Site Specific Supplemental Health & Safety Plan (template) DRAFT updated last 8/27/2020

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Template/Checklist for creating a Site/Department Specific Health & Safety Supplemental Plan

Reminder - please do not make your edits in this template. Instead create a copy to keep in this shared google drive (COVID Health & Safety Planning) and within the Site Specific Plans Folder. Rename your copy “your site name Supplemental Health & Safety Plan”. (see pics)

How to use the template

Principals and department leads should use this template/checklist to guide their planning to ensure that the district health and safety guidelines are being implemented to the best of the sites ability. Additionally it should be used to determine what areas will require more detailed thought and instructions for implementing the health and safety plan at their specific site. The current district health and safety plan should be referenced as you determine your site specific plans. Note that if it is printed, you should regularly refer back to the web copy for updates.

For each section, review the district guidelines and see which of the recommendations your site will be implementing, remembering that the goal and expectation is to attempt to meet as many of the practice recommendations outlined in the district health and safety plan as possible. Consider each mitigation strategy (distancing/grouping, face coverings, hygiene, cleaning/ventilation, limiting common touch) for each section. The checklist prompts are recommendations/ considerations from the district health and safety plan. Some sites may have more/different areas/sections than those that are listed and this plan should be amended to reflect your site specific situations. With each section, document all of the specifics - how, when, where, what and if not, why. Include the specific strategies you will be using for each mitigation method and detailed processes where needed. Each site will face unique challenges related to feasibility that necessitate site specific adaptations. In these instances, it is important to detail the risk/benefit thought process that was used to decide what is being done and what other layers of protection (other mitigation factors) are being added to help offset the risk. (again, the expectation is that if it is feasible to implement, it will be). These details will help with any questions later down the line - especially those where schools are doing different processes. Note that the template prompts are geared toward school sites and therefore department heads will likely need to significantly change/remove these prompts to match their worksite although their content should still be consistent with the District Health and Safety Plan.

Additionally, as you create your site specific plan, please keep in mind the following. To ensure some consistency where possible between district sites, discuss with other administrators, especially of similar age groups served, their plan details. If during your planning you are finding glaring omissions on the template or create handy tools to go along with it, please communicate/share these with Anne McGavran so that they can be disseminated for all. And a last logistical note on generating your working draft as this template’s sharing settings will not allow editing (so that it remains intact). Create a file copy of this template in the COVID Health and Safety Planning Drive Folder that you will find in your Shared Drive within your Google Drive (see pic) and rename your file “your site name Supplemental H&S Plan”.

Thank you for dedicating the time & thought required for creating your Site Specific Health and Safety Plan especially when there are so many equally important things demanding your attention. As you are creating your plans, enlist your staff and particularly your school nurse to help inform decisions. Additionally, Anne is available to each of you for consultation as plans are being developed and should be submitted for review once completed. The end goal is to create sound plans that institute multi-layered defenses to reduce exposure and limit transmission of COVID-19 within our district and allow for as much in-person instruction as possible.

Supplemental Health & Safety Plan for[enter name of site/department]

Designated Site Coordinator for this site:___________________________________________________________

· Submitted to District Coordinator when completed. Date: _________________

COVID-19 District Coordinator: Anne McGavran RN, MSN mcgavrana@svsd410.org; 425-766-2739

· Completed plan reviewed for compliance. Date: _________________

Introduction

The District Health and Safety Plan is written as an outline to provide the broad recommended health and safety practices for our district to re-open during the COVID-19 pandemic. Within our district, each school, department and worksite is unique and faces differing challenges when planning for health and safety and therefore no single plan could adequately address the individualized needs of each. Instead, each school/work site/department should create a Site Specific Supplemental Health and Safety Plan that outlines how they have adopted and adapted the recommendations from the District Health & Safety Plan. Although it is unlikely that any given school/department/work site will be able to incorporate every recommendation, we want to emphasize that the strategies in the District Health & Safety Plan work together as part of a multi-layered defense to reduce exposure and limit transmission of COVID-19. The Site Specific Supplemental Health and Safety plans should utilize as many of the recommendations from the District Health & Safety plan as is feasible for each unique situation/site and consider alternative strategies when challenges are faced. It is also important to note, that the supplemental plan does not replace the district plan but instead provides the added details needed to understand how the district plan will be implemented at each unique site. Along with the site plan, the District Health and Safety Plan should be regularly referred to because it is a working document that is updated as needed to reflect current knowledge of best practice. Site Specific Supplemental Plans should be regularly reviewed in relation to the district plan to ensure alignment.

Primary Reopening Guidance Resources

· OSPI School Planning Guide https://www.k12.wa.us/sites/default/files/public/workgroups/Reopening%20Washington%20Schools%202020%20Planning%20Guide.pdf

· WA state DOH Department of Health’s (DOHs) K-12 Fall Health and Safety Guidance

· CDC https://www.cdc.gov/coronavirus/2019-ncov/community/schools-childcare/index.html

· World Health Organization https://www.who.int/emergencies/diseases/novel-coronavirus-2019

Table of Contents

Remote Learning / Staff Onsite4Mitigation Strategy Implementation7Site/Dept-Wide Considerations7Arrival/Dismissal11Student Classrooms12Mealtime14Recess14Specialty Classes15Front Office / Public Reception Area16Other Common Areas16Other Activities/Considerations18Response Plan Implementation20Daily Health Screening/Attestation20Illness Tracking & Monitoring21Ill/Exposed & Exclusion21COVID-19 Cases & the Response Team21Administration Plan Implementation22COVID-19 Site Coordinator22Enforcement22Communication22Decision Trees23Education and Training23Resource Requirements23

Remote Learning / Staff Onsite

With the change to remote learning for beginning the 2020 school year, health and safety planning priorities for sites will likely look different. This section is being added to the template to help sites plan primarily for the safe return of staff to working on-site. While creating your site specific plans for staff to return, reference the district plan but also the COVID-19 Job Site Safety for SVSD Employees. There will likely be more to add in the near future once decisions are /made on any on-site special education services provided but the details of these are not yet available.

Physical Distancing

The district expectation is that areas/seating will be structured to support 6 foot distancing. See the COVID-19 Job Site Safety for SVSD Employees for specific guidelines related to staff including guidelines for meetings and specific spaces/activities. Below are some of the specific areas at your site that you should consider and may need additional planning first to be ready for staff and some visitors on-site.

Front office/reception area - As front offices are typically the hub of our buildings, special considerations need to be given to these areas as we begin to open up to staff returning and potential visitors. For maintaining distancing in these areas consider:

· Is there a proper (see guidelines) plexiglass barrier installed where receptionists greet the public?

· If not, put in a work order

· standing/waiting placements markers (i.e spots on ground). In determining how many you should order consider the areas below (put the number you need into this table)

· should be added in the public receiving area where people would potentially line up to talk with the secretary

· Are any other secretaries going to be seeing a lot of staff and need these spots? For now, think about how many you need for the public receiving area (i.e. how many folks can/will be likely standing there waiting. Do you need any

Limiting the number of people in a building will help with maintaining physical distancing and this should be done by not allowing non-essential visitors on site. There needs to be discussion/consensus among site coordinators on who the distinct is considering essential versus non-essential individuals.

· Discuss and come to a consensus with other site coordinators on who is considered essential / non-essential.

Once this is decided:

· Let Anne know so that signage can be made and let Anne know how many you will need.

· As the school gate keepers, have your secretaries been made aware of who would be considered essential persons and who they should contact if there is a disgruntled visitor?

