SIP Manual 12 April 2011

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IILM Institute for Higher Education

Module Manual: Summer Internship

Academic Year: PGP 2010-12

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CONTENTS

Summer Internship Policy

1. Summer Internship

1.1 Pre-Requisites

2. Objectives of Summer Internship

2.1 Orientation in the Company

2.2 On Job Training

2.3 Summer Training Report

2.4 Expectations from the summer intern

2.5 Documentation and Presentation of the Final Report

3. Interns In the Organization

3.1 Attendance Policy3.2 Conduct of interns

4. Role and Responsibilities

4.1 Internship Coordinator

4.2 Faculty Mentor

4.3 Training & Placement Team

4.4 Company Mentor

5. Summer Internship Evaluation

ANNEXURE

Annexure-I Format of Cover Page

Annexure-II Declaration Form

Annexure-III Format for I, II & III Progress Reports

Annexure-IV Final Evaluation-Project Report

Annexure-V Final Evaluation- Presentation

Annexure-VII SIP Calendar

Summer Internship Policy

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Summer Internship is an integral and essential part of the two-year

full-time PGP Program curriculum.

The credits associated with Summer Internship Program are 2 full

credits (equivalent to 2 courses).

The duration of Summer Internship Program is beginning 1st May 2011to 30th June 2011.

The students are expected to fulfill the requirements of the Summer

Internship Program and are evaluated on specified parameters.

The students are expected to behave in a manner that maintains and

enhances the prestige of IILM while following the rules and regulations

of the organization where they are undergoing the internship.

1. SUMMER INTERNSHIP

An internship is a temporary, hands-on work experience in an organization or

company for which students earn academic credits. It is an opportunity to

add practical, relevant experience to your field of study and is a way to get

to know and understand organizations before you actually join a job. It will

acquaint you with the demands of professional world of work in terms of

knowledge, skills and attitude to perform effectively.

An internship is a large part of a students formula for job search success.

Students who have good internship experience can be hired faster and earn

more than students who do not have good experience.

Why an Internship?

To many of you, the world of work is still a strange place, for you may

not have ever employed in a formal way. The internship gives you an

opportunity of reality check and on the basis of internship experience,

take decisions about yourself and your career plans.

Test drive the path you are choosing and confirm your

interest - An internship is a good way to check out your interest in a

possible career field. Not only will you have the opportunity to build

your knowledge base and test your skills by doing your job, but you

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will have the opportunity to be exposed to the work of others within

the organization and find out about additional job possibilities.

Be able to relate concepts and theories with practice.

Grow personally - The value of an internship often extends beyond

career exploration; a good experience can have a significant impact on

your personal growth by developing your intellectual, interpersonal,

and leadership qualities.

Get experience and skills and enhance your resume with

career-related experience - Employers number one criteria when

interviewing potential candidates for employment is related work

experience.

Gain valuable contacts and references - Networking is an

essential part of the job search process and who better to ask for a

reference or contact than someone who knows your work style and

habits. Getting to know people working in the career field youre

interested in is easier when youre working side-by-side with them.

1.1. PRE- REQUISITES:

It is essential that the student should have completed the course onMarketing Research and be conversant with techniques of questionnaire

design, collection and analysis of data.

It is important for the students of IILM, to attend career and employability

skills workshops spread across the 1st year of the PGP program. These

prepare students for the Summer Internship and covers essentials like

professional conduct at work, grooming and body language, conflict

management at workplace , work place dynamics, handling difficult

situations with people and work ethics.

Students are also expected to have attended sessions on mock Group

Discussion and Personal Interview which aimed at preparing them to becomemore confident professionally and promote rational and creative thinking.

2. OBJECTIVES OF SUMMER INTERNSHIP

The objectives of the Summer Internship Program are -

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To expose students to real life work.

To provide an opportunity for the Student Interns to apply the

concepts learnt in real-life situations.

To help them assess their own abilities vis--vis demands of the

Corporate world. To provide Student Interns a platform to take up on-the-job training

and develop a network which will be useful in enhancing their career

prospects.

To study any one aspect of the company to enhance their research

and report writing skills.

Summer Internship can be broadly classified into three phases-

(i) Orientation in the Company,(ii) On Job Training and

(iii) Project/research work leading to Summer Training Report.

