracts for work for hire

and shall cover all SPE seminars and educational products.

4. All publications will have an ISBN (International Standard Book Number)

assigned to them.

5. All publications will include a proper copyright notice, e.g., "Copyright 2002

by the Society of Plastics Engineers. All rights reserved." The symbol "" can

be used in place of the word "Copyright.”

B. Society Trademark

1. All Professional Member classifications and Student Members are allowed to

use the SPE trademarks in accordance with SPE guidelines. The use of SPE

trademarks for other member grades or non-members requires written approval

from the chief staff executive or designee of the Society of Plastics Engineers.

A complete list of these trademarks is found in Appendix I; this list is

maintained by the chief staff executive.

2. Ongoing SPE publications and conferences will be trademarked by SPE

Headquarters. All publication titles and formats will be trademarked.

Trademarks for significant conferences and publications will be registered with

the U.S. Patent and Trademark Office.

3. An important SPE trademark is the SPE logo. SPE Headquarters provides the

details for use (including electronic copy). Requirements for using the SPE

logo include:

a. Usage and colors as defined in Policy Number 009 and as found in the SPE

Styleguide on the SPE website (www.4spe.org).

b. For stationery use, the minimum height of the logo is ¾ inch (2 cm). The

width must be proportional to the height; no stretching or shrinking.

c. For letterhead and advertising materials, the height of the logo should be no

less than 1/15th

and no more than 1/10th

the height of the page on which it

appears. Example: On a page 11 inches (28 cm) in height, the logo is at

least ¾ inch (2 cm) in height and at most 1.1 inches (2.8 cm) in height. As

above, the width of the logo must be proportional to the height.

d. The registered trademark symbol "" shall appear adjacent to the SPE logo.

e. The words “SOCIETY OF PLASTICS ENGINEERS” in upper case, Myriad Pro

font, should be immediately below the logo. Minimum 8 points. Note: Do

not use a tag line, such as “The International Plastics Society.”

f. Copies of the trademarked logo appear in Policy Number 009 and in the

SPE Styleguide.

4. The following uses for the trademark are not allowed:

a. Changing the form of the trademark.

b. Combining or using the trademark with other design elements, logos or

devices, unless the combined mark has received written approval for use

from SPE's chief staff executive.

5. Copies of written documentation of permission granted for the use of all SPE

trademarks will be maintained at SPE Headquarters.

C. Society Trade Name

1. SPE (short for Society of Plastics--not Plastic--Engineers) is also a trade name.

Using the SPE trade name requires the following:

a. Use all capital letters without periods between the letters (e.g. SPE)

b. Do not use the trade name "SPE" as part of other words such as SPEcial,

unless the revised mark has received written approval for use from SPE's

chief staff executive.

c. Define SPE the first time it is used.

Appendix I – List of Trademarks

Journal of Applied Medical Polymers –Serial No. 75/191,974 (trademark application)

Thermoforming Quarterly – U.S. Registration No. 2,229,747

Journal of Injection Molding Technology- Serial No. 75/202/319

SPE & Design U.S. Registration No. 1,176,112

Plastics Engineering – U.S. Registration No. 1,682,004

Polymer Engineering & Science – Registration No. 1,682,928

Polymer Composites – Registration No. 1,708,098

Polymer Composites – (stylized) – Registration No. 1,709,976

Journal of Vinyl Technology – Reg. No. 1,168,818

Journal of Vinyl Technology – (stylized) Reg. No. 1,172,704

Journal of Vinyl Technology – Registration No. 1,708,096

Journal of Vinyl Technology – Registration No. 1,708,097

Journal of Vinyl & Additive Technology – Serial No. 74/653,397

Thermoforming Quarterly – Registration No. 3183893

Trademarked Conferences

CAD RETEC – Registration No. 3183741

Thermoforming Conference – Registration No. 3183894

GPEC – Registration No. 3183866

FOAMS

TPE TopCon (and Thermoplastic Elastomers Topical Conference)

FlexPackCon


Unemployed Members

Original Approval Date: February 16, 1984

Original Effective Date: February 16, 1984

Revision Approval Date: 09/29/07, 02/05/16; 08/20/16

Revision Effective Date: 09/29/07, 03/06/16; 08/20/16

I. Scope:

A. The purpose of this operating policy is to define the position of the Society of

Plastics Engineers regarding unemployed members.

II. Responsibility:


operating policy.


1. Amendment Mechanism: Amendment of this operating policy is the

responsibility of the chief staff executive of SPE.

2. Abolition Mechanism: This operating policy may be abolished only by a

majority vote of the Executive Board voting at a properly called Executive

Board meeting.




A. In recognition of the Society’s responsibility to members who may be temporarily

unemployed, dues for such unemployed members will be waived for a period up to

two years upon submission of a request from the member to the chief staff

executive. During this period, the member will be accorded all the rights and

privileges of the member grade which was held at the time unemployed status is

granted.

B. Upon reemployment in the plastics industry, the member will be granted a 60-day

grace period to pay current annual dues and, upon receipt of such dues, his/her

membership in the Society will be continued in the same member grade without

interruption.


Disciplinary Review Procedures for Individual Members

Original Approval Date: June 21, 2009

Original Effective Date: June 21, 2009



I. Scope:

A. The purpose of this operating policy is to outline the procedures to be followed in

the case, or cases, of a perceived need to discipline a member of the Society. The

intent of this operating policy and procedure is to insure that the interests both of the

Society and the member are safeguarded, and equity is applied in all

implementations of the operating policy.

II. Responsibility:


operating policy.












A. Definitions:

1. Reference: SPE Bylaws Articles 4.4, 7.8, 8.4

2. Conduct derogatory to the interests of the Society: Any action which may

damage the good name, goodwill, or other assets of the Society, the Council,

any of its committees or affiliate groups.

IV. Procedures:

A. Complaint: Any member of the Society, or member of the SPE Staff, who believes

that a member has acted in ways that are, or might be, covered by the referenced

Bylaw articles, may present his or her complaint, in writing, to the appropriate

officer of the Society, as shown below:

1. In General: Complaints should be delivered to the chief staff executive.

2. Relative to the chief staff executive: Any complaints relative to the chief staff

executive shall be presented to the President of the Society for action by the

Executive Board after recommendation by the Review Board.

3. Anonymity: All complaints must be signed, with the complainant(s) clearly

indicated. Anonymous complaints will not be accepted.

4. Multiple Complainants: A complaint may be signed by more than one

complainant; all complainants must be members in good standing or active

members of SPE Staff. In the case of multiple complainants, one of the

complainants shall be named by the complainants to act a spokesperson for the

group.

B. First Review: After receiving the complaint, the receiving person shall review the

complaint and, if deemed necessary, discuss the issues with the complainant or the

complainants’ spokesperson. If necessary, the reviewer shall contact the person

named in the complaint (respondent) and clarify the issues involved. If the issues

can be and are resolved at this point, the complaint is dropped.

1. In the case where the respondent is an e-member and the case can not be

resolved as stated above, the e-membership of the respondent may be

terminated by the chief staff executive or designee. The respondent whose e-

membership has been terminated will not be allowed to re-apply for e-member

status.

C. Review Board: If the issues have not been resolved as above, then a Review Board

shall be promptly convened.

1. A Review Board will be composed of three members, all of whom shall be

chosen from the list of Distinguished Members of the Society. One member of

the board shall be chosen by the complainant or the complainants’

spokesperson, one chosen by the respondent, and one chosen by the other two

members of the Review Board. If one of the chosen members of the Review

Board cannot, or does not wish to, serve, a replacement shall be chosen by the

same person(s) who made the original selection.

D. Review Procedure:

1. The Review Board shall review the written complaint.

2. The Review Board shall request the respondent to respond promptly in writing

to the complaint and shall promptly review such a response.

3. The Review Board may discuss the issues with the parties involved. Such

discussion may be in person or via electronic means. If the involved parties

wish to meet in person with the Review Board, such a meeting may be held

with the agreement of the Review Board. Such a meeting is at the pleasure of,

and for the convenience of, the Review Board in determining the facts, and is

not a right of any party. The written complaint and its written response shall be

the core for any recommendation.

4. After reviewing the facts of the complaint and the response, the Review Board

shall deliberate and promptly provide to the appropriate party or parties a

recommendation for action. This recommendation shall include the Board’s

reasoning.

a. In the case of issues involving the chief staff executive, the

recommendation shall go to the Executive Board via the President of the

Society for action by the Executive Board at the first opportunity after the

review process is complete.

b. In the case of issues involving members of the Executive Board, if the

recommendation is for (1) a declaration that there is no cause for action, or

for (2) a written cease and desist request, or for (3) a written reprimand (see

V.A, B, C below), the recommendation, with reasoning, shall be forwarded

to the chief staff executive and a Distinguished Member currently neither on

the Executive Board nor on the Review Board for action.

c. In the case of issues involving members of the Executive Board, if the

recommendation is for removal from office and/or expulsion from the

Society, the recommendation, with reasoning, shall go to a Distinguished

Member currently neither on the Executive Board nor on the Review Board

who shall present the matter for action by the Council, in a closed session,

at the first Council meeting after the review process is complete. The

presiding officer at the meeting shall be the Distinguished Member. Neither

the respondent nor the complainant may attend this meeting. One member

of the Review Board shall attend the meeting as a resource on this matter.

d. In the case of other members, if the recommendation is for (1) a declaration

that there is no cause for action, or for (2) a written cease and desist request,

or for (3) a written reprimand (see V.A, B, C below), the recommendation,

with reasoning, shall be forwarded to a Distinguished Member currently

neither on the Executive Board nor on the Review Board, for action.

e. In the case of other members, if the recommendation is for expulsion from

the Society, the recommendation, with reasoning, shall go to the President

of the Society to be presented for action by the Council, in a closed session,

at the first Council meeting after the review process is complete. Neither

the respondent nor the complainant may attend this meeting. One member

of the Review Board shall attend the meeting as a resource on this matter.

V. Recommendations Available to the Review Board

A. Declaration that there is no cause for action

B. Written Cease and Desist Request

C. Written Reprimand

1. Removal from Office

2. A Councilor not a Society Officer can be removed from his or her position as

Councilor only by action of the constituent group, as long as he or she is a

member in good standing. A recommendation for removal may be sent to the

constituent group by the Review Board.

3. In the case of the removal of the chief staff executive, a three-quarters majority

of the Executive Board is required. (See SPE Bylaws, Article 13.3)

D. Expulsion from the Society

1. Note: If a member is expelled from the Society, that person is no longer

eligible to hold any position in the Society or any of its affiliates, including, but

not limited to, Councilor, Section officer, Division officer, Foundation trustee,

etc.

VI. Action on Recommendations

A. The acting group (Council or Executive Board) may act in accordance with the

recommendation of the Review Board or may choose a different course of action.

1. Council

a. Council action requires a two-thirds majority of the Councilors voting.

2. The Executive Committee

a. The Executive Board, after due deliberation, shall take appropriate action in

the case of the chief staff executive. (See SPE Bylaws, Article 13.3)


Section Establishment and Ongoing Requirements





I. Scope:

A. The purpose of this operating policy is to define the steps taken to form a new

geographical Section of the Society and the requirements to maintain active status as

a Section.

II. Responsibility:


operating policy.












A. Section-in-Formation

1. A proposed Section must meet the following minimum criteria:

a. Have a petition signed by 35 members in good standing or individuals who

have submitted a completed membership application to SPE Headquarters.

b. Have held an organizational meeting at which a Steering Committee is

selected.

1. The Steering Committee shall consist of the following pro-tem

Section officers: President, Secretary, Treasurer, and Membership

Committee Chair or Technical Program Chair.

c. Have proposed a defined geographical territory that the new Section will

cover. This territory may not encroach upon the territory of an existing

Section.

d. Have proposed a defined name for the Section. This definition should be

geographically recognizable to the general public.

2. In order for the proposed Section to become a Section-in-Formation, the

Steering Committee may request “Section-in-Formation” status by completing

a Petition for Charter and submitting the petition to SPE Headquarters. SPE

Staff shall support the application process by supplying the Steering Committee

with appropriate guidelines, templates, Bylaws and Policies on Section

formation, etc.

a. Once the petition is submitted to SPE Headquarters and determined by Staff

to be complete, the Petition and supporting documentation shall be

forwarded to the SPE Sections Committee.

b. The petition will be reviewed by the SPE Sections Committee, who will

vote to recommend, or not to recommend, the group as a Section-in-

Formation to the Executive Board.

c. Regardless of the outcome of the vote in 2.b., the petition will then be

forwarded to the Executive Board, who will vote to recommend, or not to

recommend, the group as a Section-in-Formation to Council.

d. Regardless of the outcome of the vote in 2.c., and after reviewing the

Petition and the recommendations of Staff, the Sections Committee and the

Executive Board, the SPE Council shall vote to approve, or not to approve,

the establishment of the group as a Section-in-Formation of SPE.

3. Once approved, the group will remain as a Section-in-Formation for a

minimum of one year and a maximum of two years from date of election by

Council to Section-In-Formation status.

4. If the group is not approved by Council as a Section in-Formation, and still

wishes to become a Section, it must restart the formation process.

5. Any member who signs the Petition for Charter must give up his or her

membership in any other Section once the new group is approved as a Section-

in-Formation. (See SPE Bylaw 4.3.3).

a. This change will be effected by the SPE Staff for all who signed the Petition

for Charter, and the affected members notified by Staff.

b. If the Section-in-Formation is not chartered as a Section, Staff shall affiliate

each member with Section 00 and notify him/her of this change, along with

the names of nearby active Sections.

6. Once approved as a Section-in-Formation, the group is eligible for affiliate

pass-through support for a period of no more than two years. (See Bylaws

Article 15.3 on affiliate pass-through support.)