Entrances to your building - consider when and where staff will be coming into your building. It will be important to not create a bottleneck at entrances (makes it harder to distance). Think about if there will be particular times that there will be a lot of staff arriving at one time (i.e. start of the school day, PD offering, etc.) and for those times, consider

· Maximizing the number of entrances available as possible

· While we still have the QR code for attestation (vs the app we will be getting), consider allowing staff to attest once they get to their destination (i.e. classroom/office) & consider how they will access the QR code from there.

Common Areas - consider what common areas staff will likely be using during remote learning (i.e. bathrooms, staff lounge, workroom). Below are ideas of mitigation strategies that could be implemented to promote distancing:

· Determine the max number of people that should be in the common area and create/post a sign

· If feasible, mark/post signs for traffic flow (i.e. separate doors for entrance/exit of the area)

Cloth Face Coverings

District expectation

· everyone in a school building, on school grounds or on a school bus to wear a face covering, with specific exemptions identified in the guidance.

· Per L & I, only staff alone in a work area are allowed to not be wearing a face covering. Those that work in the same area must wear a face covering even if more than 6 feet apart (except for family members - i.e. staff with their own children in their room)

· Masks can be removed to eat and drink but 6 feet distancing should be maintained.

See COVID-19 Job Site Safety for SVSD Employees for staff specific guidelines including guidelines.

Besides what is in the district and employee plan, site specific things to consider/plan for related to face coverings during remote learning are:

The district will provide each site, 2 cloth face coverings per staff member along with instructions on proper wear & care.

· determine how many you will need and communicate this with the operations department to arrange delivery (use the table below to compile your needed supply list for ordering)

· You will need to make a plan for distributing these to your staff. Consider distancing, limiting common touch and if any additional PPE is needed based on this plan. When distributing it will be a good idea to ask staff to label their district masks with their names so that they are not accidentally using others masks

You will also need to consider:

· There should be extra masks stored in the office for staff members / visitors who don’t have them. This is on the below order table.

· Do I have any staff on-site who cannot wear a face covering? If so, are alternative plans needed for these individuals?

Hygiene

District expectation is that hygiene is promoted and supported (i.e. adequate supplies). See COVID-19 Job Site Safety for SVSD Employees for staff specific guidelines. Everyone is expected to wash their hands when they enter the building (specifically at their first destination (i.e classroom). When thinking through the logistics of this know that washing at sinks with soap and water is best and you do not want to create a bottleneck situation (i.e. with a single hand sanitizer station at the entrance). For areas that don’t have reasonable access to a sink, hand sanitizer should be ordered (enter what you need in the supplies table below). Consider the need for hand sanitizer in the following areas to ensure individuals entering the building have access to washing their hands:

· In the front office/reception area (which will likely be the first destination for visitors) there is likely limited ability for washing with a sink so hand sanitizer should be available here.

· If employees do not have access to a sink in their work area, is there one that is reasonably close (i.e. bathroom). If not, consider if these areas need hand sanitizer.

· Are there common touch areas that need to have hand sanitizer by them because there isn’t a sink to wash? (i.e. workroom/copiers, EasyLobby keyboard in front office)

Cleaning/Ventilation

District expectation is that cleaning and ventilation is increased. See COVID-19 Job Site Safety for SVSD Employees for staff specific guidelines. Cleaning supplies are acquired through the operations department.

· Each classroom/work area should have district provided cleaner and instructions (given in the spring)

· Check that everyone who will be working on-site has these?

· Consider common areas/common touch items that staff/visitors will be using (such as the workroom/copier, staff lounge, EasyLobby Keyboard in the front office, etc)

· Is there cleaner and instructions available in these locations?

If you determine you need more cleaner, add these to the table below.

Common Touch Areas / Items

District expectation is that we limit common touch areas where we can and when we can’t attempt to clean these items between individual use. See COVID-19 Job Site Safety for SVSD Employees for staff specific guidelines. For the staff that will be onsite - consider what common areas / items may need consideration. Some ideas are below:

· Entrances - prop entrance doors open at times when you are expecting a lot of staff to arrive (eliminates touching the door handle)

· Front office - have a bin of clean pens for public use and a bin to put used pens in (and then what will be the process for cleaning these at the end of the day).

Health Screening/Attestation

The District expectation is that staff will screen themselves at home (taking temperature and considering the attestation questions) and then attest to that every day before entering work. Inherent in this expectation is that staff have a working thermometer at home to use to take their temperature. Currently we are using the QR code for attestation but are hopeful to have a new app soon that will make attestation much easier/more convenient for staff. See COVID-19 Job Site Safety for SVSD Employees for additional staff specific guidelines.In the meant

· As discussed above, if bottlenecking is a concern, allow for the flexibility of staff to attest at their first destination when they get to work (versus the front entrance)

· Allow a short grace period for those that don’t have a thermometer at home to not do a daily temp attestation.

We are waiting for district ordered screening thermometers and hopeful to have them soon. These will be for taking the temperature of visitors and staff that forget to do theirs at home (not a method they should be relying on each day). When these thermometers arrive, we will determine a process for this temperature taking.

Ill/Exposed/Exclusion

The District expectation is that staff will not come to work on-site if they have any symptoms of being ill.See COVID-19 Job Site Safety for SVSD Employees for staff specific guidelines. For staff coming on-site during remote learning:

· What is your plan for covering the remote learning classes of an ill staff member (consider both calling in ill ahead of time but also if needing to leave mid day - i.e. become ill at school).

· Do your secretaries know who to notify if they are told about a staff member being COVID tested and/or COVID positive?

Administration

See COVID-19 Job Site Safety for SVSD Employees for staff specific guidelines related to this.

Staff Attendance

There is not a current process in place to know who is in your building at any given time (i.e. if the teacher is teaching on-site or remotely and/or if they are on-site, do they have any of their children with them). There are probably many reasons we would want to keep track of this but from a safety standpoint, although the QR code tracks this, the data is not easily accessible in an emergency. Site coordinators should discuss if there is a viable universal way they can easily track this - such as a google doc, frontline, etc. - Anne is looking into see if there is a way to improve access to QR code data..

Staff with Children on-site

Below are additional considerations you will need to address for staff with children on-site

· How am I communicating the rules about children on-site to staff? (see a sample letter here - thanks Falcons!)

· Do specific processes need to be put in place for certain areas because of staff children onsite? (i.e. bathroom, playground, etc.)

COVID response

As the site coordinator, do you know what to do if a staff member is being tested for COVID and/or are positive?

· Do your secretaries know who to notify if they are told about a staff member being COVID tested and/or COVID positive?

Other Activities

Are there any other activities (i.e. distribution of supplies to students) that need to have specific plans created?

I.e. supply drop off/pickup, any scheduled item exchanges?

Resources Needed to begin having staff/visitors on-site:

Below is a table to help you start to get the resources you need for opening. Note that these are just the starting resources - the priorities for having staff back on-site (you will find the total resources list at the end of this document). Use the things filled in as a starting point but feel free to amend as needed for your site. Most supplies that are COVID related should come through the Operations Department with a work order.

Resource Needed

Details

Where needed

How many needed?

Signage for Rules of entrance

SVSD specific poster in the works

all entrances to site

Signage for Employee Workplace requirements

SKCPH Workplace requirements

· entrances to sites

· Safety boards

· Staff lounge (if not where safety boards are)

· workrooms

Signage for:General COVID / mitigation

SKCPH Please protect one another from COVID-19

· Inside front entrances

· Office

· Common areas

Signage for Masks

How to properly wear from SKCPH

· Common areas staff using (i.e. workroom, staff lounge)

Floor distancing stickers

Round stickers from amazon

· Office/receptionist

Staff cloth face coverings

District has these

2 per on-site staff member

Extra masks

For staff who forget theirs and visitors without them.

