SME 2.0 Budapest Meeting Minutes

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SME 2.0 LLP-LdV-TOI-2011-HU-012

This project has been funded with support from the European Commission. This publicationreflects the views only of the author, and the Commission cannot be held responsible for anyuse which may be made of the information contained therein.

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SME2.0MEETING IN BUDAPEST

MINUTESNovember 18-19-20. 2011

To: Partners Date: 6/8/2012

From: Maria Hartyanyi, Prompt DocumentType:

Report

Version: 01 File: Kick_off_Minutes.docx

Subject: Minute of Kick-off meeting inHungary

Reviewer Szilvia Gerht, Prompt

WP: WP1, WP2, WP8, WP9 ProjectManagement

Identifier SME2MHUMIN112011

1 THE AIM OF THE MEETING ........................................................ ................................................................. ....... 12 ANNEXES .................................................................................................................................................................. 9

2.1 ANNEX 1SME2.0RESULTS ............................................................................................................................... 92.2 ANNEX 2WORK PACKAGES ................................................................................................................................ 92.3 ANNEX 3PARTNERS.......................................................................................................................................... 102.4 ANNEX 4SME2.0STAFF.................................................................................................................................. 10

Place of the event: Adina Apartment Hotel Budapest1133 Budapest, Hegeds Gyula utca 52-54Phone: +36 1 236 8888,E-mail:[email protected]

1 The aim of the meeting

1. The partners should know each-others (fields, activities, interest in SME 2.0)2. Project aims, objectives, work packages general overview (Coordinator, WP leaders)3. Discussions, decisions on the management and financial issues4. Start the first professional work: WP2, WP35. Start the WPs which continuo all over the project period (WP8 Evaluation, WP9 Dissemination,

valorization)

Related results

Result ID Product WP When

R1 Project QM Handbook WP1 ReadyR2 SME2.0 Project Portal WP1 Ready

R3 User Guide of SME2.0 Project Portal WP1 Ready

R4 Questionnaire for employees WP2 Dec. 2011.

R5 SME 2.0 Survey portal WP2 Dec. 2011.

R6 Needs-analysis - comparative study WP2 April. 2012.

R7 SME 2.0 Competency Framework WP2 June 2012

R8 SME 2.0 Curriculum WP3 July 2012.
mailto:[email protected]:[email protected]:[email protected]:[email protected]


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17. November

Welcome meeting at Adina reception at 8 pm, go out to have a dinner.

18. November

The aim of the first day1. Welcome, introduction (PROMPT, Partners)2. General overview of SME 2.0 (HNA, PROMPT) - to make clear the aims, objectives, the

workflow and the management methods of the projectParticipating partners: PROMPT, CAPDM, TREBAG, Libetra, UWH, VisionArt, DEIS, AICA,SZIGSZ, HNA

Minutes of the 1st day

I. Welcome from PROMPT

PROMPT welcomed all partners to the meeting.II. Partners presented on their individual organisations:

1. PROMPT 2 separate companies PROMPT-H: security & IT / PROMPT-G: Education Qualified as an exam number for a number of qualifications.

2. DEIS Presentation: The inclusion of DEIS was based upon SMELearning. Maria noted that it was important to have 3rd level representation and theoretical

knowledge. Maria also stressed importance of international exposure. (Pierfranco mentioned as

representation for this)3. CAPDM Presentation

Asset repository development Help produce & deliver successful programmes of education.Rich information & its use in education Multi-channel XML -> single source, multiple delivery/ channels.

4. AICA Presentation CEPIS federation of 37 associations from 33 European countries Promoted: E-citizen, EUCIP, ECDL Promotion of ICT culture, Services for ICT professionals, IT certs, Help to schools,

teachers Consultant IT end users / IT professional competencies / SLOOP2

5. SCHOOL VET school Provides ECDL certification for students TENGEN partner

6. TREbag Project management/ quality management/ evauluation & assessmemt/ innovation,

etc Consultant services/ Proj manamenet/ Development of material & methodologies. Will prepare open innovation platform

7. Libetra Advise SMEs on business application of web 2.0 tools


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Complete e-leraning solutions Maria noted that organizational channels are needed to transfer this information. Intends to create a prototype of SMEs

8. Uni of West Hungary Noted that excessive pragmatism should be avoided on the project. Pedagogical partner

9. Visionart Consulting company property investment & management IT & visual related experience

III. General overview of TOI & Q&A

PROMPT presented an overview of the Transfer of Innovation project framework. Thiswas followed by some discussion on the nature of the programme.1. SME2 Aims & ObjectivesPROMPT presented on the aims and objectives of the SME2 project.2. Presentation on SMELearning:DEIS presented on SMELearning & the main results of the project.