B. Section Status

1. To apply for Section status after at least one year (and no more than two years)

as a Section-in-Formation, the Section-in-Formation must notify SPE

Headquarters, in writing, of its intention to become a Section. In addition, it

must provide proof that it has:

a. Held a minimum of three general meetings per year;

b. Held three board meetings per year, with the list of attendees and minutes

for each meeting submitted to SPE Headquarters;

c. Elected a Board of Directors (no longer pro tem), including a Councilor,

who have agreed to serve once the Section is chartered;

d. Elected at least the following Officers: President, Secretary, Treasurer, and

Membership Chair or Technical Program Chair, each position to be held by

a different individual. To maintain Section status, this minimum

requirement must be maintained.

e. Submitted a standard SPE Annual Financial Report for each of the previous

years in which Section-in-Formation status was held;

f. Continued to meet the original minimum criteria (see III.A.1f);

g. Established goals and plans for the coming 12 months from the anticipated

date of approval as a Section;

h. Established appropriate bylaws, e.g. standard SPE affiliate group bylaws or

bylaws that are appropriate legal documents in their country;

1. Such bylaws or similar document shall be submitted to SPE

Headquarters. The Society Bylaws and Policies Committee shall

review this document to determine that it is in harmony with SPE

Bylaws and Policies.

i. Signed an SPE Affiliate Agreement, acknowledging their impending status

as an affiliate of the Society of Plastics Engineers;

1. The signed Affiliate Agreement shall be submitted to SPE


review this document to determine that it is in conformance with the

SPE Bylaws and Policies relating to affiliate groups.

j. Filed the appropriate paperwork with government entities to ensure the

status of the proposed Section as a non-profit corporation;

k. Opened an SPE bank account as allowed by local and federal laws.

1. Sections that are not allowed to set up their own bank account should

contact SPE staff to make arrangements for reimbursing expenses and

accepting revenue.

2. After Headquarters Staff review of the application, and upon the request of

Headquarters, the status of the Section-in-Formation shall be reviewed by the

SPE Sections Committee for recommendation to the Executive Board that the

group either be chartered as a Section, or remain a Section-in-Formation for

another year, provided it has been a Section-in-Formation for at least one, and

no more than two, years.

3. The Executive Board will vote on the Section Committee’s recommendation.

a. If the vote is to recommend to Council that the Section-in-Formation be

chartered as a Section of SPE, such recommendation shall be forwarded to

Council.

b. If the vote by the Executive Board is not to recommend Section status, the

group shall remain in “Section-in-Formation” status for one more year,

provided it has been a Section-in-Formation for only one year.

4. If, after two years as a Section-in-Formation, the group is not approved as a

Section, the effort to establish the Section shall be terminated, current members

of the Section-in-Formation shall be notified, and alternate options should be

explored (e.g., becoming a Branch of an existing Section, etc.).

5. Upon approval by Council, the Section shall be scheduled to receive its Charter

at the next ANTEC Council Meeting.

C. Ongoing Section Requirements

1. To maintain status as an Active Section, the Section must:

a. Elect at least the following Officers: Section President, Secretary,

Treasurer, Councilor, and Membership Chair or Technical Program Chair.

These positions must be held by at least four different people.

b. Report elected Officers to Headquarters at least annually.

c. File with SPE Headquarters the Annual Financial Report and a copy of any

paperwork required by and submitted to appropriate government bodies

(state/commonwealth/province/national). For those Affiliates

headquartered in the United States, this shall consist of all appropriate IRS

tax forms such as Form 990N, 990, 990EZ and/or Schedule A, if applicable.

d. Communicate to its Section members a minimum of three times per year (e-

mails blasts, newsletters, election ballots, meeting notice/meeting, etc.).

e. Be represented by the Section Councilor or a Proxy at at least half of the

Council meetings held during the preceding twelve month period.

D. Provisional and Abandoned Statuses

1. Provisional Status

A Section that has not fulfilled the minimum requirements under such policies

as set forth by the Council may be placed in Provisional Status for a period of

up to one year upon recommendation of the Sections Committee and the

Executive Board and a vote by the Council to that effect.

a. Disposition of Assets

Upon a vote of the Council placing the Section in Provisional Status, all

assets of the Section, if available, shall be promptly transferred to the

Executive Office. Physical assets shall immediately become the property

of the Executive Office. Any financial assets shall be placed in a non-

interest-bearing escrow for the duration of the Provisional Status, at

which point the assets will become the property of the Society and may

be disposed of as directed by the Executive Board.

b. Council Representation

A Section that is in Provisional Status may have a representative at

Council meetings. Such representative must be a member in good

standing and may have voice but no vote.

2. Abandoned Status

a. At the end of the Provisional Status period, if the Section has not

reorganized itself to the satisfaction of the Sections Committee in

agreement with the Staff and the Executive Board, then it shall be

recommended to the Council that the Section be placed in Abandoned

Status. The Council shall then vote on placement of the Section into

Abandoned Status. Once the Section is placed into Abandoned Status, the

charter for this Section as established by the Affiliate Agreement is thereby

revoked.

3. Reinstatement

a. From Provisional Status

If, within the Provisional Status period, the Section has reorganized itself to

the satisfaction of the Sections Committee in agreement with the Staff and

Executive Board, it shall be recommended to Council that the Section be

returned to Active Status, and the Council shall vote on the Section’s status.

If the Council votes to return the Section to Active Status, any of the

Section’s funds under administration in the escrow account shall be

transferred forthwith to the treasury of the Section.

b. From Abandoned Status

The procedure for reactivation after being placed in Abandoned Status shall

be the same as for the establishment of a new Section.


Division Establishment and Ongoing Requirements





I. Scope:


technical Division of the Society and the requirements to maintain active status as a

Division.

II. Responsibility:

A. Establishing Body: The Executive Board is responsible for the establishment of this

operating policy.












A. Division-in-Formation

1. A proposed Division must meet the following minimum criteria:

a. Have a petition signed by 50 members in good standing or individuals who

have submitted a completed membership application to SPE Headquarters.


selected.

1. The Steering Committee shall consist of the following pro-tem

Division officers: Chair, Secretary, Treasurer and Membership

Committee Chair or Technical Program Chair.

c. Have proposed a defined area of technical focus for the Division (a “scope”)

covering a specific segment of plastics engineering or technology. This

technical focus may not infringe upon the technical focus of an existing

Division.

d. Have proposed a defined name for the Division. This definition should be

descriptive of the area of technical expertise and, if applicable, the

geographic area to be covered by the Division.

2. In order for the proposed Division to become a Division-in-Formation, the

Steering Committee may request “Division-in-Formation” status by completing

a Petition for Charter and submitting the petition to SPE Headquarters. SPE

Staff shall support the application process by supplying the Steering Committee

with appropriate guidelines, templates, Bylaws and Policies on Division

formation, etc.



forwarded to the SPE Divisions Committee.

b. The petition will be reviewed by the SPE Divisions Committee, who will

vote to recommend, or not to recommend, the group as a Division-in-

Formation to the Executive Board.

c. Regardless of the outcome of the vote in 2.b., the petition will then be

forwarded to the Executive Board, who will vote to recommend, or not to

recommend, the group as a Division-in-Formation to Council.

d. Regardless of the outcome of the vote in 2.c., and after reviewing the

Petition and the recommendations of Staff, the Divisions Committee and the

Executive Board, the SPE Council shall vote to approve, or not to approve,

the establishment of the group as a Division-in-Formation of SPE.

3. Once approved, the group will remain as a Division-in-Formation for a

minimum of one year and a maximum of two years from the date of election by

Council to Division-in-Formation status.

4. If the group is not approved by Council as a Division-in-Formation, and still

wishes to become a Division, it must restart the formation process.

5. Any member who signs the Petition for Charter must give up his or her status as

a Primary member of any other Division once the new group is approved as a

Division-in-Formation.

a. This change will be effected by the SPE Staff for all who signed the Petition

for Charter, and the affected members shall be notified by Staff.

b. If the Division-in-Formation is not chartered as a Division, Staff shall

change the Primary membership of each member to Division 00 and notify

him/her of this change, along with the names of other active Divisions.

6. Once approved as a Division-in-Formation, the group is eligible for affiliate

pass-through support for a period of no more than two years. (See Bylaws

Article 15.3 on affiliate pass-through support.)

B. Division Status

1. To apply for Division status after at least one year (and no more than two years)

as a Division-in-Formation, the Division-in-Formation must notify SPE

Headquarters, in writing, of its intention to become a Division. In addition, it

must provide proof that it has:

a. Held three board meetings per year, with the list of attendees and minutes

for each meeting submitted to SPE Headquarters;

b. Elected a Board of Directors (no longer pro tem), including a Councilor,

who have agreed to serve once the Division is chartered;

c. Elected at least the following Officers: Chair, Secretary, Treasurer, and

Membership Chair or Technical Program Chair, each position to be held by

a different individual. To maintain Division status, this minimum

requirement must be maintained.

d. Submitted a standard SPE Annual Financial Report for each of the previous

years in which Division-in-Formation status was held;

e. Continued to meet the original minimum criteria (see III.A.1);

f. Established goals and plans for the coming 12 months from the anticipated

date of approval as a Division;

g. Demonstrated that the group can present sessions at Society conferences by

having presented at least one session at a regional or international Society

meeting for two consecutive years;

h. Established appropriate bylaws, e.g., standard SPE affiliate group bylaws or

bylaws that are appropriate legal documents in their country;

1. Such bylaws or similar document shall be submitted to SPE


review this document to determine that it is in harmony with SPE

Bylaws and Policies.

i. Signed an SPE Affiliate Agreement, acknowledging their impending status

as an affiliate of the Society of Plastics Engineers;

1. The signed Affiliate Agreement shall be submitted to SPE


review this document to determine that it is in conformance with the

SPE Bylaws and Policies relating to affiliate groups.

j. Filed the appropriate paperwork with government entities to ensure the

status of the proposed Division as a non-profit corporation;

k. Opened an SPE bank account as allowed by local and federal laws.

1. Divisions that are not allowed to set up their own bank account should

contact SPE staff to make arrangements for reimbursing expenses and

accepting revenue.

2. After Headquarters Staff review of the application, and upon the request of

Headquarters, the status of the Division-in-Formation shall be reviewed by the

SPE Divisions Committee for recommendation to the Executive Board that the

group either be chartered as a Division or remain a Division-in-Formation for

another year, provided it has been a Division-in-Formation for at least one, and

no more than two, years.

3. The Executive Board will vote on the Division Committee’s recommendation.

a. If the vote is to recommend to Council that the Division-in-Formation be

chartered as a Division of SPE, such recommendation shall be forwarded to

Council.

b. If the vote by the Executive Board is not to recommend Division status, the

group shall remain in “Division-in-Formation” status for one more year,

provided it has been a Division-in-Formation for only one year.

4. If, after two years as a Division-in-Formation, the group is not approved as a

Division, the effort to establish the Division shall be terminated, current

members of the Division-in-Formation shall be notified, and alternate options

should be explored (e.g., Special Interest Group or a technical focus group

within an existing Division, etc.).

5. Upon approval by Council, the Division shall be scheduled to receive its

Charter at the next ANTEC Council Meeting.

C. Ongoing Division Requirements

1. To maintain status as an Active Division, the Division must:

a. Elect at least the following Officers: Division Chair, Secretary, Treasurer,

Councilor, and Membership Chair or Technical Program Chair. These

positions must be held by at least four different people.

b. Report elected Officers to Headquarters at least annually.

c. File with SPE Headquarters the Annual Financial Report and a copy of any

paperwork required by and submitted to appropriate government bodies

(state/commonwealth/province/national). For those Affiliates

headquartered in the United States, this shall consist of all appropriate IRS

tax forms such as Form 990N, 990, 990EZ and/or Schedule A, if applicable.

d. Communicate to its Division members a minimum of three times per year

(e-mails blasts, newsletters, election ballots, meeting notice/meeting, etc.).

e. Be represented by the Division Councilor or a Proxy at at least half of the

Council meetings held during the preceding twelve month period.

D. Provisional and Abandoned Statuses

1. Provisional Status

A Division that has not fulfilled the minimum requirements under such policies

as set forth by the Council may be placed in Provisional Status for a period of

up to one year upon recommendation of the Divisions Committee and the


a. Disposition of Assets

Upon a vote of the Council placing the Division in Provisional Status, all

assets of the Division, if available, shall be promptly transferred to the

Executive Office. Physical assets shall immediately become the property

of the Executive Office. Any financial assets shall be placed in a non-

interest-bearing escrow for the duration of the Provisional Status, at

which point the assets will become the property of the Society and may

be disposed of as directed by the Executive Board.

b. Council Representation

A Division that is in Provisional Status may have a representative at

Council meetings. Such representative must be a member in good

standing and may have voice but no vote.

2. Abandoned Status

At the end of the Provisional Status period, if the Division has not reorganized

itself to the satisfaction of the Divisions Committee in agreement with the

Staff and the Executive Board, then it shall be recommended to the Council

that the Division be placed in Abandoned Status. The Council shall then vote

on placement of the Division into Abandoned Status. Once the Division is

placed into Abandoned Status, the charter for this Division as established by

the Affiliate Agreement is thereby revoked.

3. Reinstatement

a. From Provisional Status

If, within the Provisional Status period, the Division has reorganized itself

to the satisfaction of the Divisions Committee in agreement with the Staff

and Executive Board, it shall be recommended to Council that the Division

be returned to Active Status, and the Council shall vote on the Division’s

status. If the Council votes to return the Division to Active Status, any of

the Division’s funds under administration in the escrow account shall be

transferred forthwith to the treasury of the Division.

b. From Abandoned Status

The procedure for reactivation after being placed in Abandoned Status shall

be the same as for the establishment of a new Division.


Special Interest Group Formation

Original Approval Date: October 18, 2008




I. Scope:


Special Interest Group (SIG) of the Society in an emerging area of technology that

shows prospects of growth within SPE and/or the plastics industry.

