Slide 1 of 45 Viewing Admissions Data Welcome! This class is for those who want to VIEW admissions...

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Transcript of Slide 1 of 45 Viewing Admissions Data Welcome! This class is for those who want to VIEW admissions...

  • Viewing Admissions DataWelcome!

    This class is for those who want to VIEW admissions data in PeopleSoft: Fall 2007Same ADMISSIONS data you look at in SIS

  • Class MechanicsClass will run about 2 hours. An online version is also available.Sign in SheetYou should have: Participant ManualSecurity FormNext Steps SheetEvaluation SurveyDo we have a note taker?

  • IntroductionFinding Admissions Data in PeopleSoftAcademic Structure and TerminologyLog inMenusSearchingView CommunicationsRespond to CustomersSet User DefaultsSet FavoritesFERPAOngoing SupportNext Steps

  • Academic Structure & TerminologyLets look at the book: Academic Structure - page 9Terminology page 35

  • IntroductionFinding Admissions Data in PeopleSoftAcademic Structure and TerminologyLog inMenusSearchingView CommunicationsRespond to CustomersSet User DefaultsSet FavoritesFERPAOngoing SupportNext Steps

  • Login To PeopleSofthttps://hrsa.oasis.asu.edu/

  • IntroductionFinding Admissions Data in PeopleSoftAcademic Structure and TerminologyLog inMenusSearchingView CommunicationsRespond to CustomersSet User DefaultsSet FavoritesFERPAOngoing SupportNext Steps

  • MenuTHE HOME PAGE

  • Menu

  • IntroductionFinding Admissions Data in PeopleSoftAcademic Structure and TerminologyLog inMenusSearchingView CommunicationsRespond to CustomersSet User DefaultsSet FavoritesFERPAOngoing SupportNext Steps

  • Search / Match

  • Search / Match

  • Search / Match

  • IntroductionFinding Admissions Data in PeopleSoftAcademic Structure and TerminologyLog inMenusSearchingView CommunicationsRespond to CustomersSet User DefaultsSet FavoritesFERPAOngoing SupportNext Steps

  • View Communications

  • View Communications

  • View Communications

  • IntroductionFinding Admissions Data in PeopleSoftAcademic Structure and TerminologyLog inMenusSearchingView CommunicationsRespond to CustomersSet User DefaultsSet FavoritesFERPAOngoing SupportNext Steps

  • Respond to CustomersThis class teaches you how to respond to four customer queries: Application statusEducation HistoryAcademic Test ResultsChecklist Items

  • Respond to CustomersApplication Summary

  • Respond to CustomersApplication Summary

  • Respond to CustomersTest Summary

  • Respond to CustomersTest Summary

  • Respond to CustomersEducation Summary

  • Respond to CustomersEducation Summary

  • Respond to CustomersChecklist Summary

  • Respond to CustomersChecklist Summary

  • Review

  • IntroductionFinding Admissions Data in PeopleSoftAcademic Structure and TerminologyLog inMenusSearchingView CommunicationsRespond to CustomersSet User DefaultsSet FavoritesFERPAOngoing SupportNext Steps

  • Set User Defaults

  • Set User Defaults

  • IntroductionFinding Admissions Data in PeopleSoftAcademic Structure and TerminologyLog inMenusSearchingView CommunicationsRespond to CustomersSet User DefaultsSet FavoritesFERPAOngoing SupportNext Steps

  • Set Favorites

  • Set Favorites

  • IntroductionFinding Admissions Data in PeopleSoftAcademic Structure and TerminologyLog inMenusSearchingView CommunicationsRespond to CustomersSet User DefaultsSet FavoritesFERPAOngoing SupportNext Steps

  • FERPAThe Family Education Rights Protection Act governs ASUs use of personal data. Since you will be viewing such data in admissions, you must pass the online FERPA test before being granted access. To do this:Go to the Blackboard environmentClick on the Organization tabSearch for OASISClick on the enroll buttonOnce inside, click on Online training, then FERPAOnline training will be available October 6th.

  • IntroductionFinding Admissions Data in PeopleSoftAcademic Structure and TerminologyLog inMenusSearchingView CommunicationsRespond to CustomersSet User DefaultsSet FavoritesFERPAPop-Quiz!Ongoing SupportNext Steps

  • Questions For YouYou will be able to see data for which Semester in PeopleSoft? Fall 2007You login with what User ID?Your ASURITE IDWho must sign your security form?You and your supervisor.