3. Presentation on Tenegen:PROMPT presented on the aims and objectives of the Tenegen project. Finished 2years ago, still running.Online competencies training program for teachers to help develop e-learningcompetencies

Helps understand & use web 20 tools Create elearning tools/ courses Online databases

What to transfer: Methods of course design Experiences of project Parts of the content

Web 2 possibilities: Doc sharing/ editing Social networks Web meetings Cloud computing CRM, ERP systems Smart phones

4. LLP TOI presentation by Hungarian NA AIMS of TOI: etc Roles & responsibilities of NA NAs Obligations to carry out monitoring tasks Amendments TEMPUS

o Jbajan-tempuso [email protected]

5. Presentation on the Transfer of Innovation:There followed a Q&A on the projects, which had been presented on.6. Work Packages
mailto:[email protected]:[email protected]


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There followed a series of presentations & discussions on the various Work Packagesin the project.

WP1 Project ManagementWP2 Deliver general concepts/ frameworks, etc.WP3 Focus on SME courses

WP4 Implementation of the coursesWP5 Implementation of the modules (To be delivered at a European level)WP7 Pilots (Important to get outside representation & feedback)WP8 Evaluation (Important to get outside representation & feedback)WP9 Dissemination

There followed a series of presentations & discussions on the various Work Packagesin the project.There followed a discussion on the Project Management Handbook & the financialrules of the programme:- Travel & subsistence discuss outside

- All finance info on SME2 portal- Timesheets (Automatic Excel file) are required must be signed by person (they

will need originals) & director (authority)- Can travel to countries in the program (not just the project).- Subsistence rates to be applied is the one from the destination country where

the cost is incurred.- Indirect costs max 7% for total amount of eligible costs- First 40% transferred- Second 40% after interim (15/10/2012)- Third 20% after final report (30/09/2013)Exchange rates apply the buying ex rate valid at the Coordinating institutions bank

branch on the day when the prefinancing, installment transferred by the NA iscredited on the coordinating institutions back account (Budapest Bank).There followed a discussion on the Suggested Portal Name & discussion of the logo.

7. CAPDM Presentationn:Single source multi-publishingBooks, Documents, Database, Journals (Legacy Learning Material)->Capture author publish deliver ->Ebooks, Web, CD/DVD, books (Managed Learning Materials)This also results in a repository of standards based materials.

Docbook markup language

CAPDM presented on a swim course from a previous project.

Decisions of the 1st day

I. Dissemination methods1. We will use the methods of TENEGEN: it had up to 60 dissemination events/ activities.2. Dissemination form will be on the portal. (SME2 Dissemination plan).


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3. The newsletter can also be created through template available on the site. Upload to filemanager publish in March 2012.4. Agreed to add SME 2 news to partner sites.II. Methods for collaborationThe partners will not send e-mail-s, they will collaborate online instead throughplatform!

Evaluation of the WPs/Results are available on the SME2 portal.Agreed to create collaborative questionnaire people can add to and comment on.

19. November

The aim of the second day is to start WP2 activities and prepare for WP3:

1. To define the target group again, more exactly!2. To plan the activities, tasks of WP2 (needs-analysis)3. To discuss all tasks related to the planed results

On the second day we except heavy collaboration and discussions along the presentations ofthe WP leaders and collaborating partners.

Participating partners: CAPDM, DEIS, AICA, UWH, LIBETRA, PROMPT, VART, TREBAG,VisionArt

Minutes of the 2nd day

1. Discussion on how to adapt the SMELearning project to SME2DEIS presented on the SMELearning questionnaire.

2. UWH Presented on the Questionnaire:UWH presented on methodology of the survey.Systematic sampling, stratified sampling to gather info from group representative of entiregroup. Convienience sampling involves deawing sample for population close at hand.

3. Working methods of organizing the questionnaire and processing the results:A discussion followed on how to develop the questionnaire (& the rest of WP2).

4. AICA presented on how to involve existing EU dimensionsPF presented on e-competence frameworks.Be sure to define which learning outcomes in the framework are related to knowledge, skills orattitudes.

5. CAPDM presented on WP8 evaluationCAPDM demonstrated the evaluation reports which have to be filled out.Maria noted that the templates to be found on folders on the portal.The consortium discussed the next meeting date Ireland, 17-18 May 2012

Maria Discussed WP2 & results which should arise from this.Then WP3 was discussed. Tengen curriculum was discussed .


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Maria demonstrated competency framework for Tengen & noted similar approach will be takenfor SME2.Question arose RE: who will developed material (UWH in collaboration with all partners).Maria asked a question RE: skills vs competencies to PF.A discussion of WP3 followed.

Decision of the 2nd day

A discussion followed regarding the Questionnaire, it was agreed that: AGREED TO BE TASK BASED QUESTIONNAIRE MAX 30 QUESTIONS QUESTIONNAIRE TO BE VERY TASK BASED, ESSENTIALLY A COMPETENCE CATALOGUE SURVEY ENDS END OF APRIL NEEDS ANALYSIS should follow 1 month later

1. WP2 Systems Analysis and Design of the Transfer of Innovation, needs-analysisConcept of involving the target groups

A discussion followed on the involvement of the target audience, with regard to thequestionnaire.Targeted would mainly be SMEs with less than 10 people (micro-enterprises).Maria suggested target groups = SME2 (particularly micro-enterprises).We focus on managers, as opposed to trainees.Target group: employees and managers of SMEs all types!