II. Responsibility:


operating policy.












A. Special Interest Group

1. A proposed Special Interest Group must meet the following minimum criteria:

a. Have a petition signed by 10 individuals, all of whom have indicated a

willingness to serve the SIG for a two-year period. They shall be at least e-

members of SPE.


selected.

1. The Steering Committee shall consist of a Chair, Chair-elect and

Secretary. A Membership Committee Chair and Technical Program

Chair should also be appointed. (The Technical Program Chair and

Chair-elect positions may be combined.)

2. All SIG Officers shall either be Professional or Student members of

SPE.

3. The Steering Committee shall serve as the Board of the SIG for a

two-year “protected period.” (See III.A.3. below)

c. Have proposed a defined area of technical or professional focus for the

Special Interest Group (a “scope”) covering a specific segment of the

plastics industry. This focus may not infringe upon the focus of an existing

Division or Special Interest Group.

d. Have proposed a defined name for the SIG. This definition should be

descriptive of the area of technical or professional expertise and, if

applicable, the geographic area to be covered by the Special Interest Group.

2. In order for the proposed Special Interest Group to be organized, a Petition for

SIG Establishment must be completed and submitted to SPE Headquarters.

SPE Staff shall support the application process by supplying the Steering

Committee with appropriate guidelines, templates, Bylaws and Policies on SIG

formation, etc.



forwarded to the Chairs of the SPE New Technology Committee and the

SPE Divisions Committee.

b. The petition and supporting documentation will be reviewed by the SPE

New Technology Committee, which will vote to recommend, or not to

recommend, the group as a SIG to the SPE Divisions Committee.

c. Regardless of the outcome of the vote in 2.b., and after reviewing the

Petition, the supporting documentation, and the recommendations of Staff

and the New Technology Committee, the SPE Divisions Committee shall

vote to approve, or not to approve, the establishment of the group as a

Special Interest Group of SPE.

3. For a two-year period from the date of its formation (“protected period”), the

following activity is expected.

a. Internal activity: meetings, circular letters, discussions and planning.

b. External activity: At least one of the following: ANTEC symposia, TopCon

programming, seminar/workshop participation, or collaborative conferences

with other technical societies. Since the intent of forming a SIG is to foster

exploration of new technical, scientific, or professional fields of interest to

SPE, forms of activity other than these may be acceptable.

B. Special Interest Group Finances

1. To meet expenses incurred in the initial development activity, the Board may

seek financial assistance from SPE Headquarters. Once a SIG is approved, a

$500/year budget for ordinary expenses is automatically approved.

2. Extraordinary funding of up to $2,000/year for such purposes as advance costs

for TopCons or joint conferences with other societies may be requested from

SPE Headquarters.

3. Special Interest Groups do not maintain their own treasury. All monies earned

by SIGs are to be deposited in a special SIG fund maintained by SPE

Headquarters.

a. Funds are credited to the SIG depositing them.

b. If the SIG becomes a Division, or merges with a Division, the funds are

turned over to them.

c. If the SIG continues as a SIG, the funds stay in the SIG pool to be drawn

upon for their activities.

d. If the SIG becomes inactive, the funds credited to them will remain in the

SIG pool for use by all SIGs.

C. Special Interest Group Status

1. If the SIG produces no suitable activity during the two-year protected period, or

within any year beyond the protected period, or if there is failure to report to

SPE Headquarters as required, a SIG may be declared terminated by joint

action of the Divisions Committee and the New Technology Committee upon

recommendation of the SPE Staff and the Executive Board Liaison to the SIG.

Notice of 60 days will be given; beyond this time, the SIG cannot be reactivated

without repeating the original petition.


Student Chapter Formation and Ongoing Requirements





I. Scope:


Student Chapter of the Society.

II. Responsibility:


operating policy.












A. Student Chapter

1. A proposed Student Chapter must meet the following minimum criteria:

a. Have a petition signed by 10 SPE Student Members in good standing or

individuals who have submitted a completed Student Membership

application to SPE Headquarters.

1. These students must be enrolled as full-time students in a 4- or 5-year

College or University program, or as full-time students in a technical

program at a Technical School, Vocational School, Junior College, or

Community College.

2. An SPE affiliate group (Section or Division) must be willing to

sponsor the Student Chapter.

3. The Faculty Advisor for the Student Chapter must be a member in

good standing of SPE.

4. A member of the sponsoring affiliate group must be appointed to act

as liaison to the Student Chapter.

5. A member of the Student Chapter must be appointed to act as liaison

to the sponsoring affiliate group.


selected.

1. The Steering Committee shall consist of a President, Vice President

and Secretary/Treasurer. Other officers or committee chairs may also

be appointed.

2. All Student Chapter Officers should either be members of SPE or

should submit applications for membership upon acceptance of the

office.

2. In order for the proposed Student Chapter to be chartered, the following

information must be submitted to SPE Headquarters. SPE Staff shall support

the application process by supplying the Steering Committee with appropriate

guidelines, templates, Bylaws and Policies on Student Chapter formation.

a. Student Chapter Petition form – to be completed by the Student Chapter

President and the Faculty Advisor to the Student Chapter.

b. Student Chapter Information Sheet - to be completed by the Student

Chapter President and the Faculty Advisor to the Student Chapter.

c. Student Chapter Sponsorship Form – to be completed by the President of

the local Section.

d. Applications for membership with payment.

3. Once this information is submitted to SPE Headquarters and determined by

Staff to be complete, the Petition and supporting documentation shall be

forwarded to SPE Headquarters and then to the appropriate SPE affiliate group

committee and the Executive Board.

a. The Petition and supporting documentation will be reviewed by the affiliate

group committee, which will vote to recommend, or not to recommend, the

group as a Student Chapter to the Executive Board.

b. Regardless of the outcome of the vote in 3.a., and after reviewing the

Petition, the supporting documentation, and the recommendations of Staff

and the affiliate group committee, the Executive Board shall vote to

recommend, or not to recommend, the group as a Student Chapter to the

SPE Council.

c. Regardless of the outcome of the vote in 3.b., and after reviewing the

Petition, the supporting documentation, and the recommendations of Staff,

the affiliate group committee, and the Executive Board, the SPE Council

shall vote to approve, or not to approve, the establishment of the group as a

Student Chapter of SPE.

4. Following an affirmative vote of the Council, a Student Chapter Charter will be

forwarded to the sponsoring affiliate group for formal presentation to the

Student Chapter.

B. Ongoing Student Chapter Requirements

1. To maintain status as an Active Student Chapter, the Student Chapter must:

a. Maintain an active Faculty Advisor for the Student Chapter

b. Maintain an active Liaison between the sponsoring affiliate group and the

Student Chapter with a representative from the affiliate group and a

representative from the Student Chapter.

c. Elect at least the following Officers: Student Chapter President, Vice

President, and Secretary/Treasurer. These positions must be held by at least

three different people.

d. Maintain at least 10 SPE Student Members in good standing.

e. Report Advisor, Liaison, and elected Officers to Headquarters at least

annually.


Election of Councilors





I. Scope:

A. The purpose of this operating policy is to outline the protocols for the election of the

Section and Division Councilors.

II. Responsibility:


operating policy.












A. Definitions:

1. Reference: Article 8.1.2 of the Bylaws (Councilor Election).

2. Eligibility to be Councilor shall be as described in the Society Bylaws.

3. Election Procedure:

a. Sections

Every Section shall establish a formal procedure for election of a

Councilor. Such procedure shall be approved by a vote of the general

membership of the Section and be reviewed by the Bylaws and Policy

Committee of the Society, and shall include a mechanism by which the

Section general membership may vote for the Councilor. Such

approved procedure shall be included in the Bylaws of the Section and

filed with the Headquarters of SPE.

b. Divisions:

Every Division shall establish a formal procedure for election of a

Councilor. Such procedure shall be approved by a vote of the general

membership of the Division and be reviewed by the Bylaws and Policy

Committee of the Society, and shall include a mechanism by which the

Division general membership may vote for the Councilor. Such

approved procedure shall be included in the Bylaws of the Division and

filed with the Headquarters of SPE.

4. Election Timing:

a. Election of a Councilor shall be completed, and the results submitted to

Headquarters not later than 45 days before the first Council meeting of the

succeeding Council year or April 1st of the year in which the Councilor was

elected, whichever comes first.

5. Failure to Elect:

a. If a Section or Division fails to elect a Councilor and submit the Councilor-

elect’s name to Headquarters by the timing specified in III.A.4, that Section

or Division is not eligible for representation on Council, by proxy or

otherwise, in neither voice nor vote, until such time as the election process

is completed and the new Councilor’s name submitted to Headquarters and

accepted as eligible. (Staff will notify the Section or Division once

eligibility has been determined.)

b. Once the new Councilor’s name has been submitted to Headquarters and

recognized as eligible, the Section or Division may give a proxy, if desired,

to another eligible member.

6. Ballots:

Councilors shall be elected by written ballot. The ballots may be paper ballot

or electronic ballot.

7. Term:

Each Councilor shall be elected for a term, or terms, as defined in the Society

Bylaws. Term limits shall be applied as defined in the Society Bylaws.

IV. Addendum

A. Pro-forma Policy for Election of Section and Division Councilors

Society of Plastics Engineers

(Section/Division Name Here)

Election of Councilors

*These items are required in the SPE Bylaws and Policies.

A. Purpose: The purpose of this policy is to outline the procedure and requirements for the

election of the (____________ Section/Division) Councilor.

B. Responsibility for this Policy:

1. Establishing Body: The (____________ Section/Division) membership is responsible for

the establishment of this policy.

2. Amendment or Abolition: The (_______________________ Section/Division)

membership is the only group authorized to amend or abolish this policy. This authority

may not be delegated.

3. Maintaining Body: The SPE Bylaws and Policies Committee, together with the Staff at

Headquarters, is responsible for maintaining a copy of this policy.

C. Policy Definition:

1. References: Article 8.1.2 of the Bylaws (Councilor Election)*

SPE Policy 017.*

2. Eligibility to be Councilor or to vote for Councilor shall be as described in the Society

Bylaws.* Article 4.3 (Privileges of Membership)

D. Election Procedure:

1. Election timing: The election must be completed and results reported to SPE

Headquarters not later than 45 days before the first Council meeting of the succeeding

Council year or April 1st of the year in which the Councilor was elected, whichever

comes first.*

2. Candidate eligibility: Every Professional and Student Member, in good standing, of the

(______________________ Section/Division) is eligible to be a candidate for Councilor.

Honorary Members and e-Members are not eligible to serve as Councilor.*

3. Voting eligibility: Every Professional and Student Member, in good standing, of the

(_________ Section/Division) is eligible to vote for Councilor. Honorary Members and

e-Members may not vote to elect a Councilor.*

4. Nominations: The Board of Directors of the (____________ Section/Division) shall be

responsible for nominating at least one candidate for Councilor, when needed.

a. Write-in candidates are permitted, and space must be provided on the ballot for a

write-in candidate’s name.

5. Ballot distribution: Ballots must be distributed to all members of the (____________

Section/Division).

6. Ballot type: Written ballots of some form shall be used, i.e. mailed hardcopy, included in

newsletters, or electronic.

a. For those members of the (_____________ Section/Division) who have access to the

technology, electronic ballots are permitted via email, fax, or a comparable electronic

transmission that is not voice-based. (Note: SPE Headquarters may be able to assist

with this process.)

b. For those members of the (____________ Section/Division) for whom an email, fax,

or other electronic address is unknown, a written ballot must be used, sent by US

Postal Service or other, similar service to the last address known by the

(____________ Section/Division). (Note: SPE Headquarters may be able to help

locate members’ addresses)

E. Reporting of Results: Once the election is completed and the ballots tallied, the results are

to be promptly sent to SPE Headquarters.*

The ________________________ Section/Division has adopted the procedure above for election

of our Councilor.

By (print name)

Title

Signature

Date


Establishment of a Quorum for Council and Committee Meetings





I. Scope:

A. The purpose of this operating policy is to outline the practice to be followed when

establishing a quorum for a meeting (physical or electronic) of the SPE Council or a

Society-level committee. See also Bylaw 6.2.3.

II. Responsibility:


operating policy.


1. This operating policy may be amended by the Executive Board.

2. This operating policy may be abolished only by a two-thirds majority of the




III. Application:

A. With a Proper Quorum

1. If a quorum of non-proxy Councilors or non-proxy committee members exists at

the Call to Order and in accordance with the applicable bylaws, no further action

needs to be taken and a vote may be taken to seat the proxies.

2. If the applicable Bylaws and/or Policies state that no proxies are permitted for the

body, no proxies may be seated.

B. Without a Proper Quorum:

1. If a quorum of non-proxy Councilors or non-proxy committee members does not

exist at the Call to Order and in accordance with the applicable bylaws, a vote of

the non-proxy members of the body shall be taken immediately as to whether or not

to seat the proxies. If this vote passes by a two-thirds majority, the proxies shall be

seated.

2. If the vote referred to in III.B.1 fails, the non-proxy members shall vote

immediately to establish a date and time for the body’s next meeting and shall then

adjourn.

3. If after seating the proxies in accordance with III.B.1. a quorum now exists, the

meeting may be conducted as scheduled. However, if, after seating the proxies in

accordance with III.B.1. a quorum still does not exist, the non-proxy members shall

vote immediately to establish a date and time for the body’s next meeting and shall

then adjourn.

4. If the vote referred to in III.B.1 fails, or if a quorum does not exist under any

circumstances outlined herein, the non-proxy members may meet in an unofficial

session.

a. Any actions taken in this session may be voted upon only by the non-proxy

members and shall not be binding on the body until ratified by an appropriate

majority (one-half plus one or two-thirds) of members voting at a properly

called meeting having a non-proxy quorum.


