Small Ant,Big Dream

PENN STATE

University Park AirportUniversity Park Airport• Seven Minute Drive to Campus

University Park AirportUniversity Park Airport• Two Taxi Services • Airport Shuttle Service

University Park AirportUniversity Park Airport4 Major Carriers with 50 Flights In & Out Daily• Delta Connection - Cincinnati• Northwest Airlink - Detroit• United Express - Washington/Dulles• U.S. Airways - Pittsburgh & Philadelphia

Penn State CampusPenn State CampusEstablished as an agricultural college in 1855, The Pennsylvania State University is one

of the original Land Grant Universities signed into law by Abraham Lincoln in 1862.

Penn State CampusPenn State Campus

Main Presentation SitesMain Presentation SitesHousing SitesHousing SitesBanquet & Social VenuesBanquet & Social Venues


Main Presentation Sites:Main Presentation Sites:

< 4 Thomas Aud’s(726, 242, 171, 94)

Wartik (70) > Osmond (341, 152) >

HUB >2 Aud’s (475, 385), Hall for Posters

Life Sciences (182) v

< White Gym (Exhibits)

< Chemistry (70)< Eisenhower Auditorium (2,500)


Housing SitesHousing Sites

< Eastview Terrace (800)

< Nittany Suites (100 +)

< Nittany Lion Inn 250 luxury rooms


Nittany Lion Inn•Council Meetings•Banquets

Alumni Center•Evening Mixers

Beaver Stadium• Tuesday Banquet

Tailgate Party and Old-Fashioned Ice Cream Social and Sock-Hop

Banquet & Social VenuesBanquet & Social Venues


Walking TimeWalking Time

Eastview Terrace Eastview Terrace On-campus housing will primarily be in the newly built Eastview Terrace, a landscaped

cluster of houses made up of 12-15 private rooms. Each of the 808 air-conditioned single rooms have a private bathroom and a refrigerator/microwave. Houses share a study/social

space and laundry facilities.

Nittany Apartments & SuitesNittany Apartments & SuitesMore housing is available in nearby Nittany Apartments:

Shared rooms in 2 & 4 bedroom suites with shared bath. Air conditioned.

Space for 100 +

On-Campus Housing On-Campus Housing Walk Time to

Location Capacity Eisenhower

Eastview Terrace 800 12 minutes

Nittany Apartments 100 + 11 minutes

Redifer Dining Commons 1,100 11 minutes

Walk Time toLocation Capacity Eisenhower

Eastview Terrace 800 12 minutes

Nittany Apartments 100 + 11 minutes

Redifer Dining Commons 1,100 11 minutes


< Eisenhower Auditorium (2,500)


Eisenhower AuditoriumEisenhower AuditoriumOur main symposia will be held in Eisenhower Auditorium which seats up to

2,500. Concurrent sessions will all be within a five minute walk, as well as poster sessions, exhibits and breaks. Registration will be held in the lobby.

Thomas Classroom BuildingThomas Classroom Building4 Auditoriums: • 171 • 242 • 94 • 726

New Life Science & ChemistryNew Life Science & Chemistry2 Auditoriums: • 186 • 70

Wartik LabWartik Lab2 Auditoriums: • 173 • 151 Classroom • 70

Osmond LabOsmond Lab2 Auditoriums: • 341 • 152

Hetzel Union BuildingHetzel Union Building2 Auditoriums: • 475 • 385 • Posters in Alumni Hall



< 4 Thomas Aud’s(726, 242, 171, 94)

Wartik (70) >

Osmond (341, 152) >

HUB >2 Aud’s (475, 385), Hall for Posters

Life Sciences (182) v

< White Gym (Exhibits)

< Chemistry (70)< Eisenhower Auditorium (2,500)

Auditoriums & Meeting Rooms*Auditoriums & Meeting Rooms*Walk Time from

Venue Seats Eisenhower

Eisenhower Auditorium 2,595/1,755 Home BaseThomas Auditoriums 726, 242, 171 2 minutesHUB Auditoriums 475, 385 5 minutesOsmond Classrooms 341, 152 5 minutesLife Sciences 186 2 minutesWartik Auditoriums 171, 153 4 minutes

