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Executive Order 13148Executive Order 13148ERRC 2005ERRC 2005

Greening the Government

Through Leadership in

Environmental Management

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SECTION ONESECTION ONEExecutive Order 13148Executive Order 13148

(ISO 14001 EMS)(ISO 14001 EMS)

Environmental Management SystemEnvironmental Management System

Past. Present, FuturePast. Present, Future

GENERAL INFORMATIONGENERAL INFORMATION

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E.O. 13148 E.O. 13148 Issued: April 21, 2000Issued: April 21, 2000

Reasons:• Demonstrate Federal Government

environmental leadership

• Ensure that Federal agencies adopt lowest life-cycle cost environmental practices

• Ensure Federal facilities are responsible members of their communities

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E.O 13148 Supersedes:E.O 13148 Supersedes:ARS will incorporate many E.O. into the Greening of the Government ARS will incorporate many E.O. into the Greening of the Government

initiativeinitiative

• E.O. 12843: Procurement Requirements & Policies for Federal Agencies for Ozone-Depleting Substances

• E.O. 12856: Federal Compliance With Right-to-Know Laws and Pollution Prevention Requirements

• E.O. 12969: Federal Acquisition and Community Right-To-Know

• E.O. 12088: Federal Compliance With Pollution Control Standards, section 1–4

• Executive Memorandum on Environmentally Beneficial Landscaping

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Why an EMS and an ISO 14001

• Executive Order 13148 requires Federal facilities to have an EMS in place no later than December 2005.

• ARS policy requires all ARS facilities to have an EMS in place that conforms to the ISO 14001 standard.– ISO 14001 is an internationally recognized best

management practice for environmental management.

• The ERRC Safety Office will be developing the ISO 14001 Plan for the center.

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Benefits of an EMS

• Improve environmental awareness.• Achieve greater consistency in environmental programs.• Support the mission by prioritizing environmental issues and focusing

resources on those with the greatest significance.Remember….

Being a good environmental steward is everyone’s business. Performing your job in an environmentally safe and sound manner benefits us all by protecting the health of the surrounding ecosystem, preserving resources for future generations, being good neighbors, minimizing mission impact due to non-compliance issues, and saving money by decreasing wasted resources.

As a member of the Surrounding community, you are responsible for performing your job in an environmentally safe and sound manner by knowing how your job impacts the environment, adhering to operating procedures, knowing the potential environmental impacts of departing from these operating procedures, and by knowing the requirements of your job.

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Environmental Management Programs Environmental Management Programs incorporated into EMS including:incorporated into EMS including:

• Incorporate the provisions into existing goals and records

• Provide training to personnel• Incorporate into position descriptions and

performance standards • Each location will develop a plan• Internal Assessments• Environmental management documents• Monitoring procedures and data• Annual reporting to the EPA

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Responsibilities

As a member of the ARS community, you are responsible for performing your job in an environmentally safe and sound manner. You should:

• Understand the commitments of the ARS Environmental Policy• Know how your job impacts the environment• Know and adhere to the procedures of your job• Know the potential environmental impacts of departing from the

procedures of your job• Know the environmental requirements of your job

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SECTION TWOSECTION TWO

EMSEMS

MAJOR CONCEPTSMAJOR CONCEPTS

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An ISO 14001 EMS is a set of procedures based on a Plan-Do-Check-Act cycle and has five Major Components, Policy, Planning, Implementation and Operation, Checking and Corrective Action, and Management Review

Policy

Management Review

Implementation and Operation

Checking and Corrective Action

Planning

ContinualContinualImprovementImprovement

Plan

DoCheck

Act

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ISO 14001 EMS Major Concepts

An EMS has five major components which are;• Policy, • Planning, • Implementation, • Check/review • Final management review

For this training, we are going to review the Environmental Policy, and some planning in relation to the Environmental Aspects and Environmental Impacts.

