SiteXchange (C-92)
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www.transportation.ohio.gov John R. Kasich, Governor Jerry Wray, Director Ohio Department of Transportation SiteXchange (C-92) Tina Collins Office of Contracts
description
SiteXchange (C-92). Tina Collins Office of Contracts. Items for Discussion. Terms: SiteXchange , C-92, Request for Sublet What is SiteXchange ? Why Change? Timelines: How long using SiteXchange ? What everyone needs to know Prequalication checks, subcontracting limits - PowerPoint PPT Presentation
Transcript of SiteXchange (C-92)
w w w. t r a n s p o r t a t i o n . o h i o . g o vJohn R. Kasich, Governor
Jerry Wray, Director
Ohio Department of TransportationSiteXchange (C-92)
Tina CollinsOffice of Contracts
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Items for Discussion
SiteXchange Implementation
Terms: SiteXchange, C-92, Request for SubletWhat is SiteXchange? Why Change?Timelines: How long using SiteXchange?What everyone needs to knowPrequalication checks, subcontracting limitsTie-in with SiteManagerOld projects, already running in CMSFeedback to dateSiteXchange in action
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Terms to know
SiteXchange: software packagePrime contractor use
C-92 (Request for Sublet): hard copy form for submission of subsGet used to these termsUse them interchangeably
Like EBS, Online Bidding & Expedite
SiteXchange Implementation
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SiteXchange? Why change?
SiteXchange is another AASHTO productExpedite, SiteManager
Written on same platform as ExpediteOnline bidding software
Familiar interfaceOld process manual, antiquatedTime savings for contractor and department
SiteXchange Implementation
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Look and Feel
SiteXchange Implementation
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Look and Feel
SiteXchange Implementation
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Look and Feel
SiteXchange Implementation
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Timelines for SiteXchange?
Last spring started processProcesses defined, prequalification checks codedLate summer, early fall did trainingSeptember, sending out files to prime contractors
SiteXchange Implementation
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Dollar Verification
SiteXchange Implementation
Wrote interface to load SiteXchange file, then do prequalification checksEnsure contractors under prequalification dollar amountsSubcontracting limitsDBE/EDGE Goals
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WorkflowProject is awardedSiteXchange files created within 48 hours of awardEmail sent to prime contractorTiming aligns with contract for signature email
SiteXchange Implementation
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More WorkflowContract is signedSubcontract agreements submittedC-92/SiteXchange file submittedPrequalification checks performedErrors corrected
SiteXchange Implementation
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WorkflowProject is loaded into SiteManager and keyed into CMSData from SiteXchange file used to populate reports on contracts web pageApproved subcontract notification sent to primeProcess repeated upon submission of additional subs
SiteXchange Implementation
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Subcontract Agreements
Used to indicate how prime is going to meet project goal
Submit materials suppliers, consultant and trucking services with purchase order
SiteXchange Implementation
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Site Manager
While interfaces with SiteManager, not entirely dependent
Currently using with and without SiteManager projects
SiteXchange Implementation
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Old ProjectsGetting requests to create SiteXchange projects on active projects
Possible to do, missing extra work items
SiteXchange Implementation
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Feedback To Date
SiteXchange Implementation
Positive feedback so far
Worked out kinks in process
Getting pretty much all new projects via SiteXchange
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What everyone needs to know
SiteXchange Implementation
Full instructions on contracts web site
Also sent via email
Two files, SiteXchange file (110099-HAS81731.CON) and vendor.bin file
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What everyone needs to know
SiteXchange Implementation
Change does impact both contractors as well as districtsOverall different look and feelInstead of scanning actual C-92, data from SiteXchange files used on webData or report you would like to see just let me know
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Future considerations
SiteXchange Implementation
Working on automating approval notification
All projects will be ran through SiteManager
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Questions????
SiteXchange Implementation
Tina [email protected]
614-466-2314Or
614-466-2314
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Thank You
SiteXchange Implementation
Diane HuppPrequalification614-466-2824