Bill will determine # per site to start

Hand sanitizer

Should be > 60% alcohol

· Office - likely 2, one for front desk & one for easylobby

· Workroom - at copiers

· Any other worksites not have reasonable access to sinks?

Cleaner

HP spray bottle

Each classroom and/or work area and common area except bathrooms should have cleaner present.

Samples/templates (still working on adding to these)

· Sample/template letter to staff about the health and safety plan/expectations

· Sample letter to staff about rules with children on-site - thanks Falcons who created & shared this!

· Sample staff checklist for responsibilities upon arrival and before leaving school sites.

Mitigation Strategy ImplementationSite/Dept-Wide Considerations

To get started, look at some of the broader school-wide considerations listed below (some are also repeated in later sections). This section is organized by mitigation strategy to facilitate thinking about areas/activities in these terms. Refer to the mitigation strategies outlined in the District Health & Safety Plan and consider each of the prompts. Where applicable, list all of the feasible ways you are planning to meet these guidelines for your site for this area/process.

Physical Distancing

District Expectation - Structure areas/seating to support 6 foot distancing

· Limiting the number of people in a building will help with maintaining physical distancing. How will you implement suspending visitors and non-essential persons including volunteers?

· How will this be communicated to your school community (families & staff) ? (likely will be district wide messaging)

· Who would be considered essential persons allowed into your school?

· As the school gate keepers, are the secretaries aware of the rules and who would be considered essential persons? Who should they contact if there is a disgruntled visitor?

· Does your process for admitting tardy students and releasing students early, keep parents outside? Are any additional safety measures needed for younger students?

· Have you suspended all large gatherings (i.e. no assemblies, field trips, PTSA events, Spirit events)

· Are you repurposing any large, unused spaces in the school as temporary classrooms (e.g., auditorium)?

· What classes/activities do you need to cancel or modify because students are likely to be in very close contact?

· Lockers and locker rooms would fall into this category - what processes need changing for these areas?

Grouping/Cohorting

District expectation: Create cohorts or groups of students/staff as much as possible who remain together throughout the day and remain consistent from day to day.

Although much of this will be dictated by the district scheduling, there will be some more specifics to think about once we have gen ed students on-site. Consider how at a site level, could group/cohort your student/staff groups?

· For remote learning (i.e. what are the rules for the teachers on-site - see the SVSD Employee Health and Safety Supplemental Plan for grouping/cohorting rules for staff; for on-site special education students -tbd.

· For hybrid learning (i.e. A/B, having teachers move instead of students, etc.) - TBD - worry about this later

· Does your site have any cross school programs? If so, consideration will need to be give to the challenge to grouping/cohorting this will pose.

· Identify previous school practices that mixed classroom groups (i.e. at elementary level when all one grade level would shuffle into groups based on academic level) and determine if alternative practices can be put into place

· Are there any classes where it would be feasible for the teacher to move versus the students?

Cloth Face Coverings and PPE

District expectation = everyone in a school building, on school grounds or on a school bus to wear a face covering, with specific exemptions identified in the guidance.

Supply

· Each staff member should be supplied 2 cloth face coverings, determine how many you will need, when you can expect to get them (check with operations) and how you will distribute them to your staff.

· How are we communicating to our school community about students wearing/bring cloth face coverings from home (and a spare) - likely to be a district-wide communication (see communication section)

Extras (how many and who/where to store them - i.e. office, teacher, etc.)

· for staff members

· for visitors

· for students

· Do my staff know where to get the extras (i.e. classroom, office)

· What do I want to do about supplying an anti fogging product to my staff/available for students?

· Before students return to in-person learning, I will need a plan for ensuring my needed supply of PPE for staff and consider my plan for disturbing it.

Who can not wear face coverings at my site?

· Who are the staff?

· Who are the students?

· What are the alternative plans for these individuals?

Mask Fatigue and Mask Breaks

· What mask breaks will be allowed at my site?

· How will this be communicated to my site community?

Specific Activities to consider/need alternative plans:

Below are activities where face covering may not be able to be worn - which of these are applicable to your site & what mitigation modifications are going to be made? Note that some of these have their own section later on in the template.

· Younger children (e.g., preschool)

· High Intensity Activities (i.e. PE )

· Activities with higher potential for spread of aerosols and droplets (choir, band, theater)

· Meal time (i.e. in the cafeteria, at snack time, etc.)

· Does your site have any activities where a face covering would cause an increased risk? (see district guidelines)

· Special education instructional settings

Storing

What is the plan for storing and/or replacing face covering when they need to be removed (i.e. for the above specific activities)?

· Any printing on a face mask must meet all school and district rules and regulations -does this need to get added to any documents/communications?

Hygiene

District expectation : Promote good hygiene practices across the school environment

Does my site have the resources already in place to wash hands at the below times/places?

(either soap/water or hand sanitizer)

· If yes, describe where/how.

· If no, is there a feasible plan to mitigate this and what needs to happen to do that?

Cleaning and Ventilation

District expectation: Increase cleaning and ventilation

Looking over the cleaning and ventilation guidelines outlined in the district health and safety plan, what are the plans/process in place at your site to increase cleaning and ventilation? Refer to the district health and safety plan for some specific implementation ideas.

Use the below as a checklist to ensure you are following the basic recommendations and then to identify areas that will need further planning.Note: Cleaning and ventilation fall under the Operations Department and the below should be answered/planned with that department.

What is the cleaning plan for each of these areas?

Discuss with operations department what the specific COVID related plan is for cleaning these areas

What specifically is cleaned

Is it cleaned/ disinfected &/or sanitized?

What is used (i.e. chemical)?

Who is responsible to do the cleaning?

when/how often is it cleaned?

Areas between groups (i.e. student cohorts moving classes, cafeteria) - list out these areas for your site.

· Plan complete

· Plan not complete - document details

Shared/Common touch surfaces (see below section)

· Plan complete

· Plan not complete - document details

Carpets

· Plan complete

· Plan not complete - document details

Outdoor Areas

· Plan complete

· Plan not complete - document details

Drinking fountains

· Plan complete

· Plan not complete - document details

Health rooms

· Plan complete

· Plan not complete - document details

Staff face shields

· Plan complete

· Plan not complete - document details

Sneeze guards

· Plan complete

· Plan not complete - document details

other?

· Plan complete

· Plan not complete - document details

Depending on the above, does the appropriate staff have the appropriate supplies and training?

Other cleaning questions

· Do the vacuum(s) at my site have a HEPA filter or are we using HEPA vacuum bags?

· Do I have specific sites that need additional considerations for cleaning? I.e. preschool

What is our school plan for increasing ventilation?

Understanding your school's HVAC system?

· Is our school HVAC system adjusted to allow the maximum amount of outside air to enter? What is our outdoor air ventilation rate? Is this at least the ASHRAE minimum to help dilute any airborne virus? Can we increase the ventilation rate at all?

· Does our HVAC have a demand-control ventilation? If so, can it be disabled?

· Exhaust and airflow between building zone - is it possible to maintain negative pressure in locations which are possible sources of virus transmission such as bathrooms, health rooms, etc? How are these areas exhaust ventilated? Do they have exhaust fans and where do they exhaust to? Is it recirculated? If so, what migration factors could be considered?

· Does our school HVAC have a MERV13 or better filter installed?

