SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided....
Transcript of SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided....
![Page 1: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/1.jpg)
Supplier User GuideVer1.2
SingHealth eProcurement System
1
![Page 2: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/2.jpg)
2
Requirements for Suppliers
• Participate in SingHealth sourcing events on AribaNetwork connected to SingHealth eProcurement System
• Search for sourcing events on Ariba Discovery website
– Follow instructions on our postings to express your interest to participate. Expressing interest not according to instructions may result in not receiving access to event in time for submission.
– If instruction needs you to click “Respond to Posting”, you will gain access to event immediately after login
2
![Page 3: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/3.jpg)
3
Requirements for Suppliers
• Registration on Ariba Network
– Use generic email address for registration. If instructions on our postings required you to email SingHealth to express interest to participate, same email address should be provided. For first time participation, communication providing access to event will be send to this email address after expressing interest to participate.
– Generic email address mailbox has to be accessed by whoever in your company who needs to submit proposals to SingHealth
3
![Page 4: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/4.jpg)
4
Requirements for Suppliers
• Login to Ariba Network to access sourcing event not thru “Respond to Posting”
– Expect min one working day (Singapore time) to receive access after expressing interest to participate. You will be directed to Ariba Sourcing website after login. Contact SingHealth procurement staff if access has not provided.
• Proposal or quotation has to be submitted online
– Submit by clicking “Submit Entire Response” from Event Contents on Ariba Sourcing. Submission through any other channels may result in disqualification.
4
![Page 5: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/5.jpg)
Supplier Registration on Ariba Network
SingHealth eProcurement System
5
![Page 6: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/6.jpg)
Click “Register”
Search Ariba Network Supplier on internet or click http://supplier.ariba.com/
Registration on Ariba Network
6
![Page 7: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/7.jpg)
• Enter Basic Company Information
Registration on Ariba Network
1.See section on “Commodity Selection”
2.See section on “Ship-to Location Selection”
7
![Page 8: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/8.jpg)
• Enter User Account Information
Registration on Ariba Network
2. Click “Continue”
Carefully read the Terms & Conditions
1. Check this box. Email entered herewill be used as Username and for notification emails – companygeneric email e.g. [email protected]
8
![Page 9: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/9.jpg)
Registration on Ariba Network
•Activation of Profile (Visibility to buyers) on Ariba Network
• Acceptance of Terms & Conditions
9
![Page 10: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/10.jpg)
Click this link to activate
Registration on Ariba Network
•Activation of Profile (Visibility to buyers) on Ariba Network
• Verification email link
10
![Page 11: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/11.jpg)
Complete company profile
Registration on Ariba Network - Profile Completion
11
![Page 12: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/12.jpg)
Registration on Ariba Network - Company Profile
12
![Page 13: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/13.jpg)
Registration on Ariba Network - Company Profile
Official Address
13
![Page 14: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/14.jpg)
Click “Browse”
Registration on Ariba Network - Commodity Selection
14
![Page 15: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/15.jpg)
1. Enter a keyword to search
3. Click add
choose from
4.Results selected will appear here
5.Click OK
Registration on Ariba Network - Commodity Selection
2. Results will appear here to
15
![Page 16: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/16.jpg)
Registration on Ariba Network - Commodity Selection
2. Click Add
1. Select relevant categories
3. Selections will appear here
4. Click OK
16
![Page 17: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/17.jpg)
Click “Browse”
Registration on Ariba Network - Ship-to Location Selection
17
![Page 18: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/18.jpg)
• Business opportunities matching to ship-to/service locations
• Select “Global” if your company has global capabilities
1. Click “add” to the country
2.Country selectedwill appear here
3. Click OK
Registration on Ariba Network - Ship-to Location Selection
18
![Page 19: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/19.jpg)
Search Sourcing Events on Ariba Discovery
SingHealth eProcurement System
19
![Page 20: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/20.jpg)
Login with User Name and Password
Search Events posted on Ariba Discovery
20
![Page 21: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/21.jpg)
Search Events posted on Ariba Discovery
2
1
21
![Page 22: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/22.jpg)
Search Events posted on Ariba Discovery
2
1
22
![Page 23: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/23.jpg)
Search Events posted on Ariba Discovery
2
1“Matches” shows event postings having Product & Service Category matches your company profile.
