Single-Use Accounts for PeopleSoft 2011-03-29
-
Upload
smart-erp-solutions-inc -
Category
Technology
-
view
1.270 -
download
1
description
Transcript of Single-Use Accounts for PeopleSoft 2011-03-29
![Page 1: Single-Use Accounts for PeopleSoft 2011-03-29](https://reader031.fdocuments.net/reader031/viewer/2022012322/5589e206d8b42a682c8b468e/html5/thumbnails/1.jpg)
Procurement to Pay: Single-Use Accounts for P-Card payment through Financial Gateway at BGSUSession #29796March 29, 2011
![Page 2: Single-Use Accounts for PeopleSoft 2011-03-29](https://reader031.fdocuments.net/reader031/viewer/2022012322/5589e206d8b42a682c8b468e/html5/thumbnails/2.jpg)
Maureen IrelandBowling Green State UniversityPurchasing
Dan WhiteSmart ERP Solutions Procure to Pay Specialist
![Page 3: Single-Use Accounts for PeopleSoft 2011-03-29](https://reader031.fdocuments.net/reader031/viewer/2022012322/5589e206d8b42a682c8b468e/html5/thumbnails/3.jpg)
About Bowling Green State UniversityWhy SUA at BGSU?About Smart ERP SolutionsSUA Business FlowPeopleSoft Setup
Vendors, Bank AccountsProcessing
Accounts PayableFinancial GatewaySmart SUA
Questions?
![Page 4: Single-Use Accounts for PeopleSoft 2011-03-29](https://reader031.fdocuments.net/reader031/viewer/2022012322/5589e206d8b42a682c8b468e/html5/thumbnails/4.jpg)
Education worth celebrating!
20,000+ students from 49 states and 79 nations
![Page 5: Single-Use Accounts for PeopleSoft 2011-03-29](https://reader031.fdocuments.net/reader031/viewer/2022012322/5589e206d8b42a682c8b468e/html5/thumbnails/5.jpg)
McDonald Dining
Northwest Hall
South Central Hall
Not shown: Commons Dining
![Page 6: Single-Use Accounts for PeopleSoft 2011-03-29](https://reader031.fdocuments.net/reader031/viewer/2022012322/5589e206d8b42a682c8b468e/html5/thumbnails/6.jpg)
Wolfe Center for the Arts
Stroh Center
![Page 7: Single-Use Accounts for PeopleSoft 2011-03-29](https://reader031.fdocuments.net/reader031/viewer/2022012322/5589e206d8b42a682c8b468e/html5/thumbnails/7.jpg)
I
![Page 8: Single-Use Accounts for PeopleSoft 2011-03-29](https://reader031.fdocuments.net/reader031/viewer/2022012322/5589e206d8b42a682c8b468e/html5/thumbnails/8.jpg)
![Page 9: Single-Use Accounts for PeopleSoft 2011-03-29](https://reader031.fdocuments.net/reader031/viewer/2022012322/5589e206d8b42a682c8b468e/html5/thumbnails/9.jpg)
![Page 10: Single-Use Accounts for PeopleSoft 2011-03-29](https://reader031.fdocuments.net/reader031/viewer/2022012322/5589e206d8b42a682c8b468e/html5/thumbnails/10.jpg)
![Page 11: Single-Use Accounts for PeopleSoft 2011-03-29](https://reader031.fdocuments.net/reader031/viewer/2022012322/5589e206d8b42a682c8b468e/html5/thumbnails/11.jpg)
Comprised of the best former developers, architects and executives from PeopleSoft/OracleProviding cost-effective, robust and repeatable “Smart Solutions” for PeopleSoft applicationsUnique best practices and expertise in PeopleSoft strategic planning, Smart implementation and upgrade services
![Page 12: Single-Use Accounts for PeopleSoft 2011-03-29](https://reader031.fdocuments.net/reader031/viewer/2022012322/5589e206d8b42a682c8b468e/html5/thumbnails/12.jpg)
Single-Use Accounts make payment processing more efficient through automation and integration. Clients that use J.P. Morgan’s SUA product streamline payment processing, earn rebates and increase float on their accounts payable spend.