  • Questions For YouWhich menu item leads to admissions data?

    Student Admissions

  • Questions For YouTo View Communications, which menu item?

    3 Cs

  • Questions For YouTo see an application summary?

    Student Admissions -> Applicant Summaries -> Application Summary

  • IntroductionFinding Admissions Data in PeopleSoftAcademic Structure and TerminologyLog inMenusSearchingView CommunicationsRespond to CustomersSet User DefaultsSet FavoritesFERPAOngoing SupportNext Steps

  • On-Going SupportHelp Desk is ready! 965-6500

    http://www.asu.edu/oasis

    OASIS training Organization in Blackboard

  • IntroductionFinding Admissions Data in PeopleSoftAcademic Structure and TerminologyLog inMenusSearchingView CommunicationsRespond to CustomersSet User DefaultsSet FavoritesFERPAOngoing SupportNext Steps

  • Next StepsLog in to the production environment with your ASURITE ID and password.Fill out your Security form, have your supervisor sign it, and fax it back.Take FERPA training starting Oct 9th.Wait for further instructions via email.NOTE: there wont be any data before Oct 23rd.

    You are in the right place if you look at admissions data currently in SIS and you want to view Fall 2007 data in PeopleSoft.

    Note that in SIS you see all the data in the same place (Student records, admissions, etc. etc.) In PeopleSoft ADMISSIONS data is separate from Student Records data. Between now and March of 2007, when we go live with the rest of student records, we have a foot in both worlds Once we go live, you can gain access to the different areas with different security privledges. If you cant find what youre looking for after gaining access to the system, contact your admissions office. Go through bullets. WelcomeRead through the list, explain why its in this order. (see the system, learn the terminology, see the procedures) WelcomeRead through the list, explain why its in this order. (see the system, learn the terminology, see the procedures) Tell the students that back at their computers they will: Open a browser window.Go to the URL above.You will see this log in screen. Sign in with your ASURITE ID and your network password.

    FIRST TIME IN

    In the background, an initial profile will be set up for you.The screen you come to will not have any functionality other than to sign out. Please do so. (If they arent permitted to sign in call the help desk)Send in your security form Once your security roles have been assigned to your login, you will get an email with instructions to sign back in. WelcomeRead through the list, explain why its in this order. (see the system, learn the terminology, see the procedures) First Click: Second Click: Top menu (go to home, add to favorites (talked about later) sign out, help.Third Click: Left menu (Unique to your log in if you go to 4 different training sessions, your menus will change over time as you gain more security privileges.)

    This is a Fan page, you reveal this by clicking on the word in the left menu. If you click on the triangle, you will only expand the menu on the left. Notice that the menu on the left is the same as the menu on the fan page. See how the links on the left match to single pages on the right? Clicking on nested menus (like Academic Information) will reveal more pages to choose from. The underline links at the top are called bread crumbs they keep track of where you have been. Each link will return you to that page.

    On the next page we will be working on the search/match page. You can get there by clicking on the link in the fan page, or using the menu on th left (shown on the next slide) WelcomeRead through the list, explain why its in this order. (see the system, learn the terminology, see the procedures) To search for a person in the Admissions data, you use the Search/Match function. You find it under Student Admissions, Applications Entry and then search match. Remember we got here this way by clicking on the triangles Same route but using the fan page if you had clicke don the words. To find a person, you will put person in the search matchand Standard in the search parameter. (you can pick from the lookup link)Then click on Search

    First click will reveal the list of items that come up when you click on the magnifying glass. The search result code to enter is STDSTU.

    To search, you can put in as many values as you know about a person. Minimum you must put in at least 1 character in the last name and first name fields to activate the search button. The search will return all matches and all contains. (ie. Searching for Mary Smith will also return Maryn Smithe)

    To activate the search button, you must put a character in each of the last name and first name and tab or click out of the field. To see all you can enter the % sign. Click on Search.

    Heres the list of items that matched the search criteria. PeopleSoft only matches the first 4 characters of the last name. So the more information you know, the fewer names you will see (the tighter the search will be)

    Click on the Carry ID button to copy their EMPL ID into memory.

    Note that employee ID is the affiliate ID, Campus ID is the ASU ID, the National ID is the SSN.

    ASU is moving toward the EMPL ID (Affiliate ID) and away from the Campus ID>WelcomeRead through the list, explain why its in this order. (see the system, learn the terminology, see the procedures) It may be necessary for you to see which communications (letters) have b