· What rooms have windows that can open? Are specific plans needed to open these and get them closed at the end of the day (for security)?

· What rooms don’t have windows that can open and may need other mitigation strategies (i.e. health rooms)

· Is a portable air cleaner needed for your isolation room?

Common Touch Items

Looking over the Common touch guidelines outlined in the district health and safety plan, what are the plans for your site to limit and/or clean common touch areas/items? Refer to the district health and safety plan for some specific implementation ideas. It will also be valuable to discuss with other administrators, especially of similar age groups served, their plan details to ensure some consistency across the district.

Use the below as a checklist to ensure you are following the basic recommendations and then to identify areas that will need further planning.

Limit common Touch Areas/Objects in the classroom

(suggest having staff create a list of and suggestions for mitigation of common touch areas/objects)

· What general use education materials (i.e. pencils) can we have individually supply for each student?

· What are the logistical issues with this and what are the ways to mitigate that (i.e. pencils with names on them, a sharpening plan, etc.)

· What materials are not feasible to have individually, do they need cleaning and what is the plan for cleaning these between uses?

· What is needed to clean these and who will do this?

Limiting shared items within the school building:

Consider what the common touch items and areas are in your general school building that could be eliminated (or limited). Below are some potential areas and mitigation plan prompts.

· entrances to the school open during arrival and dismissal so that door handles are not touched - who will be in charge of opening/closing these at these times?

· Writing instruments in the office should be used once and then cleaned (have a bin for clean pens/used pens). Who will be responsible for cleaning these and with what?

· Water fountains - what is our school plan for these? Shutting off and/or cleaning (see above). If shutting off, what is our plan for water for students/staff?

· How does our school do Lunch count? If common touch items are used how can this be changed?

· How does your school do attendance? If common touch items are used how can this be changed?

Clean Shared/Common touch surfaces

Shared equipment, spaces, materials, and surfaces should be cleaned and disinfected throughout the school day and between uses if feasible (i.e. toys, games, art supplies, instructional materials, sports equipment, keyboards, phones, printers, copy machines). Children’s books and other paper-based materials are not high risk for spreading the virus. Consider what equipment and areas in your school are common touch and can’t be eliminated/limited and/or individualized. Below are some potential areas to consider and mitigation plan prompts.

· What is the cleaning plan for the most highly touched surfaces, such as door handles, light switches and sink handles (see operations health and safety plan)

· In a classroom setting, where it may be difficult to limit sharing objects, like books, pencils, electronics, and art supplies, is there access to cleaning supplies?

· Is there a way to wash hands before after using shared materials, is an important control strategy that should be reinforced when objects and materials will be shared.

What additional considerations can be given to the below:

· Workrooms (copy rooms) - can cleaning supplies (and instructions) and hand sanitizer be put in here for common touch items?

· Visitor Sign-in - can cleaning supplies and hand sanitizer (along with educational messaging) should be put into office next to the Easy Lobby Sign-in?

· Special education manipulatives and preschool toys - What are the special educational instructional settings in my school and what can be done in these areas? If individual items are not feasible, what is the plan? consider having a bin for used items that are taken out of service and cleaned at the end of the day.

· Staff lounge - can cleaning supplies (and instructions) be put in here?

Water fountains - current guidance does not recommend shutting off water fountains but instead to clean/sanitize and encourage staff and students to bring their own water to minimize use and touching.

· In considering your site, what is your custodial capacity for cleaning water fountains and is that adequate? If cleaning is not feasible, consider if they need to be shut off.

· Individual consideration may need to be given to certain fountains in certain areas - i.e. ones that are not functioning properly with low flow necessitating the mouth to be close to the fountain, fountains used with young children, etc.

· How am I going to communicate to/encourage my school population to bring, label and not share their personal water bottles?

Arrival/Dismissal Site Specific Mitigation Strategies for Arrival & Dismissal

Review the mitigation strategy guidelines and recommended implementation practices outlined in the District Health & Safety Plan and consider how this can be adapted for your site’s arrival and dismissal processes. Below are the recommendations from the district plan, use these as the framework to begin building your site specific process, adding and/or removing based on the specifics of your site.

Arrival Process Template

· Cloth face coverings worn by all once on school grounds

Consider what you want the process to be for someone arriving without a face covering on (do they go to their class or the office to get one?)

· Limit non-essential visitors

· once on school grounds, the individual delivering the student should leave - no lingering on campus

· Non-essential visitors should not be allowed into school buildings

· Physical distancing - Arriving students walk to a designated waiting area (site specific)

· While walking, students should maintain distance (not necessarily 6 feet apart). Mark walking path/direction with visual messaging to encourage distancing.

· At waiting area (site specific) - each site to develop a specific plan that accommodates and instructs on physical distancing

· School entrance doors should be propped open during arrival to avoid a slowing/grouping of individuals at the door (also to reduce common touch door handle)

· Additional physical distaning recommendations for different modes of arrival:

· Drop off (expecting this option will greatly increase):

· Students are to be ready, including materials, to exit the car on the curb side before arriving at drop-off area (site specific).

· Student or Staff member (paraeducator?) opens door, student exits, parent drives off

· Walk to outside designated waiting area (site specific - see above),

· Walkers - Walk to outside designated waiting area (site specific - see above).

· Bus Riders - Exit bus upon arrival, walk to outside designated waiting area (site specific - see above),

· Hygiene - students should wash their hands upon arrival to their classroom. Consider the logistics of this for your site/age group.

Dismissal Process Template

· Cloth face coverings worn by all once on school grounds

· Hygiene - students wash their hands before leaving their classroom for the day. Consider the logistics of this for your site/age group.

· Limit non-essential visitors - Individuals picking students up from school should be instructed

· Where/how to wait for pickup in an outside location and six feet apart

· Once they have their student, please leave campus immediately -do not linger.

· Non-essential visitors will not be allowed in school buildings

· Physical distancing

· Dismissed students walk to a designated waiting area (where appropriate/needed-site specific)

· While walking, students should maintain distance (not necessarily 6 feet apart). Mark walking path/direction with visual messaging to encourage distancing.

· At waiting area (site specific) - each site to develop a specific plan that accommodates and instructs on physical distancing

· School exit doors should be propped open during dismissal to avoid a slowing/grouping of individuals at the door (also to reduce common touch door handle)

· Additional physical distaning recommendations for different modes of dismissal:

· Parent pick up: Students wait outside - Site specific plans with 6 ft distancing

· Walkers: Students are dismissed to walk home.

· Bus Riders - Students wait outside until bus is ready to load and leave, keeping 6 feet apart (site specific)

Student ClassroomsSite Specific MITIGATION STRATEGIES for Student Classrooms

Review the mitigation strategy guidelines and recommended implementation practices outlined in the District Health & Safety Plan and consider how this can be adapted for your site’s general student classrooms. Use the area below to list and/or write the specific practices/process that your site will be implementing to meet the district guidelines. Prompts and/or suggested potential practices are pre-entered for your consideration - these may be used, changed and/or deleted based on what works best for your planning needs.

Physical Distancing

District Expectation - Structure classroom to support 6 foot distancing especially when seated and limit movement about the classroom that creates less than 6 feet of distance.

For your site/department consider:

· individual desks are in place (versus group tables) where possible

· Student desks are arranged with 6 feet of distance between them Arrange classrooms to accommodate six feet of distance when all students and staff are seated

· Student desks are facing the same direction

· The teacher's desk/teaching areas are 6 feet from student desks

Consider the normal routines for your classrooms - what will and will not be allowed?

