December 23, 2016 

Dear Employee, 

This is to inform you that BarnAllen is in the process of upgrading its accounting technology and is currently transitioning to 

the new Deltek Costpoint system. This new technology comes with an updated Time Collection System that will manage our 

timekeeping  function.   As  a  result  of  this  change,  you will  receive  an  email  from  the  Deltek  Costpoint  system  by  COB 

Thursday,  December  29,  2016  with  your  new  user  ID  and  temporary  password  for  the  login  to  activate  your  cloud 

account.  The email containing this important login information will be sent directly to your email address that we have on 

file.   When you receive this email, please do not delete  it.   If you do not find  it  in your Inbox, please check your Junk mail 

box.  The new Time Collection system works similar to the current system, but it navigates differently.   Below are step‐by‐

step  instructions  that show you how  to:     1) Activate  the cloud account; 2) Log  in  to  the  timesheet; and 3) Complete  the 

timesheet.  If all go well, the new Time Collection will go live on January 1, 2017. 

1. To activate your cloud account, please go to https://adss1.deltekenterprise.com and follow the instruction below.  You will only need to activate your cloud account ONCE.  Please remember to TYPE IN your user ID and temporary password, and do NOT use copy and paste. 

                                                                         

Instruction to Activate the Cloud A

 

2. To  log  in  to  your  timesheet, please  go  to https://www.costpointfoundations.com/BARNALLEN/portal.html    and follow the instruction below.  This is the cloud portal where you are to fill out timesheet, get password reset, and watch the Time Collection training videos. 

                                                           

Instruction to Log In Timesheet.pdf

 3. Please see the instruction below on how to fill in timesheet. 

                                                                          

Timesheet Instruction.pdf

                                         

If you prefer to watch the training videos, here is the instruction on where to find them: 

                                                                      

Training Video.pdf

                                                          Please do not hesitate to contact us if you have any questions or need further clarification.  We can be reached at 301‐998‐

6147.     We thank you for your patience as we work to enhance our technology systems.    

Sincerely, 

Mingchi Tsu ACCOUNTING MANAGER

BarnAllen Technologies, Inc. ‐ ISO 9001:2008 Certified 1700 Rockville Pike, Suite 400, Rockville, MD 20852‐1631 

Phone: 301‐998‐6147 Fax: 240‐206‐3204  Now 8(a), SB, SDB and HUBZone Certified! 

Instruction to Activate Your Cloud Account (Step 1)

1. You should have received an separate email from Deltek for your user ID and temporary password.

2. To activate your cloud account, please go to https://adss1.deltekenterprise.com

3. Type in your user ID and temporary password. Please DO NOT copy and paste.

4. Change your password

5. Select “Click here to continue” to go to the security question page

6. Answer your security questions. Your answers will be use to authenticate you for future password resets or account unlocks.

Log in to your timesheet (Step 2)

1. Please go to

https://www.costpointfoundations.com/BARNALLEN/portal.html

2. Select “Enter your Timesheet or Expense Report”

3. Enter your username and password (from step 1), and enter “BARNALLENCONFIG” for System

4. Check the box for “Remember log in information” and click the “Log In” bottom

How to Fill Out Timesheet

1. Click on the “Time and Expense” application

2. Select “Time”

3. Select “Timesheets”

4. Select “Manage Timesheets”

Adding project charge code

5. Click on the “New” bottom to start a line

Adding project charge code

6. Click on the icon in “Project” field

Adding project charge code

7. Click on icon next to “Direct Project” to look up for the project

charge code (adding project charge code)

Adding project charge code

8. Select the project charge code by clicking on the little box right in front

of the Description field, and then click “OK”

Enter Time and Save Timesheet

9. Enter your time

Enter Time and Save Timesheet

10. Click on the save bottom to save timesheet

Signing Timesheet

11. Click on the icon to sign your timesheet

Training Videos

1. Go to the cloud portal at

https://www.costpointfoundations.com/BARNALLEN/portal.html

2. Select “Deltek Learning Portal

3. Scroll down until you see Time and Expense, and click on “Costpoint

Time and Expense, then select the video that you want to watch