LOGISTICSResponding

Beyond the Basics

SAFETY FIRST—NO EXCEPTIONS

Kristi Cutler

Assistant Center ManagerKlamath Falls Interagency Fire

Center

Logistics Officer Responsibilities

Emergency Operations Center

What kind of incident are you responding to?

Have you planed for it?Are you prepared?

Where is your Emergency Operations Plan?Do you have contingency plans?

What are your call out procedures?

LOGISTICS ORGANIZATION» Service Branch Director» Communications Unit Leader» Communications Technician» Incident Communications Center Manager» Medical Unit Leader» Food Unit Leader» Support Branch Director» Supply Unit Leader» Tool/Equipment Specialist» Facilities Unit Leader» Base/Camp Manager» Facility Maintenance Specialist» Ground Support Unit Leader» Equipment Manager

Logistics Section Chief (LSC1/2)

The Logistics Section Chief, a member of the General Staff, is responsible for providing facilities, services, and material in support of the incident. The Logistics Section Chief participates in development and implementation of the Incident Action Plan and activates and supervises the Branches and Units within the Logistics Section.

Critical Safety Responsibilities

• Obtain briefing from agency administrator/outgoing incident commander and gather intelligence.

• Collect information from outgoing Logistics personnel responsible for incident prior to your arrival.

• Obtain briefing from Incident Commander.• Provide for the safety and welfare of assigned

personnel.• Gather information necessary to assess incident

assignment and determine immediate needs and actions.

• Identify service and support requirements for planned and expected operations.

• Supervise Logistics Section personnel.• Participate in preparation of Incident Action Plan.• Conduct logistics section meeting and/or briefing.• Ensure Communication Plan, Medical Plan, and

Transportation Plan are updated and provided to Planning Section.

Other Logistical Duties • Obtain and assemble information and materials needed for

logistics kit.• Establish and maintain positive interpersonal and interagency

working relationships.• Advise on current service and support capabilities.• Plan organization of Logistics Section.• Assign work locations and preliminary work tasks to Section

Leaders.• Participate in the operational period briefing. • Interact and

coordinate with all Command and General Staff to ensure role as a team player.

• Update Incident Commander on accomplishments and/or problems.

• Maintain Unit Log (ICS Form 214).• Ensure all personnel and equipment time is completed at the

end of each operational period.• Consider demobilization prior to the actual need to release

excess section resources.• Ensure that performance ratings are completed.• Assist in the development, approval, and implementation of

Demobilization Plan.

ICS FormsICS Form 201, Incident Briefing ICS Form 202, Incident Objectives ICS Form 203, Organization Assignment List ICS Form 204, Assignment List ICS Form 205, Incident Radio Communications Plan ICS Form 206, Medical Plan ICS Form 207, Organizational Chart ICS Form 209, Incident Status Summary ICS Form 210, Status Change Card ICS Form 211, Check-In List ICS Form 213, General Message ICS Form 214, Unit Log ICS Form 215, Operational Planning Worksheet ICS Form 215a, Incident Action Plan Safety Analysis ICS Form 216, Radio Requirements Worksheet ICS Form 217, Radio Frequency Assignment Worksheet ICS Form 218, Support Vehicle Inventory ICS Form 219-2, Card Stock - Green (Crew) ICS Form 219-4, Card Stock - Blue (Helicopter) ICS Form 219-6, Card Stock - Orange (Aircraft) ICS Form 219-7, Card Stock - Yellow (Dozer) ICS Form 220, Air Operations Summary ICS Form 221, Demobilization Plan ICS Form 221 Page 1, Demobilization Checkout Instructions for Completing the Demobilization Checkout ICS Form 226, Individual Personnel Rating ICS Form 308, Resource Order Form - Front ICS Form 308, Resource Order Form - Back ICS Form 308, Resource Order Form -

http://www.fs.fed.us/fire/planning/nist/ics_forms.htm

LOGISTICS GUIDELINES• Keep incident facilities at a manageable size. • Enforce rules of conduct at incident facilities.• Provide information boards • Release deficient and excess equipment and operators

without delay.• Maintain property accountability at all times.• Prepare equipment, water, and food in advance of

operational period.• Locate sleeping areas out of danger.• Participate in the development of demobilization plan.• Control dust.• Give high priority to environmental protection when

locating incident facilities.• Keep First Aid facilities easily accessible and clearly

marked.• Develop and post an evacuation plan.• Inspect facilities for safety and hazards on a regular basis

and take corrective action where needed.• Consider need for computer support for resource ordering

and inventory.

Food Service• Compliance with Health and

Sanitation requirements (OSHA, State, and local) is required in all situations.