To see all event postings including those without any match, click “I’m Selling”
23
![Page 24: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/24.jpg)
“Matched Leads” are event postings having Product & Service Category matches your company profile.
“All Leads” are event postings including those without any match
Search Events posted on Ariba Discovery
24
![Page 25: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/25.jpg)
After selecting “All Leads”, Find with keyword “SingHealth” to see all our postings
25
Search Events posted on Ariba Discovery
![Page 26: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/26.jpg)
Search Events posted on Ariba Discovery
Follow instruction on posting summary to express your interest to participate. Click “Respond to Posting” only if instruction said so
26
![Page 27: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/27.jpg)
Participate Sourcing Event –Submitting Primary Offer
27
SingHealth eProcurement System
![Page 28: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/28.jpg)
28
Accessing Event thru “Respond to Posting”
Click “Respond to Posting” if instruction on posting summary said so
![Page 29: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/29.jpg)
29
Accessing Event thru “Respond to Posting”
You have to login if you have not done so
![Page 30: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/30.jpg)
30
Accessing Event thru “Respond to Posting”
After login, you can see event in Ariba Discovery
![Page 31: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/31.jpg)
31
New participant mustclick hyperlink on invitation email to
access sourcing event.
If can’t locate email, check spam or junk
folder and IT not blocking Ariba.com
Accessing Event for new participant not thru “Respond to Posting”
![Page 32: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/32.jpg)
Welcome Page after clicking hyperlink on invitation email
Click “Log in” if you have already registered. Otherwise click “Sign up” and follow the steps in the above slides ‘Registration on Ariba Network ‘
32
![Page 33: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/33.jpg)
Login page for new participant
33
![Page 34: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/34.jpg)
34
Returned participant can check invitation
email what username to login
with
Returned participant can login without accessing sourcing event thru email
Accessing Event for returned participant not thru “Respond to Posting”
![Page 35: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/35.jpg)
Login Page for returned participant
35
![Page 36: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/36.jpg)
Viewing Proposals
36
2
1
![Page 37: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/37.jpg)
Viewing Proposals
37
2
1
![Page 38: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/38.jpg)
Selecting event to respond
Select the eventto respond
38
![Page 39: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/39.jpg)
Review Agreement and Prerequisites
39
Review Agreement and Prerequisites
![Page 40: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/40.jpg)
Review and Accept Agreement
Select “I accept the terms” after View Bidder Agreement
40
![Page 41: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/41.jpg)
Responding to Prerequisites
41
Respond to any prerequisite questions and click “OK” below
Click “References” to download document if required
Upload document by clicking “Attach a file” when response requires a document. Multiple files have to be zipped and upload as one document
Click Comments icon to add remarks if any
![Page 42: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/42.jpg)
Submit Agreement and Prerequisite Response
42
Click Ok to submit agreement and prerequisite response
![Page 43: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/43.jpg)
Selecting Lots manually
Click Select Lots as highlighted or under Checklist 3
43
![Page 44: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/44.jpg)
Selecting Lots manually
1. Check the boxes for which you want to bid for
2. Submit Selected Lots
44
![Page 45: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/45.jpg)
Selecting Lots manually
Take note of the number of lots or items you have selected
Click Use Selected Lots
45
![Page 46: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/46.jpg)
Selecting Lots using Excel
2. Click Download Content
46
1. Go to Select Using Excel tab
![Page 47: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/47.jpg)
Selecting Lots using Excel
2. Change No to Yes under Intend to Respond column forwhich you want to bid for
1. Go to Price Summary worksheet
47
3. Enter response in all yellow boxes in all worksheets and save file to own computer
![Page 48: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/48.jpg)
Selecting Lots using Excel
1. Browse your saved Excel file
2. Upload Excel file
48
![Page 49: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/49.jpg)
Selecting Lots using Excel
Take note of the number of lots or items you have selected
Click Use Selected Lots
49
![Page 50: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/50.jpg)
Selecting Lots not required
Click Compose Response if Select Lots is unavailable. If both Select Lots and Compose Response are not available, proceed to enter responses
50
![Page 51: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/51.jpg)
Submitting Primary Offer
Enter response here if it is not done thru “Select Lots using Excel”
51
Check Currency e.g. SGD. This means price has to be in SGD