Reasons: for about 90% of the European SMEs belong to the size: 1-20 employees. Thesurvey has to contain questions of the categories.Countries involved into the needs-analysis: Hungary, Italy, Ireland, UK.The target group of the questionnaire survey was agreed to be the organisation, as opposed tothe individual after discussion between Ismal & Pierfranco.Translation issues: it was agree that there would be 3 languages to measure their ICT

competences in the partner country.Tasks, responsibilities, deadlines

Task Responsible Deadline

Hypothesis, critical points, changes tillSMElearningSurvey, first suggestions.

DEIS 15. Dec. 2011.

Draft version in English UWH 20. Dec. 2011.

Final version in English UWH 30. Jan. 2012.Implementation of the survey portal PROMPT 25. Feb. 2012.Implementation of the English version PROMPT 1. March. 2012.

Translations AICA, PROMPT 15. March. 2012.Survey (number of samples: 100-200

companies, 50-60 samples from each countries)

TREBAG, PROMPT, CAPDM,

DEIS, AICA

15. April 2012.

Draft versions of the analysis PROMPT, AICA, CAPDM 15. May 2012.Needs Analysis report DEIS 30. May 2012.

2. IPR IssuesOwnership was discussed:

Partners must consider whether the material developed will be copyright/ left


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A discussion followed on whether people felt that the material should be copyright orleft

Will the material belong to the institution or the individualCAPDM represented the consortium the principles of Creative Commons:

Allow commercial uses of your work?: No, Allow modifications of your work? YES

Final decision was not agreed; it should be discussed again on the 2nd meeting.

3. Collaboration on the project Portal

A presentation on SME2 portal followed. The site layout & functions were presented on.4. Working methods of developing SME2 competency frameworkSME2 competency Framework to be expanded via mindmeister and then a formal documentdocumenting detailing this created. See: http://www.ecompetences.eu/5. Next stepsMaria reported that revisions will be needed to the quality management handbook.

End of 1

st

half year we need to be ready with complete course implementation which can bepiloted. 2nd year carry out pilot.Last => Feedback & final reports

20. November

The aim of the fifth day:1. Short discussions among the developer partners, summary and documentation of the

meeting2. Set up the revised work plan3. Cultural program, to give an impression on the country.

Participating partners: CAPDM, DEIS, AICA, PROMPT

Revised work plan
http://creativecommons.org/licenses/by-nc-sa/2.0/uk/http://creativecommons.org/licenses/by-nc-sa/2.0/uk/


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Agenda, presentations and minutes are accessible on the portal, through the file manager:


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2 Annexes

2.1Annex 1 SME 2.0 Results

Modified according to the agreements.Result

ID Description WP Deadline

R1 Project QM Handbook (EN, HU) WP1 Ready

R2 SME2.0 Project Portal (EN, HU) WP1 Ready

R3 User Guide of SME2.0 Project Portal (EN, HU) WP1 Ready

R4 Questionnaire for employees (EN, HU, IT) WP2 Ready

R5 SME 2.0 Survey portal (EN, HU, IT). WP2 Ready

R6Needs-analysis - comparative study for processing the figures of thesurvey and formulate the conclusions. WP2 May-12

R7

SME 2.0 Competency Framework will be a base document for thetransfer of innovation (EN, HU) WP2 Jun-12

R8SME 2.0 Curriculum, syllabuses of SME 2.0 modules and themethodology of the course (EN, HU) WP3 Jul-12

R9 SME 2.0 Proactive Networking Platform WP4 Aug-12

R10Digital learning objects (modules, units) of SME 2.0 course dividedinto 4 modules WP4 Aug-12

R11

SME 2.0 Proactive Networking Platform completed with learningobjects, web 2.0 tools, course components WP5 Sep-12

R12

Validation report of the pilot, learning outcomes vs. learningobjectives WP6 Apr-13

R13 Recommendation for EU level standardization of SME 2.0 certificate WP7 Jun-13

R14

Evaluation reports, documents to prove real PDCA cycles, whichensures the quality of the products. WP8 Jul-13

R15 Valorization plan and documents of dissemination WP9 Aug-13

Pilots: October 2012-March 2013

2.2Annex 2 Work packages

Task WP description, tasks WP leader

WP1 Project management P0-PROMPT

WP2 Systems Analysis and Design of the Transfer of Innovation, needs-analysis P1-DEIS

WP3 SME 2.0 Course design by adapting the donor products P3-CAPDM

WP4Implementation of SME 2.0 course content and the SME 2.0 ProactiveNetworking Platform

P0-PROMPT

WP5 Implementation of SME 2.0 modules P0-PROMPTWP6 Pilots P0-PROMPT

WP7 Develop EU dimension of SME 2.0 PNP based on ECVET, EQF P4-AICA

WP8 Evaluation P3-CAPDM

WP9 Valorization plan and documents of dissemination P0-PROMPT


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SME 2.0 Budapest Meeting Minutes

Documents

Transcript of SME 2.0 Budapest Meeting Minutes