Walk Time fromVenue Seats Eisenhower

Eisenhower Auditorium 2,595/1,755 Home BaseThomas Auditoriums 726, 242, 171 2 minutesHUB Auditoriums 475, 385 5 minutesOsmond Classrooms 341, 152 5 minutesLife Sciences 186 2 minutesWartik Auditoriums 171, 153 4 minutes

* > 15 smaller classrooms within 6 minutes’ walk, (50-150 seats)* > 15 smaller classrooms within 6 minutes’ walk, (50-150 seats)



Alumni Center•Evening Mixers

Beaver Stadium• Tuesday Banquet

Tailgate Party and Old-Fashioned Ice Cream Social and Sock-Hop


Walk Time toVenue Eisenhower Beaver Stadium Tuesday Night Banquet* 15 minutes Mt. Nittany Club All Sports Museum

* Tailgate Party w/ Old-Fashioned Ice Cream Social & Sock Hop

Hintz Alumni Building For Evening Mixers 12 minutes

Walk Time toVenue Eisenhower Beaver Stadium Tuesday Night Banquet* 15 minutes Mt. Nittany Club All Sports Museum

* Tailgate Party w/ Old-Fashioned Ice Cream Social & Sock Hop

Hintz Alumni Building For Evening Mixers 12 minutes

Social Events Social Events

Hintz Alumni CenterHintz Alumni CenterEvening Mixers: • 400 Indoors • 400 Patio Seating

Beaver StadiumBeaver StadiumTuesday Night Banquet - Tailgate Party and Old Fashioned Ice Cream Party and Sock-Hop

Nittany Club

Sports Museum

Posters, Exhibits & Socials Posters, Exhibits & Socials Walk Time to

Venue Capacities Eisenhower Hetzel Union Building (HUB) 5 minutes Alumni Hall Posters up to 550 HUB Eateries Seating for 900

White Gym Exhibits 7 minutes

Nittany Lion Inn 15 minutes Ballroom Banquets up to 500 3 Banquet Rooms Banquets up to 160 4 Meeting Rooms Banquets up to 100

Walk Time toVenue Capacities Eisenhower Hetzel Union Building (HUB) 5 minutes Alumni Hall Posters up to 550 HUB Eateries Seating for 900

White Gym Exhibits 7 minutes

Nittany Lion Inn 15 minutes Ballroom Banquets up to 500 3 Banquet Rooms Banquets up to 160 4 Meeting Rooms Banquets up to 100

Penn State has a full-service catering company on campus for breaks and meals. We also have our own bakery which supplies Java Co.

CateringCatering

HotelsHotels



Nittany Lion Inn Nittany Lion Inn The Nittany Lion Inn is a gracious, colonial style hotel right on-campus.

A 15 minute walk to ASV sessions

A National Trust historic hotel

A National Trust historic hotel

• For Banquets & Council Meetings • 220 Sleeping Rooms

Nittany Lion Inn Nittany Lion Inn

Hotel Room Blocks

Hotel Rooms Rates Per Night*

Atherton Hotel 75 $90 - 6/18; $79 - 6/19-6/21

Courtyard Marriott 40 $99

Days Inn 100 $77 single / $87 double

Hampton Inn 50 $79

Hilton Garden Inn 30 $89 single / $99 double

Nittany Lion Inn 120 $99 single / $109 double

Penn Stater 100 $99 single / $109 double

The Ramada Inn 50 $79

*Not including tax.

All hotels have set aside some rooms for 6/17/05.

Courtyard InnCourtyard Inn

Nittany Lion InnNittany Lion Inn

Days InnDays Inn

Hampton InnHampton Inn

Hilton Garden InnHilton Garden Inn

Ramada InnRamada Inn

AthertonAtherton

Penn Stater 2 mi from campus > Penn Stater 2 mi from campus >

Conference CenterConference Center• 2 miles From Campus • 300 Luxury Rooms

ExhibitsExhibits


Main Presentation Sites:Main Presentation Sites:< Eisenhower Auditorium (2,500)

Downtown State College flanks the south side of campus, a five-minute walk from campus housing, and a 12 minute walk from

Eisenhower Auditorium.