Example - sitting on carpet for group time in elementary. Consider the risk/benefit. If the educational benefit is high, consider what process / resources are needed to keep students physically distanced?

Talk with your teachers and other principals to see what folks envision as challenges/questions.

Classroom teachers need additional PPE (district plan = face shields [in addition to cloth face coverings]) to mitigate closer than 6 feet proximity when walking about the room helping students.

· Planning needs to be considered for getting these from the DO & distributing them to my staff once it has been decided that in-person teaching will resume and before students return on-site.

If you are keeping some group tables, list out these areas and why this is being done - i.e. the educational need that is outweighing the risk.

· detail how you will ensure distancing at a group table

· And if not, what additional layers of mitigation strategies will be added?

Grouping

District expectation - maintain classroom groups/cohorts separated from other classroom groups/cohorts as much as possible.

· Stop previous school practices that mixed classroom groups (i.e. at elementary level when all one grade level would shuffle into groups based on academic level.

· Where feasible, teachers know to assign & maintain seating (and keep records) to help facilitate contact tracing if needed.

Cloth Face Coverings

District Expectation - everyone in the classroom will wear a face covering, with specific exemptions identified in the guidance.

· Staff are provided 2 cloth face coverings by the district

· Students provide their own cloth face covering

· Classrooms will be stocked with extra masks for students who forget them (should these be standard or pediatric size - consider pediatric for classes with very young students if available - say 1st grade and under).

· Consider what the norms for “mask breaks” will be at our school and discuss with staff

Hygiene

District Expectation - good hygiene practices will be promoted in each student classroom

· Ensure all classrooms have the ability to wash their hands (sink/soap & water and/or hand sanitizer [minmum 60% alcohol])

· Consider the logistics of how students and staff will wash their hands at the scheduled frequent times in the classroom (upon their arrival to school, before eating, after outside time and before going home). It will be best if classrooms have both sink/soap/water and hand sanitizer to speed up the process of hand washing for the entire class.

· Depending on the type of hand sanitizer dispenser you get, there may need to be a process put in place for using it to either maintain physical distance (if the spray type) or mitigate a common touch surface (if the pump type).

Cleaning and Ventilation

Increase cleaning and ventilation

· What are we going to be asking teachers/students to clean?

· Can windows to the outside be opened in my classrooms?

· What are the considerations I need to make for allowing classes to be outside? (consider normal safety issues as well as the logistics which could increase risk [i.e. if everyone was outside at once in a small area]).

Limiting Common Touch Items

What are the typical common touch items in my classrooms and what is feasible to mitigate this? If they can’t be limited, what will be the process for cleaning them (including by whom)? Note that books and other paper-based materials are not considered high risk for spreading the virus.

Ideas of areas to consider:

· Writing instruments

· Pencil sharpeners

· Electronics

· What is used for a pass for students leaving the classroom - if a common touch item, consider alternatives

· If there is a drinking fountain in the classroom, what is the plan for this?

· Are there alternative lessons and activities that do not require shared equipment or close contact?

· Can shared teaching materials be limited to those you can easily clean and sanitize or disinfect?

· If each classroom has limited supplies, can resources be pooled and then rotating supplies between different classrooms on different days (and cleaning between cohorts)?

Mealtime

It is still being worked out but it appears that most will be having lunches in the communal cafeteria. The Food Service Department is creating plans for mitigating risks with their served food but you will need to consider the student end of things. Below are some of the considerations to think about when determining the process around mealtimes. Consider the process for both getting the food and eating it. Depending on how you do lunch, you may also need to consider the process of getting to and being released from the cafeteria.

Distancing - how are you setting up your cafeteria to ensure 6 feet of space between individuals?

· For scheduling, how many students can you safely hold (distanced) in your cafeteria

· Are there outdoor eating options available that you could utilize as part of your plan?

· How are you having students sit? Consider if you have communal table and therefore some sort of marking is needed.

· How are students distanced when picking up their food?

· How are kitchen staff protected from students - are there any instances where they are less than 6 feet from students and if so, what mitigating strategies will you use to offset this?

Grouping - is there a way to group students to reduce the mixing of cohorts?

· Consider the scheduling of who is in there when (i.e not overlapping grades/groups)

· Can groups be separated into different areas (and not allowed to commingle?)

· Consider the distance between groups - can the groups be farther away from each other?

Common touch - what are the normal common touch areas in your normal cafeteria processes? Then consider if there is an alternative and/or cleaning process needed.

· do students enter their student numbers into a common keypad?

· Eliminate the dry erase sheets used to communicate lunch counts - use electronic

· For students who bring lunch - how do they get this - is it a common bin that everyone digs through? If so, how else could this be done?

· How will staff assist younger students with opening lunch items? Clean hands with sanitizer before assisting? Using a tool (scissors) that is cleaned after each use?

Face coverings - need to be removed to eat / drink

· How will these be safely removed, stored and put back on when done?

· Do attending staff need any additional protection? Consider if they will need to be closer than 6 feet of proximity from students for a significant amount of time.

Recess

If your site has recesses (or any other free activity time) consider what is feasible for maintaining as many of the risk reductions strategies in place as possible

· Will students wear face coverings? Current recommendations have eased a bit but say that if not worn, students have to maintain 6 feet of distance from each other - is there any feasible way to ensure this at your site?

· If face coverings are worn - consider the complications this could pose and ways to mitigate it like…..

· If face coverings get wet, they must be changed - do we not have outside recess when it is raining?

· If face coverings get removed and tossed onto the playground, how will we know whose it is and which side is the inside/outside for putting it back on? Require parents to label student masks with their names in a permanent/washable way (and maybe notify parents that the teacher will be doing this if parents don’t?). Also consider them marking the inside versus outside (some coverings are hard to tell).

· For physical distancing

· Do we have any options for conducting organized activities that distance students?

· Consider your school schedule -can we rotate recess times?

· Is there a feasible way to limit the number of students in one play area at a time?

· What process will we use to limit the number of students using the bathrooms during recess

· Is there anything that needs to be looked at with your process for getting in and out of recess? I.e. routes marked, waiting spots, etc.

· Limiting common touch

· Consider entrances and exits - is there a way to prop these doors open to eliminate multiple students touching the door handle?

· Consider play equipement - what common touch play toys will we allow? These should be limited and cleanable. Ensure that the access point for getting equipment is not a common touch risk (i.e. a bin handle everyone has to touch to open)

· Cleaning

· What is the cleaning plan for communal play toys? How often, with what and by who will these be cleaned?

· Is there any structural equipment that you have concerns about getting cleaned? In general, most resources say that these areas don’t require more cleaning than regular but we don’t regularly clean these. So think about if there are particularly concerning common touch areas at your site that should have a cleaning plan?

Specialty Classes

What classes at your site will need specific plans because their inherent nature poses a challenge to one or more of the mitigation strategies? Below are examples of classes that typically fall into this category and some of the recommended accommodations to consider.

Special EducationPhysical EducationChoirBandTheaterScience Labs

How will we make our families aware of the increased risk assumption associated with high risk activities?

There are higher risk classes where social distancing may need to be increased as an adaptation because face coverings cannot be worn and the activity promotes greater spread of secretions (i.e. heavy breathing, loud voice, blowing). See hyperlinks below for specific adaptation recommendations. In general, if conducted in person versus virtual, these classes should be held outdoors or in large, well ventilated spaces and families should be made aware of the increased risk assumption associated with these activities.