Check Quantity and UOM e.g. 100 each. This means Price is for each unit. Extended Price above will show total amount = Price * Quantity after clicking “Update Totals”
![Page 52: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/52.jpg)
Submitting Primary Offer
Click Table Section icon if see “Click to respond” to enter more details
After enter all response, click"Submit Entire Response"
52
![Page 53: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/53.jpg)
Submitting Primary Offer
System will stop submission if there are missing response. Complete all responses and click “Submit Entire Response” again
53
![Page 54: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/54.jpg)
Submitting Primary Offer
Click OK
54
![Page 55: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/55.jpg)
Submitting Primary Offer
Comment indicates successful submission with “Revise Response” button appearing below
55
Both Event Messages and Response History can also see whether submission is successful. Response History can see accuracy and completeness of submission
![Page 56: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/56.jpg)
Check submission status via Event Messages
56
To view message, click on subject of message
Message detail should show response has been submitted
![Page 57: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/57.jpg)
Check submission status via Response History
57
Status must show Accepted
Submission time must show final bid submitted date and time
Click on latest Reference Number to view submission detail in Response History
![Page 58: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/58.jpg)
Check submission status via Response History
58
Check entries are accurate and complete. Submission is deemed unsuccessful if this is unavailable
![Page 59: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/59.jpg)
Print Event Information
59
1. Click on Review Event Details
2. Click on Print Event Information to download entire response in Word doc
![Page 60: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/60.jpg)
Responding using Excel
Click on “Excel Import”
You can manually enter response or use Excel. Use this method only after you have selected lots
60
![Page 61: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/61.jpg)
Responding using Excel
Click on “Download Content” to download the Excel template
61
![Page 62: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/62.jpg)
Responding using Excel
Enter response in all yellow boxes in all worksheets and save template to own computer
62
![Page 63: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/63.jpg)
Responding using Excel
1. Click on “Browse” to select completed Excel Template
63
2. Click “Upload”
![Page 64: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/64.jpg)
Respond using Excel
A pop up will tell you that the Excel Import is successful
64
![Page 65: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/65.jpg)
Respond using Excel
The event will be updated with response entered in Excel template. Click “Submit Entire Response” to complete submission.
65
![Page 66: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/66.jpg)
Participating Event –Revising Primary Offer
66
SingHealth eProcurement System
![Page 67: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/67.jpg)
Revising Primary offer
67
Click “Revise Response”
![Page 68: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/68.jpg)
Revising Primary offer
68
Click “OK”
![Page 69: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/69.jpg)
Revising Primary offer
69
1. Replace existing response with new response
2. Click “Submit Entire Response”
![Page 70: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/70.jpg)
Revising Primary offer
70
1. Replace existing response with new response2. Click “OK”
![Page 71: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/71.jpg)
Participating Event –Submit alternative offers
71
SingHealth eProcurement System
![Page 72: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/72.jpg)
Click on “Create Alternative"
Creating Alternative Offer
72
• Select “PricingAlternative” for standard offer
• Select “Bundle Alternative” for package price
• Select “Tier Alternative” for tier pricing
![Page 73: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/73.jpg)
Creating Alternative Offer
1. Type in the name of theAlternative e.g. Option A
2. Select items to includein the Alternative. Only items with primary response submitted can be selected
3. Click “OK”
73
![Page 74: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/74.jpg)
Creating Alternative Offer
1. Primary response is copied over. Change it accordingly
2. Submit Entire Response
74
Alternative is shown as a new tab next to Primary
![Page 75: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/75.jpg)
Creating Alternative Offer
Click "OK"
75
![Page 76: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/76.jpg)
Creating Alternative Offer
To add more alternative, click“Revise Response” and repeat the same steps as above
76
Response History can check whether alternative submission is successful
![Page 77: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/77.jpg)
Check submission status via Response History
77
Click on latest Reference Number to view submission detail in Response History
Status must show Accepted
Submission time must show final bid submitted date and time
![Page 78: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/78.jpg)
Check submission status via Response History
78
Click Primary tab to check primary response and click on alternative name tab to check alternative response.
