• Project Purpose or Justification

It has been observed that now a day more and more trend of hostelling has been found in twin cities. Hence it’s creating a business opportunity for many organization in near future its gone be a profitable business field. therefore we have selected a place blue area near OGDCL because there is not any five star hotel on this site and hence it is selected f as a site for constructing five star hotel

Project Description:

As it is five star hotel the main elements are location, spacing, design, stories and classes (economy, VIP, VVIP) these are the division of classes or the way of customization. blue area near OGDCL will be the location it has three stories with electronic security systems .the main focus should laid on the services, security, cookery, design and the main theme of hotel “make people feel luxurious”

Project and Product Requirements:

This project require a huge funding, the mission is to stand in the regime of PC, Marriot etc. For competing these we have to give something extra to our customer in the shape of good and convenient location , best attractive out look of hotel it refers to designing and hiring architect ,latest technology installation for security etc.

Acceptance Criteria:

The acceptance criteria which is given is that all requirement should be fulfill which are the need of or which are the feature of five star hotel so that it can compete with other hotels in future

Initial Risks:

Documentation risk regarding the location of hotel, developing the team, for architecture designing, technological risk regarding installation of technology where to purchase, how to install, finding of technological expert.

Staffing Decisions:

Project manager will have authority to hire, fire and can take all necessary action which are needed.

Budget Management and Variance:

No variance has been found till project ends

Technical Decisions:

Project mgr. can take all Technical decision regarding construction by consulting with quality engineer and can take necessary action.

Conflict Resolution:

Conflict resolution is very challenging job hence project mgr. will address conflicts in accordance with the supervisor of team.

Escalation Path for Authority Limitations:

Any problem which occurs outside the authority of project mgr. in this case project mgr. will refer problem to line manager

Project planning

Sponsors are On Jan 1, 2012, the Overseas Private Investment Corporation (OPIC) and the

Government of Pakistan concluded a memorandum of understanding pledging their mutual support for the construction of a 5-star international hotel in Islamabad, managed by . OPIC President and CEO Dr. Ali Imran and Pakistani Minister of

Foreign Affair Amna Nawaz signed the memorandum in a ceremony at Fuuast cafe. OPIC anticipates providing up to $5,000,000 in financing and political risk

Insurance to the project. The 200-room deluxe hotel will be made.

Ali &co International Corporation will serve as the hotel operator.

Ali&co will provide technical services during the design and construction of the hotel, training and recruitment of the hotel staff prior to the hotel opening, and will manage the hotel after its opening.

The project will also engage the services of three leading Turkish construction

companies—Tepe Group, Yuksel, and Limak.

Technical Description 

This hotel building will accommodate the following facilities:

Lobby, café, bar, and administrative facilities

150-seat restaurant

Deluxe single and double rooms

Sports center

Security building

Infrastructure works include:

Electrical wiring

Sewage and wastewater system

Gas pipes

Plastic water pipes

Centralized heating and hot water

Power generator

Project Site

The hotel will be built in Blue Area Islamabad.

Project Status/Timeline

The construction phase will begin in the second half of 2012 and take approximately (Four years) to complete.

Equipment and Services

The consortium is especially interested in purchasing and importing required hotel

Interior furnishings, fixtures, equipment, and security installations, which will likely include the following:

Headboards and mattress sets

Chairs and sofas

Desks and tables

Audio visual equipment

Cooking appliances

Mirrors and art

Lamps and lighting fixtures

Elevators

Security systems (cameras, alarms, electronic and metal detectors, etc.)

Gates and perimeter walls

Curtain rails

Balustrade

Wine racks

Fireplaces

Plumbing

Heating and ventilation

Automated climate control system

Computers and hospitality sector specific software (electronic booking and reservation systems)

Gym equipment (weightlifting machines, etc.)

Swimming pool design and equipment

Project Financing

OPIC anticipates providing up to $5,000,000 in financing and political risk insurance for the project. The remainder of the financing will be provided by private investors.

Conclusion

Project team has successfully completed project of five star hotel. They desire to get full proof security system, furnishing, and fixtures.