Code of Ethics





I. Scope:

A. The purpose of the Code of Ethics policy is to list values that members of the Society of

Plastics Engineers hold to be appropriate and desired in the practice of our profession

and our industry. This policy covers all SPE members, all SPE volunteers and all SPE

Staff members.

II. Responsibility:


operating policy.


1. Qualified Body: The Executive Board is the only group authorized to change this

operating policy. This authority may not be further delegated.


a. This operating policy may be amended by a majority of the Executive Board


b. This operating policy may be abolished only after abolishment of Bylaws

Article 3.7 by a two-thirds majority of the Executive Board voting at a properly





A. SPE members strive to uphold and advance the integrity, honor and dignity of the

plastics and polymers industry, themselves and their colleagues by:

1. Dealing honestly and impartially with, and serving with fidelity, their employers,

their clients, and the public;

2. Striving to increase the competence and prestige of those, including themselves,

who practice the plastics profession; and

3. Using their knowledge and skill for the enhancement of human welfare.

B. To achieve these goals, SPE members will

1. Hold paramount the safety, health and welfare of the public and the environment in

performance of their duties.

2. Formally advise their employers or clients (and consider further disclosure, if

warranted) if they perceive that a consequence of their duties will adversely affect

the present or future health or safety of their colleagues or the public.

3. Accept responsibility for their actions, seek and heed critical review of their work

and offer objective criticism of the work of others.

4. Strive to make professional decisions that will be beneficial to all concerned.

5. Issue statements or present information only in an objective and truthful manner.

6. Act in professional matters for each employer or client as faithful agents or trustees,

avoiding conflicts of interest and never breaching confidentiality.

7. Treat fairly and respectfully all colleagues and co-workers, recognizing their

unique contributions and capabilities.

8. Perform professional services only in areas of competence.

9. Build their professional reputations on the merits of their services.

10. Endeavor to always act in a manner to be fair to all concerned.

11. Continue their professional development throughout their careers, and provide

opportunities for the professional development of those under their supervision.

12. Never tolerate harassment.

13. Conduct themselves in a fair, honorable and respectful manner in all their work.


Nominating Committee





I. Scope:

A. The purpose of this operating policy is to outline the establishment and functions of the

Nominating Committee and the means by which it operates.

II. Responsibility:


operating policy.




2. This operating policy may be abolished only by a two-thirds majority of the






1. This committee shall be composed as described in Bylaw 14.7.3.

2. The Chair shall appoint sufficient members to fill any open terms and/or unexpired

terms of non-ex officio members of the committee.

3. An individual who has declared his/her candidacy for Society office or currently

serves as an officer of the Society (except as defined in Bylaw 14.7.3) may not be a

member of this committee.

4. The terms of committee members other than ex officio members shall be three

years, commencing at the close of the last Council Meeting of the year and shall be

staggered, to the extent practical, over a three-year period (i.e. one-third of

committee members should retire each year).

5. An appointed member who has completed more than one-half of a term is not

eligible for reappointment to this committee within a period of three years.

6. The chief staff executive shall be an ex officio member without vote of this

committee, without term limit. The purpose of this inclusion is to provide, upon

request, staff input regarding the candidates.


1. The purpose of this Committee shall be as described in Bylaw 14.7.3

C. Operation of the Committee

1. All discussions of the committee shall be confidential, and no written notes kept of

the meeting, other than the final certification to the chief staff executive of the

committee’s choices.

2. Attendance at meetings of this committee is limited to the members of this

committee and invited guests.

3. The Chair shall determine the time, place and method of all meetings of the

Nominating Committee.

4. Acquisition of Candidates.

a. SPE staff shall notify all eligible candidates that they are qualified to be

considered for Society office. (see Bylaw 7.3.3)

b. Notification shall be electronic.

c. Notification shall include a means for eligible candidates to indicate their

interest in being considered for office and to submit biographical information

and a listing of their skills and experience.

d. Eligible candidates shall be offered the opportunity to designate the position(s)

for which they want to be considered.

e. A deadline for the submission of this information shall be clearly stated.

5. SPE Staff shall insure that the committee members, in preparation for their

deliberations, be provided copies of the information submitted by the deadline in

3.e above.

6. Those candidates who have designated the position(s) for which they want to be

considered shall be indicated to the committee as having made such a designation.

The Nominating Committee is not required to nominate these individuals for these

specific positions, but may not nominate the candidate to any other position without

the candidate’s express permission to do so.

7. Those candidates recommended for nomination by organizations of SPE (e.g.

Sections or Divisions Committees) shall be indicated to the committee as having

such recommendation. The Nominating Committee is not required to nominate

these individuals for these specific positions, but may not nominate the candidate to

any other position without the candidate’s express permission to do so. At their

discretion, the Nominating Committee may nominate candidates other than those

recommended by these groups for these positions.

8. The discussion for nominations to open positions shall begin with the highest office

available and proceed in descending order, generally as follows: President-elect,

Vice President having a three-year term available; Vice President having a two-

year term available; Vice President having a one-year term available. Having

discussions in such an order does not preclude the committee from later modifying

their choices of nominations until such time as the committee nominations are

made final and certified by the chair to the chief staff executive.

a. In the event a committee member abstains from voting (recusal) on a particular

candidate because of a possible conflict of interest, the vote to nominate shall

be by two-thirds or more of the remaining members voting.

9. After the committee has made its choices for nominees, a list shall be prepared by

the chair of the committee, listing each office discussed and the names of the

nominees selected for that office. The list shall be signed by the chair of the

committee and promptly presented to the chief staff executive for staff action, i.e.,

publication as appropriate.

10. Those candidates selected as nominees by the committee shall be offered the

opportunity to present a candidate’s statement of no more than 250 words and/or a

campaign video (recommended two minutes). The statement may include items

such as biographical information, governance philosophy and/or objectives if

elected. This candidate’s statement and/or video shall be presented to the chief

staff executive by the stated deadline. Failure to submit a statement and/or video, or

submitting a statement and/or video after the deadline, shall not disqualify a

candidate, but the statement might not be published with the list of nominees in the

Nominating Brochure and the video may not be available for viewing. The name,

credentials and photo (if submitted) of the candidate will appear.

11. Individuals not selected by the committee as nominees shall be notified that if

they still wish to run for office, they may be included in the Nomination Brochure

under the heading “Other Eligible Candidates.” Those individuals who indicate at

this point that they wish to be included shall be offered the opportunity to present a

candidate’s statement of no more than 250 words and/or a campaign video

(recommended two minutes). The statement may include items such as

biographical information, governance philosophy and/or objectives if elected. This

candidate’s statement and/or video shall be presented to the chief staff executive by

the stated deadline. Failure to submit a statement and/or video, or submitting a

statement and/or video after the deadline, shall not disqualify a candidate, but the

statement might not be published with the list of nominees in the Nominating

Brochure and the video may not be available for viewing. The name, credentials

and photo (if submitted) of the candidate will appear.

12. Individuals running as “Other Eligible Candidates” must be nominated from the

floor during the election process if elections are held at a Council meeting. For

electronic voting, nominations at large must be received by the Nominating

Committee Chair not less than 15 days before the voting will begin.

13. The list of committee nominees and “Other Eligible Candidates” may be

published in hard copy printed form and will also be published electronically. Such

publications shall be approximately simultaneous.


Confidentiality of Meetings


Original Effective Date: October 24,2009



I. Scope:

A. Purpose: The purpose of this operating policy is to define the requirements to maintain

confidentiality of face-to-face, electronic and mixed-attendance meetings of the Society.

II. Responsibility:


operating policy.







b. This operating policy may be abolished only after abolishment of Bylaws

Article 5.6 by a two-thirds majority of the Executive Board voting at a properly





A. Meeting Definition

1. For the purposes of this operating policy, “Meeting” is defined as any face-to-face,

electronic or mixed-media gathering (e.g., a gathering of members and/or staff

which has both face-to-face and electronic participants) under the auspices of, or

sanctioned by, the Society.

B. Meeting Records

1. Any records of meetings, kept in any format, i.e. written or electronic, official or

unofficial, carry the same level of confidentiality as the meeting itself. Such

records include official minutes or notes, personal notes made by meeting

participants, guests and observers, and recordings in any form (audio, video, or

both)

C. Meeting Attendance and Participation

1. At any meeting in which all participants cannot see all the other participants, (e.g. a

teleconference or use of a speakerphone) all persons who can hear the discussions

must be announced to the group at the beginning of the meeting, and if latecomers

arrive, on their arrival. Similarly, a speaker should identify him or herself,

preferably every time he or she participates in the discussion. These requirements

include observers and guests who may not participate in the discussions and/or vote

themselves. Temporary absences and early departures from the meeting shall

likewise be announced to the participants.

D. Confidentiality Levels

1. It is the responsibility of the Chair to establish the level of confidentiality that

attaches to a meeting and to inform all participants of that level of confidentiality.

If there is no chair, all participants are responsible for determining the level of

confidentiality. If there is no level of confidentiality specified, the meeting is not

confidential.

2. As a general rule, the same level of confidentiality attaches to an electronic or

mixed-media meeting as would be required of a similar face-to-face meeting.

3. All appropriate, reasonable means to ensure the confidentiality of a meeting shall

be taken prior to the start of that meeting. These means may include actions such

as determining that physical meeting space can be closed off to outside observation

or scrutiny (intended or inadvertent) and/or that meeting codes for teleconferences

are not known to individuals who are not entitled to join the call, etc.

4. If a meeting is not an open meeting, i.e. discussion or activities are confidential, all

participants shall be reminded of, and agree to, this fact at the beginning of the

meeting and at the point where latecomers join the meeting.

5. All meeting records, notes and minutes shall be open to review by the public unless

such openness is otherwise proscribed by governmental law, the SPE bylaws, SPE

policies, Robert’s Rules of Order (e.g. an executive session), or explicitly directed

by affirmative vote of a majority of two-thirds of the voting members of the

meeting group. Such direction shall be explicitly recorded in the minutes, notes,

etc.


SPE Europe Geographic Area





I. Scope:

A. Purpose: The purpose of this operating policy is to define the geographic area included

in “SPE Europe”.

II. Responsibility:


operating policy.












A. SPE Europe Geographic Area Defined

SPE Europe shall consist of countries in the following geographic area:

1. Europe from Norway, Finland and Iceland in the North to Spain and Turkey in the

South,

2. from UK and Ireland in the West to Russia in the Far East (Vladivostok) and

including all members of the former Soviet Union,

3. the North African coast from Morocco in the West to Egypt in the East (inclusive),

4. the region from Yemen in the South to Syria to the North,

5. from Saudi Arabia in the West to Iran in the East (all inclusive).


Student Chapter Deactivation





I. Scope:

A. The purpose of this operating policy is to define the steps taken to deactivate a Student

Chapter of the Society.

II. Responsibility:


operating policy.










Headquarters, is responsible for the maintenance of this operating policy

III. Operating Policy Definition

A. Provisional Status

A Student Chapter that (1) has no Faculty Advisor assigned to it by the university/

college/school or, (2) has fewer than ten members, and (3) has no apparent Board of

Directors, and (4) has had no meetings of its Chapter or Board of Directors within one

year, and (5) has failed to respond favorably to the sponsoring affiliate group, Executive

Board or the Executive Office may be placed in Provisional Status for a period of up to

one year upon recommendation of the appropriate affiliate group committee and the


1. Disposition of Assets

Upon a vote of the Council placing the Student Chapter in Provisional Status, all

assets of the Chapter, if available and if they are determined by SPE staff to be the

property of SPE, shall be promptly transferred to the Executive Office. Any

financial assets determined to be the property of SPE shall be placed in a non-

interest-bearing escrow for the duration of the Provisional Status, at which point

the assets will become the property of the Society and may be disposed of as

directed by the Executive Board.

B. Abandoned Status

At the end of the Provisional Status period, if the Student Chapter has not reorganized

itself to the satisfaction of the appropriate affiliate group committee in agreement with

the Staff and the Executive Board, then it shall be recommended to the Council that the

Chapter be placed in Abandoned Status. The Council shall then vote on placement of

the Chapter into Abandoned Status.

C. Reinstatement

1. From Provisional Status

If, within the Provisional Status period, the Chapter has reorganized itself to the

satisfaction of the appropriate affiliate group committee in agreement with the

Staff and Executive Board, it shall be recommended to Council that the Chapter

be returned to Active Status, and the Council shall vote on the Chapter’s status. If

the Council votes to return the Chapter to Active Status, any of the Chapter’s

funds under administration in the escrow account shall be transferred forthwith to

the treasury of the Chapter.

2. From Abandoned Status

The procedure for reactivation after being placed in Abandoned Status shall be the

same as for the establishment of a new Chapter.


Voluntary Deactivation of an SPE Section





I. Scope:

A. This operating policy defines the procedure for the voluntary deactivation of an SPE

Section.

B. References:

1. Bylaws Article 9.3, voluntary deactivation

2. Bylaws Article 9.2, provisional and abandoned statuses of Sections Policy 013

II. Responsibility:


operating policy.







b. This operating policy may be abolished only by a majority of the Executive





A. If members of a Section wish to voluntarily deactivate that Section, at least three current

members of the Section, preferably including at least one current officer or recent

former officer, must submit a petition to that effect to the chief executive of the Society

or his/her Staff delegate.

1. Documentation must be included with the petition outlining

a. the reasons for the decision to deactivate

b. the outreach the group has made to members of the Section informing them of

the situation and seeking their interest in sustaining the group

c. the outreach the group has made to neighboring Sections, if appropriate,

seeking their interest in merging with the existing Section or otherwise serving

the interests of the existing Section’s members

d. the results of those efforts.

2. At the same time, the Section shall transfer any remaining assets to SPE

Headquarters to be placed in a non-interest bearing escrow account to be

maintained in the Section’s name until Council has approved the deactivation.

After such approval, the assets will become the property of the Society and may be

disbursed as directed by the Executive Board.