· WorkingPE -

· Choir -

· Band -

· Theatre -

Front Office / Public Reception Area

As front offices are typically the hub of our buildings, special considerations need to be given to these areas - both with process and safety. Because front offices are typically also the public reception area, they may be considered a higher risk site because of the high volume and varied people entering the workspace and there is uncertainty as to the compliance of visitors with following safety guidelines (i.e. may come in without a mask, may come closer than six feet).

Site-specific process needed to be considered and written in detail:

· Late arrivals of students

· Early release of students

· Health screening of visitors and late students (do I have the district provided non-touch thermometer for health screening?)

Physical distancing -for reception areas where a staff member greets the public (ie front office secretary’s desk),

· Is there a proper (see guidelines) plexiglass barrier installed where receptionist greets the public

· Are standing/waiting placements marked (i.e spots on ground)

Limiting Common touch items - what common touch items/areas do your offices have and what can be done to mitigate those? Below are some typical ones to consider.

· Communal pens/pencils - consider having a separate clean/dirty bin. Who and how will these then be cleaned?

· Eliminate any communal attendance/lunch count communications (i.e. wipeable sheets)

EasyLobby” check in system - uses a common keyboard.

· District will provide a bottle of hand sanitizer to keep here for individuals to use before touching the keyboard. Do I have this set up yet and is there signage up to instruct individuals to do this?

· What cleaning protocol could I put in place to clean the keyboard? Consider asking office staff to wipe down once per day.

Cleaning/ventilation - what cleaning can you expect the custodian to do and what does that leave that needs other process to be put into place? Consider the below

· Communal phones - limit number available. Consider signage to instruct individuals to wash hands before using. Is there a cleaning protocol needed for these phones and if so who and how?

· Door handle in and out of the office - for front office, is this part of the routine cleaning of the school by the custodian? If not, consider other ways this could be routinely cleaned.

· What other high touch areas are in the front office that need cleaning consideration?

· Are there any outdoor windows in the office that can be opened to improve ventilation?

Hygiene - front office areas where essential visitors are greeted should have hand sanitizer available - is this in place?

Cloth Face Coverings - the front office should have a supply of spare face coverings (likely disposable procedural masks) for those that may need them - is this in place?

Other Common Areas

Common areas pose challenges to many of the mitigation strategies because of their inherent communal purpose. To the extent possible however, all of the mitigation strategies (physical distancing, grouping, wearing cloth face covering, cleaning & ventilation and limiting common touch items) should be considered and followed. For your site, consider what are the common areas? Individually assess each of these areas to determine what plans are needed to reduce risk giving particular consideration to distancing and common touch items/areas. Below are examples of areas and recommended additional implementation strategies to consider for these areas. For each area:

· Determine how many people can safely be in these areas and maintain 6 feet of distance (except hallways)

· What are you doing to structure each of these spaces to encourage physical distancing?

· If physical distancing is not feasible in the area (i.e. hallways), what other mitigating measures will you use?

· How will students and staff be reminded to physically distance in these areas? (i.e. signage?)

Entrances

· Consider where you will be letting people enter your building.

You will want to limit entrances so that you can monitor who is coming into the building however you do not want to limit it so much that you cause a bottleneck and the resulting risk of having folks not distancing.

· Post signage at entrances - you will want to make sure people are notified of the rules/requirements for entry (essential individuals only, health screening attestation, masks, hygiene and social distancing).

· Reduce common touch areas - keep entrance doors propped open during peak arrival/dismissal times to eliminate door handles as common touch areas (and to reduce bottlenecking/distancing risks)

· Hygiene - signage should direct individuals to wash their hands at their first destination within the school. This would be the classroom for students (and there should already be a way to wash in there) but what about others and where they will go first - are there ways to wash hands at these locations? (i.e. front office)

· Face coverings - ensure a stock of extra face coverings for those that arrive without them. Suggest keeping extras in the classrooms and office.

· Physical distancing - what can you do to support physical distancing at entrances/exits? Would it work for your site to have marked entrance / exit routes?

· Are there other specialty access points in your building that need consideration? (i.e. elevators)

Hallways

What additional strategies could be implemented at your site to mitigate the risk of potentially crowded hallways?

· Is the schedule structured to limit the time students are in crowded hallways to under 15 minutes?

· tape/mark walking routes that are 6 feet apart?

· Use directional routes as much as possible?

· Is it possible to utilize outside routes? Weigh other safety risks this may pose.

· Are there things in our hallways that can/should be removed to create wider walking routes? (i.e. hallway learning areas (tables, etc.))

· Add distancing & face covering signage to key areas in hallways - where would this be for your site?

Restrooms

Hygiene -

· If not already in place, add how-to hand washing signage at bathroom sinks.

Limiting common touch items -

· consider the process your staff use to send students to the bathroom. Many previous methods involved some sort of a common touch pass. What process needs to be put into place to eliminate these?

· Many bathrooms already have no-touch equipment (washing, flushing, etc.). Consider what your site has in the way of these and if there is room for improvement.

Distancing - What strategies could be implemented at your site to reduce risk in multi-person restrooms?

· Is there a process could you implement to limit the number of students in bathrooms at one time? Consider the possibility of barriers?, closing every other stall/ sink? Supervision? Signage?

· Is there a way to prevent classroom cohorts from combining/mixing in the restroom?

Office Spaces

The front office space is discussed above however site coordinators should also consider other staff office areas.

· If employees share an office space at the same time - are there workspaces 6 feet or more apart (from where they sit)

· Are there additional staff/offices that interact with large numbers of individuals that I should be considering a plexiglass barrier and/or floor markings for?

· Each staff member should identify the closest washing area to their workspace and the reasonableness of using that at the needed times (for themselves and students if they see them regularly). If not reasonable, what needs to happen to improve this?

· Cloth Face Coverings - cloth face covering should be worn in the office unless the staff member is working alone in their confined space - do I have a process in place to distribute district provided cloth face coverings to all of my staff.

Health Rooms

There are additional requirements for health rooms outlined in the district health and safety plan. Below are the site-specific things you need to be thinking of to be prepared for having students on-site.

· What are your TWO health room areas?

At least TWO health rooms/areas need to be designated each school site (refer to the district plan for requirements of these areas) - one for isolating the ill and one for other non-ill health room use. Work with your school nurse to determine where these will be and what is needed to get them converted to a health room. Below are some things you will likely need to consider.

· How are students physically distanced in this area - are physical barriers for between students needed to accommodate an overflow of students/when space becomes inadequate?

· Is extra ventilation (i.e. air purifier) needed in my health room?

· Do I and my school nurse and custodian know the cleaning protocol that needs to be followed after ill students?

· Does my school nurse have the necessary PPE for the health room?

· Will my school nurse and/or HRA be onsite at all times there are students in the building? If not, what is the plan for this?

Emergency Drills

Emergency Drills such as fire, intruder, etc - waiting for DOH toolkit to see if this is addressed.

Other Common Spaces/Activities

What other common spaces are at your site (and will need consideration if they are going to be used)

· Lockers

· Locker rooms

· staff lounge,

· work room,

· Meeting rooms

· others?

Other Activities/Considerations

Below are activities that require additional consideration when planning for health and safety. Some of these activities have other laws/authorities governing the activity that needs to be addressed in the health and safety plan adopted by the specific activity.

What before/after school extracurricular activities do we have at our school?

· Youth Athletics/Activities -

· Before/after school Band/Choir

· Elementary Safety Patrol

· other?

What is the plan for each of these?

· If they are to be canceled, what are the additional things that need to be considered?

· If they are continuing, is there planning under way to ensure a process for them that is consistent with the district health and safety plan?

