Version 2.0 for Office 365

Day 1Administering Office 365

Day 2Administering Office 365

Office 365 Overview & Infrastructure Administering Lync Online

Office 365 User Management Administering SharePoint Online

Office 365 DirSync, Single Sign-On & ADFS Exchange Online Basic Management

MEAL BREAK

Exchange Online Deployment & Migration

Exchange Security & Protection

Exchange Online Archiving & Compliance

• Lync Online Overview • System Requirements• DNS & Network Settings • Lync Online Configuration• Setup—Domain Federation, Public IM, Dial In

Conferencing

Instant Messaging and

Presence

Audio, Video, Web

conferencingVoice &

PBX Replace

• Hosted communications service that connects people anytime and from virtually anywhere gives users access to

Presence instant messaging audio and video calling rich online meetings extensive web conferencing capabilities.

• Instant Messaging • Presence• Lync-to-Lync Audio and Video Calls• File Transfer • Distribution Lists• External Connectivity (Federation)• IM Security• Online Meetings

• Know whether others are available to communicate• Presence and click-to-communicate from Microsoft

Office Outlook, SharePoint & Outlook Web App.• A rich, immersive online meeting experience. • Collaborate within SharePoint sites• Communicate with other organizations running

Lync• Communicate with Skype contacts• Reduce costs

Offered with ALL Office 365 Business Suites/Bundles Office 365 Small Business & Small Business Premium Office 365 Midsize Business Office 365 Enterprise Plans (E1, E3, E4*)

Offered as a standalone subscription service Office 365 Lync Online

Lync user can only be ‘homed’ on-premises or online(can’t split IM/conferencing/voice)

Rich Presence Instant Messaging PC-to-PC audio/video calling GAL/skill search in SharePoint Activity Feed Click-to-communicate in Office Federation with Lync Server/Lync

Online Federation with Skype Lync for Mac Lync Web app for IM/Presence Mobile phone clients

Enterprise IM & PC-to-PC Audio/Video

Multiparty (3+) PC-Audio/Video

Ad-hoc collaboration Desktop Sharing Application Sharing Online meetings Rich and web clients Integrated PSTN audio

conferencing via partners

Conferencing

• Lync Online replaces Live Meeting as the conferencing solution

• Live Meeting Service available for existing customers during transition to Lync

• Lync Online replaces Live Meeting as the conferencing solution

• Live Meeting Service available for existing customers during transition to Lync

Call landline phones and mobiles (PC-to-PSTN)

Forward, transfer Simultaneously ring

another number Exchange Voice Mail

Integration

Voice (Dial Tone)

• Requires separate service from a Telco partner to connect to the public phone network (Phone numbers, PSTN termination)

• Requires separate service from a Telco partner to connect to the public phone network (Phone numbers, PSTN termination)

Branch office appliance Fax and analog devices Automatic E911 Call Admission Control Existing telephony integration Call Park, Hunt Groups

Telephony Infrastructure

Cloud/on-premises co-existence options:• Lync Server integrates with Exchange Online for voice mail in the cloud• Splitting groups of Lync users between Lync Server and Lync Online

available• Requires Office 365 Enterprise E4 Plan for full voice-enabled users

Cloud/on-premises co-existence options:• Lync Server integrates with Exchange Online for voice mail in the cloud• Splitting groups of Lync users between Lync Server and Lync Online

available• Requires Office 365 Enterprise E4 Plan for full voice-enabled users

Reference - http://technet.microsoft.com/en-us/library/jj822176.aspx

• What’s New: Clean look with Quick Lync bar Shared notes Improved mobility (clients) Tabbed conversations

• Clients Lync Client Lync Basic Client Lync Windows Store

App Lync for Mac 2011

Lync for Mobile Clients Lync Web App Client Communicator for Mac 2011

• Easily find and connect with others Find and communicate with the right

person Connect with your social network Connect with context Have multiple conversations with

reduced clutter

• Advanced features make locating a person easy, even when you don’t have their name Get search results that find the

right person Search more than just names See where people are with real-

time location capabilities

• Lync lets you set the stage and keeps you in control The presenter controls the

stage Content is king (when

present) Presenters are informed

and in control Social context is

important; know who is “in the room” and who is making changes

Windows Phone 7 iPhone Android

Reference - http://technet.microsoft.com/en-us/library/hh691004.aspx

• Online meetings are essential part of your workflow

• Schedule most common meeting types with the fewest clicks

• Bring join to the user, rather than taking the user to join

• Reinforce that participants are ready and able to participate

• Keep the experience simple and expand as the meeting expands

• Scheduling Lync meetings is done through Outlook using the Lync Outlook plug-in