B. Upon receipt of the petition, the associated documentation, and the Section’s assets, the

chief executive or his/her Staff delegate shall notify the Executive Board and the Chair

of the Sections Committee of the petition, and ask that it be placed on the agendas of

their next meetings for consideration.

C. Following successful votes to accept the voluntary deactivation by both the Sections

Committee and the Executive Board, the matter shall be presented to the Council for

their consideration.

D. Following such ratification, the Section shall be considered deactivated.


Voluntary Deactivation of an SPE Division





I. Scope:

A. This operating policy defines the procedure for the voluntary deactivation of an SPE

Division.

B. References:

1. Bylaws Article 10.3, voluntary deactivation

2. Bylaws Article 10.2, provisional and abandoned statuses of Divisions Policy 014

II. Responsibility:


operating policy.







b. This operating policy may be abolished only by a majority of the Executive





A. If members of a Division wish to voluntarily deactivate that Division, at least three

current members of the Division, preferably including at least one current officer or

recent former officer, must submit a petition to that effect to the chief executive of the

Society or his/her Staff delegate.

1. Documentation must be included with the petition outlining

a. the reasons for the decision to deactivate

b. the outreach the group has made to members of the Division informing them of

the situation and seeking their interest in sustaining the group

c. the results of those efforts.

2. At the same time, the Division shall transfer any remaining assets to SPE

Headquarters to be placed in a non-interest bearing escrow account to be

maintained in the Division’s name until Council has approved the deactivation.

After such approval, the assets will become the property of the Society and may be

disbursed as directed by the Executive Board.

B. Upon receipt of the petition, the associated documentation, and the Division’s assets,

the chief executive or his/her Staff delegate shall notify the Executive Board and the

Chair of the Divisions Committee of the petition, and ask that it be placed on the

agendas of their next meetings for consideration.

C. Following successful votes to accept the voluntary deactivation by both the Divisions

Committee and the Executive Board, the matter shall be presented to the Council for

their consideration.

D. Following such ratification, the Division shall be considered deactivated.


TopCon and Event Royalties

Original Approval Date: April 19, 2013

Original Effective Date: This operating policy is effective for all events held after

January 1, 2014

Revision Approval Date: 06/20/13; 07/03/13; 11/13/13; 01/30/14; 08/20/16


I. Scope:

A. The purpose of the TopCon and Event Royalties operating policy is to define the royalty

payments due to SPE Headquarters for events conducted by SPE member groups.

II. Responsibility:


operating policy.








Executive Board members voting at a properly called Executive Board meeting.




A. Extended Service: For all conferences (excluding ANTEC® and other similar

conferences) with gross sales revenue in excess of $25,000, the royalty due to SPE

Headquarters will be 12% of the event’s gross sales revenue. In return SPE

Headquarters will offer, if wanted, the following Extended Services free of charge:

1. Use of the SPE logo

2. Advertisements in Plastics Engineering magazine

3. Email blasts

4. Listing in SPE monthly calendar, email blasts and all other calendars

5. Review of hotel and/or venue contract

6. Registration(online & onsite)

7. Ad designs (flyer, email blast designs, website banners, and Plastics Engineering

advertisements)

8. Use of conference mobile app (under evaluation)

9. Social media promotion

10. Use of SPE HQ’s liability insurance for the Topcon

B. Limited Service: For all other events (also one-day or evening events) with gross sales

revenue in excess of $25,000, a royalty of 6% of gross sales revenue will be paid to SPE

Headquarters. In return, SPE Headquarters will perform, if wanted, the following

Limited Services.

1. Use of SPE logo

2. Email Blasts

3. Review of hotel and/or event venue

4. Ads in Plastics Engineering (including design)

5. Registration (on-line only, if applicable)

C. Sales revenues for all events are defined as all revenues received to cover the expenses

of the event such as, but not limited to:

1. Registration revenues of attendees

2. Sponsorship of the conference or conference events

3. Exhibit and table-top sales

4. Underwriting of conference expenses or equivalent value

D. Other SPE Headquarters services are available upon request depending on the

availability of resources. The costs to cover these services will be separate charges.

E. Membership fees (new or renewal) in conjunction with the conference will be exempt

from royalty payments and are not considered part of the sales revenue. For all

conferences and events, SPE Headquarters offers a special new or renewal member

dues rate. These member fees will be paid separately to SPE Headquarters as soon as

possible after the conference to ensure SPE members can start, or continue, their

benefits immediately.

F. A donation to the SPE Foundation of up to $5,000 (to be used for scholarships) will be

exempt from the gross revenue (thus exempt from royalty)

G. Special Circumstances: In special circumstances, the level of royalty may be

negotiated.

1. If the conference results in a financial loss of $0 to $10,000, the royalty due will be

reduced by half to 6%.

2. If the conference results in a financial loss of more than $10,000, the royalty due

will be waived completely.

3. The royalty due will be waived completely for a new conference.

H. For conferences outside of the US and Europe, we are not yet able to support SPE

conferences with the Extended Service package. Therefore the royalty due will be 6%

irrespective of the sales revenue, unless otherwise agreed.

I. All conference proceedings shall be sent to SPE HQ within 4 weeks after the

conference. SPE HQ will upload the proceedings to the SPE on-line technical library no

earlier than 6 months after the conference. The organizing group may sell the

proceedings through SPE HQ website during the first 6 months after the conference and

will receive all of the revenues of these sales.


Intellectual Property





I. Scope:

A. Purpose: The purpose of this policy is to define allowable practices relative to

recording, photographing or otherwise disseminating or memorializing conference

sessions, seminar sessions, or speeches at SPE events, Council meetings, SPE

committee meetings or any such official activities of the Society.

II. Responsibility:


operating policy.



operating policy.




b. This operating policy may be abolished only after abolishment of Bylaw Article

3.9 by a majority of the Executive Board voting at a properly called Executive

Board meeting.




A. All documents and information, in any form, provided to the membership or public by

SPE is owned by the Society or others. The act of recording, copying or disseminating

information or documents by any means without permission constitutes infringement.

Attendees at SPE meetings and other users of information and documents obtained from

SPE must refrain from recording, copying or disseminating them without permission.


Qualifications and Job Descriptions for Council Officers

Original Approval Date: August 20, 2016




I. Scope:

A. The purpose of this operating policy is to describe the qualifications and job

descriptions for Council Officers.

II. Responsibility:


operating policy.












A. Definitions: Council officers are as defined in Bylaw Article 7.2.

B. Qualifications and Job Descriptions

1. The following appendices set forth the general expectations, qualifications, desired

skills, and other key performance indicators for the Council officers.

President: See Appendix A

President-elect: See Appendix B

VP Business & Finance: See Appendix C

VP Marketing & Communication: See Appendix D

VP Events: See Appendix E

VP Sections: See Appendix F

VP Divisions: See Appendix G

VP Technology & Education: See Appendix H

VP Young Professionals: See Appendix I

Immediate Past President: See Appendix J


Appendix A

Job Description for SPE President

Role:

The President is a member of the Executive Board, serves as the leader for the Society as a

whole, Chair of the Executive Board, and Chair of Council. The President works

cooperatively with both SPE Leadership and the Chief Staff Executive to ensure effective

planning and operation of the Society according to the 3 year Operating Plan. Additionally,

they serve as the figure head of the Society and are frequently called upon to represent the

Societies interests both internally and externally.

Responsibilities:

Represent Society interests in a professional manner

Provide direction and ensure oversight for execution of the current 3 year Operating Plan

Establish Executive Board & Council meeting agendas in a timely manner with

cooperation of staff and the President-Elect

Ensure effective communication of key Society leadership decisions, progress, and

performance to SPE Leadership, Staff, and Members

Provide leadership and oversight of Executive Board member performance

Initiate disciplinary action as needed of Executive Board members who are not meeting

their requirements

Provide oversight and direction to the chief staff executive through regular interaction

and participation in the Performance & Compensation Committee (PAC)

Identify and appoint suitable individuals for any vacated Executive Board position

Provide assistance to identify suitable replacements for vacated committee/taskforce

positions

Resolve conflict at the Society wide level as the need may arise

Actively participate in the identification and development of future leaders

Participate in SPE social media programs

Provide support for SPE and the SPE Foundation fund raising efforts

Attend TopCons where practical

Maintain awareness of the need for additional taskforces to address short term issues

issues/opportunities.

Perform duties as otherwise described by the established 3 year Operating Plan

General Expectations:

Attendance - Participation at Executive Board, Council, and other designated meetings is

required to ensure effective decision making and to support effective communication. The

Executive Board has the responsibility of leading the Society and is comprised of

functionally qualified and accountable individuals each serving a specific role. Executive

Board members should expect to spend 10-20 hours per month (often during regular business

hours) in meetings. Additionally 2-3 days travel are typically required every other month for

participation in face to face meetings. Failure to attend 3 or more scheduled meetings within

an operating year shall result in a review by the Performance and Compensation Committee

(PAC) and may result in removal from the Executive Board.

Time Commitment In addition to participation in scheduled meetings, members of the

Executive Board are expected to contribute substantial additional time in support of their

assigned roles. Examples include, but are not limited to, duties in support of assigned

committees and taskforces, maintaining emails and communication via The Chain, review

and preparation of reports, meeting preparation, and other general work assignments.

Executive Board members should expect to spend at least 5 hours per week in addition to

participation time in meetings (can be accomplished outside normal business hours).

Employer Support Members of the Executive Board are expected to participate in meetings

typically scheduled during regular business hours. Some meetings will require travel away

from their regularly scheduled work activity. Executive Board members are expected to

obtain employer support for participation in SPE meetings which often occur during regular

business (typically 10 hours per month plus 1-2 days travel every other month). Reasonable

travel related expenses are covered by SPE.

Communication Members of the Executive Board are responsible for, promoting bi-

directional communication throughout the Society. Additionally, Executive Board members

shall ensure that key decisions, progress, and performance are communicated appropriately

to Staff, Leadership, and Members.

Governance - The Executive Board shall establish, implement, and maintain the SPE

Operating Policies. Additionally the Executive Board shall maintain and communicate a 3

year Operating Plan, which at minimum, describes strategic and financial planning necessary

to support the SPE mission. All Executive Board activity shall be conducted in manner

consistent with the SPE Bylaws, SPE Operating Policies, 3 year Operating Plan and the

general interests of the Society as a whole. Executive Board members shall be accountable

for ensuring that designated duties and assignments completed in a timely and effective

manner.

Decision Making - Whenever possible, the Executive Board should attempt to build

consensus while making decisions. In order for this to happen, opinions should always be

presented in a thoughtful and professional manner. Executive Board members are expected

to be open minded, good listeners, and be willing to make decisions that are in the best

interest of the Society. Effective decision making requires a solid understanding of the

subject matter, which often requires advanced preparation of the subject matter. The

Executive Board may from time to time encounter difficult situations. Members should

remain open and honest throughout the decision making process.

Confidentiality - Individual dialog during Executive Board meetings should be treated as

confidential to encourage members to speak freely without fear of having their opinions

repeated outside Executive Board meetings. Additionally, Executive Board members may

also be privy to information about SPE that requires confidentiality for business, ethical,

and/or legal reasons. Topics requiring confidentially outside meetings shall be confirmed

during Executive Board meetings.

Pre-requisites/Qualifications:

Candidates must be an SPE member in good standing and have served as President-Elect.

Desired Skills:

Personable and Professional

Disciplined Planner

Effective Organizer

Effective Communicator

Media Savvy

Business Savvy

Effective Leader

Flexible and Creative

Good Listener

Respectful and Empathetic

Relationship Builder

Key Performance Indicators:

Meeting attendance

Presence at SPE events

Performs Quarterly reviews of Executive Board members

Support for fund raising

Nominating Committee has numerous qualified candidates

Attends numerous committee and task force meetings

Related Group Responsibilities:

Group Responsibility

Council Chair and Councilor at Large

Performance & Compensation Committee Member

Annual Business Meeting Moderator

All SPE Committees Guest

The President has voice and may participate in any Society meeting (vote limited to Executive

Board, Council and PAC meetings)


Appendix B

Job Description for SPE President-elect

Role:

The President-Elect is a member of the Executive Board, provides support to the

President and the Society as a whole according to the initiatives described by the 3 year

Operating Plan. The President-Elect prepares for their term as President together with the

Chief Staff Executive, by leading of the strategic planning process to produce an updated

3 year Operating Plan prior to the end of their term. The President Elect is the successor

to the President should they not be able to complete their term or when the current

President is not available to perform their duties.

Responsibilities:

Represent Society interests in a professional manner

Assist the President to provide direction and ensure oversight for execution of the

current 3 year Operating Plan

Assist the President to establish Executive Board & Council meeting agendas in a

timely manner

Perform duties that assist the President to fulfill the responsibilities of their role as

delegated

Provide oversight and direction to the chief staff executive through regular interaction

and participation in the Performance & Compensation Committee (PAC)


Participate in SPE social media programs


Attend TopCons where practical

Assist with development and review of communication material for SPE Leaders and

Members

Ensure the 3 year Operating Plan is reviewed and expanded to provide direction for

their term as President plus two additional years (development of the revised plan

shall be accomplished using a fully integrated effort of SPE Leadership, Staff, and

Chapters)

Identify and designate suitable individuals to fulfill roles for the revised 3 year

Operating Plan where applicable




required to ensure effective decision making and to support effective communication.

The Executive Board has the responsibility of leading the Society and is comprised of


Board members should expect to spend 10 hours per month on average (often during

regular business hours) in meetings. Additionally 1-2 days travel are typically required

every other month for participation in face to face meetings. Failure to attend 3 or more

scheduled meetings within an operating year shall result in a review by the Performance

and Compensation Committee (PAC) and may result in removal from the Executive

Board.




committees and taskforces, maintaining emails and communication via The Chain,

review and preparation of reports, meeting preparation, and other general work

assignments. Executive Board members should expect to spend at least 5 hours per week

in addition to participation time in meetings (can be accomplished outside normal

business hours).