Roles and Responsibilities

Project Committee consists of :

construction manager and representatives of users affected by the project (middle management or higher)

Membership is about 5 people

Approves the preliminary analysis report, architecture report, implementation report and all other project deliverables

Approves the project plan and the release plan

Monitors project evolution through regular project reviews

The management level user most directly concerned with the system being developed

Reports to the project committee

Assigns the user personnel needed to support the development team in the preparation of functional specifications and other work

Reviews the preliminary analysis report, the architecture report and the implementation report.

Approves the functional specifications and the definition of data elements and project

Project Manager:

A very dynamic and warmed with good management skills

Reports to the project committee

Heads the development team

Builds the development team

Co-ordinates the development, activities, and may participate in some of them i.e. preliminary analysis

Prepares the project plan and release plans and submits them to the project committee for approval

Approves the group plans

Prepares the project reviews and presents them to the project committee

Conducts progress reviews with the group leaders

Conducts change management meetings

Conducts meetings dealing with outstanding issues

Development Team:

Architecture Group:

Responsible for developing the preliminary analysis deliverables

Responsible for developing and updating all architecture deliverables

Must define the mandate and initiate the work of each development group

Provides all support needed by the development group

Responsible for reviewing several development deliverables including:

unit process functional specifications

optimisation of facets

Database Administration Group:

Administrative unit responsible for corporate level database administration

Assigns database administrators to the project

Responsible for physical data modelling dictionary entries, to ensure integrity of all data

Computer Operations Group: 

Administrative unit responsible for operating the organisations computer systems

Participates in production architecture (final phases)

Co-ordinates the use of data processing resources for production and development

Assists the users

Management Support Services:

This assisted by two support groups: the administrative support group and the control and organisation support group

Assists the project manager in preparing the release plans

Assists the development group leaders in preparing group plans

Participates in progress review and in meetings relating to change management outstanding issues

Assists the project manager in identifying the project team’s organisational needs

Participates as needed in implementing solutions to project team needs i.e. writing procedures, work methods, etc.

Administrative Support Group:

Responsible for providing the development team with administrative support

Reports to the management support services group leader since most of the work comes from this group

Control and Organisation Support Group:

Made up of construction manager and site manager responsible for providing the development team with control and organisation support.

When necessary, one member can be appointed the person responsible for the group

Reports to the management support services group since most of its work comes from this group.

Development Group:

Made up of a group leader, construction manager, site manager and users

A multidisciplinary group whose mandate is to develop the deliverables related to a set of functions in a particular release

Responsible for the functional design and construction phases of the system functions assigned to it

Supports users and computer operations group during the implementation phase

Roles and Responsibilities by Type of Human Resource 

Functional Analyst:

Responsible for producing the optimisation of facets (data subjects) and the unit process functional specification

Responsible for the definition of data elements and the user guides

With the construction manager, reviews the main specifications derived from the functional specifications for which he/she is responsible

Responsible for the design and documentation of functional test:

Description of functional test groups

Construction manager:

Responsible for providing the following documentation items:

Description of project units

Definition of project communication data

Hostel specifications

Production run specification

Instructions

Reviews construction components produced by site manager

Supports site manager in project

Supports functional analysts and users in functional tests, material tests and implementation

Site manager:

Responsible for materials and components in project

Responsible for unit tests

Supports analysts and users in functional tests, site tests and implementation

Procedures and Methods Analyst:

same as functional analyst but for manual unit processes.

Scope Definition

Establish requirements for 5 star hotel Islamabad project

Identify current resources available

Identify current materials available (if any)

Modify requirements to meet project goal

Planning 

Plan the effort required to complete system

Plan work schedules

Plan tasks

Assign tasks to personnel

Plan duties

Assign duties to personnel

Plan costs based on established requirements

Execution and Control

Implement plan to meet objectives

Monitor progress on a regular basis

Control tasks and work schedules through the WBS

Alter work schedule when need arises

Investigate and resolve problems

Report progress to management and stakeholders regularly

Review and Evaluation

Ensure products and plans are evaluated

Access evaluation results and summarize

Produce documentation on the complete project process.

Technical aspect

Situation Survey

Define current system

Document work flow

List current inputs and outputs

Define mission critical tasks

Study of Existing Systems

Analysis of current system

Analysis of current resources and requirements.

Technical Description

Project Site 

The hotel will be built in Blue Area Islamabad.