What other individualized activities do you have at your school that need consideration?

· Running Start Students

· Child care

· STREAM

Response Plan Implementation

Looking over the individual elements of the response plan outlined in the district health and safety plan (daily health screening, ill/exposed/excluded, tracking/monitoring & COVID Response team), are processes in place at my site to ensure everyone knows the expectation and their role in quality assurance and rapid response? Refer to the district health and safety plan for some specific implementation ideas. It will also be valuable to discuss with other administrators, especially of similar age groups served, their plan details to ensure some consistency across the district.

Use the below as a checklist to ensure you are following the basic recommendations and then to identify areas that will need further planning.Daily Health Screening/Attestation

· Learn about the attestation app that the district is purchasing (Qualtric)

· What will be the alternate modes of attestation need to be (once a platform is chosen) for those families and staff that do not have access to the platform chosen? (might be a district - wide decision)

Implementation for Students Screening

· How will the daily screening and attestation requirement for families be communicated?

· On ensuring compliance, do each of the below been taught/understand their role in attestation compliance?

· the teacher (primary at elementary and 1st period at secondary) responsibilities and expected responses

· site coordinator/administrator/principal (or designee)

· School nurse

· What area do I have designated to have students without screening done yet wait for follow up? This should be an area that can handle a potentially large volume of students 6 feet apart (and there should be a plan for ensuring distancing based on the space)

· Once we begin in person instruction, have I considered the extra resources (time and staff) needed to follow up with students without attestation and until we have been able to properly educate our school community?

· What is my plan with follow up to emphasize with families the vital importance of attestation as a REQUIREMENT of attendance and that by not doing so each day, your student will be missing out on their in-person education time. The more solid a plan you have for enforcement/follow-up will hopefully lead to less of the extra resources needed above.

· Does the front office staff know where to send students that arrive tardy to check for screening?

· What will the school nurse use for communicating attestation being checked and approved for tardy students?

Implementation for Employee Screening Plan

Employee Screening and Attestation:

· How will the daily screening and attestation requirement for staff be communicated?

· Is the school nurse aware of needing to take temperatures of employees without thermometers?

· How will employee attestation be tracked/monitored?

Implementation for Visitor Screening Plan

· Who will be designated to screen visitors at our site?

· Does the office staff know that visitors need screening and what is the plan/process for communicating this to the screener?

· What visual identification will we use to show that visitors have been screened?

Temperature taking and screener safety recommendations.

· Do we have a non-contact thermometer for screening (separate from the thermometer being used in the health rooms)

· What process/protective methods will be used at our site for screeners? What supplies are needed for this?

Before and After School Sponsored Activities

If my site will have before and/or after school activities (i.e. 0 period band/choir, athletics, etc.) how will each of these identified programs integrate into their unique setting plan, a way of accessing each student's daily health screening attestation to ensure they are cleared to participate?

Illness Tracking & Monitoring

Note who is responsible for tracking what in the district health and safety plan.

· Do each of these people know their role responsibility

· Do I know my role/responsibility as the site coordinator?

· Who will be assigned to confirming daily staff attestations at my site?

· What are the potential trigger levels that may warrant a response/action? TBD

Ill/Exposed & Exclusion

· In consultation with my school nurse and using the recommendations in the district health and safety plan, where will my second isolation health room be?

· What needs to be added/removed from this room to convert it to an isolation room? Consult with your school nurse.

· Does my custodial know the protocol for cleaning the isolation room (and bathroom if needed?

· What is the backup teaching/supervision plan to cover for teachers who become ill at school (i.e. they should immediately isolate).

· Who is trained and able to care for potentially ill students / staff and is there someone on-site at all times there are students in the building?

· Does our health room have the necessary PPE to keep staff safe who are caring for ill students/staff?

COVID-19 Cases & the Response Team

· Do I understand my role/responsibility on the Response Team? Does my school nurse?

· Do I have a plan in place to maintain and up-to-date list of groupings & mixing of my student/staff population to facilitate any contact tracing

· Does my staff understand the process for reporting knowledge of COVID-19 cases to the Site Coordinator?

· Do staff know who the site coordinator is?

· Do staff understand the privacy policies related to disclosing this type of health information?

· Do I know how and when to activate the Response Team?

Administration Plan Implementation

Looking over the individual elements of the Administration plan outlined in the district health and safety plan (COVID-19 Site Coordinator, Enforcement, Communication and Education/Training) are processes in place at my site to ensure everyone knows the process and expectations related to the administration of the health and safety plan? It will also be valuable to discuss with other administrators, especially of similar age groups served, their plan details to ensure some consistency across the district.

Use the below as a checklist to ensure you are following the basic recommendations and then to identify areas that will need further planning.

COVID-19 Site Coordinator

· Who is our COVID-19 Site Coordinator and is the entire staff aware of this?

· Does the Site Coordinator understand all assigned responsibilities?

As administrator, you should be aware of what populations are at increased vulnerability to COVID-19?

· Do I know who of my staff have identified this

· Do I know who of my students would be identified as this

· Are the education/works plans/accommodations needed for each of these individuals worked out?

Enforcement

The principal needs to consider how they will enforce each of the following:

· Addressing non-compliance of students and staff with their individual roles and responsibilities related to following the health and safety plan/mandates (i.e. screening, face covering, social distancing, health education/training)

· Immediately following up with all parents/guardians/caretakers/older students who did not fill out the screening to ensure their understanding that filling out the screening each day is a condition of attendance and not doing so reduces the students face-to-face instruction time.

· Enforcing student and staff exclusion based on illness/exposure/clearance to return criteria set forth by OSPI and/or the Department of Health.

· Responding to and taking corrective action when students with ill symptoms are not picked up in a timely manner.

Consider the limitations of enforcement related to:

· Face coverings

· High risk employees

· Employees who do not feel safe

Is it clear to your staff that they are not in the role of enforcement? Do staff know who to bring compliance concerns to?

Communication

· I understand that ANY and ALL school wide health and safety messaging should be coordinated through the district office public relations to ensure a consistent message to our entire school district community.

· We have worked with the district public relations officer on a communication plan that establishes and reinforces a culture of health, safety and shared responsibility at our site.

· Myself and my staff have a clear understanding of the communication chain for any COVID-19 cases in our school and the privacy laws that surround this.

Decision Trees

· I understand that there are state and national resources/decision trees available to help administrators make decisions related to in-person instructions/school closings.

Education and Training

Resource Requirements

Below are the resources/supplies that may be needed to implement each recommendation. Consider your site and what you estimate you will need to run your site for 2 months. Use the tables to create a list of what and how much you will need of each item. Then work with the operations department on fulfilling these orders typically through work orders.

Posted messaging/signage

· Signs at school/building entrances

· limiting non-essential visitors

· Listing conditions of entry - cleared health screening, wearing a cloth face covering, washing hands upon entry and physical distancing

· Signs about the school to remind/reinforce mitigation strategies such as

· about social distancing including in potential gathering areas such as classrooms, cafeteria, workrooms, staff lounge, bathrooms (consider posting maximum capacity for the room)

· About frequent handwashing in bathrooms

· Throughout the school about how to properly use cloth face coverings

· tape/mark walking/directional routes that are 6 feet apart

· Mark standing/waiting placements where anticipated - i.e. designated line up area in the AM and PM (i.e. for pickup, bus, arrival into class, etc), in the office, where mass screening may be needed

Needed messaging about:

What signage will we use?

Where needed

How many do I need?