MEALS ON-CAMPUSBreakfast $ 5.75

Lunch $ 8.25

Dinner $10.00

Banquet $45.00

HOUSING ON-CAMPUS*

Single Room in Eastview Terrace $57.00/night

Double Room Nittany Suites $40.00/night

* Includes Breakfast

BudgetBudgetINCOME

Description Fee 1200 Total 1400 Total 1600 Total1200

Variable1400

Variable1600

VariableCore Meeting RegistrationMember, Early Fee 240.00$ 112,800.00$ 120,000.00$ 144,000.00$ 470 500 600Member, Full Fee 290.00$ 17,400.00$ 23,200.00$ 27,550.00$ 60 80 95Non-member, Early Fee 380.00$ 66,500.00$ 76,000.00$ 85,500.00$ 175 200 225Non-member, Full Fee 435.00$ 19,575.00$ 23,925.00$ 26,100.00$ 45 55 60Student, Early Fee 170.00$ 51,850.00$ 70,550.00$ 77,350.00$ 305 415 455Student, Full Fee 225.00$ 9,000.00$ 10,125.00$ 12,375.00$ 40 45 55Guest 50.00$ 1,750.00$ 1,750.00$ 2,000.00$ 35 35 40Speaker $0.00 -$ -$ -$ 25 25 25Complimentary $0.00 -$ -$ -$ 45 45 45 -$ Parking Permits 60.00$ 18,000.00$ 21,000.00$ 24,000.00$ 300 350 400

Core Meeting Registration Total 296,875.00$ 346,550.00$ 398,875.00$ 1200 1400 1600

Other IncomeSatellite Symposia 55.00$ 17,875.00$ 22,000.00$ 26,125.00$ 325 400 475Vet & Plant Luncheons 25.00$ 3,125.00$ 4,375.00$ 5,000.00$ 125 175 200Tuesday Banquet 50.00$ 37,500.00$ 42,500.00$ 46,250.00$ 750 850 925Banquets - Veterinary and Medical 45.00$ 4,500.00$ 5,400.00$ 7,200.00$ 100 120 160Exhibitors 600.00$ 36,000.00$ 36,000.00$ 36,000.00$ 60 60 60Publishers 150.00$ 900.00$ 900.00$ 900.00$ 6 6 6Local Sponsorship 5,000.00$ 5,000.00$ 5,000.00$ 5,000.00$ 1 1 1Parking Permits 20.00$ 20,000.00$ 24,000.00$ 26,000.00$ 1000 1200 1300Other Income Total 124,900.00$ 140,175.00$ 152,475.00$

TOTAL INCOME 421,775.00$ 486,725.00$ 551,350.00$ 5962 6727

EXPENSE

Core Meeting Expenses 1200 Total 1400 Total 1600 TotalCost Per Person

Cost Per Person

Staff Assistants 576.00$ 672 768.00$ Registration Clerks 576.00$ 672 768.00$

Staff Support 1,152.00$ 1,344.00$ 1,536.00$

Telephone/Fax 1,000.00$ 1,100.00$ 1,200.00$ Postage 2,000.00$ 2,100.00$ 2,200.00$

Office Communication 3,000.00$ 3,200.00$ 3,400.00$

Supplies 4,800.00$ 5,600.00$ 6,400.00$ $4Copying 2,400.00$ 2,800.00$ 3,200.00$ $2Posterboards & Set-up Labor 9,000.00$ 9,400.00$ 9,500.00$ Executive Bags 8,820.00$ 10,290.00$ 11,760.00$ 7.35Name Badge Holders 2,016.00$ 2,352.00$ 2,688.00$ 1.68Printing for Drink Tickets & Signage 1,000.00$ 1,000.00$ 1,000.00$

Materials & Production 28,036.00$ 31,442.00$ 34,548.00$

Brochures 1,020.00$ 1,020.00$ 1,020.00$ Bookmarks 271.81$ 271.81$ 271.81$ Note Pads 1,933.00$ 1,933.00$ 1,933.00$ Pens 179.05$ 179.05$ 179.05$ Marketing Design 300.00$ 300.00$ 300.00$ Web Site Design & URL 500.00$ 500.00$ 500.00$ Poster 1,000.00$ 1,000.00$ 1,000.00$