Project Status/Timeline

The construction phase will begin in the second half of 2012 and take approximately 4 years to complete.

Headboards and mattress sets

Chairs and sofas

Desks and tables

Audio visual equipment

Refrigerators, stoves, and other appliances

Mirrors and art

Lamps and lighting fixtures

Elevators

Security systems (cameras, alarms, electronic and metal detectors, etc.)

Gates and perimeter walls

Curtain rails

Balustrade

Wine racks

Fireplaces

Plumbing

Heating and ventilation

Automated climate control system

Computers and hospitality sector specific software (electronic booking and reservation systems)

Gym equipment (weightlifting machines, etc.)

Swimming pool design and equipment

Project Financing

OPIC anticipates providing up to $5,000,000 in financing and political risk insurance for the project. The remainder of the financing will be provided by private investors.

Conclusion

Ali&co has completed project successfully.

Customers of this hotel need full proof security system, luxurious furnishing, and fixtures.

Roles and Responsibilities

Project Committee:

Made up of the construction manager and representatives of users affected by the project (middle management or higher)

Membership is about 5 people

Approves the preliminary analysis report, architecture report, implementation report and all other project deliverables

Approves the project plan and the release plan

Monitors project evolution through regular project reviews

The management level user most directly concerned with the system being developed

Reports to the project committee

Reviews the preliminary analysis report, the architecture report and the implementation report.

Approves the functional specifications and the definition of data elements and project

Approves user guides

Approves the project plan and the release plans

Settles differences that may arise between users and people working on the project

Approves any change of plan with

Sets priorities for change requests affecting the schedule and may refer this to the project committee

Database Administration Group:

Administrative unit responsible for corporate level database administration

Assigns database administrators to the project

Responsible for physical data modelling dictionary entries, to ensure integrity of all data

Computer Operations Group:

Administrative unit responsible for operating the organisations computer systems

Participates in production architecture (final phases)

Co-ordinates the use of data processing resources for production and development

Assists the users

Takes over releases at production cut-over

Definition of Specific Objectives

Purchase of new equipment and technology

Design Database that provide and update project information

Design Web Page , if necessary

Design Control mechanism

New improved salary and introduction of more motivators to attract and retain efficient personnel

Inputting information (Old Records to bring the database up to date)

Implementation of Solution

Installation (New technology like latest machinery)

Delivery of Solution

Training Staff

Documentation

Resource Allocation

Resource Schedules will be maintained in the MS Project Plan located in the project directory and maintained on daily basis. all project team members will report their activities to their team leader on a daily basis so information can be kept current. The MS project plan will be the only valid schedule.

Budget Allocation

Allocation of money will be handled by PM as needed to cover salary and material purchases. $5,000,000 will be allocated at beginning of project to cover the necessary material purchases and the following budget money will be allocated to cover work per day performed by project staff.

Schedule Control Plan

In order to better track the work completed Milestones are further broken down into small work. Control mechanisms are designed to measure the progress of work completed through comparisons of actual to planned progress based on weekly and monthly status reports. In accordance with the Reporting Plan. The

schedule requires review and approval of the Change Control Board at the end of each phase of the project.

Budget Control Plan

Baseline budget is documented in the Estimation Plan. Control mechanisms measure comparisons of actual to planned expenditures and the cost of inch pebbles completed and report expenditures as outlined in the Reporting Plan.

Quality Control Plan

Quality control is an integral part of the project and it is controlled by the team of expert quality engineers. construction engineer will head the all team members

Reporting Plan

The Reporting Plan establishes standards for the frequency of reporting and the recipients of reports. By following the standards set forth in the plan, subjective decisions about reporting are eliminated, and any events causing delay in the project will be reported up the ranks. Reporting and Information .

Flow Matrix of information

The Reporting and Information Flow Matrix below explains the standard schedule for meetings and reporting. Conditions are included for both the projects that are on schedule and for projects that are off-schedule based on reporting requirements or as perceived by the project manager to be at risk

Risk Management Plan

The purpose of the Risk Management Plan is to identify, analyze and rank risk Factors. Once factors have been identified then these will be analyzed for impact and consequences and ranked accordingly plans will be put in place for contingencies and tracking and control measures will be put in place. Risk management is an ongoing task, as influencing conditions a rarely stagnant during the course of the project.

