Social sharing vs. organised structure. Must you select only one?
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Transcript of Social sharing vs. organised structure. Must you select only one?
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Social sharing versus
organised structure
Must you select only one?
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Stuart McIntyre!
• Social Business Strategist • Social 365 & Change Agents Worldwide !
• @StuartMcIntyre • [email protected] • uk.linkedin.com/in/mcintyre
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Femke Goedhart!
• Business Consultant - Social Business, Document Management & Collaboration
• Silverside B.V. !
• @FemkeGoedhart • [email protected] • nl.linkedin.com/in/femkegoedhart
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Age of data
1960-1975
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1975-2001Age of context
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Age of collaboration
2001-2014
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Content Management positioning
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Knowledge
Data
Information
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Company
End User
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Company
End User
Codification
Personalisation
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InstantLong Term
Codification
Personalisation
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InstantLong Term
Document Collaboration Document Sharing
Codification
Personalisation
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InstantLong Term
Enterprise Content Management
Document Point Solutions
Document Collaboration Document Sharing
Codification
Personalisation
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InstantLong Term
Document Collaboration
(IBM Connections, Quickr)
Enterprise Content Management
(IBM FileNet, IBM Content Mgr, Docova)
Document Point Solutions
(integrated business tools)
Document Sharing (file system, Dropbox)
Codification
Personalisation
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InstantLong Term
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Document Point Solutions
Enterprise Content Management IBM FileNet
Document SharingDocument
Collaboration IBM Connections
Codification
Personalisation
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Document Management elements• Record management • Versioning/Lifecycle management • Retention • Archiving/Expiry • Meta data/Document types • Folders / Taxonomy • Scalability • Security • Checkin-Checkout • Compliance
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STRUCTURED
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Social file elements• Comments • Likes • Recommendations • Sharing • Tagging / Folksonomy • Searching • Discoverability • “Knowledge accidents”
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UNSTRUCTURED
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IBM’s Portfolio• Domino document libraries • Domino.doc / Domino Document Manager • Quickplace / Quickr • IBM Connections • IBM Filenet / IBM Content Manager • ISV solutions
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Let’s look at IBM Connections
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Connections Files
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Files
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Community Files
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IBM Connections• Files & Community Files:
• Social file sharing • Limited version control • Can be shared with users and/or communities • Single-layer folder structure • Offline file sync available in Cloud, coming soon on-prem
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• Access to Files & Community Files via: • MS Office integration • Windows Explorer integration • Notes integration • Mobile app • Offline files (in cloud today, coming soon to on-prem)
• Integration with IBM Docs
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IBM Connections (continued)
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CCM
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Version: 1, 2, 3, 4... Lifecycle mgt1.2
1.11.0
2.0
1
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01-02-2014 !
Jan 2nd or Feb 1st?
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Linked Libraries
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IBM Connections (continued)• Connections Content Manager (CCM) libraries
• New in Connections 4.5 • Requires integrated or standalone install of Filenet • CCM libraries are created within a community, can have
multiple libraries per community • Support Quickr connectors today, new connectors coming
soon - allow round-trip editing
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Use Cases
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#engageugUse case 1: Invoices
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Use case 2: Project Doc’s!41
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Use case 3: HR!42
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Use case 4: Work in progress
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Use case 5: Contracts
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Comparison
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Document Centric
Infrastructure and Centralized
Process oriented
Metadata oriented
Inside the firewall
People Centric
Open and collaborative
Community oriented
Content in context... user tags & ratings
Inside and outside the firewall
Traditional ECM
Social Content Management
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Document Point Solutions
Enterprise Content Management IBM FileNet
Document SharingDocument
Collaboration IBM Connections
Community Files
CCM
Files
Linked Libraries
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Determine your need
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Questions to ask• Where do you use the information? • Is it time constricted? • Are there legal implications linked to the data? • Who is the audience? • How will it be accessed? • Who owns the information?
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Recommendations!
• Be pragmatic
• Complete a requirements gathering phase
• Pilot ‘grey area’ document types to find the right fit
• Review (and sometimes use) what you have
• and….
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Any content is better than no content!
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Questions?
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• @FemkeGoedhart • [email protected] • nl.linkedin.com/in/femkegoedhart
• @StuartMcIntyre • [email protected] • uk.linkedin.com/in/mcintyre