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FastFactsFeature Presentation

August 6, 2009

We are using audio during this session, so please dial in to our conference line…

Phone number: 877-468-2134 Participant code: 182500

© 2009 The Johns Hopkins University. All rights reserved.

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Today’s TopicWe’ll be taking a look at…

Using the ZSR to Request SAP Roles: Now a One-Stop Shop!

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Today’s PresenterSherri FlaksApplications Security Director for EBS

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Session Segments

PresentationSherri will discuss and demonstrate the new ZSR procedures for requesting SAP roles and updating home cost centers.During Sherri’s presentation, your phone will be muted.

Q&AAfter the presentation, we’ll hold a Q&A session. We’ll open up the phone lines, and you’ll be able to ask questions. Sherri will answer as many of your questions as time allows.

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Contact Us

If you would like to submit a question during the presentation or if you’re having technical difficulties, you can email us at: fastfacts@jhu.eduYou can also send us an instant message!

GoogleTalk – HopkinsFastFacts@gmail.comAOL Instant Messenger – HopkinsFastFactsMSN – FastFacts@jhu.edu

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Survey

SurveyAt the end of this FastFacts session, we’ll ask you to complete a short survey. Your honest comments will help us to enhance and improve future FastFacts sessions.

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ZSR New Action Types

Roles and Home Cost Center

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ZSR New Action Types Agenda

Introduction:Overview of ZSR ProcessChanges and Improvements

How-To:Using the ZSR New Action Types

SAP RolesHome Cost Center

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ZSR is now a "One Stop Shop" for SAP Security!

The transaction that has been used for requesting other SAP privileges is now expanded to include requests to add and/or remove SAP roles.ZSR now allows updates to the "Home Cost Center" which determines the routing of some SAP workflows.The ZSR is the one-stop shop for the following action types:

SAP Roles BW Roles with CC/IO Security AssignmentsWorkflow Responsibility AssignmentsAdditional Org Unit Security Access (Z61)Maintain Home Cost Center for Workflow Routing

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ZSR Process OverviewZSR initiator

makes request

ZSR approval routed by initiator’s home cost

center

Request includes: “restricted

roles”?

Request includes roles or "Z61"

HR relationships outside user’s business area

Additional “role

owner” approval

Additional “outside”

business area approval*

Approved ZSR request

Automatic updates

daily

* Workflow and BW do not yet have an outside ZSR approver

No additional approvals required

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Changes to ISR ProcessesISR Type Old Process New ZSR Process

POSITION CREATE

ISR initiator could include roles on Position Create ISR for the position to be created with roles

Once the new position has been created or copied from the ISR process, a ZSR will be needed to assign roles, individually or through the ZSR Position Copy feature

POSITION COPY

New position is assigned the same roles as the position copied

POSITION MAINTAIN

Position Maintain ISR was used to add or remove SAP roles

ZSR will be used to add or remove SAP roles

The ZSR includes an action type to update the Position Home Cost Center,

which can also still be updated using a Position Maintain ISR.

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Usability Improvements with the ZSR

Role selection by type:Standard R/3 and SRM rolesBW rolesRestricted roles (requires additional approval)Portal roles (usually assigned automatically, rarely requested)

Accompanying roles automatically assigned (e.g., roles needed for functional roles to operate properly)

Copy capabilities:From one position to anotherFrom a previous ZSR request

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Internal Control Improvements with the ZSR

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Live ZSR Demo:-Roles Action Type-Home Cost Center Action Type-ZSR Approval-ZSR Report and Tracking

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ConclusionZSR has two new action types:

Add or remove SAP rolesMaintain the home cost center

The expanded process makes ZSR the true one-stop shop for all SAP security and workflow requests, key features include:

Improved approvalsAutomated assignments, including "accompanying" rolesValidations to prevent role conflicts

The ZSR report will be even more useful to:Display status of requestsMaintain history of past assignments and changes

The ease of use and improved process make the ZSR an integral tool in managing SAP roles and other privilegesWe will continue to listen to your feedback and prioritize additional enhancements and features

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We’re going to open the phone lines now!

There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line.

We’ll be answering questions in the order that we receive them.

We’ll also be answering the questions that were emailed to us during the presentation.

If there’s a question that we can’t answer, we’ll do some research after this session, and then email the answer to all participants.

Q&A

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Thank You!

Thank you for participating!We would love to hear from you.

Are there certain topics that you would like us to cover in future FastFacts sessions?Would you like to be a FastFacts presenter?Please email us at: fastfacts@jhu.edu

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Survey

Before we close, please take the time to complete a short survey.Your feedback will help us as we plan future FastFacts sessions.Click this link to access the survey… http://connect.johnshopkins.edu/fastfactssurvey/

Thanks again!