2.1 Orientation in the Company

During this period, the student intern will understand the company, its

customers and the competitors. He/ She will study the annual reports of the

company for the past couple of years, understand the policies of the

company, study the macro-environment in which the industry is operating.

The Intern may also get oriented to various departments of the company and

get to know the key functionaries. The Interns may meet these functionaries

with prior appointment and understand the various perspectives from them

in managing their departments. The interns will also get to know their

company mentor and other executives/supervisors who will be closely

guiding them during the period of Summer Internship.

By the end of the orientation program in the company, the Intern should be

able to clearly state his/her business objectives which would include specific

and measurable targets to be achieved during the On-Job Training , break-upof targets on a weekly basis, synopsis for the Summer Training Report, etc.

2.2 On-Job Training

On-Job Training may stretch from the beginning to the end of Summer

Internship. During this period, the Intern may be assigned various tasks by

the organizations, which are part of the day-to-day functioning of the

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department within the organization. On-Job Training gives direct exposure to

execution and support functions of the department. It gives a flavor of

teamwork, organizational culture, team dynamics, result orientation,

organizational pressures, complexities in achieving the desired results, etc.

An Intern should take this as a learning experience and be ambitious of

achieving the desired targets or accomplishing the required tasks, through

professionalism and business acumen. On-Job Training provides good scope

for developing necessary managerial skills and positive attitude.

The Interns should keep this in their mind that the future employers will

assess them on their summer internship - and whether or not their

temporary employer liked them enough to invite them back permanently. So

work as hard as you can. At best, you may discover a fabulous new field

you'd never considered before. At a minimum, you'll get a full-time offer,

which will make you more marketable to future employers. The summer

should be a time to make an investment in your future.

2.3 Summer Training Report

Each intern will undertake project/research work during the period of

Summer Internship leading to Summer Training Report. A student would be

assigned a specific project/research work involving project/research design,

designing of questionnaires, application of sampling techniques,

administering the survey, tabulation of data, application of

statistical/managerial tools for analysis of data and drawing

inferences/testing hypothesis thereof and finally culminating in the

preparation of a detailed Summer Training Report. A good summer training

report, providing value to the corporate may be the trigger for a better

placement opportunity.

2.4 Expectations from a Summer Intern

Behave as a quasi-employee of the organization. Follow all the rules,

regulations and codes of conduct of the organization.

Strictly follow the Summer Internship guidelines.

Prepare Industry/Company profile as soon as possible after

commencement of the Summer Internship and submit it to the Faculty

Mentor.

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Have continuous interaction with the Faculty Mentor, Placement

Manager and the Company Mentor.

Report constraints if any, to the Faculty Mentor without delay.

Submit weekly progress report to the Faculty Mentor.

Endeavor to secure pre-placement offer in Summer Internship

Company through dedicated work and result orientation.

2.5 Documentation and Presentation of the Final Report

The final report contains information about company and the project

undertaken during the SIP months period. The format for project reportwould be:

Cover page (Format of cover page is in Annexure I)

Certificate of summer internship

Acknowledgement (approx. 250 words)

Contents

Executive Summary (approx. 500 words)

Objective (200 300 words)

Company profile (approx. 1000 words); to include and highlight CSR

initiatives, ethical practices (approx. 300 words); socio, economic,

environmental responsibilities undertaken (approx. 300 words)

Working methodology (research/study/field job) (approx. 500 words)

Analysis (charts, diagrams if required) (approx. 2000 words)

Recommendations/suggestions (approx. 500 words)

Limitations of the project (approx. 200 words)

Learning (approx. 1000 words)

References

The report should be of 6,000 - 8,000 words with graphs and charts.

A student needs to submit the project report in the following

manner:

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1 soft copy each for company and faculty mentor

The text material should be typed with one and a half spacing between

the lines. Twelve point font size is to be used in Times New Roman

fonts.

Beginning with the first page of Chapter 1/Section 1, pages are to be

numbered consecutively in Arabic numerals. Small Roman numerals

should be used for all preceding pages, with the exception of the title

page which is unnumbered.

Allow yourself adequate time to go through the manuscript word by

word, line by line and page by page, ensuring that all typographical

and other errors are removed. Examiners are going to check

references and quotations to see whether they are accurate.