![Page 13: Single-Use Accounts for PeopleSoft 2011-03-29](https://reader031.fdocuments.net/reader031/viewer/2022012322/5589e206d8b42a682c8b468e/html5/thumbnails/13.jpg)
Single-Use Accounts (SUA) is an electronic payment tool that provides customers with the flexibility, float and rebate of a purchase card while delivering powerful security, antifraud and reconciliation features. Unlike most card solutions, SUA assigns a Visa® or MasterCard® account number to each individual transaction. SUA is then able to automatically match merchant transactions to unique identifiers such as PO or invoice number in a client’s ERP system. Additionally, SUA builds on the security and fraud prevention of the commercial card industry and shortens reconciliation periods, while at the same time improving accuracy.
![Page 14: Single-Use Accounts for PeopleSoft 2011-03-29](https://reader031.fdocuments.net/reader031/viewer/2022012322/5589e206d8b42a682c8b468e/html5/thumbnails/14.jpg)
Business FlowHow SUA Works
![Page 15: Single-Use Accounts for PeopleSoft 2011-03-29](https://reader031.fdocuments.net/reader031/viewer/2022012322/5589e206d8b42a682c8b468e/html5/thumbnails/15.jpg)
![Page 16: Single-Use Accounts for PeopleSoft 2011-03-29](https://reader031.fdocuments.net/reader031/viewer/2022012322/5589e206d8b42a682c8b468e/html5/thumbnails/16.jpg)
![Page 17: Single-Use Accounts for PeopleSoft 2011-03-29](https://reader031.fdocuments.net/reader031/viewer/2022012322/5589e206d8b42a682c8b468e/html5/thumbnails/17.jpg)
Place Holder for SUAUsed Wire Payment Method instead of CustomizingSettle by Financial GatewayNew Custom Layout developed
![Page 18: Single-Use Accounts for PeopleSoft 2011-03-29](https://reader031.fdocuments.net/reader031/viewer/2022012322/5589e206d8b42a682c8b468e/html5/thumbnails/18.jpg)
![Page 19: Single-Use Accounts for PeopleSoft 2011-03-29](https://reader031.fdocuments.net/reader031/viewer/2022012322/5589e206d8b42a682c8b468e/html5/thumbnails/19.jpg)
JP Morgan assisted in obtaining Vendor agreementSet SUA and Wire as defaultsMust enter ‘dummy’ account information if no customizationVendor given first 7 digits of SUA as part of the agreementX Vendors to date
![Page 20: Single-Use Accounts for PeopleSoft 2011-03-29](https://reader031.fdocuments.net/reader031/viewer/2022012322/5589e206d8b42a682c8b468e/html5/thumbnails/20.jpg)
![Page 21: Single-Use Accounts for PeopleSoft 2011-03-29](https://reader031.fdocuments.net/reader031/viewer/2022012322/5589e206d8b42a682c8b468e/html5/thumbnails/21.jpg)
Vouchers entered with new Bank Account and Payment Method of ‘Wire’.Vouchers have same functionality as any other AP payment method.Expense posts to the GL at time of voucher posting rather than monthly with bank download.