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Environmental Policy

The Environmental Policy describes ARS’s approach to environmental management. ARS personnel should understand that the ARS Environmental Policy:

• Applies to all • Commits to environmental compliance• Commits to prevention of pollution• Commits to continual improvement• Is available on the ERRC and NAA Safety Website

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Environmental Aspects

Environmental aspects are elements of the location’s activities that can potentially interact with the environment. Examples are;

Use of hazardous chemicals

Landscaping services

Energy efficiency

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Environmental Impacts

Environmental impacts are changes to the environment resulting from an environmental aspect. Examples are:

Waste generation

Soil, water quality degradation or improvement

Resource depletion

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Environmental Aspects and Environmental Impacts

Environmental aspects and environmental impacts exist in a “Cause and Effect” relationship with each other.

Aspect (Cause) Impact (Effect)

use of hazardous chemicals

Landscaping services

Energy efficiency

Waste generation

Soil, water quality degradation or improvement

Resource depletion

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Significant Environmental Aspects

Current significant environmental aspects are:

• Emissions• Discharges, spills, leaks, or other releases to soil or

water• Energy consumption or conservation• Generation of waste streams

Significant environmental aspects must be managed through operational procedures and considered when setting environmental objectives and targets.

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SECTION THREESECTION THREE

YOUR PARTICIPATIONYOUR PARTICIPATION

But what do I But what do I havehave to do? to do?

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Your Participation

All personnel will have roles and responsibilities at the location for EMS. Your level of participation will vary according to the work you perform. At a minimum, you are responsible for knowing:

• The commitments of the ARS Environmental Policy• How your job impacts the environment• The procedures/protocols of your job and adhering to them• The potential environmental impacts of departing from the

procedures of your job• The legal and other environmental requirements of your job

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Objectives and TargetsObjectives and Targets

• Compliance with EPA regulations• Reduce a hazardous waste stream• Reduce consumption of energy (electricity)• Green Purchase Training• There are Agency targets and location targets

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Minimizing Environmental Impacts

An objective of an EMS is to reduce environmental impacts. Below are ways you can support this objective:

• Reduce, Reuse, Recycle – Reduce your use of resources such as water. Reuse resources such as office supplies Recycle all batteries, paper, electronics, toner cartridges, metal scraps, metal cans, glass and plastic containers, and fluorescent light bulbs.

• Purchasing Requirements – Government purchasing agents, including credit card holders, are required to follow the Affirmative (Green) Procurement Plan.

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Minimizing Environmental Impacts - Continued

• Spill Reporting – Personnel who suspect a spill has occurred should report it through the location emergency procedures. Reporting petroleum product and hazardous material spills in a timely manner can minimize personnel and environmental damage.

• Carpool – ARS supports a Carpool Program to support a regional goal of decreasing vehicle emissions.

• Reduce – Excess Chemical usage in laboratory experiments, purchase only what you need.

• Substitute – Use a less toxic material if possible when newer techniques allow for them.

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Benefits of Minimizing Environmental Impacts

Minimizing environmental impacts help:

• Protect human health and the surrounding ecosystem• Promote a good relationship with surrounding community and

emergency services• Save money through resource conservation• Reduces and eliminates lab storage and chemical disposal

issues

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TOP TEN POLLUTION PREVENTION TOP TEN POLLUTION PREVENTION TECHNIQUESTECHNIQUES

1. good housekeeping and maintenance practices

2. spill prevention and preparedness

3. inventory management

4. prudent purchasing

5. exchange programs

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6. alternate cleaning processes

7. reuse/recycle process wastes

8. process modifications

9. changes in equipment/technology

10. environmentally preferable purchasing

TOP TEN POLLUTION TOP TEN POLLUTION PREVENTION TECHNIQUESPREVENTION TECHNIQUES

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Housekeeping and MaintenanceHousekeeping and Maintenance

• reducing spills, overflows, leaks, ruined samples, and accidents prevents pollution-- while also reducing materials costs and stress.

• lab clutter contributes to knocked-over containers while also impairing efficiency and morale

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• use secondary containment where appropriate

• inspect and maintain equipment routinely

• replace seals and gaskets on a regular basis

• use tight-fitting lids and bungs to prevent evaporation

Housekeeping and MaintenanceHousekeeping and Maintenance

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Spill prevention and preparednessSpill prevention and preparedness

Spills generate waste!