Employer Support Members of the Executive Board are expected to participate in

meetings typically scheduled during regular business hours. Some meetings will require

travel away from their regularly scheduled work activity. Executive Board members are

expected to obtain employer support for participation in SPE meetings which often occur

during regular business (typically 10 hours per month plus 1-2 days travel every other

month). Reasonable travel related expenses are covered by SPE.


Operating Policies. Additionally the Executive Board shall maintain and communicate a

3 year Operating Plan, which at minimum, describes strategic and financial planning

necessary to support the SPE mission. All Executive Board activity shall be conducted in

manner consistent with the SPE Bylaws, SPE Operating Policies, 3 year Operating Plan

and the general interests of the Society as a whole. Executive Board members shall be

accountable for ensuring that designated duties and assignments completed in a timely

and effective manner.


directional communication throughout the Society. Additionally, Executive Board

members shall ensure that key decisions, progress, and performance are communicated

appropriately to Staff, Leadership, and Members.


consensus while making decisions. In order for this to happen, opinions should always

be presented in a thoughtful and professional manner. Executive Board members are

expected to be open minded, good listeners, and be willing to make decisions that are in

the best interest of the Society. Effective decision making requires a solid understanding

of the subject matter, which often requires advanced preparation of the subject matter.

The Executive Board may from time to time encounter difficult situations. Members

should remain open and honest throughout the decision making process.



repeated outside Executive Board meetings. Additionally, Executive Board members

may also be privy to information about SPE that requires confidentiality for business,

ethical, and/or legal reasons. Topics requiring confidentially outside meetings shall be

confirmed during Executive Board meetings.


Candidates for President-Elect should have:

a) at least two (2) years of experience in the Executive Board, and

b) be a current SPE Member in good standing

Desired Skills:


Disciplined Planner

Effective Organizer


Media Savvy

Business Savvy

Effective Leader


Good Listener




Meeting Attendance

Program development/implementation consistent with established needs


Membership Development/Retention




Council Councilor At Large

Foundation Board Member

Awards Committee Member

Performance & Compensation Committee Member (Secretary)

Nominating Committee Member

Finance Committee Encouraged to participate (no Vote)


Appendix C

Job Description for VP Business & Finance

Role:

The VP Business & Finance is a member of the Executive Board, provides support to the

President, the Chief Staff Executive, and the Society as a whole according to the

initiatives described by the 3 year Operating Plan. In particular, the VP Business &

Finance provides insight/oversight for SPE projects, investments, and financial activity to

the Executive Board. The VP Business & Finance serves as a Treasurer of the Society

and Chairperson for the Finance Committee (which provides oversight of SPE financial

activity).

Responsibilities:

Serve as the primary leadership interface for Society-wide business and financial

matters

Assist the Chief Staff Executive to:

o Provide insight to support long term financial development,

o Ensure appropriate business controls for Society operations

o Ensure monthly financial reporting

o Prepare financial projections for Executive Board projects/initiatives

Ensure effective planning & budgeting for Society activity and the 3 year Financial

Plan

Assist with development and review of communication related to business and

financial activity for SPE Leaders and Members

Ensure effective communication with assigned Committees

Provide oversight for selection of financial auditors

Support oversight of the established operating budget

Continually monitor the effectiveness of SPE’s business activity

Ensure effective tracking, analysis, and management of business and financial activity












Board.








business hours).


































Preferred candidates for Vice President Business & Finance should have:

a) a professional degree,

b) at least ten (10) years of professional experience in business and/or finance within the

plastics industry,

c) possess excellent verbal, written, and presentation skills,

d) currently have at least three (3) years continuous SPE membership in good standing,

and

e) have served as a member of a SPE Committee, SPE Section Board, or SPE Division

Board for at least three (3) full years

Desired Skills:


Disciplined Planner

Effective Organizer


Media Savvy

Strong Business Acumen

Strong Financial Acumen


Meeting Attendance








Finance Committee Chair


Appendix D

Job Description for VP Marketing & Communications

Role:

The VP Marketing & Communications is a member of the Executive Board, provides

support to the President and the Society as a whole according to the initiatives described

by the 3 year Operating Plan. In particular, the VP Marketing & Communications

provides insight/oversight for SPE marketing and communication to the Executive Board.

The VP serves as Chairperson for the Marketing & Communications Committee (which

is designed to bolster awareness of SPE activities to members, affiliates, and the industry

as a whole).

Responsibilities:

Serve as the primary leadership interface for Society-wide marketing &

communication initiatives


o Establish marketing & communication protocol

o Identify infrastructure to facilitate effective communication

o Develop and review communications related to marketing & communication

o Support strategies for membership value & growth

o Provide oversight of the marketing & communications budget

Ensure effective planning & budgeting for marketing & communication related

activity


Maintain awareness of and provide support for SPE’s communication & marketing

tools

Ensure there is effective management of the SPE brand

Ensure effective tracking, analysis, and management of marketing activity

Assist with identification of plenary speakers for ANTEC












Board.








business hours).


































Preferred candidates for Vice President Marketing & Communications should have:


b) at least five (5) years of professional experience in marketing, communication, or

business within the plastics industry,



and


Board for at least three (3) full years.

Desired Skills:


Disciplined Planner

Effective Organizer


Media Savvy

Business Savvy

Financially Savvy

Technically Savvy

Strong Marketing Acumen

Strong Communications Acumen


Meeting Attendance








Marketing & Communications Committee Chair

Divisions Committee Member

Sections Committee Member


Appendix E

Job Description for VP Events

Role:

The VP Events is a member of the Executive Board, provides support to the President

and the Society as a whole according to the initiatives described by the 3 year Operating

Plan. In particular, the VP Events provides insight/oversight for SPE managed events,

SPE TopCons, and Mini-Tecs to the Executive Board. The VP serves as Chairperson for

the Events Committee (which is designed to bolster effectiveness of all SPE events).

Responsibilities:

Serve as the primary leadership interface for Society-wide events


o Establish event planning protocols

o Develop and maintain event services and systems

o Identify infrastructure to facilitate effective events

o Support strategies for membership value & growth through events

o Prepare financial projections for revenue of society events

o Generate Income projections for new and existing events

o Provide oversight of the events budget

Ensure effective planning & budgeting for event related activity

Assist with development and review of communication related to events for SPE

Leaders and Members


Maintain awareness and provide support for all SPE events

Ensure effective tracking, analysis, and management of events related activity












Board.








business hours).


































Preferred candidates for Vice President Events should have:


b) at least five (5) years of professional experience in marketing, communication, or

business within the plastics industry,

c) two (2) or more years of experience conducting events (ideally such experience

should be obtained through support of successful SPE, Section, or Division events),

d) possess excellent verbal, written, and presentation skills,

e) currently have at least three (3) years continuous SPE membership in good standing,

and

f) have served as a member of a SPE Committee, SPE Section Board, or SPE Division


Desired Skills:


Disciplined Planner

Effective Organizer


Media Savvy

Business Savvy

Financially Savvy

Technically Savvy

Strong Marketing Acumen


Meeting Attendance


Support teams and actions that result in $20,000 new revenue for the Society per year




Events Committee Chair

Finance Committee Encouraged to Participate (non-voting)


Appendix F

Job Description for VP Sections

Role:

The VP Sections is a member of the Executive Board, provides support to the President


Plan. In particular, the VP Sections represents needs and interests of SPE Sections in

Executive Board activity. The VP Sections serves as Chairperson for the Sections

Committee (which serves as liaison to and works cooperatively with all SPE Sections and

SPE Student Chapters to bolster effectiveness).

Responsibilities:

Serve as the primary leadership interface for SPE Section matters

Ensure the Executive Board addresses SPE Section needs and concerns

Ensure effective planning & budgeting in support of SPE Section activity

Assist with development and review of communication related to SPE Section

activity for SPE Leaders and Members



Ensure oversight of Student Chapters

Continually monitor the effectiveness of SPE Section activity

Assist SPE Sections to maintain active status.

Ensure effective tracking, analysis, and management of SPE Section activity

Propose new projects/programs that support/promote SPE Section activity












Board.








business hours).


































Preferred candidates for Vice President Sections should have:


b) at least five (5) years of professional experience in within the plastics industry,



and

e) have served as the a member of an active SPE Section Board for at least five (5) full

years ((to qualify as an Active Section the group must not only meet the basic

requirements for a group in good standing, they must also have held an outreach

event in each of the past two (2) years).

Desired Skills:


Disciplined Planner

Effective Organizer


Media Savvy

Business Savvy

Financially Savvy

Technically Savvy

Sales & Marketing Savvy


Meeting Attendance


Contact at least 2 times a year with Sections (President and Councilor at a minimum)

Participate in at least 4 Section meetings/year.





Sections Committee Chair


Appendix G

Job Description for VP Divisions

Role:

The VP Divisions is a member of the Executive Board, provides support to the President


Plan. In particular, the VP Divisions represents needs and interests of SPE Divisions in

Executive Board activity. The VP Divisions serves as Chairperson for the Divisions

Committee (which serves as liaison to and works cooperatively with all SPE Divisions to

bolster effectiveness).

Responsibilities:

Serve as the primary leadership interface for SPE Division matters

Ensure the Executive Board addresses SPE Division needs and concerns

Ensure effective planning & budgeting in support of SPE Division activity

Assist with development and review of communication related to SPE Division

activity for SPE Leaders and Members



Continually monitor the effectiveness of SPE Division activity

Assist SPE Divisions to maintain active status.

Ensure effective tracking, analysis, and management of SPE Division activity

Propose new projects/programs that support/promote SPE Division activity












Board.








business hours).


































Preferred candidates for Vice President Divisions should have:


b) at least five (5) years of professional experience in within the plastics industry,



and

e) have served as the a member of an active SPE Division Board for at least five (5) full

years ((to qualify as an active Division the group must not only meet the basic

requirements for a group in good standing, they must also have held an outreach

effort in each of the past two (2) years).

Desired Skills:


Disciplined Planner

Effective Organizer


Media Savvy

Business Savvy

Financially Savvy

Technically Savvy

Sales & Marketing Savvy


Meeting Attendance


Contact at least 2 times a year with Divisions (President and Councilor at a minimum)

Participate in at least 4 Division meetings/year.





Divisions Committee Chair

Society of Plastics Engineers

Policy Number 032

Appendix H

Job Description for VP Technology & Education

Role:

The VP Technology & Education is a member of the Executive Board, provides support

to the President and the Society as a whole according to the initiatives described by the 3

year Operating Plan. In particular, the VP Technology & Education provides

insight/oversight for SPE advancement of technology related to the plastics industry as

well as SPE’s education programs to the Executive Board. The VP serves as Chairperson

for the New Technology Committee (which is designed to maintain awareness of

technology developments via contact with industry and academia). The VP Technology

also serves as liaison to SPE Special Interest Groups.

Responsibilities:

Serve as the primary leadership interface for Society-wide technical/educational

programs and initiatives

Ensure effective planning & budgeting for technology and education related activity

Serve as a member of Fellows Election Committee

Serve as Chair for the New Technology Committee and Industry-Academia

Collaboration Committee

Assist with development and review of communication related to technology and

education information for SPE Leaders and Members


Provide educational support to Student Chapters

Champion formation of SIGs and monitor their effectiveness; shepherd upgrading to

Division status as appropriate

Ensure there is a Fellows Forum at ANTEC

Assist with plenary speaker selection at ANTEC

Assist with technical content selection for PlastiVan

Maintain awareness of emerging technologies related to the plastics industry

Maintain awareness of technical content in PE magazine and SPE journals

Maintain awareness of Tech Talk content












Board.








business hours).


































Preferred candidates for Vice President Technology & Education should have:


b) at least five (5) years of professional experience as a STEM professor, STEM teacher,

or researcher associated with the plastics industry,


d) currently have at least three (3) years continuous SPE membership, and



Desired Skills:


Disciplined Planner

Effective Organizer


Media Savvy

Strong Technical Acumen

Strong Education Acumen


Meeting Attendance


Contact at least two times per year with SIGs

Participate in at least two SIG meetings/year





SIGs Member

SPE Staff Adviser

Council Adviser

Fellows Election Committee Member

New Technology Committee Chair

Industry-Academia Collaboration Committee Member


Appendix I

Job Description for VP Young Professionals

Role:

The VP Young Professionals is a member of the Executive Board, provides support to the

President and the Society as a whole according to the initiatives described by the 3 year

Operating Plan. In particular, the VP Young Professionals provides insight/oversight for

SPE’s effort to attract, engage, and retain young professionals for the Executive Board.

The VP serves as liaison to The Young Professionals Committee (which is designed to

identify needs, interests, and suggestions of young professionals).

Responsibilities:

Attend and represent, as requested, the Society and the Executive Board in

events/meetings as SPE’s Young Professional Leader.

Ensure effective planning & budgeting for young professional related activity

Identify initiatives for the Executive Board on behalf young professionals that include

data-driven and progressive activities by establishing clearly defined goals, tasks, and

objectives

Provide leadership for Executive Board projects tasked to develop strategy/action

plans for young professionals


Participate in Young Professional Committee (NGAB) meetings whenever possible

Support Young Professional Committee (NGAB) fundraising activities.

Provide insight & support to other committees and taskforces that support the needs

and interests of young professionals and students

Mentor at least one (1) member of the Young Professional Committee to regarding

Executive Board best practices, governance/parliamentary procedures, and

technical/professional leadership skills

Actively participate in the identification and development of young professionals as

future leaders

Assist with development and review of communication related to young professionals

for SPE Leaders and Members












Board.








business hours).


