When you are satisfied that all the necessary revision has been

completed and the project report is ready for submission, you should

sign a declaration that the work is original and it is ready for

examination. The declaration needs to be a part of your project

submission.

3. INTERNS - IN THE ORGANIZATION

3.1 Attendance Policy

100 percent attendance is mandatory. If an Intern is not in a position to

attend on any day during Summer Internship, he/she shall obtain prior

approval of leave from Company Mentor and Faculty Mentor. Absence

without prior approval of leave will be viewed seriously and may lead to

termination of Summer Internship.

Absolute attendance (100%) is a symbol of dedication and commitment of an

Intern. Analysis of the previous Summer Internship experiences proves that

those with good attendance record performed better during Summer

Internship and secured Pre-placement Offer (PPO).

3.2 Conduct of Interns

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The Interns must bear in mind that they are the ambassadors of IILM and

conduct themselves in the manner befitting the IILM standards. IILM expects

the Interns to maintain high professional and social standards. The interns

should conform to the rules and regulations of his/her place of work. It is

particularly important to be regular, punctual, obedient, honest and sincere

at work. Unprofessional behavior, dishonesty, misconduct, indiscipline,

irregularity at work and unsatisfactory performance will lead to cancellation

of internship of the student.

Do's and Don'ts for Students during Summer Internship

Do's: Interns should -

Get an overview of the Company/Industry in which they are placed.

This includes understanding the core business of the company,

organizational chart, key personnel in the company, manufacturingunits, marketing channels, financial policies, etc.

Make an analysis of the company vis--vis the industry and prepare

SWOT analysis.

Always maintain formal dress code.

Always be polite in dealings and maintain cordial relationship with the

Company Executives.

Always be positive and open to suggestions.

Maintain strict confidentiality of company information.

Consult Faculty Mentor or refer textbooks to reinforce relevant

concepts.

Always submit bills in time when reimbursement is to be claimed. Get

conversant with company policies/rules before incurring expenditure.

Focus on assignment and complete the individual tasks allotted on

schedule.

Don'ts: Interns should not -

Criticize the company policies and/or Company Executives. Criticize or make adverse comments about IILM and/or Faculty Mentor.

Misuse the facilities offered by the company.

Go to meetings and presentations unprepared or ill-prepared.

Be late.

Leave the office without prior permission from the Company Mentor.

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Be impolite or rude to Company Executives.

Exceed the work given by the Company Mentor and collect information

that is confidential in nature.

Hold back any material/equipment/accessories provided by the

company on a returnable basis. Interfere in third party assignments.

Encourage friends visiting workplace during office hours and cause

inconvenience to others.

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4. ROLE AND RESPONSIBILITES

4.1 Faculty Mentor

The role of the Faculty Mentor is to facilitate the Intern to undertake a

meaningful On-Job Training and Summer Training Report, provide necessaryoperational and academic guidance and to facilitate evaluation, with the help

of the Company Mentor while the Summer Internship is in progress. The

Faculty Mentor would be involved at all stages of Summer Internship.

Expectations from Faculty Mentor-

Prepare the students for summer internship

Familiarize Interns with evaluation process, parameters and schedules.

Guide/facilitate Student Interns in achieving the targets/tasks as

assigned by the Summer Internship Company and tracking their

performance on a weekly basis.

Evaluate the mentees performance and SI project.

It will be highly appreciable that the Faculty Mentor takes the initiative to

hold discussions with the Company Mentor along with the Interns. This would

help the Faculty Mentor to assess the student's progress in his/her

respective project, the quality and the quantity of work put in by the Interns.

These discussions would also help the Faculty Mentor to judge the behavior

of the Interns in the company, and the relationship the Interns maintain with

the other executives/staff of the company.

4.2 Placement Team

Placement Team is responsible for timely generation of Summer Internship.

Placement Managers will be responsible for-

Liaising with the corporate and maintaining good relationship with the

concerned Company Mentors in the Summer Internship organization.

Ensuring conduct of orientation for the student interns at the Summer

Internship company during the initial days.

Obtaining feedback from the company on the performance of theInterns.

4.3 Company Mentor

The Intern is expected to be rotated in various functional areas of the

organization so as to provide him/her knowledge and experience of the

functioning of the same. In addition, the Intern is to be assigned a project on

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a theme relevant to the needs of the organization and possibly of the

student.