![Page 22: Single-Use Accounts for PeopleSoft 2011-03-29](https://reader031.fdocuments.net/reader031/viewer/2022012322/5589e206d8b42a682c8b468e/html5/thumbnails/22.jpg)
Add SUA Bank Account to existing Pay Cycle or create new Pay CycleSet Payment Method to ‘Wire’Created new process to Automatically email Advices to Vendors
XML PublisherLast 9 numbers of Credit Card only
![Page 23: Single-Use Accounts for PeopleSoft 2011-03-29](https://reader031.fdocuments.net/reader031/viewer/2022012322/5589e206d8b42a682c8b468e/html5/thumbnails/23.jpg)
![Page 24: Single-Use Accounts for PeopleSoft 2011-03-29](https://reader031.fdocuments.net/reader031/viewer/2022012322/5589e206d8b42a682c8b468e/html5/thumbnails/24.jpg)
Dispatch Payments and automatically send to JP Morgan.Works like any other Layout that Financial Gateway supports.Financial Gateway is part of the Cash Management module (Formerly the Treasury module.)Possible to implement SUA without Financial Gateway
![Page 25: Single-Use Accounts for PeopleSoft 2011-03-29](https://reader031.fdocuments.net/reader031/viewer/2022012322/5589e206d8b42a682c8b468e/html5/thumbnails/25.jpg)
Encrypted file sent to JP Morgan with payment details.JP Morgan issues Single Use MasterCard numbers for each paymentEncrypted file transmitted back to BGSU with credit card numbers
Cards are for the exact amountCards are good for a limited period of time
![Page 26: Single-Use Accounts for PeopleSoft 2011-03-29](https://reader031.fdocuments.net/reader031/viewer/2022012322/5589e206d8b42a682c8b468e/html5/thumbnails/26.jpg)
Remittance AdvicesJP Morgan can automatically send the MasterCard numbers to the Vendors, however, they cannot send the payment details.
Expiration DateHow long do you want to give the Vendors to use the card?
Transmission TypeSFTP (preferred)FTP/SSL and AS2 (optional).
![Page 27: Single-Use Accounts for PeopleSoft 2011-03-29](https://reader031.fdocuments.net/reader031/viewer/2022012322/5589e206d8b42a682c8b468e/html5/thumbnails/27.jpg)
Financial Gateway Payment LayoutOption of AP fin2025 process
JPM File UploadSUA Payment InquiryAutomated email remittance).
![Page 28: Single-Use Accounts for PeopleSoft 2011-03-29](https://reader031.fdocuments.net/reader031/viewer/2022012322/5589e206d8b42a682c8b468e/html5/thumbnails/28.jpg)
Financial Gateway Payment LayoutOption of AP fin2025 process).
![Page 29: Single-Use Accounts for PeopleSoft 2011-03-29](https://reader031.fdocuments.net/reader031/viewer/2022012322/5589e206d8b42a682c8b468e/html5/thumbnails/29.jpg)
JPM File Upload
![Page 30: Single-Use Accounts for PeopleSoft 2011-03-29](https://reader031.fdocuments.net/reader031/viewer/2022012322/5589e206d8b42a682c8b468e/html5/thumbnails/30.jpg)
SUA Payment InquiryInvestigate paymentsResend remittance adviceReview errors
![Page 31: Single-Use Accounts for PeopleSoft 2011-03-29](https://reader031.fdocuments.net/reader031/viewer/2022012322/5589e206d8b42a682c8b468e/html5/thumbnails/31.jpg)
Automated email remittanceSend remittance to VendorSend errors to internal resolution teamEmploys delivered User List functionality
![Page 32: Single-Use Accounts for PeopleSoft 2011-03-29](https://reader031.fdocuments.net/reader031/viewer/2022012322/5589e206d8b42a682c8b468e/html5/thumbnails/32.jpg)
Automated email remittanceRemittance is XML Publisher attached to emailNeed to setup up ‘SUA’ contact on Vendor
![Page 33: Single-Use Accounts for PeopleSoft 2011-03-29](https://reader031.fdocuments.net/reader031/viewer/2022012322/5589e206d8b42a682c8b468e/html5/thumbnails/33.jpg)
![Page 34: Single-Use Accounts for PeopleSoft 2011-03-29](https://reader031.fdocuments.net/reader031/viewer/2022012322/5589e206d8b42a682c8b468e/html5/thumbnails/34.jpg)
Dan WhiteVP Product StrategySmart ERP SolutionsE-mail: [email protected]
Maureen IrelandPurchasingBowling Green State UniversityE-mail: [email protected]
![Page 35: Single-Use Accounts for PeopleSoft 2011-03-29](https://reader031.fdocuments.net/reader031/viewer/2022012322/5589e206d8b42a682c8b468e/html5/thumbnails/35.jpg)
This presentation and all Alliance 2011 presentations are available for download from the Conference site at
www. heug.orgwww.psugonline.org
www.federalusersnetwork.comPresentations from previous meetings are also available