Societies Executive Committee
description
Transcript of Societies Executive Committee
Soci
eti
es
Execu
tive
Com
mit
tee
Societies Executive Committee Handover
Wednesday 20th April
1.
Intr
od
uct
ion
and
Aim
s
• Introduce everyone• Talk through the new
structure• Chance to chat to the “old
committee”• Chance to look at your
development plan
2.
Execu
tive C
om
mit
tee
Str
uct
ure
Proposal
The Arts and Societies areas and Executive Committees have been merged to form one committee under the Societies banner and will run under one Code of Conduct. The chart below details this new structure of the combined Executive Committee, with Arts and Societies running under one Code of Conduct and Executive Committee.
3.
New
Role
Desc
ripti
ons
All the information you need is here:
http://www.bathstudent.com/socs/exec/
Generic Executive Responsibilities:
The core functions of the Societies Sub-group are to:
- Represent students involved in the Societies Area both to the Sabbatical Team, Activities Staff, University and the public.
- Work hard to improve the experience of students involved in the Societies Area
- Discuss, contribute to and pass policy relating to the running of the Societies Area and the Executive
- Handle/Discuss any disciplinary matters regarding society behaviour and form the Disciplinary Committee for such
matters if necessary
- Implement and complete the Executive Development Plan throughout the year
- Administer the Societies Special Request Fund and Society Alumni Fund Applications
Societies Chair
- Chairing Executive Meetings
- Designing the General Meeting presentation with the VP A&D
- Co-ordinating the Activities of the Societies Executive
- Ensuring Area Events are organised and offering support as required
Treasurers:
- Signing off Society Financial Request Forms and Invoices regularly in the Activities Office
- Monitoring/Identifying Society Spending
- Encouraging Society Spending
Publicity Officer:
- Collating articles from Societies about their events and activities for IMPACT and other Student Media Groups
- Helping promote all publicity outlets available to SocietiesArea Officer:
- Checking and replying to emails regularly
- Meeting regularly with Societies
- Helping Societies meet all aspects of their Development Plans
- Principal Organiser for the area events
- Representing Societies to the rest of the Executive Committee
4.
Sub
-Gro
up
C
on
stit
uti
on
The Subgroup Constitution defines
what the Societies subgroup is and what it does.
http://www.bathstudent.com/pageassets/socs/exec/constitution/Societies-Sub-Group-Constitution.pdf
The core functions of the Societies Sub-group are to:
• Represent students involved in the Societies Area both to the Sabbatical Team, Activities Staff, University and the public.
• Work hard to improve the experience of students involved in the Societies Area
• Discuss, contribute to and pass policy relating to the running of the Societies Area and the Executive
• Handle/Discuss any disciplinary matters regarding society behaviour and form the Disciplinary Committee for such matters if necessary
• Implement and complete the Executive Development Plan throughout the year
• Administer the Societies Special Request Fund and Society Alumni Fund Applications
5.
Develo
pm
en
t Pla
n
Everyone has 2 minutes to write down at least 3 ideas
they have for developing the Exec or for developing
societies.
6.
Soci
eti
es
Cod
e o
f C
on
du
ct
1. Yes
2. No
3. Abstain
Results from the Vote
1 2 3
65%
10%
25%
7.
Soci
eti
es
Cod
e o
f C
on
du
ctMain Points:
1. Introduction
Explains reasons around code of conduct
Defines the Societies in each area
2. Affiliation Guidelines
More information on what is involved/required
Now states what happens at capacity
3. 10 core requirements
Details the basic requirements of running a society
4. Events Procedure
Outlines the procedure societies must follow
5. Financial Requirements
Now describes Sponsorship rules and processes
8.
Soci
eti
es
Cod
e o
f C
on
du
ct
6. Committee Procedures
No core committee member should be on placement
Recommendations for the number of committees students should sit on
7. Associate Members
Defines the rules more specifically to societies
8. Audition Procedure
Outlines a fair Audition Procedure for all societies
9. Traffic Light Tier System
Societies own personal use so they know how well they are doing
10. Breaking the Code
Describes the 3-point warning system
Makes it easier to monitor/help societies not meeting the mark
Enables clearer identification of priorities in terms of student experience
http://www.bathstudent.com/pageassets/socs/yoursociety/Societies-Code-of-Conduct-201011-1.pdf
9.
Use
ful In
form
ati
on • Agendas, Minutes and their
procedures for Exec and General Meetings
• Exec Meeting structure
• Anything else not sure about?
10
. A
rea E
ven
ts
• Arts (and Media) Day - Arts• Show in a Week – Arts• Taster Week • Interfaith Week – Faith and
Cultural• RAG Variety Show – Arts• Arts Extravaganza – ArtsHow will you organise them?
11
. Pla
n o
f A
ctio
n
Now it’s your chance to come up with an action plan and decide how you want to organise these events, how you want to prepare for Freshers Week etc…
12
. Pla
n o
f A
ctio
n
• Will you meet up before the summer?
• Do you all know what you are doing for the Events?
• How will you ensure the members that are on placement are included?
13
. Thanks
!
Thanks for coming guys!
Good luck with your year on exec