Check entries are accurate and complete. Submission is deemed unsuccessful if this is unavailable
![Page 79: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/79.jpg)
Clarifications of Eventvia Event Messages
79
SingHealth eProcurement System
![Page 80: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/80.jpg)
Click on Event Messages
Event Messages
80
Buyers may communicate with you online. You can view their messages from Event Messages. E.g. of such communication is Corrigendum
Do not send soft copy proposal via Event Messages. It may result in disqualification
![Page 81: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/81.jpg)
Click on Message of Interest
81
Event Messages
![Page 82: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/82.jpg)
Click on Reply
Event Messages
82
![Page 83: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/83.jpg)
2. Click on Send
1a. Typeresponse here
Event Messages
83
1b. You can also add attachments here
![Page 84: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/84.jpg)
Reply to the Buyer is shown here
84
Event Messages
![Page 85: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/85.jpg)
Reply to the Buyer is shown here
85
Event Messages
![Page 86: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/86.jpg)
Product and Service Categories
SingHealth eProcurement
86
![Page 87: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/87.jpg)
Product and Service Categories
• Ariba follows UNSPSC (United Nations Standard Products and ServicesCode®) standard
• http://www.unspsc.org/
• Hierarchical convention used to classify all products and services.
• Single global classification system.
• Most efficient, accurate and flexible classification system available -
• Company-wide visibility of spend analysis.
• Cost-effective procurement optimization
• UNSPSC provides the products with a number
87
![Page 88: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/88.jpg)
Benefits of Coding Products and Services
• Fast, Simple and Accurate classification of goods and services.
• Single coding convention that all companies could use.
• When you maintain the details of the products or services in Ariba Discovery:
• Ariba will match based on the classification code and show you related postings under Matched Leads online.
• Customers searching for suppliers based on category of goods / serviceswill be able to find you and reach out to you.
88
![Page 89: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/89.jpg)
• The UNSPSC is a hierarchical classification with 4 levels. These levels allowanalysis by drilling down or rolling up to analyze expenditures.
• Each level in the hierarchy has its own unique number.. All UNSPSCentities are identified with an 8-digit structured numeric code which bothindicates its location in the taxonomy and uniquely classifies it.
• Some custom commodity codes with 10 digits are created to meet SingHealth requirement.
1. Segment (Category)
The logical aggregation of families for analytical purposes.
2. Family (Group)
A commonly recognized group of inter-related commoditycategories.
3. Class (Cluster)
A group of commodities sharing common characteristics.
4. Commodity (Material Group)
A group of substitutable products or services.
UNSPSC Hierarchical Classification
89
![Page 90: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/90.jpg)
UNSPSC Example – Ink Refills
Hierarchy Category Number and Name
44 Office Equipment, Accessories and Supplies
10 Office Machines and their supplies and accessories
11 Office and desk accessories
12 Office supplies
15 Mailing supplies
16 Office supplies
17 Writing instruments
18 Correction media
19 Ink and lead refills
1 India ink
2 Lead refills
3 Pen refills
04 Ink refills
Segment
Family
Class
Commodity
“Ink refills” = UNSPSC classification 44-12-19-04
90
![Page 91: SingHealth eProcurement System€¦ · SingHealth procurement staff if access has not provided. •Proposal or quotation has to be submitted online –Submit by clicking “Submit](https://reader033.fdocuments.net/reader033/viewer/2022042812/5fb1a2e4458e8227790f1649/html5/thumbnails/91.jpg)
Ariba Helpdesk
Please contact Ariba Help Desk 1800-311-4600 if further assistance is required.Alternatively find the helpdesk online. Click Help In Help Center scroll down to click Support In Support Center briefly describe issue and click Start Select “Get help by live chat” or “Get help by Phone”
91