Risk Identification

For the 5 star hotel blue area Islamabad Project we have identified two main areas of risk. The loss of key personnel, this could involve personnel being recruited to another employer or project, or the long-term illness of an individual. Funding could be withdrawn from the project due to other priorities.

Risk Analysis

The risks will be analyzed according to the ternary Level Model of risk.

Loss of key personnel - Loss of key personal would prove to difficult to replace during the course of the project. This would severely affect the project schedule due to the small size of the team; loss of more than one member could put the whole project at risk. Given current market conditions for PM resources the likelihood of being recruited has diminished, but still can’t be ignored

Risk Planning

The highest risk to the project is the loss of a key member of the project team. Team members should be advised as to their critical role in the project's success and should be committed to the success of the project. Keeping the objective clear in everyone mind will be priority.

Risk Tracking

Miss. Amna Nawaz will be responsible for the Monitoring of the Likelihood of team members leaving the project. He will monitor market employment conditions and Team morale on a scale of 1-5 these values submitted to the project Manger prior to the weekly Status meeting and results will be track throughout the project.

Risk Control

If it becomes apparent that the factors that affect the loss of team members are on the rise, steps should be taken to ensure that team members remain committed to the project.

Problems Resolution Plan

This plan documents the Defect Resolution activities that will be used by the project team during the implementation construction of hotel for the tourist. This plan defines what will be put under Defect Resolution, who will be involved in the Defect Resolution process, and what procedures are to be used.

Objectives

Identify items to be used with the Defect Resolution plan and the scope of Defect Resolution activity on this project. Identify the roles and responsibilities of those involved in the Defect Resolution process.

Describe the processes and procedures to be used in resolving defects in this project.

Scope

Controlled Items

Defect Resolution will be used on this project to handle defects or problems found in the 5 star hotel projects. The following documents are to be used in conjunction with the Defect Resolution Plan:

Technical Process Plan

Configuration Management Plan

5 star hotel project Design Document

Test Plan .

Defect Resolution Activities

Defect Resolution will work with the Team members to:

Ensure that any defects or problems that are found with project personnel, structure, and input material etc, is handled in the correct manner.

Ensure that defects are documented properly and filed with the Defect Resolution manager on a per issue basis.

Ensure that documented defects are re-tested and all associated modules are re-tested.

Defect Resolution Manager

The Defect Resolution Manager is responsible for handling all documented defects, working with project Team Members to ensure defect resolution and provide re-testing to affected modules.

Team Members

Team Members will ensure that all fixes are documented properly. Team Members will work with the Defect Resolution Manager to ensure that all fixes are implemented in the 5 star hotel Islamabad project and that all documents are updated prior to testing and final delivery of the 5 star hotel Islamabad project of construction of hostels.

Processes and Procedures

When a defect is encountered by the testing team the Testing Manager should document the issue and send the issue to the Defect Manager who will ensure that the Development team Manager is made aware of the defect so that his team can resolve the issue, once the resolution is implemented and documented the Development team Manager will send the resolution back to the Defect Manager.

Communication Plan

The project team will maintain a schedule of monthly meetings. All workgroup members, subgroup members, project owners and other who have expressed interest are included in the CC list for meeting agendas and meeting notes. If a particular meeting is not needed, it will be cancelled. The workgroup chair/project manager will report progress to the following groups at their request:

Coordinating Committee

Policy Board

Advisory Council

Key stakeholder organizations will be kept abreast of the progress of the workgroup through their representatives on the workgroup.

It is expected that workgroup members will provide presentations about the project at various venues. Individual task teams will work closely on a weekly or daily basis while completing specific tasks.

Issues Management

As issues arise within the project, each team will determine if the issue is significant enough to report it to the Project Manager. The Project Manager, in consultation with the Team Lead, will decide if the issue

should be reported to the full Workgroup. If so, the collaborative work site will be used as a place to describe and track issues

Project procurement management:

Procurement will be provided according to the need of project team. material will be purchased by quality engineers and construction engineers. Process of procurement or purchasing will run in the same manner as project manager directs and also costing will be according to the mentioned cost in costing process

Closing of procurement:

All contracts will close out as project finishes.

Proper document done and final report of procurement will presented by project manager.

Remaining material will properly handover to managemet.