Preferred candidates for Vice President Young Professionals should have:

a) a professional degree related to or employed within the plastics industry,

a) at least one (1) year of professional experience associated with the plastics industry,

b) currently have at least three (3) years continuous SPE membership,

c) have served as a member of the Young Professionals Committee (NGAB), SPE

Section Board, SPE Division Board, or other SPE Committee for at least two (2) full

years, and

d) qualify as a SPE Young Professional for at least their first year of their term

Desired Skills:


Disciplined Planner

Effective Organizer


Media Savvy



Meeting Attendance


Attendance to Young Professionals Board meetings

Development/Communication of all strategic goals as described above (by end of first

2yr term)


Membership Recruitment/Retention




Finance Committee Member

Young Professional Board Adviser

Sections Committee Member

Divisions Committee Member


Appendix J

Job Description for Immediate Past President

Role:

The Past President is a member of the Executive Board, provides an experienced resource

to the President, the Executive Board, and the Society as a whole. Having served as the

primary liaison between SPE Leadership and Staff the Past President shall serve as the

Chairperson for the Performance and Compensation Committee (which provides

oversight to the Chief Staff Executive). Additionally, their years of experience working

with other SPE leaders provides them valuable insight in support of their role as the

Chairperson for the Nominating Committee (which provides oversight of SPE leadership

development and the SPE election process, including identification and verification of

prospective candidates for positions within the Executive Board).

Responsibilities:

Serve as Chair and ensure effective performance for the Performance &

Compensation Committee

Serve as Chair and ensure effective performance for the Nominations Committee

Serve as host for Past Presidents meetings














Board.








business hours).


































Candidates must be an SPE member in good standing and have completed a term as

President.

Desired Skills:


Disciplined Planner

Effective Organizer


Media Savvy

Business Savvy

Effective Leader


Good Listener




Meeting Attendance



Qualified Candidates for election sought and chosen

Growing Mentoring Program





Performance and Compensation Committee Chair

Nominating Committee Chair

Past Presidents Board Host


Qualifications and Job Descriptions for Chief Staff Executive





I. Scope:

A. The purpose of this operating policy is to describe the qualifications and job

descriptions for the chief staff executive position.

II. Responsibility:


operating policy.












A. Definitions: The chief staff executive is a position as defined in Article 13 of the

SPE Bylaws.

B. Qualifications and Job Descriptions

1. Appendix A sets forth the general expectations, qualifications, desired skills,

and other key performance indicators for the chief staff executive.


Appendix A

Job Description for Chief Staff Executive of SPE

Role:

The Chief Staff Executive is responsible for ensuring that the Society serves the needs

and interests of the SPE membership pursuant to the SPE Mission Statement and its

Bylaws and Policies as directed by the SPE Council. The Chief Staff Executive ensures

that the programs, activities, and services of the Society directly benefit the members and

their professional well-being.

The Chief Staff Executive is responsible for day-to-day management of the Society and

the SPE Foundation as described by the SPE Bylaws. To this end, the Chief Staff

Executive is responsible that issues, and needs are identified, that appropriate programs

are developed and operated, and that the necessary resources are available and utilized.

The Chief Staff Executive together with the President-Elect, lead the strategic planning

process to produce an updated 3 year Operating Plan. The Chief Staff Executive manages

SPE staff and participates in most SPE Committees.

Responsibilities:

The Chief Staff Executive assists the Council and Executive Board in fulfilling its

responsibility to set the strategy for the Society and to carry on its business by managing

and being responsible for:

Setting of mid-term strategic goals into the 3-year Operating Plan

Managing and executing the activities and programs to achieve the strategic goals

Measuring and reporting the progress to the Executive Board by tracking the main

Society KPI’s

Managing the financial matters of the Society, including reporting the monthly

financials, making of the yearly budgets and planning the cash needs

Ensuring that the Executive Board officers are kept informed of matters and

developments that warrant their attention

Identifying issues and policies that need action before the next Executive Board

meeting

Serving as the main point of contact between the staff and the Executive

Board/Council

Developing personnel and office policies for the national office and staff;

The Chief Staff Executive assists the President with preparation of agendas

presentation of topics to the Executive Board and the Council

Attend and represent the Society in industry events/meetings as Leader of SPE.

With the President, the Chief Staff Executive is the Society’s chief spokesperson and

point of contact to other organizations and entities and the public.

Managing and setting up relations with other relevant organizations to advance the

interests of SPE and its members.

Ensure effective HR planning for staff in the different SPE offices and as such

responsible for the supervision, hiring, firing, effectiveness, and evaluation of the

SPE staff. The Chief Staff Executive is responsible for compliance with the personnel

policies

Ensure effective communication with the Leadership

Provide insight & support to committees and taskforces

Actively participate in the identification and development of young professionals as

future leaders




required to ensure effective decision-making and to support effective communication.

Communication The Chief Staff Executive ensures effective communication throughout

the Society. The Chief Staff Executive shall ensure that key decisions, progress, and

performance are communicated appropriately to Staff, Leadership, and Members.

Decision Making - The Chief Staff Executive should attempt to build consensus while

making sure decisions are made in the best interest of the Society. Effective decision-

making requires a solid understanding of the industry, the market in which the Society

operates, the interests of the Societies chapters and ultimately the functioning of

volunteer governance.


Preferred candidates for Chief Staff Executive should have:

a) a professional degree related to or employed within the plastics industry,

b) at least ten (10) years of professional experience in a management function,

c) international business experience

d) understanding of the

e) a basic network in the Plastics Industry

f) preferably an SPE membership

g) preferably knowledge of the association of society sector

Desired Skills:


High level Coaching and Managing capabilities

Disciplined Planner

Effective Organizer


Media Savvy



Presence at Industry and SPE events

Improvement of the general SPE KPI’s

o Membership growth

o Growth of our Financial assets

o Growing use / participation of industry professionals to SPE’s events and

resources

o Enhanced Brand recognition

o Enhanced (international) activities

o Effectiveness of SPE staff and other SPE resources



Executive Board Member

Finance Committee Member

Other Assignments According to 3 Year Operating Plan


3-Year Operating Plan





I. Scope:

A. The purpose of this operating policy is to ensure the Society’s short and mid-term

planning strategies and related actions are formalized into a 3-Year Operating Plan.

Additionally this operating policy describes how this plan will be updated year-on-

year.

II. Responsibility:

A. Establishing Body: The SPE Executive Board is responsible for the establishment













A. Definitions:

1. The 3 year Operating Plan (3YOP) is a document which describes the scope

and rationale for current and future SPE initiatives.

2. The Leadership Deployment Plan (LDP) is a document, which is part of the

3YOP, but describes only the committee working for the current/next operating

year.

B. Purpose and Maintenance of the 3-Year Operating Plan

1. The 3YOP should provide to the broader leadership of SPE an awareness of the

society wide initiatives, guidance for specific programs and a basis to measure

performance.

2. The 3YOP is reviewed and expanded yearly by the President-elect and chief

staff executive and presented to the Executive Board and Council.

3. The LDP is prepared every year by the President-elect for his/her presidential

term.

4. The 3YOP review should reflect an integrated effort between SPE’s Chapters,

Volunteers, Staff and Partners.


Member Benefits and Privileges

Original Approval Date: March 22, 2015

Original Effective Date: March 22, 2015



I. Scope:

A. Purpose: The purpose of this operating policy is to clarify the benefits and privileges

entitled to each level of membership of the Society described in Bylaw Article 4.

The benefits are summarized in the table below.

II. Responsibility:


operating policy.



this operating policy.









(balance of this page intentionally left blank)

Benefit Professional Member

Student Member

e-Member7 Honorary Member

Young Professional Classification < 35 years old

Eligible to Join Sections & Divisions ✓ ✓ No No

Participate in SPE Voting / SPE Leadership

✓ ✓ No No

Use of SPE Member Logo ✓ ✓ No No

Discounts on SPE Conferences ✓ ✓ No No

Access to Technical Library ✓ ✓ No No

Access to Abstracts of Papers in Technical Library

✓ ✓ Read Read

Access to SPE Member Directory ✓ ✓ No No

Listed in SPE Member Directory1 ✓ ✓ ✓ ✓

Receive PE Magazine (paper) ✓ ✓ No No

Receive PE Magazine (electronic) ✓ ✓ No2 No2

Use of PE Magazine APP ✓ ✓ ✓ ✓

Receive Industry email (focused information)

✓ ✓ No No

Access to The Chain

• Tech Talk ✓ ✓ ✓ ✓

• Café ✓ ✓ ✓ ✓

• Leadership Lane ✓3 ✓3 No No

• Career Central ✓ ✓ No4 No4

• Campus Connection Read5 ✓ No No

• Premium Places (Forums)6 ✓ ✓ No No

1 Anyone can opt-out from the member directory list 2 Yes for current issue, no access to older issues 3 If serving as SPE Leader 4 Public will have no access 5 Full if SPE Member is serving as a Group Facilitator 6 Planned for Future Release 7 e-Members to be designated as such in the Member Directory


Executive Board Roles & Responsibilities



Revision Approval Date: November 27, 2017

Revision Effective Date: November 27, 2017

I. Scope:

A. The purpose of this operating policy is to describe the roles and responsibilities of

the Executive Board.

II. Responsibility:


operating policy.












A. Composition of Committee:

The composition of the Executive Board is as defined in Bylaw Article 14.7.1.

B. Roles and Responsibilities:

1. The roles of each position on the Executive Board are described in Operating

Policies 032 and 033.

C. Purpose of the Committee:

The Executive Committee Board shall have full authority to act on all business

matters between meetings of the Council, subject to the applicable federal, state and

local laws and to the Bylaws and Operating Policies of the Society.

D. Operation of the Committee:

1. Meetings:

Meetings are generally held ten times per year, with typically half of the

meetings held face-to-face.

2. Meeting attendance is limited to members of the Executive Board and invited

guests.

a. Meeting minutes are to be distributed promptly to each Council member.

3. Expenditures:

The Executive Board may authorize or incur only those expenditures

provided for by the approved budget.

4. Maintenance of Society Operating Policies:

The Executive Board is authorized to maintain Society Operating Policies as

described in Bylaws Article 16.

5. Connections to other committees:

Executive Board members are linked to specific Society committees and

groups as defined in Operating Policy 032 and shown in the table below:

Executive Board

Position Group Responsibility

President Council

Performance & Compensation

Committee

Annual Business Meeting

All SPE Committees

Annual Awards Committee

Honored Service Member Election Com

Chair and Councilor at Large

Member

Moderator

Guest

Member

Member

President-elect Council

Foundation Board

Awards Committee


Committee


Bylaws & Policies Committee

Finance Committee

Councilor at Large

Member

Member

Member (Secretary)

Member

Member

Encouraged to participate but

with no vote

VP Business &

Finance

Council

Finance Committee

Councilor at Large

Chair

VP Marketing &

Communications

Council

Marketing & Communications

Committee

Divisions Committee

Sections Committee

Councilor at Large

Chair

Member

Member

VP Events Council

Events Committee

Finance Committee

Councilor at Large

Chair

Encouraged to participate but

with no vote

VP Sections Council

Sections Committee

Councilor at Large

Chair

VP Divisions Council

Divisions Committee

Councilor at Large

Chair

VP Technology

& Education

Council

SIGS

SPE Staff

Fellows Election Committee

ANTEC Fellows Forum/Plenary Speaker

New Technology Committee

Industry-Academia Collaboration

Comm.

Councilor at Large

Member

Adviser

Member

Coordinator/Adviser

Chair

Chair

VP Young

Professionals

Council

Finance Committee

Young Professionals Board

Sections Committee

Divisions Committee

Councilor at Large

Member

Adviser

Member

Member

Immediate Past

President

Council

Foundation Board


Committee


Past Presidents Board

Councilor at Large

Member (Vice Chair)

Chair

Chair

Host

6. Other Activities:

a. Review and improve infrastructure of the Society as needed.

b. Initiate and support activities described by the current 3-Year Operating

Plan.

c. Continue refinement of organization and staff to carry out initiatives.

d. Provide input for refinement of the 3-Year Operating Plan and Leadership

Deployment Plan.

e. Continue to identify new topics and partnerships that increase member

and/or that broaden SPE’s outreach.

f. Continue to identify projects that promote awareness of SPE member

benefits to students and young professionals.

g. Provide input to the Performance & Compensation Committee.

h. Ensure establishment and provide oversight of a financial plan for the

Society.


Finance Committee Roles & Responsibilities

Original Approval Date: 07/20/17

Original Effective Date: 07/20/17



I. Scope:


the Finance Committee.

II. Responsibility:


operating policy.













The composition of the Finance Committee includes the following voting members:

1. VP Business & Finance serves as chairperson of the Finance Committee

2. Secretary of the Society

3. Three members-at-large appointed by the VP Business & Finance, with the

preferred composition of:

a. One Section Councilor

b. One Division Councilor

c. One member-at-large who shall be a voting member of the Society in good

standing (See also Bylaws Article 4.3.1); a member of Council is eligible.

However, such member of the Finance Committee may not be a member of

the Executive Board. It is preferred that this member have financial

experience including but not limited to CFO, executive, accountant, SPE

branch treasurer, or other position with P&L responsibility.

4. Non-voting members of the Finance Committee include:

a. Chief staff executive

b. President

c. President-elect

d. Invited guests

B. Terms

1. The terms of the three appointed members are for three years, with one member

joining and one member leaving the Committee every year.

2. The appointed members shall be confirmed by the Executive Board prior to

serving on the Finance Committee.

3. New members begin serving at the start of a new Council year.

C. Vacancies

1. A vacancy of one of the appointed members shall be filled by appointment by

the VP Business & Finance with confirmation by the Executive Board.

2. This person serves the remainder of the vacated term.

D. Purpose of the Committee

1. This committee monitors and analyzes the financial affairs of SPE, providing

recommendations to the VP Business & Finance. They assist in the preparation

of the preliminary budget and oversee the SPE independent audit process.