Induction to make the trainees familiar with the hierarchy of the

organization Training work related training, field training, data collection training

and presentation of report

Target sets target to make trainees complete their report in time.

Assessment of target achieved and providing the feedback.

Keeping in touch with the Faculty Mentor.

5. SUMMER INTERNSHIP ASSESSMENT

Summer Internship is equivalent to 2 courses and therefore the evaluation of

Summer Internship is critical to the Interns overall performance.

The various stages of evaluation and weightage at each stage are given

below:

DETAILS OF ASSESSMENT PLAN

Mentor Mentee Constant Interaction 50 marks

The total marks out of 50 will be allotted on the basis of:

High commitment to learning showcased by the intern

Preparation of industry/company profile after commencement of the

Summer Internship and submitting the same to the Faculty Mentor

Regular interaction of the mentee with the mentor. The mentee mustregularly interact with the mentor during 6/8 weeks of summer

internship atleast once in a week by email/phone/ face-to-face

meeting.

Progress Reports - Minimum 3 progress reports should be submitted to

the faculty mentor as per the calendar in Annexure VI.

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Summer Internship report ( 50 marks)

The grading will be done by the mentor as per the format Annexure IV.

Final Viva and Presentation ( 5 0 marks)

It will comprise of the presentation given by the mentee to a panel.

Feedback forms submitted by Industry M entors ( 5 0 Marks)

On the basis of the feedback given by the industry mentors at the end of the

SIP Tenure, students will be graded out of 50 marks

The industry mentor may judge the student on-

Completion of the project

Field Work

Quality : Depth, Content & Analytical Ability

Presentation Clarity, preciseness & Communication

Implementation

Initiative & Drive

Logical / Analytical Ability

Communication Skills Application & Knowledge Base

Punctuality & Sincerety

Originality

Interpersonal Relations & Teamwork

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ANNEXURE I - FORMAT OF COVER PAGE

SUMMER TRAINING REPORT

on

PROJECT TITLE

NAME OF THE COMPANY

Submitted in partial fulfillment of the requirements of

Post Graduate Programme

by

Name of the Student

Batch

Roll No.

IILM Institute for Higher Education

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New Delhi

ANNEXURE II - DECLARATION FORM

I hereby declare that the Project work

entitled___________________________________________

_____________________________________________ (write the title in Block Letters)

submitted by me for the Summer Internship during the Post Graduate

Program to IILM Institute for Higher Education is my own original work and

has not been submitted earlier either to IILM or to any other Institution for the

fulfillment of the requirement for any course of study. I also declare that no

chapter of this manuscript in whole or in part is lifted and incorporated in this

report from any earlier / other work done by me or others.

Signature of Student: _____________ Signature of Company Mentor:

___________

Name of Student: ________________ Name of Company Mentor:

______________

Designation:

__________________________

Date: Date:

Place: Place:

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ANNEXURE III - FORMAT FOR I, II & III PROGRESS REPORTS

Name of the Student: Enrollment No.

Name of the Company:Location:Name of Faculty Mentor:Name of Company Mentor:Progress of the training:Description of tasks:Learning from experience:Achievements:

Date : Signature:

Note: Each report (approx. 1000 words) should be submitted as per

the dates mentioned in the SIP Calendar (Annexure VI)

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ANNEXURE I V - FINAL EVALUATION PROJECT REPORT

Enrolment No.:

____________________________________________________________________

Name of Student:

__________________________________________________________________

Name of the Company:

______________________________________________________________

Location:

_________________________________________________________________________

Name of Faculty Mentor:

____________________________________________________________

Name of Company

Mentor:___________________________________________________________

Sl.

No. Description

Max

Marks

Marks

Awarded

1

Project completion: Initial projectspecifications; planning efficiency; meetingdeadlines; variance with respect to theproject report.

10

2

Quality of Report Structure: Adequatereport writing; formatting; conformity toguidelines; contours of project; properspelling, grammar, appropriate language.

10

3

Content: Description of project; accuracy offacts; relevance; research undertaken;approach; data collection; analysis,technical details; objectives achieved;illustrations.

10

4 Competence: Approach to the project;overcoming complications; managementand organization; reliability and punctuality;individual contribution to the project;identifying and valuing learning outcomes;

10

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developing strategies to meet thecontingencies.