By preventing spills, you can prevent hazardous releases and avoid associated disposal costs

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For example have your waste solvent For example have your waste solvent containers in secondary trayscontainers in secondary trays

Not good Good

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Don’t allow your waste solvent Don’t allow your waste solvent containers become a leaking waste containers become a leaking waste

solvent container.solvent container.

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Or let your cans leak until they are Or let your cans leak until they are picked uppicked up

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To avoid accidental spills...To avoid accidental spills...

• train new employees in proper use of chemicals, apparatus, instruments, and tools

• use pipetting aids, spigots and pumps instead of pouring liquids

• store materials securely

and away from traffic

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Inventory ManagementInventory Management

Proper management ensures that your inventory is an asset, not a pollution prevention liability.

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Inventory Management TipsInventory Management Tips

• Continue to update the Chem Master inventory

tracking system, not only with incoming materials

but to remove finished materials that are no

longer in the system.

• label all containers with contents and date to

avoid costly and hazardous “unknowns”

• store material carefully to prevent spills and leaks

• rotate inventory so older material is used first

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Prudent PurchasingPrudent Purchasing

• buy only the amount of chemicals that you will use within a reasonable time period

• buy durable apparatus and equipment that can be repaired and maintained

• coordinate or centralize purchasing to avoid unnecessary purchases

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Buy “right size” Buy “right size” NOT“economy size”NOT“economy size”

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Exchange programsExchange programs

• Exchange is a “matchmaking” process based on the premise that one party’s excess may be a usable material for another party

• The goal of exchange is to minimize waste disposal expenses while maximizing the value of reusable byproducts

• These programs work with the use of Chem Master to find out who may have a needed chemical

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Many times the cost of disposal of a

chemical far exceeds the cost of the

chemical

For example

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Cost of new cylinder of Trimethylamine

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Cost to disposal of un-used cylinder of Trimethylamine

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Recycling of process wastesRecycling of process wastes

• Recycling may involve reusing a material in the same process or in a different process

• A common example in

laboratories is recycling

organic solvents by

distillation

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Materials SubstitutionMaterials Substitution

• In some cases, labs are unable to make substitutions due to required protocols

• Opportunities exist beyond chemical substitution such as alternatives to mercury thermometers, such as alcohol or electronic devices.

• Ask your vendors to keep you informed when new, less-hazardous products become available

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Excess ChemicalsExcess ChemicalsExcess SolventsExcess Solvents

• Let the safety office know if you have any excess, unwanted chemicals to get rid of.

• As long as the chemical is identified then it may be removed from your lab.

• Try not to keep excess chemicals too long, don’t wait for the renovation of your lab area to dispose of unwanted materials.

• Use the appropriate container to store excess solvents, there are both metal and plastic (Teflon type) storage containers.

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What happens to waste chemicals What happens to waste chemicals from ERRCfrom ERRC

• Our chemical waste hauler disposes of used chemicals by recycling inorganic chemicals for re-manufacture

• Flammable solvents are used as fuel additives

• Highly regulated items as Mercury and PCB’s are sent recyclers who specialize in that product reuse or disposal.

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Environmentally Preferable PurchasingEnvironmentally Preferable Purchasingaka: Affirmative Procurementaka: Affirmative Procurement

Definition:

Products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose

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Affirmative procurement means examining the pollution prevention practices of your vendors and subcontractors

Affirmative ProcurementAffirmative Procurement

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Summary

All personnel should understand the commitments of the ARS Environmental Policy and are responsible for performing work in an environmentally safe and sound manner.

Remember that you are responsible for knowing:

• How your job impacts the environment• The procedures of your job and adhering to them• The potential environmental impacts of departing from the

procedures of your job• The legal and other environmental requirements of your job

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CONGRATULATIONS and THANK YOU !!!

You have completed EMS Annual Awareness Training. A record of your participation is electronically recorded.

To get more involved in the Environmental Programs here at ERRC contact the Safety Office or Area Safety Office

ERRCEnvironmental Management System