• Proper supervision is important to meet food service sanitation requirements.

Water SupplySanitation Guide

• Select a known, safe water supply or haul it. Usually it is best to haul in water from a domestic water supply.

• Local environmental regulations must be met.

Other Factors

Transportation• Carefully plan for

transportation of both personnel and equipment to and from the incident.

Procurement

• Coordinate with Procurement Unit Leader in the Finance/Administration Section.

Security• Provide security

against theft. • Provide security for

personal gear. Tags should be furnished and each item labeled with owner's name and agency location.

Communications

Preparation of a Communications Plan is the first step towards providing a workable communications system. Set up Incident Communications plan.

Installation takes time. Estimate and allow ample time when planning a system.Special knowledge and skills are always needed.

FACTORS TO CONSIDER WHEN LOCATING AND

LAYING OUT ANINCIDENT BASE OR CAMP

Environmental Ownership of land; written agreement to use site

AccessibilityCommunication services available

Safety and sanitationAdequate space

Proximity to incident – safety, travel timeShelter from elementsSecurity for property

Public interference - proximity to and access by publicExisting facilities

Potential or planned use of additional campsPhysical limitations and capabilities:Size and shape, terrain, prevailing winds

Existing roadsPresent facilities

Activities that can be grouped together:Command, Planning, Communications (out of main camp activity).

Toilets and wash areasAreas that need to be isolated:

Sleeping areasAviation

Fuel/Fueling

From Logistics to EOC

What is an EOC?

• Definition: An EOC is the physical location where an organization comes together during an emergency to coordinate response and recovery actions and resources. These centers may alternatively be called command centers, situation rooms, war rooms, crisis management centers, or other similar terms. Regardless of the term, this is where the coordination of information and resources takes place. The EOC is not an incident command post; rather, it is the operations center where coordination and management decisions are facilitated.

EOC Design

• A properly designed Emergency Operations Centers (EOC) should serve as an effective and efficient facility for coordinating emergency response efforts. An EOC may serve a number of uses including operations, training, meetings and other uses. The EOC can optimize communication and coordination by effective information management and presentation.

Just one example!

And Another!!!

Event Information Tracking

• Managing response and recovery operations involves a tremendous amount of information.  The EOC's job is to collect this information and to manage and control event information and response activities.  Typically, the information flow will look something like this:

1. Incident occurs2. Notification sent to staff3. Status evaluated by EOC managers4. EOC activated, Incident Log opened 5. SOPs implemented using checklists6. Tasks assigned according to plan7. Resource allocation (tracked in log)8. Task performance (tracked in log)9. Status briefings and updates to stakeholders

Emergency Operations Coordinator (CORD)

The CORD with a staff is responsible for:

• Placing all orders for supplies and equipment for the incident.• Obtain necessary agency(s) order forms.• Establish ordering procedures.• Obtain name and telephone numbers of agency(s) personnel receiving orders.• Identify incident personnel who have ordering authority.• Check on what has already been ordered.• Ensure order forms are filled out correctly.• Place orders in a timely manner.• Consolidate orders when possible.• Identify times and locations for delivery of supplies and equipment.• Keep Receiving and Distribution Manager informed of orders placed.• Resolve ordering problems as they occur.

Incident BusinessOperating Guide

Service & Supply Plan

• Emergency Services (including Agency-Provided Medical Care info)

• Information on community Vendors• Supply/Service Vendors with Incident Business

Purchase Agreements• Emergency Rental Agreements, Rates and

Supplemental Provisions• Meal Agreements• Interagency Engine, Tender, and Crew Agreements• Cooperative Agreements, Law Enforcement, Master Co-

Op, Roads or Fire Districts• National Contracts• Regional Contracts• Other Regional Agreements (bus, GIS, Fallers, etc.)• Existing Land Use Agreements• Responsibilities of and list to of current Contract

Representatives

Invaluable Resources……

• Buying Team

• Contracting Officer

EOC Decision Making

• Strong management will be needed during EOC operations. EOCs should be activated as soon as possible to ensure that rapid decision making can occur. During the incident response phase, the real-time tracking of incidents and response resources is critical. Resources may be in short supply while multiple requests for services pile up. An operations log capability in needed to fulfill the requirement of documenting, tracking, and managing the response to an infinite number of concurrent incidents.

Conclusion

• You can be certain that good planning and preparedness now will improve emergency response and speed the recovery process.  Having good plans in place, drilling on them and using a robust information management system to implement and track their execution will prove to be invaluable, no matter what the problem.

Thank you.

Do You have any questions?