• Outlook delegation supported for scheduling online meetings

• Access via https://sched.lync.com Web-based meeting management tool for users who don’t have access

to Microsoft Outlook, or are using a non-Windows OS

• Send invitations with iCalendar• Send invitations by using your email program

Copy/Paste

Referencehttp://office.microsoft.com/en-001/communicator-help/lync-web-scheduler-HA103466460.aspx?CTT=5&origin=HA102827058

• With Lync Click Join Lync meeting Select an audio option in Join Meeting Audio window

• Without Lync Join by Lync Web App

Automatically opens from computers without Lync Auto-connects to the meeting after install of Lync Web App plugin

• Audio Only Dial in with a phone

When call-in details are available

Reference - http://office.microsoft.com/en-001/lync-help/join-a-lync-meeting-HA102828887.aspx

Who Gets In Directly?

What Happens Recommended When…

Only me, the meeting organizer

You are the only one who gets into the meeting directly. Everyone else has to wait until admitted.

You have a high security meeting and confidential information.

People I invite from my company

Only people who were invited can join the meeting directly. Everyone else has to wait until admitted.

You’re discussing confidential information, and want to only allow specific people to join.

Anyone from my organization

Anyone from your company can get in to the meeting directly, even if not invited.

You don’t have external participants and you are not discussing confidential information.

Anyone (no restrictions)Anyone who has access to the meeting link gets in to the meeting directly.

You’re inviting outside participants and you’re not discussing confidential information.

Reference - http://office.microsoft.com/en-us/these-people-dont-have-to-wait-in-the-lobby-HA102835462.aspx

Note    Don’t forget to also check or un-check the options for people who call in:

•Callers get in directly - People who call in with a phone get connected directly. •Announce when people enter or leave - Everyone can hear the names as people come and go. Not recommended for large meetings

• Lync Online Overview • System Requirements• DNS & Network Settings • Lync Online Configuration• Setup—Domain Federation, Public IM, Dial In

Conferencing

System component Minimum requirement

Operating SystemWindows 8Windows 7Windows Server 2008 R2 with latest Service Pack

Browser

Windows Internet Explorer 10 Internet BrowserWindows Internet Explorer 9 Internet BrowserWindows Internet Explorer 8 Internet BrowserWindows Internet Explorer 7 Internet BrowserMozilla Firefox web browser

Microsoft Office Integration

Outlook 2013 messaging and collaboration clientOutlook 2010 messaging and collaboration client

Computer/processor Intel Pentium 4, AMD Athlon 64, or equivalent

Graphics hardwareSupport for Microsoft DirectX 9 application programming interface128 megabytes (MB) of graphics memory (minimum); Windows Display Driver Model driver; Pixel Shader 2.0 in hardware; 32 bits per pixel

Display resolution 1024x768

Memory 2 gigabytes (GB) of RAM

http://technet.microsoft.com/en-us/library/gg425865.aspx

System component

Minimum requirement

Data & Voice

Minimum 1.6 gigahertz (GHz) or faster processor. We recommend 2.0 gigahertz (32-bit or 64- bit).

Telephony Microphone and speakers, headset with microphone, or equivalent deviceRecommended: devices with the “Optimized for Microsoft Lync” logo

Video source

USB 2.0 video camera Polycom CX5000 HD device (RoundTable device)

Video

Hardware accelerated H.264 decoding using DirectX Video Acceleration (DXVA)

• Graphics card must support DirectX 9.0 and must expose the DXVA2_ModeH264_VLD_NoFGT decoding mode.

• The latest graphics card driver must be installed.

Hardware accelerated H.264 encoding: Chipset Requirements

Intel:• 2nd & 3rd Generation Intel HD Graphics 2000, 2500, 3000, and 4000 chipsets (or later)

with integrated hardware video encoders. Installation the Intel HD Graphics driver 15.28.9.2884 or the latest driver containing the following is required:• Display driver 9.17.10.2884 or the latest driver• Hardware media foundation transform (HMFT) version 3.12.10.31 or the latest

HMFTAMD

• AMD Video Codec Engine, which is available in several discrete graphics cards and in integrated accelerated processing units of AMD A-Series Accelerated Processors. The AMD Video Codec Engine driver 9.12.0.0 or higher must be installed.