Marketing 5,203.86$ 5,203.86$ 5,203.86$

Lodging 1,000.00$ 1,000.00$ 1,000.00$ Accommodations & Travel 1,000.00$ 1,000.00$ 1,000.00$

`Planning Meals & Breaks 500.00$ 500.00$ 500.00$ Planning Travel 5,000.00$ 5,000.00$ 5,000.00$

Planning 5,500.00$ 5,500.00$ 5,500.00$

HUB Facilities (Posters, 2 Auditoriums) 12,000.00$ 12,000.00$ 12,000.00$ Eisenhower Auditorium (Main Venue) 11,000.00$ 11,000.00$ 11,000.00$ Beaver Stadium (Tuesday Banquet) 3,000.00$ 3,000.00$ 3,000.00$ Hintz Alumni Center (Mixers) 1,500.00$ 1,500.00$ 1,500.00$

Meeting Facilities 27,500.00$ 27,500.00$ 27,500.00$

Expenses continued… Fixed Cost 1200 Total 1400 Total 1600 Total1200

Variable1400

Variable1600

Variable

Breaks (1 per day at $4.00 pp for 5 days) 20.00$ 24,000.00$ 28,000.00$ 32,000.00$ 1200 1400 1600

Welcome Reception 12.00$ 14,400.00$ 16,800.00$ 19,200.00$ 1200 1400 1600

Luncheons (Plant, Vet., Med. Councils) 20.00$ 2,500.00$ 3,500.00$ 4,000.00$ 125 175 200Tuesday Banquet 48.00$ 36,000.00$ 40,800.00$ 44,400.00$ 750 850 925Banquets - Veterinary and Medical 40.00$ 4,000.00$ 4,800.00$ 6,400.00$ 100 120 160President's Dinner 35.00$ 2,800.00$ 3,500.00$ 5,250.00$ 80 100 1503 Evening Mixers ($9 pp each) 27.00$ 13,500.00$ 15,525.00$ 16,875.00$ 500 575 625Council Meetings (2) 35.00$ 2,100.00$ 2,100.00$ 2,100.00$ 60 60 60Thank You Reception 35.00$ 1,400.00$ 1,400.00$ 1,400.00$ 40 40 40

Meals & Breaks 100,700.00$ 116,425.00$ 131,625.00$

Equipment Rental: Tents, Chairs, Tables 12,000.00$ 14,000.00$ 16,000.00$ AV including Technicians 30,000.00$ 35,000.00$ 40,000.00$

AV & Equipment Rental 42,000.00$ 49,000.00$ 56,000.00$

Credit Card Charges 0.02 4,320.00$ 5,040.00$ 5,760.00$ 900 1050 1200

Parking Permits 16.00$ 16,000.00$ 19,200.00$ 20,800.00$ 1000 1200 1300Bus 1,000.00$ 1,000.00$ 1,000.00$ Vans 1,000.00$ 1,000.00$ 1,000.00$ Phones or Walkie-talkies 1,000.00$ 1,000.00$ 1,000.00$

Transportation& Communication 18,000.00$ 21,200.00$ 22,800.00$

Entertainment 5,000.00$ 5,000.00$ 5,000.00$

DIRECT EXPENSES SUBTOTAL 237,091.86$ 266,814.86$ 294,112.86$

Contingency 7.00% 16,596.43$ 18,677.04$ 20,587.90$

Variable Conference Fee 48.00$ 57,600.00$ 67,200.00$ 76,800.00$ Fixed Conference Fee 3,400.00$ 3,400.00$ 3,400.00$

Conference Management 61,000.00$ 70,600.00$ 80,200.00$

TOTAL BUDGETED EXPENSES 314,688.29$ 356,091.90$ 394,900.76$

BALANCE = Income - Expenses 107,086.71$ 130,633.10$ 156,449.24$

Small Ant,Big Dream

Business

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