IV. Responsibilities and Authority of the Finance Committee:

A. Review the SPE finances relative to budget on a monthly basis.

1. Review income statements, balance sheet, cash flow and debts.

2. Make recommendations to the chief staff executive and the Executive Board if

corrective actions are needed, and provide contingency plans as appropriate.

B. Review all SPE investments at least once per year.

1. Review investment strategy, policies and performance.

C. Assist with the preparation of the budget for the next fiscal year.

1. Review need for adjustment of dues during this process (see Bylaw 15.2).

2. The Finance Committee shall submit the budget to the Executive Board for

approval no less than 60 days prior to the last regular Council meeting

preceding December 31st each year.

3. The Finance Committee shall provide in writing, via mail or electronic means, a

copy of the approved budget to Council for awareness and possible action 30

days prior to the last regular Council meeting preceding December 31st each

year.

D. Review any requests regarding pass-through support compliance of affiliates.

E. Review any loan or seed money requests from Sections, Divisions or other SPE

groups.

F. Provide input to the 3-Year Operating Plan.

G. Provide input for all capital investment plans.

H. Initiate and ensure an effective audit process at least once every fiscal year.

1. Select a Certified Public Accountant to audit the finances of the Society.

2. Ensure follow-up actions are completed as necessary.

3. Ensure that the audit report be submitted to Council and published in the

Official Publication.


SPE Foundation Board



Revision Approval Date: November 27, 2017

Revision Effective Date: November 27, 2017

I. Scope:

A. The purpose of this operating policy is to define the role and responsibilities of the

SPE Foundation Board of the Society.

II. Responsibility:

B. Establishing Body: The SPE Executive Board is responsible for the establishment


C. Amendment or Abolition:








D. Maintaining Body: The Bylaws and Policy Committee, together with the Staff at


III. Purpose and Composition:

A. Purpose

The objective of the SPE Foundation Board is to identify and develop donors and

solicit funding and other support for the SPE Foundation Scholarship and Grant

Funds; to solicit funding and other support for additional SPE programs as they are

developed and funds required; to develop and generate additional revenue in order

to enhance the long term financial stability of SPE; and to perform such other

activities as may be legally permitted.

B. Composition

The SPE Foundation Board shall be composed of a Chair, Vice Chair, Secretary and

at least three additional members selected per paragraph IV.D. The Immediate Past

President serves as the Vice Chair of this board. Ex officio members, with vote,

shall include the chief staff executive of SPE and the President-elect of SPE. The

chief staff executive may select one key SPE staff personnel as a voting member of

this committee.

1. A quorum shall consist of at least four voting members of the SPE Foundation

Board.

IV. Roles and Responsibilities:

A. Chair

The Chair of the Foundation Board shall be elected every third year by the SPE

Foundation Board. A Chair may succeed himself/herself for no more than one

additional, full term, after which he/she must be out of the position for at least one

year. If a vacancy occurs midterm, the Board shall, at its next meeting, elect a

replacement. During the period of vacancy, the Vice Chair shall preside at all

meetings. The Vice Chair is ineligible for the position of Foundation Board Chair

until such time as he/she is no longer on the SPE Executive Committee. The

replacement Chair shall be elected for the remainder of the vacating Chair’s term. If

he/she serves for one-half or more of the previous Chair’s term, he/she shall be

considered as having served the entire term. A replacement Chair who serves less

than one-half a term is considered, for purposes of election eligibility, not to have

served.

B. Vice Chair

The Vice Chair of the Committee shall be the Immediate Past President of the

Society of Plastics Engineers, and shall perform duties as normally assigned to a

Vice Chair and as directed by the Chair and/or the SPE Foundation Board.

C. Secretary

The SPE Foundation Board shall annually elect one member of the Committee to

serve as Secretary. The Secretary shall keep, and promptly distribute, the minutes

of the meetings of the SPE Foundation Board; see that all notices are duly given in

accordance with the provisions of these bylaws or as required by law; and in general

perform all duties incident to the office of the Secretary and such other duties as

from time to time may be assigned by the Chair of the Board or the SPE Foundation

Board.

D. Selection of Members

Candidates for membership on the Board may be nominated by any current Board

member. Candidates must be voting members in good standing of the Society of

Plastics Engineers. The Board shall vet all candidates for Board membership.

Successful candidates must receive an affirmative vote by a majority of the Board

members voting before they are approached about nomination to the Board. If a

candidate accepts the nomination, he/she shall serve a three-year, renewable, term.

E. Removal

Any SPE Foundation Board member may be removed from office by a majority

vote of the SPE Foundation Board whenever in the judgment of that body the best

interests of the Society would be served thereby.

F. Compensation

SPE Foundation Board members shall not receive salaries for their services, but, by

resolution of the SPE Foundation Board, expenses of attendance at SPE Foundation

Board meetings may be allowed.

G. Meetings

The SPE Foundation Board shall meet a minimum of two times per year, at such

times and places as may be designated by the Board. Additional meetings may be

held as designated by the Board, or at the request of the Chair, or at the written

request of any two SPE Foundation Board members.

H. Gifts

The SPE Foundation Board may accept, or reject, on behalf of the corporation any

contribution, gift, bequest or devise for the general purposes, or for any special

purpose, of the SPE Foundation.


Divisions Committee





I. Scope:


the Divisions Committee.

II. Responsibility:


operating policy.













The composition of the Divisions Committee is as follows:

1. VP of Divisions serves as chairperson of the Divisions Committee

2. SPE President

3. Staff Liaison

4. Chief Staff Executive

5. A minimum of 5 and no more than 10 Division representatives

a. A minimum of 5 Division Councilors shall be included in the number of

Division representatives.

b. Division members who may or may not be current Councilors may be

chosen to serve on the Divisions Committee.

c. Division representatives shall be chosen to represent a cross section of

Division sizes, and Divisions having various levels of activity

B. Selection of Division representatives

1. Division Councilors to serve on this committee may be nominated by any

Division Councilor. Self-nominations are allowed. Nominations should be

made directly to the VP of Divisions at any time, but preferably by March 1st of

the year of their intended selection.

2. The VP of Divisions may also select Division members to ensure a broad range

of Division representation as described in III.A.5. Such members may or may

not be Council members.

3. The VP of Divisions with input from the President and chief staff executive

shall decide on the final composition of the Divisions Committee.

C. Terms of Division representatives

1. Division Councilors and Division members selected to serve on the Divisions

Committee shall serve an annual term.

2. Vacancies of Division representatives serving on the Divisions Committee

occurring during the Council year may be filled by appointment by the VP of

Divisions for the remaining term.

3. Division Councilors and Division members may serve multiple terms on the

Divisions Committee as chosen by the VP of Divisions.


1. This committee serves as liaison to and works cooperatively with all SPE

Divisions and SPE Special Interest Groups to bolster effectiveness.

2. This committee shall review and make recommendations to Council concerning

the status and operations of SPE Divisions.

IV. Responsibilities and Authority of the Divisions Committee:

A. The Divisions Committee serves as the primary interface for SPE Division matters.

1. The Divisions Committee shall ensure effective communication of needs, issues

and resources by serving as liaison among the Staff, the Executive Board, and

all SPE Divisions.

B. Provide support for any new group applying for Division-in-Formation status, and

help assist those groups in achieving full Division status.

C. Assist current Divisions to maintain active status by ensuring they meet Division

ongoing requirements.

1. Divisions Committee shall monitor performance of all SPE Divisions relative to

established criteria and provide guidance/assistance as appropriate.

2. The committee should look for early indicators of group decline such as

membership numbers and level of activity for possible intervention.

D. With Staff, Divisions Committee shall monitor and assist Divisions potentially

moving to Provisional status or Abandoned status and instigate appropriate actions.

E. The Divisions Committee in conjunction with the VP Technology & Education and

the New Technology Committee shall provide oversight for Special Interest Groups

(SIG). In particular, the Divisions Committee shall assist SIGs to achieve Division

Status when appropriate.

F. For Divisions and Special Interest Groups requiring a status change, the following

steps shall be completed:

1. Divisions Committee reviews the request and determines the appropriate

recommendation for a pending status change.

2. The status change recommendation shall be posted electronically on Leadership

Lane for awareness and discussion for a 30 day period.

3. An electronic ballot shall be sent to all active Division Councilors to vote on

the status change after the 30 day period has been reached.

4. Results of the vote shall be posted on Leadership Lane and the appropriate

actions taken by Staff.

G. Divisions Committee shall provide input to the 3-Year Operating Plan

H. Divisions Committee shall review Operating Policies 014 and 015 annually.

Recommendations of changes shall be made to the Executive Board.

I. Divisions Committee shall establish and maintain a best practices template for use

by all SPE Divisions and Special Interest Groups.


Sections Committee





I. Scope:


the Sections Committee.

II. Responsibility:


operating policy.












A. Composition of Committee:

The composition of the Sections Committee is as follows:

1. VP of Sections serves as chairperson of the Sections Committee

2. SPE President

3. Staff Liaison

4. Chief Staff Executive

5. A minimum of 5 and no more than 10 Section representatives

a. A minimum of 5 Section Councilors shall be included in the number of

Section representatives

b. Section members who may or may not be current Councilors may be chosen

to serve on the Sections Committee

c. Section representatives shall be chosen to represent a cross section of

Section sizes, Sections having various levels of activity, and Sections from

various regions.

B. Selection of Sections representatives

1. Section Councilors to serve on this committee may be nominated by any

Section Councilor. Self-nominations are allowed. Nominations should be

made directly to the VP of Sections at any time, but preferably by March 1st of

the year of their intended selection.

2. The VP of Sections may also select Section members to ensure a broad range of

Section representation as described in III.A.5. Such members may or may not

be Council members.

3. The VP of Sections with input from the President and chief staff executive shall

decide on the final composition of the Sections Committee.

C. Terms of Section representatives

1. Section Councilors and Section members selected to serve on the Sections

Committee shall serve an annual term.

2. Vacancies of Section representatives serving on the Sections Committee

occurring during the Council year may be filled by appointment by the VP of

Sections for the remaining term.

3. Section Councilors and Section members may serve multiple terms on the

Sections Committee as chosen by the VP of Sections.

D. Purpose of the Committee:

1. This committee serves as liaison to and works cooperatively with all SPE

Sections and SPE Student Chapters to bolster effectiveness.

2. This committee shall review and make recommendations to Council concerning

the status and operations of SPE Sections and Student Chapters.

IV. Responsibilities and Authority of the Sections Committee:

A. The Sections Committee serves as the primary interface for SPE Sections and

Student Chapters.

1. The Sections Committee shall ensure effective communication of needs, issues

and resources by serving as liaison among the Staff, the Executive Board, and

all SPE Sections and Student Chapters.

B. Provide support for any new group applying for Section-in-Formation status, and

help assist those groups in achieving full Section status. Provide similar support for

Student Chapters looking to form.

C. Assist current Sections and Student Chapters to maintain active status by ensuring

they meet ongoing requirements.

1. Sections Committee shall monitor performance of all SPE Sections and Student

Chapters relative to established criteria and provide guidance/assistance as

appropriate.

2. The committee should look for early indicators of group decline such as

membership numbers and level of activity for possible intervention.

D. With Staff, Sections Committee shall monitor and assist Sections and Student

Chapters potentially moving to Provisional status or Abandoned status and instigate

appropriate actions.

E. For Sections and Student Chapters requiring a status change, the following steps

shall be completed:

1. Sections Committee reviews the request and determines the appropriate

recommendation for a pending status change.

2. The status change recommendation shall be posted electronically on Leadership

Lane for awareness and discussion for a 30 day period.

3. An electronic ballot shall be sent to all active Section Councilors to vote on the

status change after the 30 day period has been reached.

4. Results of the vote shall be posted on Leadership Lane and the appropriate

actions taken by Staff.

F. Sections Committee shall provide input to the 3-Year Operating Plan

G. Sections Committee shall review Operating Policies 013 and 016 annually.

Recommendations of changes shall be made to the Executive Board.

H. Sections Committee shall establish and maintain a best practices template for use by

all SPE Sections.


Performance & Compensation Committee





I. Scope:


the Performance & Compensation Committee. This committee is also referred to as

the PAC Committee.

II. Responsibility:


operating policy.













The composition of the Performance & Compensation Committee includes the

following members:

1. Immediate Past President of the Society serves as chair of PAC

2. President

3. President-Elect serves as Secretary of PAC

B. Terms

1. By virtue of progressing through the above positions, a person serves on PAC

for a maximum of three years.

C. Vacancies

1. All PAC members are Council officers. Vacated Councilor officer positions

would be back-filled according to Bylaws thereby maintaining the composition

of PAC.


1. This committee shall provide performance feedback and administer the

employment contract of the chief staff executive.

2. This committee shall provide performance feedback for the Vice Presidents of

the Council.

IV. Responsibilities and Authority of the Performance & Compensation Committee:

A. Establish the salary or terms of contract for the chief staff executive.

B. Review and revise objectives/performance criteria with the chief staff executive for

the upcoming calendar year.

C. Provide performance feedback to the chief staff executive annually or as required.

1. Gather input from the Executive Board, staff, and others as appropriate.

2. Assess performance versus objectives and behaviors.

3. Provide coaching and assist with identifying development opportunities as

appropriate.

4. PAC is encouraged to provide informal feedback quarterly or more frequent as

appropriate.

D. Provide performance feedback to the Vice Presidents of the Council annually or as

required.

1. Gather input from other Executive Board members, staff, and others as

appropriate.

2. Assess performance versus metrics and behaviors.

3. Provide coaching and assist with identifying development opportunities as

appropriate.

4. PAC is encouraged to provide informal feedback quarterly or more frequent as

appropriate.

Society of Plastics Engineerss3.amazonaws.com/rdcms-spe/files/production/public/Documents/By… ·...

Documents

Transcript of Society of Plastics Engineerss3.amazonaws.com/rdcms-spe/files/production/public/Documents/By… ·...