Hardware accelerated H.264 encoding: Camera Requirements

USB video cameras with integrated H.264 hardware encoder that conforms to the USB Video Class (UVC) specification version 1.5.

http://technet.microsoft.com/en-us/library/jj688132.aspx

• Allow outgoing connections to *.microsoftonline.com• Allow outgoing connections to *.outlook.com• Allow outgoing connections to *.lync.com• Set the HTTP/SSL time out value to 8 (eight) hours

Port Protocol Direction Usage

443 STUN/TCP OutboundAudio, video, and application sharing sessions

443 PSOM/TLS Outbound Data sharing sessions

3478 STUN/UDP Outbound Audio and video sessions

50000-59999 RTP/UDP Outbound Audio and video sessions

• Lync Online Overview • System Requirements• DNS & Network Settings • Lync Online Configuration• Setup—Domain Federation, Public IM, Dial In

Conferencing

• CNAME Records

• SRV Records

Reference - http://onlinehelp.microsoft.com/en-in/office365-enterprises/hh416761.aspx

Reference - http://onlinehelp.microsoft.com/en-in/office365-enterprises/hh416761.aspx

Reference - http://onlinehelp.microsoft.com/en-in/office365-enterprises/hh416761.aspx

• Allow outgoing connections to *.microsoftonline.com

• Allow outgoing connections to *.outlook.com• Allow outgoing connections to *.lync.com• Add a firewall entry for the Microsoft Online

Services Sign-in Assistant, msoidsvc.exe.• Set the HTTP/SSL time out value to 8 (eight)

hours

Reference - http://onlinehelp.microsoft.com/en-in/office365-enterprises/hh416761.aspx

http://trippdb3.online.lync.com/ http://trippdb3.online.lync.com/

• Test environment for ideal Lync Online client operation

• Lync Online Overview • System Requirements• DNS & Network Settings • Lync Online Configuration• Setup—Domain Federation, Public IM, Dial In

Conferencing

• Assign Licenses for Lync Online Lync Users

• PC or Mac Office 365 Admin Center

• Phone & Tablet Office 365 Admin Center Windows Phone Marketplace Android marketplace Apple App Store

https://portal.microsoftonline.com/OLS/mysoftware.aspx

Manage: •Lync Users

Lync meeting options

•Organization Settings•External Communications•Dial-in conferencing•Meeting Invitation Settings

• Assign licenses• Lync Client & Desktop

Setup• Lync Admin Center

navigation• Change Lync user

settings

• Lync Online Overview • System Requirements• DNS & Network Settings • Lync Online Configuration• Setup—Domain Federation, Public IM, Dial In

Conferencing

Supported Modalities IM and PresenceLync-to-Lync Audio & Video

Lync Online tenants (other companies using Office 365and Lync Online) Yes Yes

Lync Server 2010, OCS 2007 and OCS 2007 R2 (on-premises)

Yes Yes

Skype Yes Yes

http://technet.microsoft.com/en-us/library/dn194473.aspx

• Block federation with all domains except those I allow

• Disable federation• Lync Online Public Instant messaging

Connectivity PIC lets organizations collaborate with

Windows Live and MSN messenger users PIC is currently unavailable for O365

for professional and small businesses

• Communicate with Skype and other Lync-enabled users

On-premise Lync or other Lync Online environments

• Allows users to join audio conferences (or the audio part of a video conference) by dialing a phone number Dial-in conferencing provided via 3rd-party suppliers (i.e. PGI, BT,

InterCall)

• Dial-in conferencing Set up: Contact audio conferencing provider for dial-in numbers, conference

codes, and personal identification numbers, or PINs Add the dial-in numbers and conference codes to the user settings of

your meeting organizers, conference call leaders, and users of Lync for mobile devices

Provide each user with his or her PIN—the PIN may be required to join the audio portion of the meeting as a leader, or meeting organizer

• Dial-in audio conferencing settings

• Audio/video • External settings

• Import an updated dial-in conferencing user list

• Lync Online Service Description http://technet.microsoft.com/en-us/library/jj822172.aspx

• Lync Network Requirements http

://onlinehelp.microsoft.com/en-in/office365-enterprises/hh416761.aspx

• Lync TRIPP tool http://trippdb3.online.lync.com/

• Lync Federation http://technet.microsoft.com/en-us/library/dn194473.aspx

• Lync Clients http://technet.microsoft.com/en-us/library/jj822176.aspx