Rules of entrance

Need to make a svsd poster

At all entrances to sites

Employee Workplace requirements (stay home, wash hands, distance, clean, cover and don’t touch, mask)

SKCPH Workplace requirements

· entrances to sites

· Safety boards

· Staff lounge (if not where safety boards are)

· workrooms

General COVID / mitigation (wash, masks, distance)

SKCPH Please protect one another from COVID-19

· Inside front entrances

· Office

· Common areas

· classrooms?

Hand washing

DOH handwashing steps poster

At sinks

· in classrooms,

· restrooms,

· communal areas

Masks

How to properly wear from SKCPH

Floor distancing stickers

Round stickers from amazon

· Office/receptionist

· Waiting areas for arrival dismissal?

· classrooms?

Distancing posters

SKCPH distancing poster

· hallways

· Cafeteria

· What other common areas?

Resources needed to support cloth face coverings

Who needs them/Quantity guidance

· Staff - Each staff member should receive 2 district provided washable cloth face coverings.

· Visitors - essential visitors who will be on-campus will be asked to wear a face covering and if they do not have one, will be provided with one in the office.

· Front office - each school/worksite front office should have a supply of spare face coverings to provide to substitute staff, staff that forget their masks, visitors without a mask and students that forget/don’t have a mask. These may be either cloth face coverings (when needed for more permanent situations) or disposable surgical masks (when more temporary)

· Students - will be asked to provide their own cloth face covering (or face shield when appropriate) and recommend a spare covering or two kept in their backpack (also provided from home). However the school should maintain a supply of extra face coverings for students in the office and each classroom. These may be either cloth face coverings (when needed for more permanent situations) or disposable surgical masks (when more temporary)

· Will I purchase an Anti-fog product for my staff (and potentially my students)- highly recommend finding an anti-fog product that works well with cloth masks to improve use compliance.Anti-fog product for glasses for use with surgical mask (i.e. nerd wax) provided to all staff using surgical masks that are using face shields and/or wearing glasses -

Product needed →

For whom

Standard issue face covering

Spare face covering (likely disposable procedure mask)

Anti-fog product

School staff

(2 per staff member)

Students

n/a

# spares kept in each classroom for students

# spares kept in the office for students

Substitutes (kept with secretary)

Visitors (kept with secretary)

other?

Resources needed to support personal hygiene

· Ensure all classrooms and work areas have access to hand washing supplies (either sink with soap and water or hand sanitizer with 60% or more alcohol)

· Consider portable hand washing stations for areas without sinks if high likelihood of hands becoming dirty (i.e. young children) Hands with visible dirt must be washed with soap and water (not hand sanitizer).

· Recommend having alternative hand washing methods

· Hand sanitizer in all classrooms

· Hand cleaning wipes for self contained classrooms and preschool. Consider for Kinder too.

· Need for students and staff to be able to wash hands upon entry and leaving per OSPI guidelines - consider portable no-touch hand sanitizing stations at entrances to schools/buildings (i.e. front and bus entrances). Also consider for group areas such as the cafeteria, playground, etc. (and/or portable hand washing stations if likelihood of visibly dirty hands is high).

· Have hand cleaning supplies at common touch areas (i.e. easy lobby sign-in, copy room, etc.)

Quantity Guidance:

· Hand sanitizer - An effective dose of hand sanitizer is one dime-sized amount (approximately one teaspoon or 5 mL), although the actual amount dispensed by a device may vary widely. In estimating needs, one ounce of hand sanitizer will yield about six doses.

To determine total amount needed, consider how many individuals will be entering the area and how many times they will use hand sanitizer at that location during the day.

Example, assuming that a school typically has 100 people enter the building per day, and assuming each person uses hand sanitizer twice a day at the entrance, a school would need 0.25 gallon per day at the entrance

· Hand wipes

· Portable hand sanitizer stations

· Portable hand washing stations

Where needed

How much needed

Hand sanitizer

Hand wipes

Portable hand sanitizer stations

Portable hand washing stations

Resources needed to support Cleaning / Reducing Common Touch objects

The operations department will determine the cleaning plan based on the cleaning recommendations of the health and safety plan. Specifics of what supplies and where they are needed will also be determined by the operations workgroup. Our recommendations for supplies include:

· Providing all classrooms/work locations with basic cleaning supplies

· Specialty areas may need additional resources to support their specific plans (i.e. preschool and cleaning toys)

All classes and programs will need to assess the need for purchasing supplies that are typically common touch items. This will be particularly impactful in class setting where significant manipulatives are used such as special education and preschool.

See table in cleaning section.

Resources Needed to Implement Recommended Screening Plan:

Our district will need a system for attestation as this will be our primary means of screening (this is what our health and safety group has landed on as the most feasible option). Necessary requirements of the platform:

Staffing resources

· Teachers - to ensure attestation and perform visual checks

· Admin - to follow up with non-compliance

· Nurse - to screen

Medical Supplies:

· Non-touch thermometers - at least 2 per school/entrance office (i.e. 4 at MSHS)

· For those families/staff without a thermometer, it may be beneficial to provide them a low cost thermometer.

· PPE (procedure masks, face shields / barriers, gloves and potentially gowns)

space - designated area needed for holding potentially large numbers of students 6 feet apart while waiting for screening (and signage for this)

Additional: A verification ticket for students to present to the teacher if screened & cleared by the nurse.

Resources Needed to Implement Response Actions for Ill students/staff at school

Space: Health rooms used for ill students will either need to have fabric curtains removed and replaced by a wipeable curtain/divider or we would need multiple fabric curtains so that we could remove and wash them.

Staffing Resources

· Staffing plan for immediately replacing staff members showing signs of illness.

· Staffing plan for who will supervise the ill if no nurse/HRA on site?

Medical Supplies: PPE for staff supervising the ill : facemask (N95 preferable over surgical), eye protection, gloves and gowns.

Cleaning supplies: Cleaning and disinfecting supplies based on the plan for the health room and isolation room.

Teaching

Class routines should be structured to limit this movement as much as possible.

Resource

Details

Quantity (# per class / # to order per school)

Signage

Hand washing steps

Posted at classroom sink (if applicable)

From DOH https://www.doh.wa.gov/Portals/1/Documents/Pubs/130-012.pdf

1 at each sink in each classroom

(may already be posted)

COVID/ how to protect one another (mask, wash & distance)

Posted in each classroom

From SKCPH: https://www.kingcounty.gov/depts/health/covid-19/care/~/media/depts/health/communicable-diseases/documents/c19/face-coverings-schools.ashx

Available in other languages on SKCPH website

1 / classroom

Distancing floor dots

For younger student classrooms

Bill ordering from amazon

Face Coverings

Reusable Cloth face coverings

For staff

Bill has pre-ordered

2 per staff member

Reusable Face shields

For classroom teachers

Bill has pre-ordered

2 per classroom teacher

Spare masks (procedural)

For teacher or students who need one because they forget theirs or something happens to theirs

1 box of 50 per classroom

Cleaning

What messaging signage do I need at my site to support my physical distancing plans?

Consider the below and use the table to help plan for what, where and how much.

· Signs at school/building entrances

· limiting non-essential visitors

· physical distancing rules

· Signs about the school to remind/reinforce social distancing including in potential gathering areas such as classrooms, cafeteria, workrooms, staff lounge, bathrooms (consider posting maximum capacity for the room)

· tape/mark walking/directional routes that are 6 feet apart

· Mark standing/waiting placements where anticipated - i.e. designated line up area in the AM and PM (i.e. for pickup, bus, arrival into class, etc), in the office, where mass screening may be needed

Area

What signage will we use?

How many do I need?