5

Achievements/Recommendations:Objectivity of recommendations; logicalconclusion; practical implications of the

findings.

10

TOTAL 50

ANNEXURE V - FINAL EVALUATION - PRESENTATION

Enrolment No.:

____________________________________________________________________

Name of Student:

__________________________________________________________________

Name of the Company:

______________________________________________________________

Location:

_________________________________________________________________________

Name of Faculty Mentor:

____________________________________________________________

Name of Company Mentor:

__________________________________________________________

Sl. No. DescriptionMax

Marks

MarksAward

ed1 Quality of Presentation: Scope, objective & 10

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structure of presentation, use of supportingmaterial for presentation

2Content: Logical sequencing of ideas,application of managerial tools to business

10

3

Communication ability: Clarity of thought &

expression, correct usage of language,transforming ideas into proper presentation,delivery style, eye-contact, body-language andconfidence

10

4

Findings/ Recommendations: Focusedanalysis of the findings, substantiating withpractical applications, stimulating further workin the area

10

5Handling Question Answers session:Preparedness for questions, convincing andprecise response to questions

10

TOTAL 50

ANNEXURE V I - SIP CALENDAR

May, 2011

Monday Tuesday

Wednesda

y Thursday Friday Saturday Sunday

1

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2

Summer

Internship

Inception

3

Initial

Reporting

Days

4 5 6 7 8

9 10 11 12

Last date for

Submission

of first

report to

Faculty

Mentor

13 14 15

16 17 18 19 20 21 22

23 24 25 26 27 28 29

30 31

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June,

2011

Monday Tuesday Wednesday Thursday Friday Saturday Sunday

1 2

Last date

for

Submission

of II

Progress

report to

Faculty

Mentor

3 4 5

6 7 8 9 10 11 12

13 14 15 16 17 18

Last date

for

Submission

of III

Progress

report to

Faculty

Mentor

19

20 21 22 23 24 25

Reminder

to students

about

preparation

of final SIP

report

26

27 28 29 Feedback

from

Company

Mentors

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July,

2011

Monday Tuesday

Wednesda

y Thursday Friday Saturday Sunday

1 2 3

4 5 6 7 8 9 10

11

Submissio

n of SIP

report toMentors

12 13 14 15 16 17

18

SIP Viva

And

Presentatio

ns

19

SIP Viva

And

Presentatio

ns

20

SIP Viva

And

Presentatio

ns

21

SIP Viva

And

Presentatio

ns

22

SIP Viva

And

Presentatio

ns

23

SIP Viva

And

Presentatio

ns

24

25 26 27 28 29 30 31

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ASSESSMENT MAP

This table shows main assessment methods which are used across module

and its stages:

Methods of Assessment

Module A1 A2 A3 A4 A5

SIP * *

Notes:

A1: Individual test/ Assignment

A2: Group Assignment/ ProjectA3: Open Book Examination

A4: Close Book Examination

A5: Presentation

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TEACHING MAP

This table shows main delivery methods which are used across module and

its stages:

Methods of Delivery

Module T1 T2 T3 T4 T5

SIP * * *

Notes:

T1: Lectures

T2: Seminar/ Tutorials

T3: Live Projects & Presentations

T4: Lab Session (practical exposure to a real life situation)

T5: Guest Lectures/ Industrial Visits

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CURRICULUM MAP

This table shows the main learning outcomes which are developed and/or

assessed in this module:

Methods of Delivery

Module L1 L2 L3 L4 L5 L6 L7 L8 L9

SIP * * * * * * * * *

Notes:

L1: An understanding of organizations, their external context and their

management.

L2: An awareness of current issues in business & management which is

informed by research & practice in the field.

L3: An understanding of appropriate techniques sufficient to allow

investigation into relevant business & management issues.

L4: The ability to acquire & analyze data and information.

L5: The ability to apply relevant knowledge to practical situation.

L6: The ability to work & lead effectively in a team based environment.

L7: An improvement in both oral & written communication skills.

L8: Be cognizant of the impact of their individual & corporate actions on

society and recognize ethical business practices.

L9: Be sensitive to the social economic and environmental responsibilities of

business.

SIP Manual 12 April 2011

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